AMITY INTERNATIONAL SCHOOL, NOIDA
CLASS X: LETTER OF PLACING AN ORDER
FORMAT:
Sender’s address PURPOSE:
(Written in three separate lines including the pin code) 1. To order a product or service
that is required.
Date (in correct format: dd Month, 20xx) 2. To request for a safe and
timely delivery of your
Receiver’s designation products.
address 3. To intimate the payment
(written in three separate lines conditions.
including the pin code)
POINTS TO BE NOTED:
Subject: Must convey what you want to order (5 to 6 words and 1. Only formal language can be
underlined) used.
2. Avoid using casual language,
Sir/ Ma’am slang and abbreviations.
3. Do not exceed the word limit.
Body of the letter: block style paragraphs 4. The letter should have all
● Introductory paragraph: should indicate what you want to order relevant details related to the
Eg: I’m XYZ, (designation) of _______________. With reference to your order, for example, quantity,
response to our enquiry letter no._______, dated ___, I Would like to place price and other terms and
an order for _____(40-50 words) conditions.
Or 5. The order must be written in
I’m XYZ, a resident/ student of ________. I wish to order _________. a tabular form.
6. Never write To or From
● Elaborate the details (quantity, brand etc.) of the product you are before the receiver’s address
ordering for in 40-50 words. (LIST) and sender’s address
respectively.
● End on a positive note, eg: I’ll shall be extremely grateful if you could 7. The first line of the receiver’s
deliver the order at the earliest and also mention the payment mode address should contain the
and proper packaging. designation of the receiver. In
this case it will be, The
Thanking You Manager or as mentioned in
Yours sincerely the question.
Signature
Name in block letters
Mobile number(98XX14XX84)
Mail id.([email protected])
Sample Letter- Letter placing an order
You are Mohan Singh, Librarian, DPS school, Mumbai. Draft a letter to order a few books for your school library to
Bhavan Booksellers, Mumbai. (word limit: 100-120 words)
The Librarian
DPS School
Mumbai-22XX34
23rd April, 20XX
The Manager
Bhavan Booksellers
Mumbai-22XX21
Subject : Order for books for DPS, Mumbai school library
Dear Sir/ Madam
I am Mohan Singh, Librarian at D.P.S. Mumbai. In response to your letter no.BB2X6, dated 4 April, 2022, we would like
to place an order with you for the new academic session.
Please find below the list of books and also their particulars.
List of Books
S. No Name of the books Authors/Publisher’s name No of copies
1 History of India L Prasad 20
2 Modern Trigonometry Bansilal 30
3 Modern Algebra S K Sen 25
4 The New Atlas of the World Frank Bros 30
5 Wonder that was India Bhasham 15
6 India Wins Freedom M A Q Azad 10
We would appreciate it if the books could be made available at the earliest. The payment will be made in cash on
delivery, in accordance with the quotation submitted by you. Proper packaging and delivery of the books shall be
your responsibility. A cheque, as an advance payment is being sent along. For any queries please feel free to contact
the undersigned.
Thanking You
Yours sincerely
M Singh
Mohan Singh
Librarian
(D.P.S. Mumbai)
98XXXX89XX
[email protected]
Practice Question
You are Mohan Bhagat, Eureka Forbes, Noida. You have received the reply to your inquiry letter from Woodcutters
Inc, dated 2rd March, 2022. You feel positive about the company’s terms and conditions. Write a letter placing order
for the furniture that you had enquired about from the company in your previous communication.
