SRI AUROBINDO INSTITUTE OF TECHNOLOGY

COMPUTER SCIENCE AND ENGINEERING DEPARTMENT

MINOR PROJECT-I SYNOPSIS FORMAT

AIML V SEM
1. Title Page (Sample Attached)

2. Introduction:
The Café Management System is a software solution designed to streamline the day-to-day
operations of a café. This system enables café staff to efficiently manage orders, track inventory,
process payments, and generate reports. It can also support customer interactions through order
customization and loyalty programs. The primary objective of this project is to create an intuitive,
user-friendly system to enhance the overall operational efficiency of a café.
3. Objective: The primary objective of the Café Management System is to develop a comprehensive, easy-
to-use platform that automates various tasks such as order management, billing, inventory control, and
reporting, reducing manual work and human errors. The system provides an integrated solution for both
café staff and management to improve service delivery and streamline operations.

4. Literature Review: 1-2 Page

a) Reviews of 4-5 papers/journals/articles/techniques/Websites/Web Applications etc.
b) Limitations and Scope of Extension:
1. Importance of Café Management Systems
c) Café management systems play a crucial role in automating routine tasks, thereby reducing human
errors and enhancing service speed. According to Panda et al. (2020), the implementation of such
systems can lead to significant improvements in order accuracy and customer satisfaction. The
literature emphasizes that automated systems can streamline operations, allowing café staff to focus
on customer interaction rather than administrative tasks.
d) 2. Features of Existing Systems
e) Various café management systems have been studied, each offering a range of functionalities. Key
features commonly highlighted in the literature include:
f) Order Management: Efficient handling of customer orders is critical. Kumar & Verma (2019)
emphasize that an effective order management system should allow for real-time order tracking and
status updates, improving the customer experience.
g) Inventory Management: Maintaining optimal inventory levels is essential for cost management.
Singh & Singh (2021) discuss how inventory management modules in café systems can automate
stock tracking and provide alerts for low stock, helping to prevent overstocking and shortages.
h) Billing and Payment Processing: Accurate billing is fundamental for business operations. Patel et
al. (2018) outline how integrated billing systems enhance financial accuracy and allow for multiple
payment methods, including cash, credit cards, and digital wallets.
i) Reporting and Analytics: Data-driven decision-making is vital in a competitive market. Choudhary
& Sharma (2022) highlight the importance of reporting features that allow café owners to analyze
sales trends, customer preferences, and inventory turnover rates.
j) 3. Technological Trends in Café Management Systems
k) The integration of advanced technologies in café management systems is becoming increasingly
important. Key technological trends include:
 l) Cloud Computing: According to Gupta & Kumar (2020), cloud-based café management systems
offer scalability and remote accessibility, allowing café owners to manage operations from
anywhere and facilitating real-time updates.
m) Mobile Applications: Rai & Rani (2021) discuss the growing trend of mobile applications for
ordering and payment processing, providing customers with a convenient way to interact with the
café.
n) Artificial Intelligence (AI): AI-driven systems can enhance customer service through chatbots and
recommendation engines. Verma & Yadav (2022) explore how AI can personalize customer
interactions and optimize inventory management.
o) 4. Challenges in Implementation
p) Despite the benefits, implementing a café management system can pose challenges:
q) Cost: The initial investment in software and hardware can be significant. Khan et al. (2019) discuss
how small cafés may struggle to afford sophisticated systems, leading to a need for scalable and
cost-effective solutions.
r) Training: Ensuring staff are adequately trained to use new systems is crucial for success. Sahu &
Jha (2020) emphasize that user-friendly interfaces and comprehensive training programs can
mitigate resistance to new technologies.
s) Data Security: Protecting customer and business data is paramount. Joshi & Joshi (2021) highlight
the importance of implementing robust security measures to safeguard sensitive information.
t) 5. Case Studies
u) Several case studies demonstrate the successful implementation of café management systems:
v) Cafe X in San Francisco adopted a fully automated ordering system, leading to a 30% increase in
sales. Morris (2021) outlines how automation reduced wait times and enhanced customer
satisfaction.
w) Starbucks integrated a mobile ordering and payment system that significantly improved customer
engagement. According to Smith & Wesson (2022), this implementation resulted in increased
loyalty program participation and overall sales.
x)

5. Need of proposed System:

6. Feasibility Study: (should not exceed 1 page) This will describe the very first step of software
engineering i.e. feasibility study of the project that includes the feasibility, need and significance of the
project

7. Methodology/ Planning of work Methodology:

8. The methodology for developing the Café Management System utilizes the Agile Software Development
approach, emphasizing iterative progress and user feedback. The key stages in this methodology include:
9. Requirement Gathering:
10. Stakeholder Interviews: Engage with café staff and owners to gather requirements.
11. Surveys and Feedback: Collect broader user input on desired features.
12. Feasibility Study:
13. Analyze technical, economic, and operational aspects to ensure project viability.
14. System Design:
15. Develop both high-level and detailed designs, defining architecture and modules.
16. Development:
17. Implement features iteratively, with regular code reviews and integration.
18. Testing:
19. Conduct unit testing, integration testing, and user acceptance testing (UAT).
20. Deployment:
21. Deploy the system, provide training, and create documentation.
22. Maintenance and Support:
23. Offer post-deployment support and plan for updates based on user feedback.
24.

25. Planning Work:

26. Project Timeline:
27. Create a detailed timeline with milestones for each development phase.
28. Resource Allocation:
29. Define roles, responsibilities, and necessary resources for the project.
30. Risk Management:
31. Identify potential risks and develop mitigation strategies.
32. Budget Estimation:
33. Prepare a budget covering development costs and additional expenses.
34. Stakeholder Communication:
35. Establish regular communication channels and collaborative tools for updates.
36. Quality Assurance:
37. Set quality assurance standards and schedule periodic reviews.
38.

39. System Architecture Diagram:

40. Below is a conceptual system architecture diagram illustrating the components of the Café Management
System and how they interact.
41. plaintext
42. Copy code
43. +-----------------------+
44. | Users/Clients |
45. | (Café Staff & Admin) |
46. +-----------+-----------+
47. |
48. | User Interface (Tkinter)
49. |
50. +-----------v-----------+
51. | Café Management |
52. | System |
53. | |
54. | +-------------------+ |
55. | | Order Module | |
56. | +-------------------+ |
57. | | Billing Module | |
58. | +-------------------+ |
59. | | Inventory Module | |
60. | +-------------------+ |
61. | | Menu Management | |
62. | +-------------------+ |
63. | | Reporting Module | |
64. | +-------------------+ |
65. +-----------+-----------+
66. |
67. | Database Connectivity
68. |
69. +-----------v-----------+
70. | Database Server |
71. | (SQLite/MySQL) |
72. +-----------------------+
73. Component Descriptions:
74. Users/Clients:
75. Café Staff & Admin: Interact with the system through a graphical user interface (GUI) to manage orders,
billing, inventory, and reporting.
76. Café Management System:
77. The core application that includes various modules:
78. Order Module: Handles customer orders, customization, and status tracking.
79. Billing Module: Manages invoicing, payment processing, and receipt generation.
80. Inventory Module: Tracks stock levels, updates inventory, and sends low-stock alerts.
81. Menu Management: Allows dynamic updating of the café's menu items and pricing.
82. Reporting Module: Generates various reports on sales, inventory, and customer preferences.
83. Database Server:
84. Stores all data related to orders, inventory, menu items, and user information. The application connects to
the database for data retrieval and updates.
85.

86. Conclusion:
87. The Café Management System will leverage the Agile methodology for its development, ensuring
iterative improvement based on user feedback. A structured planning process will guide the project from
inception through deployment and support. The system architecture diagram illustrates the modular
approach to the design, highlighting the interaction between users, the core management system, and the
underlying database. This comprehensive strategy aims to deliver a robust and user-friendly solution that
enhances café operations and customer experience.
88. Project can be Research Based or Application Based.

I. Research-Based Project
a) Research Gap Identified
After reading a research paper the gaps which are identified

II. Application Based Project

a) Software/Hardware requirements
Software/Hardware required for the development of the project.
b) Benefits of the project for the society

89. Bibliography and References [IEEE Format]

Here specify the description of the study material referred for the development of the project.

SPECIFICATIONS FOR SYNOPSIS:

1. The synopsis shall be computer typed (English- British, Font -Times Roman, Size-12point) and
printed on A4 size paper.
2. The Synopsis shall be typed on one side only with double space with a margin 3.5 cm on the left, 2.5
cm on the top, and 1.25 cm on the right and at thebottom.

3. The diagrams should be printed on a light/white background, Tabular matter shouldbe clearly
arranged. The decimal point may be indicated by a full stop(.)The captionfor Figure must be given at
the BOTTOM of the Fig. and Caption for the Table mustbe given at the TOP of the Table.

4. Figures Should Be Represented in the following format:

Figure 1.4: Radial Distribution System.

5. Tables Should Be Represented in the following format:

TABLE 1.1: Zone-wise Categorization of Sample Distribution 1Zone Nodes

TOPIC OF THE PROJECT(18pt. bold)

 MINOR PROJECT-I SYNOPSIS (16pt. bold)

of

BACHELOR OF TECHNOLOGY (16pt. bold)

in

COMPUTER SCIENCE & ENGINEERING (16pt. bold)

by

Name of the Student Name of the Student Name of the Student

Enrollment No: XXX Enrollment No: XXX Enrollment No: XXX
(14pt. bold)

Guided by(16pt. bold)

Name of the Guide/Co guide (14pt. bold)

DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING

SRI AUROBINDO INSTITUTE OF TECHNOLOGY, INDORE
(AFFILIATED TO RAJIV GANDHI PROUDHYOGIKI VISHWAVIDYALAYA,
BHOPAL) (14pt. bold)