CENTER FOR INTERNAL QUALITY ASSURANCE (CIQA)

YASHWANTRAO CHAVAN MAHARASHTRA OPEN UNIVERSITY, NASHIK

GUIDELINES FOR THE

APPROVAL AND LAUNCH OF NEW ACADEMIC PROGRAMS
&
REVISION / ADDITION / DELETION OF COURSE(S) IN EXISTING PROGRAMS

APPROVAL AND LAUNCH OF NEW ACADEMIC PROGRAMS

The planning, design and development of an academic program at the University will be done
in two stages, namely: Stage-I: Program Proposal Stage; Stage-II: Program Development
Stage. There are separate forms that have to be filled up, namely: Program Proposal Form
(PPF) for Stage-I and Program Development Form (PDF) and Program Project Report (PPR)
for Stage II and these forms are to be approved by the Statutory Bodies of the University:
Program Proposal Form by the School Council and the Planning Board while Program
Development Form by School Council and Academic Council.

As per UGC (ODL) Regulations, 2017, the PPR has to be approved by the highest academic
authority of the University. Hence the approval of Program Project Report has to be
sought from the School Council and the Academic Council.

Detailed guidelines for each stage have been enumerated in the form of steps to be taken for
the development and launch of a new academic program.

Stage-I: Program Proposal Stage

Step-1: A new academic program will be initiated by a teacher(s) of a School. Before

formulating a proposal for development of a new program, the teacher(s) should check for the
duplication of the proposed program with existing academic programs / courses of the
University. Duplication may be in terms of learning objects, curriculum or level of program.

Step-2: The teacher(s) who initiates a new program (hereafter referred to as Program
Coordinator) will prepare a Concept Note for the proposed academic program to express the
rationale and relevance of the proposed program vis-à-vis University Mandates and
objectives. The Concept Note (CN) may be based on need assessment through primary or
secondary sources. The need of the program may also emerge from any of the following:
Statutory Authorities of the University, Program Advisory Committees; Ministries of State &
Central governments; NITI Ayog; Apex Bodies; Region Specific Proposals from Regional
Centers or External Funding Agencies engaged in education and social service sectors of
India. The educational requirements of external agencies must be met within the mandate and
objectives of the University. The need assessment study may also be conducted through
direct interaction with stake-holders, in the form of survey of prospective learners,
employees, employers, teachers / trainers in relevant areas. Need assessment study based on
survey and field work based research methodologies may be undertaken and inputs may be

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obtained from Regional Centers as per the provision made in the Need Analysis studies.

The School may earmark an exclusive budget in its Annual Budget for conducting need
assessment study and for convening exploratory meetings of Experts so that these activities
can be conducted smoothly within a stipulated time. The outcome of the need assessment
study should be documented.

Step-3: The Concept Note may provide adequate coverage to the need of the program, socio-
economic relevance of the program, objectives of the program vis-à-vis objectives and
mandate of the University, level of study, credit points, and duration of the program and
target group. The Program Coordinator will submit the Concept Note and propose names of
subject experts for constitution of the Program Expert Committee for the proposed academic
program for approval of the School Council.

Step-4: Based on the level of the program, the budgetary requirement for the development of
the program and its delivery will have to be worked out by the Program Coordinator in
consultation with the Director of the School. The development of instructional resources is a
complex and lengthy process. The Program Coordinator should carefully work out the
schedule for the development of program and accordingly earmark budget and workforce to
ensure successful completion of activities in stipulated time. Costs involved are: prescribed
sitting fee and TA/DA to external members of the Program Expert Committee; payment for
unit writing, course editing, translation and vetting of units, word processing of manuscript,
preparation of graphs, pictures, Camera Ready Copy (CRC) and printing of course materials
at prescribed rates. If the development activities of a program are spread over beyond the
current financial year then budget estimates will be accordingly spread over financial years
covering entire time span of development so that appropriate budget is always available at
right time for smooth development of program.

Step-5: The Program Coordinator will thereafter fill up the Program Proposal Form (PPF)
and submit it to the Director of the School for its consideration by the School Council.

Step-6: After the approval of the PPF by the School Council, the PPF along with the report of
need assessment study will be submitted by the Program Coordinator through the Director of
the School concerned to the Planning Board.

Step-7: The Planning Board will examine the PPF from with respect to planning aspects of
design and delivery of program and availability of funds and workforce for design and
delivery of the proposed academic program. The Program Coordinator should see the
availability of teachers in relevant discipline in the School and their willingness for writing
and editing of course materials or for supporting / coordinating other academic activities of
the program and accordingly recommend external experts and man power resources for the
development of the program.

Stage-II: Program Development Stage

Step-1: On approval of PPF by the Planning Board, the Program Coordinator will initiate the
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process of developing the program which should not exceed the stipulated time period
depending on the credits of the program as follows: 16 credits: 1 year; 32 credits 2 years; 64
credits 3 years and 96 credits: 4 years. In case it goes beyond the given stipulated time period,
for the reason on record, the entire process will have to be repeated. The Director of the
School will ensure allocation of resources for design and development of the proposed
program in its Annual Budget.

Step-2: The Program Advisory Committee (PAC) recommended by the School Council
should be appointed with the approval of the Vice-Chancellor. Internal faculty members
involved in designing of the proposed program would also be the members of the Program
Advisory Committee, which will be chaired by the Director of the School. The Program
Coordinator would convene the meetings of the Program Advisory Committee after approval
of the Vice-Chancellor through the Director of the School concerned. The expenditure on
convening of meetings of the Program Advisory Committee will be met from the budget
earmarked for this purpose in the Annual Budget of the School.

Step-3: The Program Advisory Committee will frame learning objectives of the program in
terms of knowledge and skills to be imparted, eligibility criteria for admission, program
duration, target group of students, broad program structure including various media
components, credit points, delivery and student support mechanism, evaluation methodology,
and such other issues pertaining to the program keeping in view the overall policy, Acts and
Statutes of the University. The Program Advisory Committee will suggest names of experts
for designing courses, writing units and editors for different courses for consideration of the
School Council.

Step-4: The approval of the Vice-Chancellor would be sought by the Director of the School
concerned for course-wise list of Course Writers. After approval of the Vice-Chancellor, the
Program / Course Coordinator would assign unit writing to course writers of different
courses. Consent of the experts would be obtained before assigning the task to them. The
Course Coordinators will pursue the course writers for delivering the course units as per the
schedule agreed upon.

Step-5: The Program Coordinator in consultation with the Director of the School will decide
and confirm the Program Code & Course Codes for the academic program and its courses.

Step-6: The Program Coordinator in consultation with Director of the School will work out
the program fees based on one time cost of development and batch wise cost of operations.
Step-7: The Program Coordinator should also fill up the Program Project Report (PPR) as per
the UGC (ODL) Regulations before developing the academic program, which will be
submitted to the Director of the School for approval.

Step-8: The Program Coordinator will fill up the Program Development Form (PDF) and
submit it along with the PPR to the Director of the School to be placed before the School
Council.

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Step-9: After approval of PDF and PPR by the School Council concerned, the same will be
submitted through the Director of the School concerned (after incorporating changes
recommended by the School Council if any) to the Academic Council for approval.

Step-10: Once the PDF and PPR are approved by the Academic Council, the Program
Coordinator will get the PPR uploaded on the University website under the name of New
Programs.

Step-11: When all the Self Learning Materials (SLMs) and other components of the learning
package have been developed and arrangements for delivery of the program have been made,
the Program Coordinator will through the Director of the School, inform the Planning Officer
to apply to UGC for Recognition of the Program.

Step-12: The Program Coordinator through the Director of the School would inform the
Student Services Division and Regional Centers for their role in delivery of the program. The
School and the respective Divisions would work out detailed plan to achieve targets in
stipulated time. The Program Coordinator through the Director of the School will be
interacting with the above Divisions. These Divisions would indicate their readiness in
prescribed pro-forma for each Division which will be annexed with PDF. This pro-forma’s
are to be signed by the Heads of the respective Divisions.

REVISION / ADDITION / DELETION OF COURSE(S) IN EXISTING

PROGRAMMES

Periodic revision of curriculum and corresponding changes in the instructional resources is

necessary to maintain the dynamism of the program and also make the learning outcomes
relevant in the context of the changing ecosystem of the State & the Nation. Regular updating
of the contents is required to be done for the benefit of the learners. The Board of
Management (BOM) of the University decided that every course should be reviewed and
revised at least once in five years of its launching. Further, the life of all online courses is 2
years.

The Program Coordinator needs to apply in the Program Revision Form (PRF) for revision
/ addition / of courses in new areas / disciplines / specializations / deletion of courses in the
existing program. The Program Coordinator will fill up the PRF giving a brief about the
program under revision, level, medium of instruction, past enrolment, curriculum details,
relevance and rationale for revision, details of revision proposed, its implication on
evaluation of student performance and delivery of learning at LSCs, financial requirements
for revision and proposed date of launching of the revised program.

 Minor Revision: Revision of less than 1/3 of contents of a Course will be

treated as Minor Revision. In case of Minor Revision, PRF needs approval
of School Council only.

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  Major Revision: If more than 1/3 of the content of a Course will be revised, then the
revision will be treated as a Major Revision. In case of Major Revision, PRF needs the
approval of the School Council followed by the approval of the Academic Council.
 Revision with Addition of Courses: In case of addition of a new course to an
existing Program, PRF needs the approval of the School Council followed by the
approval of the Academic Council.
 Program Advisory Committee (PAC): may be constituted only after the approval of
the School Council for drawing detailed course structure to be submitted to Academic
Council.
 The same pro-forma (PRF) may be used for submission to the Academic Council after
incorporating changes, if any, as advised by Program Advisory Committee along with
the approval of the School Council and a detailed syllabus.

The revision of academic programs / courses is a scheduled activity of the Schools as it needs
to be carried out at least once in a five years of launching a program/Course. Schools may
earmark adequate resources for timely completion of revision of the courses.

FLOW CHART: APPROVAL AND LAUNCH OF NEW ACADEMIC PROGRAM

1. PROGRAM PROPOSAL STAGE

Conceptu
alization Approval of Approval of
Concept Note
Preparing Filling up PPF by
of of
Conduct & List of budgetary Approval Program
program Advisory
of Need Experts for requireme Program of PPF by
& designing of Committee
Assessme nt for the Proposal School
Initiation curriculum by (PAC) &
nt Studies proposed Form Council
of the School Planning
Concept Council
program (PPF)
Board (PB)
Note (CN)

2. PROGRAM DEVELOPMENT STAGE

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 Finalization Filling up
of Obtaining Program
Working
Provision of Notificaiton curriculum Program Developme
Meeting(s) out
Funds in of Program & Code & nt Form
of Program program fee
Annual Advisory identificatio Course (PDF) &
Advisory in the
budget of Committee n of Unit Codes from Program
Committee School
the School (PAC) Writers & Computer Project
Council
Course Center Report
Editors (PPR)

Unit Writing &

Uploading of
Content, Development
Approval of Program Identification of
Format, of
PDF & Project Language Leraners Support Centers
Report (PPR) Multimedia /
PPR by Editing, Proof / Study Centers
Reading & Online &
Academic on (LSCs/SCs) & Academic
Camera Ready Digital
Council (AC) University Counsellors
Copy (CRC) Contents
website
Preparation

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3. PROGRAM LAUNCH STAGE

Information & Launch of

Orientation to Obtain
Inform Planning Program after
Student Services Submission of Approval to
Division to obtaining
Division, Regional Program Program
apply for DEB / Approval /
Centers & Study Launch Form Launch Form
UGC Centers for Recognition
(PLF) from Planning
Recognition launch of letter from
Board (PB)
program BEB/UGC

Prof. Hemant Rajguru

Director, Center for Internal Quality Assurance (CIQA)

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 CENTER FOR INTERNAL QUALITY ASSURANCE (CIQA)
YASHWANTRAO CHAVAN MAHARASHTRA OPEN UNIVERSITY, NASHIK

PROGRAM PROPOSAL FORM (PPF)

(For Academic Programs offered through ODL/Online Mode for approval of the School Council
followed by Academic Council & Planning Board)

Sr. No. Parameters Details

1. Program Title:
2. Is the Nomenclature of the Program as Yes / No
prescribed by UGC/ Concerned Statutory
Body (for UG/PG Degree Programs only):
3. Level of the Program:
(Awareness / Certificate / Diploma / UG
Degree / PG Diploma / PG Degree)
4. Nature of Program:
(General / Technical/ Professional /Other
(please specify)):
5. Admission Eligibility:
6. Medium of Instruction:
7. Duration of Program (in years/months): Minimum: …………………….
Maximum:…………………….
8. Name of the School proposing the Program:
9. Name of Program Proposer with 1.
designation: 2.
10. Program’s Mission & Objectives: 1.
(its alignment with learner/industrial demands) 2.
3.
11. Relevance of Program with Mission & Goals
of the University:
12. Nature & Profile of Prospective Target
Group of Learners:
13. Appropriateness of Program in Open &
Distance Learning Mode to acquire specific
skills & competence (Specify the expected
learning outcomes in terms of knowledge, skills
& competencies and reflection of academic,
professional & occupational standards of the
field):
14. Briefly Mention the Outcome of
Exploratory Expert Committee Meeting (if
any held) and/ or Need Survey Report on
viability and relevance of the Program:
15 Are any similar Programs under Yes/No
development or on offer in University
(Consult: SSD or visit University website):
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 If yes, then justify the need for this Program:
16. Whether Collaborative Arrangements Yes/No
envisaged outside the University:
16.1 If yes, Provide the following information:
(a) Name of Collaborative Agency:
(b) Duration of Collaboration:
(c) Nature of Collaboration in terms of
1. Curriculum Design & Development
2. Program Delivery
3. Financial Support
16.2 A brief about Role and Responsibility of the
University and the Collaborative
Institution/Agency in terms of workload &
sharing of fee (A copy of the MOU must be
attached):
(a) Role of University: Role of Collaborative Institution:

(b) Fee Sharing:

University (%) Collaborative
Institution (%)
17. Budgetary Provisions for Development of the
Program:
18. Proposed Launch Cycle and Year July / Jan

Status of Approval by School Council

Meeting No. & Item No. Extract of the Minutes enclosed Whether Minutes are
Date of the (Yes/No) enclosed
School Council (Yes/No)

Name & Signature of Program Proposer / Coordinator

Name & Signature of the Director of the School with seal

Enclosure:
1. Report of Exploratory Expert Committee Meeting & or
2. Need Assessment Report

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 CENTER FOR INTERNAL QUALITY ASSURANCE (CIQA)
YASHWANTRAO CHAVAN MAHARASHTRA OPEN UNIVERSITY, NASHIK

PROGRAM DEVELOPMENT FORM (PDF)

(FOR THE APPROVAL OF SCHOOL COUNCIL & ACADEMIC COUNCIL)

1. Program Code:…………………………..………………………………………………..
2. Program Title: …………………………………………….……………………………...
3. Total Credits:…………………………………………………………………………….
4. Medium of Instruction:……………………………………………………………………
5. Duration of the program: Minimum…………..Years & Maximum…………Years
6. Re-admission / Re-registration Duration:…………………………………………………
7. Eligibility for Admission:…………………………………………………………………
8. Name of the School Proposing the Program:………………………………………………
9. Name of the Program Coordinator (s) :……………………………………………………
10. Program Structure and Course Contents
(i) Broad Structure (Give attachment in the following format as Appendix-1 and syllabi as Appendix-II):

Web based
Component No of Radio Proposed No. of
No. of
No. of ( MOOCs / OERs Counseling / Counseling
Sr. Title of Type of Credits Books Any other
Audio / Online Courses) Tele- sessions
No. Course Course Points & Work component
& Video conferencing (Total No. &
Books Synchro Asynchr Sessions Total hours)
-nous -onous

(ii) Special features / requirements in respect of design, development, delivery and evaluation
strategy:
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………

(iii) Any special qualification needed for Course Writers & OR Course Editors:

………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………

(iv) Qualification of the Academic Counselors:

………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………

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11. Proposed Schedule for Course Development
i) Development Phase (in the format given below)
Date by which Date by which all e- Date by which
Date by which
CRC of all print content will be other
Title of Course all A/V will be
materials will be uploaded on the components
ready
ready for printing University Website will be ready

ii) Development of other material and date of readiness:

Sr. No. Deliverables Date

1. Program Prospectus & Admission Form
2. Program Information Brochure & Publicity Material
3. Handbook for Learners / Students
4. Manual of Study Center Management

12. Program Delivery Details

a) Mode of delivery: ODL……… / Online………(specify percentage)

In case of ODL Mode please furnish following details:

No. of Learner No. of Centers

Sr. No. Name of Regional Centre with Code Support Centers for Practical

b) Specify special infrastructure requirements, if any:

………………………………………………………………………………………………
……………..…………………………………………………………………………………

c) Proposed date of completion of the following:

Items Proposed Date
Identification of the Academic Counselors
Identification of Learner Support Centers
Identification of Centers for Practical
Advertisement
Entrance Test
Program Launch Cycle and Year*
*If program is ready by February / August, it will be considered for July / January Cycle, respectively. Launch
date should not be more than two years from the approval of this form in the Academic Council.

12. Assessment & Evaluation (specify components viz. assignments, project, fieldwork,
internship)
Continuous Assessment Term End Examination
Course
Component(s) Weightage Component(s) Weightage

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13. Expected Enrolment (Per Cycle /Annual) and its Rationale:
……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………

14. Proposed budget for Design & Development of the program:

a. Design:…………………………………………………………………………………
b. Development:…………………………………………………………………………
15. Estimated Fees of the Program:………………………………………………………

16. In case of collaboration with any other agency; strategies to sustain the
program after the duration of the collaboration is over:
…………………………………………………………………………………………
…………………………………………………………………………………………
…………………………………………………………………………………………

17. Status of Approval of Program Proposal Form by School Council & Planning
Board

Extract of the Minutes

Meeting No.
Authority Item No. (Please enclose copy of
with Dates
relevant Minutes)
School Council
Planning Board

Name & Signature of the Program Coordinator

Name & Signature of the Director of the School with seal

18. Consent from Operational Divisions (in the prescribed Pro-forma)

(i) Audio- Video Center…………………………………………………………………

(ii) Print Production Center………………………………………………………………

(iii) Student Registration Division……………………………………………………….

(iv) Student Evaluation Division………………………………………………………….

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19. Recommendation of the School Council on Program Proposal Report (PPR) &
Program Development Form (PDF) & for placing before Academic Council.
(To be filled up after approval of School Council) (Please attach relevant extract of the Minutes)

Status of Approval by School Council

Extract of the Minutes
Meeting No. with
Program Activity Item No. (Please enclose copy of
Dates
relevant Minutes)
Program Development
Form (PDF)
Program Project Report
(PPR)

Name & Signature of the

Director of School with Seal
Enclosures:

1. PPF with relevant extract of the Minutes of School Council & Planning Board.
2. PPR with Minutes of Meeting of School Council that approved Program
Development Form (PDF)
3. Audio Video Production Center
4. Print Production Center
5. Student Registration Division
6. Student Evaluation Division

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 Appendix-A

INTIMATION PROFORMA FOR AUDIO VIDEO CENTER

1. Program Title:……………………………………………………………………………

2. Mode of Delivery: ODL……………………..……. / Online……………………………

3. Program Code:………………………………...…………………………………………..

4. Name of the School proposing the Program:…………………………………………...

5. Proposed Launch Cycle and year: July…………….&/Or Jan…………………………..

6. Name of Program Coordinator & Contact Number & e-mail:

...............................…………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
7. Tentative Schedule of Readiness of audio/video programs:

Nature of Multimedia Supports Title & Contents of the Audio/Video Expected date of finalization
programs of Audio/video program
Audio
Video

8. The Head, Audio Video Center may specify the name of producer assigned the
responsibility for developing the audio and video programs:

Signature of Program Coordinator

Signature of Director of the School

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 Appendix-B

INTIMATION PROFORMA FOR PRINT PRODUCTION CENTER

1. Program Title:……………………………………………………………………………….

2. Mode of Delivery: ODL…………………/ Online………………………………………….

3. Program Code:……………………………………………………………………………...

4. Name of the School proposing the program:……………………………………………….

5. Proposed Launch Cycle and Year: July……………………..&/Or Jan……………………

6. Name of Program Coordinator & Contact Number & e-mail:

………………………………………………………………………………………………
………………………………………………………………………………………………
…………………………………

7. Tentative Schedule for Printed Instructional Materials and other support resources

Proposed date
Materials to be Printed Details of readiness of
CRC
Text Books
Work Books
Program Prospectus
Hand Book & Brochure
Publicity Materials

Signature of Program Coordinator

Signature of Director of the School

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 Appendix-C

INTIMATION PROFORMA FOR STUDENT REGISTRATION DIVISION

1. Program Code & Title:……………………………………………………………………

2. Eligibility Criteria:………………………………………………………………………..

3. Mode of Delivery: ODL…………………/ Online……………………………………..

4. Name of the School proposing the program:…………………………………………….

5. Proposed Launch Cycle and Year: July……………..&/Or Jan………………………..

6. Entrance Test for admission: Yes……………/No………………………

7. Name of Program Coordinator, Contact Number & e-mail:

……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………………………………………………

8. Any other comments:

……………………………………………………………………………………………
……………………………………………………………………………………………
………………………………………………………………..…………………………..

Signature of Program Coordinator

Signature of Director of the School

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 Appendix-D

INTIMATION PROFORMA FOR REGIONAL CENTERS

1. Program Title:………………………………………………………………………………..

2. Mode of Delivery: ODL………………………..…../ Online…………………………..….

3. Program Code : …………………………………………………………………………..…..

4. Name of the School proposing the program:……………………………………………….

5. Proposed launch cycle and year: July………………….&/Or Jan………………………….

6. Name of Program Coordinator, Contact number & e-mail:

………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………

7. Location of Learner Support Centers (LSC):

No. of Lerner Support No. of Centers for

Sr. No. Location of Regional Center
Centers Practical

8. Qualification of the Academic Counselors:

………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………….……

Items Proposed date

Identification of the Academic Counselors
Identification of LSCs
Identification of Centers for Practical

9. Specific or Special Infrastructure required at LSC…

………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………….……

10. Proposed date for completion of following activities:

………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………….……

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11. Infrastructure Required for Online Support / MOOCs
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………

12. Any other comments:

………………………………………………………………………………………………
………………………………………………………………………………………………
……………………………………………………………………………………………….

Signature of Program Coordinator

Signature of Director of the School

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 Appendix-E

INTIMATION PROFORMA FOR STUDENT EVALUATION DIVISION

1. Program Title:……………………………………………………………………………...

2. Mode of Delivery: ODL……………………/Online………………………………………

3. Program Code:……………………………………………………………………………...

4. Name of the School proposing the program:……………………………………………….

5. Proposed Launch Cycle and Year: July…………………../ Jan……………………………

6. Entrance Test for admission: Yes…………/No……………….

7. Name of Program Coordinator, Contact number & e-mail:

………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
8. Assessment Strategy:
Strategy for Weightage
Course Continuous Term End Continuous Term End
Assessment Examination Assessment Examination

9. Any other comments:

……………………………………………………………………………………………
……………………………………………………………………………………………
……………………………………………………..…………………………………….

Signature of Program Coordinator

Signature of Director of the School

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 CENTER FOR INTERNAL QUALITY ASSURANCE (CIQA)
YASHWANTRAO CHAVAN MAHARASHTRA OPEN UNIVERSITY, NASHIK

PROGRAM LAUNCH FORM

(To be submitted to Planning Board)

1. Name of the School

2. Program Title: Program Code:
3. Name of Program Coordinator:
4. a) Program Proposal Form (PPF) approval: PB No. Date
b) Program Development Form (PDF) approval AC No. Date

5. (a). Readiness of Materials (Print Based Programs)

Materials Status Remarks
1. Text Books & Work CRC Stage Under Print / PDF Printed / E-
Books / Study Materials Formatting Stage format Ready
2. Assignments Under Submitted to Uploaded
Preparation CD for upload

3. Program Guide CRC Stage Under Print Printed & Stored

4. Program Prospectus CRC Stage Under Print Printed & Stored

5. Publicity Materials CRC Stage Under Print Printed & Stored

Manual of Study Center

6. CRC Stage Under Print Printed & Stored
Management

5. (b) Electronic Resources

1. No of Audio Programs Scripting Stage Editing Stage Produced

2. No of Video Programs Scripting Stage Editing Stage Produced

3. Tele/Radio Under Preparation Ready Submitted
Counseling
Schedule

6. (a). Readiness of Materials (Online Programs)

1. Contents (SCROM) HTML Stage Ready to upload Uploaded

Under
2. Assignments/Tests/Quizzes Ready to upload Uploaded
Preparation
3. LMS Space / Tested Ready for
Link admissions
Created

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 4. Learning Schedules Under Ready for Uploaded
& Timelines Preparation upload

5. Web Resources Yet to be Identified Uploaded

identified
7. Status of Readiness of Students
Support Under Details sent to SSD for
1. Advertisement
Preparation Advertisement
2. Registration schedule Not applicable Under Communicated
Preparation to SSD
3. Entrance Test Not applicable Under Communicated
Preparation to SED
4. Evaluation Methodology Yet to be Communicated to SED
Communicated
5. Material Dispatch /Upload Under preparation Communicated to SED/COE
Schedule
6. indentified Appointed
Academic counselors Not identified
7. indentified Notified
Study Centre Not identified
8.
Tele-conference Schedule Under preparation Communicated to EMPC

8. Proposed Launch Date & Month:……………………………………………………………

9. Expected Enrolment in first Batch of Admission:……………………………………………….

Signature of the Program Coordinator

Observations of the Director of the School:

………………………………………………………………………………………………………
………………………………………………………………………………………………………

Signature of Director of the School

Note:
1. In case of Certificate and Diploma programm100 % study materials should be ready before
launch while Program with duration of more than one year, then 100 % materials of the first year
& 80 % materials of second year should be ready before launch.
2. The launch of an academic program needs to be linked with regular admission cycles and period
of three months to be provided to SSD for preparation and orientation.

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 CENTER FOR INTERNAL QUALITY ASSURANCE (CIQA)
YASHWANTRAO CHAVAN MAHARASHTRA OPEN UNIVERSITY, NASHIK

PROGRAM PROJECT REPORT (PPR)

To be annexed with Program Development Form for the Approval of the School Council &
Academic Council

Name of the School: ________________________________________________________________

Name of the Program:______________________________________________________________

Sr. No. Parameters Details

a. Program’s Mission & Objectives::
(its alignment with industrial/ learner demands)
b. Relevance of program with Mission &
Goals of the University:
c. Nature of Prospective Target Group of
Learners:
1. Specify the Target Group:
2. Needs of the Target Group:
(Annex Need Assessment Studies Report)
d. Appropriateness of program to be
conducted in Open & Distance Learning
mode to acquire specific skills &
competence :
Specify the expected learning outcomes in
terms of:
1. Knowledge Attainment:
2. Skills and Competencies:
3. Compliances of academic,
professional & occupational
standards:
e. Instructional Design :
1. Curriculum Design (Outcome of
Expert Committee meeting; Program
Structure: specify the theory, practical,
fieldwork, project, etc components):
2. Total Credit Points (including course
wise):
3. Detailed Syllabi:
4. Duration of the program (Minimum &
Maximum):
5. Medium of Instruction:
6. Type of Program (General/Technical/
Professional):
7. Faculty and Support Staff:
8. Instructional Design & Delivery
Mechanism (Media to be used -print,
audio, video, online, computer aided, web
based, etc. (course wise)):
9. Student Support Service System
(Specify the provisions to be made at Head
Quarter, Regional Centers, Learner
Support Centers and Web based, etc):

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Sr. No. Parameters Details
f. Procedure for Admissions, Curriculum
Transaction & Evaluation:
1. Define the Admission Policy
(including web based tools to be adopted:
2. Eligibility Criteria:
3. Fee Structure:
4. Financial Assistance to Learners (if
any):
5. Activity planner of all academic
activities of the academic session:
6. Policy for Evaluation of learner
progress along with methods and
tools:
g. Requirement of the Laboratory Support and
Library Resources:
1. Laboratory Support to the learners
(if any):
2. Provision of Practical book for
learners (if any):
3. Provision of Virtual Reality
Methods for Practical in case of
Online learning (if any):
h. Cost Estimate of the Program and the
Provisions:
1. Indicate the Budgetary Requirement
for: 1.Programme Development
2. Program Delivery
3. Program Maintenance
i. Quality Assurance Mechanism and expected
Program Outcomes*:
1. Define the Review Mechanism of
the Program for enhancing the
standards of curriculum,
instructional design relevant to
professional requirements:
2. Define Program Benchmark
Statements:
3. Mechanism for Monitoring the
effectiveness of the program:
*(Minimum standards must adhere to UGC
(ODL) Regulations,2017 & directions of the
Statutory Bodies of the University)

Name & Signature of Program Coordinator

Name & Signature of the Director of the School with Seal

Enclosure:
1. Report of Exploratory Expert Committee Meeting & Or
2. Need Assessment Report

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 CENTER FOR INTERNAL QUALITY ASSURANCE (CIQA)
YASHWANTRAO CHAVAN MAHARASHTRA OPEN UNIVERSITY, NASHIK

PROGRAM REVISION FORM (PRF)

Form for Initiating Design and Development of Additional Course (s) in Existing Programs or Major
Revision / Minor Revision in Existing Course (s) / Programs for approval of the School Council and
Academic Council

1. Proposed New Course (s) Title:………………………………………………………………….

OR
Major / Minor Revision of Existing Course (s) Title:………………………………………...….

2. Program / Course Title & Code:

……………………………………………………………………………………………………
……………………………………………………………………………………………………
……………………………………………………………………………………………………

3. Nature of Academic Program (General/ Technical/Professional, etc.): …………………………..

4. Name of the School offering the Program:………………………………………………………

5. Name of the Course Proposer:……………………………………………………………………

6. Program Coordinator:……………………………………………………………………………..

7. Program Details (Please Give details of the program of which it forms a Part of)

a) Certificate UG Degree PG Degree

UG Diploma PG Diploma Any Other

b) Total Credits:…………………………………………………………………….
c) Medium of Instruction: Marathi……….Hindi……...English……..Any other…………..
d) Annual Enrolment in the Program to be revised over last three years (year wise)

8 (a) Details of Exploratory Meetings held for New Course (if any) (Annex the minutes of the
meeting):…………………………………………………………………………………………………

(b) If Need Assessment has been done for the new course. (Annex the report:…………………

9 (a) Details of the Program Evaluation done (if any) Summary of the feedback obtained from all
stakeholders, on the course to be revised (Annex the Report):……………………

10 Details of Broad Course Structure (Give Attachment in the following format)

Type of
Courses to Web Based Component Proposed No Proposed No.
Course
of Radio Any
Title of Compulsory be Proposed No. Proposed of
Sr. Course Counseling other
the Elective developed of Text Books A/V Counseling
No. Credits Sessions/ compon
course Theory /adopted/ada & Work Books component Synchronous Asynchro Sessions
pted (total hours) nous /Teleconferenc (Total hours) ent
Practical
ing Sessions
Project etc

(a) Details of Collaborative Arrangements different from the norm, if any provide details:

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 ………………………………………………………………………………………………………
………………………………………………………………………………………………..
b) Special features /requirements of the Course/Program, in respect of design, development, delivery
and evaluation strategy, if any:
………………………………………………………………………………………………………
…………………………………………………………………………………………
c) Qualifications of the Academic Counselors (Course wise, attach sheet if required).
i) Special Qualifications/ Experience /Exposure expected of Academic Counselors, if any:
…………………………………………………………………………………………………
……………………………………………………………………………

ii) If yes, in which types of institutions & regions are such Academic Counselors available? (in
arts/science colleges/professional colleges/ advance research centers etc.):
……………………………………………………………………………………………………………
……………………………………………………………………………
11 Proposed Schedule for Course Development:

i) Development Phase ( Please add sheet according to the format below)

Title of Date by which CRC of Date by which all e-content will Date by which all A/V Date by which
Course all printed material will be uploaded on the will be ready assignments will be
be ready for printing website/portal ready

ii) Assessment Strategy:

a) Assessment strategy and weightage (Please attach sheet according to format given
below):

Weightage Strategy for

Course Title and Code Continuous Term End Continuous
Assessment Examination Assessment Term End Examination

iii) Program Delivery:

a) Special infrastructure requirements, if any .
b) Identification of the Academic Counselors will be completed
by………………………………………………………….
c) Finalization of the list of LSCs………………………………………………………...

d) Finalization of the list of Centers for Practical, if applicable…………………………..

12 Budgetary Requirements:

a) Design:…………………………………………………………………………………...
b) Development:…………………………………………………………………………….
c) Estimated Fee:……………………………………………………………………………

13 Proposed Launch Cycle/Year:…………………………………………………………………..

Name & Signature of Course Proposer

Recommendation of the School Council (in case of Major Revision or addition of a New Course in
an ongoing Program): (Please attach relevant extract of the Minutes)

Name & Signature of Director of the School with Seal

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Explanatory Notes:
i) Revision of less than 1/3 of contents of a Program/ Course will be treated as Minor Revision. In
case of Minor Revision, PRF needs approval of School Council only.
ii) If more than 1/3 of the content of a Program/ Course will be revised, then the revision will be
treated as a Major Revision. In case of Major Revision, PRF needs the approval of the School
Council followed by the approval of the Academic Council.
iii) In case of addition of a new course in an ongoing Program, PRF needs the approval of the
School Council followed by the approval of the Academic Council.
iv) A Program Advisory Committee (PAC) may be constituted only after the approval of the School
Council for drawing detailed course structure to be submitted to Academic Council.
v) The same pro-forma (PRF) may be used for submission to the Academic Council after
incorporating changes, if any, pertaining to course structure as advised by Course Expert
Committee along with the approval of the School Council and a detailed syllabus.

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 YASHWANTRAO CHAVAN MAHARASHTRA OPEN UNIVERSITY, NASHIK
CENTER FOR INTERNAL QUALITY ASSURANCE (CIQA)

MAPPING OF CURRICULA: RELEVANCE OF ACADEMIC PROGRAMS TO LOCAL, REGIONAL, NATIONAL AND INTERNATIONAL NEEDS
Relevance to Local, Regional, National &
Nature of Program
International Needs
Sr. No. Name of Program
Knowledge
Skill Based Professional Local Regional National International
Based
1. School of Humanities and Social Sciences
1.

2. School of Commerce and Management

1.

3. School of Agricultural Sciences

1.

4. School of Health Sciences

1.

5. School of Education
1.

6. School of Computer Sciences

1.

7. School of Continuing Education

1.

8. School of Science and Technology

1.

9. Academic Services Division

1.