EXPRESSION OF INTEREST

(EOI)

Title of Consulting Service: Procurement of Bridge

Expert

Method of Consulting Service: National

Project Name : Procurement of Bridge Expert

EOI : DOLI/LBS/EOI/IE/2079-80
Office Name: Local Bridge Section
Office Address: Shree Mahal, Pulchowk Lalitpur Lalitpur

Funding agency : Government Budget

Table of Contents

Section I. A. Request for Expression of Interest 3

Section II. B. Instructions for submission of Expression of Interest 5
Section III. C. Objective of Consultancy Services or Brief TOR 7
Section IV. D. Evaluation of Consultant's EOI Application 11
Section V. E. EOI Forms and Formats 14
 A. Request for
Expression of Interest
 Request for Expression of Interest
Government of Nepal (GoN)
Name of Employer: Local Bridge Section

Date: 30-01-2023 10:00

Name of Project: Procurement of Bridge Expert

1. Government of Nepal (GoN) has allocated fund toward the cost of Procurement of Bridge Expert and intend to apply portion of
this fund to eligible payments under the Contract for which this Expression of Interest is invited for National consulting service
2. The Local Bridge Section now invites Expression of Interest (EOI) from eligible consulting firms (“consultant”) to provide the
following consulting services: Procurement of Consulting Services to hire a Bridge Design Specialist for checking and to
assure quality and uniformity of detail project report (DPR) of bridge projects that are produced by DPR consultant.
3. Interested eligible consultants may obtain further information and EOI document free of cost at the address Local Bridge
Section ,Department of Local Infrastructure
Local Bridge Section
Shreemahal,Pulchwok during office hours on or before 01-03-2023 12:00 or visit e-GP system www.bolpatra.gov.np/egp or
visit the client’s website www.doli.gov.np
4. Consultants may associate with other consultants to enhance their qualifications.

5. Expressions of interest shall be delivered online through e-GP system www.bolpatra.gov.np/egp Department of Local
Infrastructure
Local Bridge Section
Shreemahal,Pulchwok on or before 01-03-2023 12:00
6. In case the last date of obtaining and submission of the EOI documents happens to be a holiday, the next working day will be
deemed as the due date but the time will be the same as stipulated.
7. EOI will be assessed based on Qualification 30.0 %, Experience 55.0 %, and Capacity 15.0 % of consulting firm and key
personnel. Based on evaluation of EOI, only shortlisted firms will be invited to submit technical and financial proposal through
a request for proposal.
8. Minimum score to pass the EOI is 70
B. Instructions for Submission of Expression of
 Instructions for Submission of Expression of Interest
1. Expression of Interest may be submitted by a sole firm or a joint venture of consulting firms.

2. Interested consultants must provide information indicating that they are qualified to perform the services (descriptions,
organization and employee and of the firm or company, description of assignments of similar nature completed in the last 7
years and their location, experience in similar conditions, general qualifications and the key personnel to be involved in the
proposed assignment).
3. This expression of interest is open to all eligible Individual consultant..

4. In case, the applicant is individual consultant, details of similar assignment experience, their location in the previous 4 years and
audited balance sheet and bio data shall be considered for evaluation.
5. The assignment has been scheduled for a period of Twelve months. Expected date of commencement of the assignment is 15-
05-2023.
6. A Consultant will be selected in accordance with the QCBS method.

7. Expression of Interest should contain following information:

(i) A covering letter addressed to the representative of the client on the official letter head of company duly signed by
authorized signatory.
(ii) Applicants shall provide the following information in the respective formats given in the EOI document:

• EOI Form: Letter of Application (Form 1)

• EOI Form: Applicant’s Information (Form 2)

• EOI Form: Work Experience Details (Form 3(A), 3(B) & 3(C))

• EOI Form: Capacity Details (Form 4)

• EOI Form: Key Experts List (form 5).

8. Applicants may submit additional information with their application but shortlisting will be based on the evaluation of
information requested and included in the formats provided in the EOI document.
9. The Expression of Interest (EOI) document must be duly completed and submitted in sealed envelope and should be clearly
marked as “EOI Application for Short-listing for the Procurement of Bridge Expert.The Envelope should also clearly indicate
the name and address of the Applicant. Alternatively, applicants can submit their EOI application through e-GP system by using
the forms and instructions provided by the system.
10. The completed EOI document must be submitted on or before the date and address mentioned in the “Request for Expression of
Interest”. In case the submission falls on public holiday the submission can be made on the next working day. Any EOI
Document received after the closing time for submission of proposals shall not be considered for evaluation.
C. Objective of Consultancy Services or Brief TOR
 ToR

Government of Nepal
Ministry of Urban Development
Department of Local Infrastructure
Local Bridge Section
Motorable Local Roads Bridge Program

Terms of Reference (TOR)

For
Bridge Design Specialist (BDS)

1. INTRODUCTION

Government of Nepal, through its own resources has involved in construction of motorable bridges in
provincial and local road network. Within last few years the total number such bridges constructed is
recorded as 665. Endeavor towards this initiative is ongoing. Till the third phase of Motorable Local Roads
Bridge Program (MLRBP), Technical Assistance from Government of Switzerland, provided technical
support in a wider spectrum with supervision team mobilized to individual bridges. With start of the fourth
phase (2021-01-01 to 2024-12-31), the TA from Govt. of Switzerland focused in capacitating the provincial
governments in this sector and hence support to federal government was confined to more on special
bridges only. However, the federal government, through its yearly plan and budget, is continuing to
allocation in this sector so as to cater the demand from local level stakeholders and to maximize converting
provincial and local roads to all weather condition. Considering the number of bridges requiring preparation
of DPR and consequently assurance of their quality is very essential. In this respect, part of the proceed is
allocated for hiring of Bridge Design Specialist.

2. OBJECTIVES AND PURPOSE OF THE ASSIGNMENT

The general objective of the consulting services is to hire a Bridge Design Specialist for checking and to
assure quality and uniformity of detail project report (DPR) of bridge projects that are produced by DPR
consultant.

The Specific Objectives of the assignment are:

a. Checking and Verification of the field data collected for preparing DPR of bridge projects by DPR
Consultant.
b. Ascertaining and recommending the Detailed Project Report (DPR) of bridge projects comply with all
the relevant design codes, standards, guidelines and prevailing engineering practice and actual field
situation.
c. Ensure uniformity and quality of the detailed engineering design, drawing and cost estimate, road safety
measures of proposed bridge are sufficient for the implementation of the projects..

3. SCOPE OF THE ASSIGNMENT

The consultant will closely work with DoLI/Bridge Section, related Local Infrastructure Development
Project Office (LIDPO), LRBSU, and DPR Consultants and assist the Client by verifying and ensuring
quality of the detailed engineering survey, design, drawing and cost estimate, safety measures for the
bridge projects carried out by DPR Consultant.

4. DETAILED TASKS AND/OR EXPECTED OUTPUT

To fulfill the above mentioned objective of the services, the Consultant will carry out following tasks:
 Verify and report to DoLI/Bridge Section and related LIDPO the feasibility study, detailed survey and
investigation of the selected bridges carried out by DPR Consultant;

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 ToR
 Verify and recommend ensuring uniformity and timely completion of the detailed engineering design,
drawing and cost estimate, safety measures for the bridge projects carried out by DPR Consultant;
 Carryout field visits to monitor, verify and assuring the activities carried out by DPR Consultants
 Verify and recommend ensuring quality of the report submitted by the Consulting Firm/s.
 Undertake any other tasks related to DPR preparation and project preparation assigned
 Coordinate with concerned ministry and offices of provincial government for accomplishing the
above and other tasks as required in order to finalize detailed project report (DPR) of bridges.

5. QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

(a) Qualification Master’s degree in Structural Engineering or Bridge Engineering

The applicant must be registered in Nepal Engineering Council(NEC)
(b) Total Professional
Experience Preferably 10 years professional experience in the field of civil
engineering profession.
(c) Project-related
 Preferably 10 years specific experience in bridge design, planning
Experience
and construction works
 Must demonstrate knowledge and understanding of carrying out
feasibility study and detailed survey, design and cost estimate of
bridge projects in particular.
 At least one project experience of verifying the feasibility study
and detailed survey, design and cost estimate of bridge works in
large volume.

 Must demonstrate knowledge and understanding of codes,

standards, guideline, manuals etc. related to bridge design and
construction in Nepal.

(d) Experience in working

with international Preferred
organizations/ agencies
(e) Knowledge in English Should have fair knowledge in conversing and writing reports in
English language

6. SELECTION CRITERIA

The Specialist will be selected by inviting the expression of interest (EOI) by publishing a notice pursuant to
section 30 of the Public Procurement Act 2063. Once a shortlist has been prepared pursuant to Rule 70, the
public entity shall invite proposals from the intent expressing proponents included in that list by sending them
the documents relating to proposal according to Public Procurement Regulation 2064, Rule 71.

7. FACILITIES TO BE PROVIDED BY THE CLIENT

The consultant shall be provided the remuneration and other logistic support as below:
 The consultant’s shall be paid as remuneration and out-of pocket-expenses as quoted in the request for
proposal (RFP).
 In case of failure of negotiation; the consultants in waiting list in order of merit will be called on for
negotiation.
 The price escalation is not applicable to this consulting service.
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 ToR
 The Consultant shall be paid by Local Bridge Section, Department of Local Infrastructure (DOLI) every
month on the submission of his/her invoice and time-sheet (as attested in the EOI document) with the
obligatory reports. The invoice must be associated by the consultant's VAT bill having PAN No.
 The office space and furniture (Table & chair) with the facility electricity and internet shall be provided to
the consultant within premises of Department of Local Infrastructure (DOLI), Local Bridge Section
during working hours.
 The consultants shall have his/her own laptop for working.

8. CONSULTANT’S REPORTING OBLIGATIONS

The consultant will provide the services in close coordination with and will report to the Project Coordinator,
Local Bridge Section, DOLI;
(i) Periodic Progress Report-Monthly Report and a final consolidated report need to be furnished to the
Project Coordinator, highlighting the tasks carried out during the period with supporting details;
(ii) Monthly work plan event reports and field reports as appropriate;
(iii) Proceedings of conferences, seminars/workshops and trainings;
(iv) Final assignment report; and
(v) Any other report related to the assignment as required by LRBSU.

9. DURATION OF ASSIGNMENT

The duration of the consulting services will be for 12 (Twelve) Months. The input of consulting service shall
be continuous and will be utilized in full 12 (Twelve) months duration.

Duty Station for office works shall be at DOLI, Local Bridge Section, Pulchowk, Lalitpur. The consultant has
to make site visit to the road bridge projects located in the districts as mentioned in detailed tasks.

10. TAXATION

The Consultant shall be fully responsible for all taxes imposed by the Government of Nepal. The Consultant
must be registered in the Value Added Tax (VAT) after the contract agreement.

11. AGREEMENT

The Consultant shall be required to enter into an agreement with the DOLI, Local Bridge Section on time-
based contract.

3
D. Evaluation of Consultant’s EOI Application
 Evaluation of Consultant’s EOI Application
Consultant’s EOI application which meets the eligibility criteria will be ranked on the basis of the Ranking Criteria.

i) Eligibility & Completeness Test

Sl. No. Criteria Title Compliance

1 Corporate Registration (NOT APPLICABLE)

2 Tax Clearance/Tax Return Submission(NOT APPLICABLE)

3 VAT/PAN Registration(NOT APPLICABLE)

4 EOI Form 1: Letter of Application

5 EOI Form 2: Applicant’s Information Form

6 EOI Form 3: Experience (3(A) and 3(B))(NOT APPLICABLE)

7 EOI Form 4: Capacity (NOT APPLICABLE)

8 EOI Form 5: Qualification of Key Experts (NOT APPLICABLE)

9 In case of a natural person or firm/institution/company which is already declared blacklisted and

ineligible by the GoN, any other new or existing firm/institution/company owned partially or fully
by such Natural person or Owner or Board of director of blacklisted firm/institution/company;
shall not be eligible consultant.
10 If the corruption case is being filed to Court against the Natural Person or Board of Director of the
firm/institution /company or any partner of JV, such Natural Person or Board of Director of the
firm/institution /company or any partner of JV shall not be eligible to participate in procurement
process till the concerned Court has not issued the decision of clearance against the Corruption
Charges.

ii) EOI Evaluation Criteria

A. Qualification

Sl. No. Criteria Minimum Requirement

1 Qualification of Key Experts Master’s degree in Structural Engineering or Bridge Engineering

Score: 30.0

B. Experience

Sl. No. Criteria Minimum Requirement

Preferably 10 years professional experience in the field of civil

1 Total Professional Experience
engineering profession
Preferably 10 Years of specific experience in bridge survey,
2 Project related Experience
design

Score: 55.0

C. Capacity

Sl. No. Criteria Minimum Requirement

1 Training Trainings in related field

Score: 15.0

Minimum score to pass the EOI is: 70

Minimum score to pass the EOI is: 70
Note : If the corruption case is being filed to Court against the Natural Person or Board of Director of the firm/institution /company or any partner of JV, such
Natural Person or Board of Director of the firm/institution /company or any partner of JV such consultant’s proposal shall be excluded during the evaluation.
E. EOI Forms & Formats
E. EOI Forms & Formats

Form 1. Letter of Application

Form 2. Applicant’s information

Form 3.Experience (General, Specific and Geographical)

Form 4. Capacity

Form 5. Qualification of Key Experts

 Standard EOI Document

1. Letter of Application

(Letterhead paper of the Applicant or partner responsible for a joint venture, including full
postal address, telephone no., fax and email address)

Date: ..........................

To,
Full Name of Client: __________________________
Full Address of Client: ________________________
Telephone No.: ______________________________
Fax No.: ____________________________________
Email Address: _______________________________

Sir/Madam,

1. Being duly authorized to represent and act on behalf of (hereinafter "the Applicant"), and
having reviewed and fully understood all the short-listing information provided, the
undersigned hereby apply to be short-listed by [Insert name of Client) as Consultant for
{Insert brief description of Work/Services}.

2. Attached to this letter are photocopies of original documents defining:

a) the Applicant's legal status;

b) the principal place of business;

3. [Insert name of Client] and its authorized representatives are hereby authorized to verify
the statements, documents, and information submitted in connection with this application.
This Letter of Application will also serve as authorization to any individual or
authorized representative of any institution referred to in the supporting information, to
provide such information deemed necessary and requested by yourselves to verify
statements and information provided in this application, or with regard to the resources,
experience, and competence of the Applicant.

4. [Insert name of Client) and its authorized representatives are authorized to contact
any of the signatories to this letter for any further information.1

5. All further communication concerning this Application should be addressed to the following
person,

[Person]

[Company]

[Address]

[Phone, Fax, Email]

6. We declare that, we have no conflict of interest in the proposed procurement proceedings

and we have not been punished for an offense relating to the concerned profession or

1
Applications by joint ventures should provide on a separate sheet, relevant information for each party to the
Application.
 Standard EOI Document

business and our Company/firm has not been declared ineligible.

7. We further confirm that, if any of our experts is engaged to prepare the TOR for any ensuing
assignment resulting from our work product under this assignment, our firm, JV member or
sub-consultant, and the expert(s) will be disqualified from short-listing and participation in
the assignment.

8. The undersigned declares that the statements made and the information provided in the duly
completed application are complete, true and correct in every detail.

Signed :

Name :

For and on behalf of (name of Applicant or partner of a joint venture):

 Standard EOI Document

2. Applicant’s Information Form

(In case of joint venture of two or more firms to be filled separately for each constituent
member)

1. Name of Firm/Company:

2. Type of Constitution (Partnership/ Pvt. Ltd/Public Ltd/ Public Sector/ NGO)

3. Date of Registration / Commencement of Business (Please specify):

4. Country of Registration:

5. Registered Office/Place of Business:

6. Telephone No; Fax No; E-Mail Address

7. Name of Authorized Contact Person / Designation/ Address/Telephone:

8. Name of Authorized Local Agent /Address/Telephone:

9. Consultant’s Organization:

10. Total number of staff:

11. Number of regular professional staff:

(Provide Company Profile with description of the background and organization of the
Consultant and, if applicable, for each joint venture partner for this assignment.)
 Standard EOI Document

3. Experience

3(A). General Work Experience

(Details of assignments undertaken. Each consultant or member of a JV must fill
in this form.)

S. Name of Location Value of Year Client Description of work carried

N. assignment out
Contract Completed

1.

2.

3.

4.

5.

6.

7.
 Standard EOI Document

3(B). Specific Experience

Details of similar assignments undertaken in the previous seven years

(In case of joint venture of two or more firms to be filled separately for each
constituent member)

Assignment name: Approx. value of the contract (in current NRs;

US$ or Euro)2:

Country: Duration of assignment (months):

Location within country:

Name of Client: Total No. of person-months of the assignment:

Address: Approx. value of the services provided by your

firm under the contract (in current NRs; US$ or
Euro):

Start date (month/year): No. of professional person-months provided by

the joint venture partners or the Sub-
Completion date (month/year): Consultants:

Name of joint venture partner or Narrative description of Project:

sub-Consultants, if any:

Description of actual services provided in the assignment:

Note: Provide highlight on similar services provided by the consultant as

required by the EOI assignment.

Firm’s Name:

2
Consultant should state value in the currency as mentioned in the contract
 Standard EOI Document

3(C). Geographic Experience

Experience of working in similar geographic region or country

(In case of joint venture of two or more firms to be filled separately for each
constituent member)

No Location Execution Year

Name of the Project (Country/ Region) and Duration

1.

2.

3.

4.

5.

6.

7.
 Standard EOI Document

4. Capacity
4(A). Financial Capacity
(In case of joint venture of two or more firms to be filled separately for each constituent
member)

Annual Turnover

Year Amount Currency

- Average Annual Turnover

(Note: Supporting documents for Average Turnover should be submitted for the above.)
 Standard EOI Document

4(B). Infrastructure/equipment related to the proposed assignment3

No Infrastructure/equipment Requirements Description
Required

1.

2.

3.

4.

5.

3 Delete this table if infrastructure/equipment for the proposed assignment is not required.
 Standard EOI Document

5. Key Experts (Include details of Key Experts only)

(In case of joint venture of two or more firms to be filled separately for each
constituent member)
Specific
Highest Work Experience Work
SN Name Position Nationality
Qualification (in year) Experience
(in year)
1

(Please insert more rows as necessary)

 The EOI forms 3, 4 and 5 in the Standard EOI document is not applicable.
The individual consultant shall attest the Curriculum Vitae (CV) in the format as provided
in the Standard EOI document.
CURRICULUM VITAE (CV) FORMAT

Name of Expert: {Insert full name}

Date of Birth: {day/month/year}
Citizenship

Education: {List college/university or other specialized education, giving names of educational

institutions, dates attended, degree(s)/diploma(s) obtained}
________________________________________________________________________
________________________________________________________________________

Employment record relevant to the assignment: {Starting with present position, list in
reverse order. Please provide dates, name of employing organization, titles of positions
held,type of employment (full time, part time, contractual),types of activities performed and
location of the assignment, and contact information of previous clients and employing
organization(s) who can be contacted for references. Past employment that is not relevant to
the assignment does not need to be included.}

Period Employing organization and Country Summary of

your title/position. Contact activities
information for references performed relevant
to the Assignment
[e.g., May [e.g., Ministry of ……,
2005- advisor/consultant to…
present]
For references: Tel…………/e-
mail……; Mr. Bbbbbb, deputy
minister]

Membership in Professional Associations and Publications:

______________________________________________________________________

Language Skills (indicate only languages in which you can work): ______________
______________________________________________________________________

Training Description (Training period, Training Status, Training Institute)

(Attest the required certificates of training)

______________________________________________________________________
Adequacy for the Assignment:

Detailed Tasks Assigned as Reference to Prior Experience in

indicated in TOR Work/Assignments that Best Months
Illustrates Capability to Handle the
Assigned Tasks
{List all deliverables/tasks in
which the Expert will be
involved)

Expert’s contact information: (e-mail…………………., phone……………)

Certification:
I, the undersigned, certify to the best of my knowledge and belief that

(i) This CV correctly describes my qualifications and experience .

(ii) I am not a current employee of the GoN.
(iii) I was not part of the team who wrote the terms of reference for this consulting services
assignment.
(iv) I am not currently debarred by a multilateral development bank (In case of DP funded
project)
(v) I declare that Corruption Case is not filed against me.

I understand that any willful misstatement described herein may lead to my disqualification or
dismissal, if engaged.

Date:
[Signature of expert] Day/Month/Year
 Government of Nepal
Ministry of Urban Development
Department of Local Infrastructure
Local Bridge Section
Shree Mahal, Pulchowk, Lalitpur

Monthly Time Sheet

Name:- Month:
Designation: Bridge Expert Year:
Working Office: Department of Local Infrastructure,Local Bridge Section
Date Day Description of task Remarks

………………………………. …................................ …………………………………..

Submitted By Checked By Approved By

Bridge Expert