SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

COPA – Costing Based

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Table of Contents
1. Configuration................................................................................................................................................................... 5
Value Field ........................................................................................................................................................................... 5
Create Value Field ........................................................................................................................................................... 6
Characteristics ................................................................................................................................................................... 14
Operating Concern ............................................................................................................................................................ 17
Map Characteristics & Value Field with Operating Concern ............................................................................................. 20
Value Field Attached...................................................................................................................................................... 21
Assign Controlling Area to Operating Concern ................................................................................................................. 25
Set Default Operating Concern ......................................................................................................................................... 25
Valuation Strategy ............................................................................................................................................................. 26
Define and Assign Valuation Strategy ........................................................................................................................... 26
Define Access to Standard Cost Estimates .................................................................................................................... 28
Define Access to Actual Costing/Material Ledger ......................................................................................................... 31
Assign Costing Keys to Any Characteristics ................................................................................................................... 32
Assign Value Fields ........................................................................................................................................................ 34
COPA - planning................................................................................................................................................................. 38
Define Number Ranges for Planning Data .................................................................................................................... 38
Maintain Version ........................................................................................................................................................... 39
Assign Quantity Fields ................................................................................................................................................... 40
Flows of Actual Values....................................................................................................................................................... 40
Define Number Ranges for Actual Postings .................................................................................................................. 40
Transfer of Billing Documents ....................................................................................................................................... 41
Settlement of Production Variances ............................................................................................................................. 43
Direct Posting from FI/MM ........................................................................................................................................... 54
Activate Profitability Analysis ........................................................................................................................................ 59
2. COPA Planning – KEPM.................................................................................................................................................. 60
Create Material ............................................................................................................................................................. 60
KEPM ............................................................................................................................................................................. 61
BOM & Routing ............................................................................................................................................................. 70
Cost Estimate................................................................................................................................................................. 72
3. Production Process........................................................................................................................................................ 74
Production Order .............................................................................................................................................................. 74
Activity conformation........................................................................................................................................................ 75
variance Calculation .......................................................................................................................................................... 76
Settlement ......................................................................................................................................................................... 77
4. Sales Process ................................................................................................................................................................. 84
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Sales Order ........................................................................................................................................................................ 84
Delivery ............................................................................................................................................................................. 85
Billing ................................................................................................................................................................................. 87
5. Production Variance – Breakup ..................................................................................................................................... 90
Create Value Field ............................................................................................................................................................. 91
Maintain Value Field in Operating Concern ...................................................................................................................... 93
Input Price Var ............................................................................................................................................................... 97
Input Qty Var ................................................................................................................................................................. 98
Resource Usage Var ....................................................................................................................................................... 99
Remaining Input Var .................................................................................................................................................... 100
Mixed Cost Var ............................................................................................................................................................ 101
Output Price Var .......................................................................................................................................................... 102
Remaining Output Var ................................................................................................................................................. 103
Lot Size / FC Variance .................................................................................................................................................. 104
Scrap Variance ............................................................................................................................................................. 105
Assign Trf Str in Settlement Profile.................................................................................................................................. 106
Process ............................................................................................................................................................................ 107
Process Order Create .................................................................................................................................................. 107
Actual Cost On Order .................................................................................................................................................. 107
Variance....................................................................................................................................................................... 108
Settlement ................................................................................................................................................................... 109
6. Direct Posting from FI to COPA .................................................................................................................................... 112
OKB9................................................................................................................................................................................ 113
PA Trf Structure ............................................................................................................................................................... 114
Process – Direct Posting .................................................................................................................................................. 118
Expense Posting .......................................................................................................................................................... 118
Sales Posting................................................................................................................................................................ 120
7. Reports ........................................................................................................................................................................ 123
KE34 ................................................................................................................................................................................ 123
General Data Selection................................................................................................................................................ 123
Color Setting ................................................................................................................................................................ 136
KE31 ................................................................................................................................................................................ 139
KE30 ................................................................................................................................................................................ 141
8. COPA Allocation Cycle ................................................................................................................................................. 143
Create Cycle – [KEU1] ...................................................................................................................................................... 143
Execute – [KEU5] ............................................................................................................................................................. 145
Report – [KE24] ............................................................................................................................................................... 146
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Comparison CO-PA with SD & with FI Balances .................................................................................................................. 147
Value Flow Analyzer ........................................................................................................................................................ 147
KE24 ............................................................................................................................................................................ 147
KEAT............................................................................................................................................................................. 148
KE5Z............................................................................................................................................................................. 148
Configuration Of Profit Center ........................................................................................................................................ 149
Set Controlling Area .................................................................................................................................................... 149
Create Dummy Profit Center ....................................................................................................................................... 149
Maintain Controlling Area Settings ............................................................................................................................. 152
Set Control Parameters for Actual Data ...................................................................................................................... 152

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1. Configuration
Value Field

Create Value field with respect to Cost Component Structure.

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Currently All Standard Value field shows.

Create Value Field

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When clicking Activate button so data element appears.

Now Create All Value Field.

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Now Value Field For Actual Costing.

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Characteristics
No need to create characteristics, we use standard one.

In start use WW.

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Activate

Automatics : system will create table & other related things automatically.

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Operating Concern

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SCC4 client currency.

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Same Currency use in Controlling Area

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Map Characteristics & Value Field with Operating Concern

Click Change

Then Click Create under data structure.

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Value Field Attached

Sales Qty is mandatory

Select All VVT custom value field and add.

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Then click Activate.

FI to COPA Cost & Revenue  added

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Tables

CE1

CE2

CE3

CE4

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Assign Controlling Area to Operating Concern

If Status is Green its mean All OK from Operating Concern side.

Set Default Operating Concern

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Valuation Strategy
Define and Assign Valuation Strategy
1. Standard Costing to COPA (Realtime valuation of actual data)
 At the time of Billing  Standard Costing will Flow to COPA
2. Material Ledger to COPA (Periodic revaluation of actual data)
 After Completing of all COPC month end closing & CKMLCP  then Execute KE27
3. Manual Planning
 KEPM (sales Qty) Sales Budget  Standard Costing  COGS Budget  Estimated Profit
4. Automatic Planning
 KEPM (sales Qty) Sales Budget  Production Budget (MRP: RM & AT)  Procurement (RM/SFG/PKG)
Cash Budget

In automatic planning CO will do COPA Planning then sales team will do sales planning then production team will run
MRP then procurement team purchases accordingly.

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Define Access to Standard Cost Estimates

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Define Access to Actual Costing/Material Ledger

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Assign Costing Keys to Any Characteristics
Plant Wise

Material Wise

Characteristics Wise

In S4 Hana only Characteristics will Assign.

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Valuation = 1,2,3,4

Record type = F

Plan Version = 0

Update

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Assign Value Fields

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COPA - planning
Define Number Ranges for Planning Data

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Maintain Version

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Assign Quantity Fields
At the time of billing data will flow to COPA.

Billed Qty Assign with COPA Value Field.

Flows of Actual Values

Settings for Value field

Define Number Ranges for Actual Postings

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Transfer of Billing Documents

Assign Value Fields

Maintain Assignment of SD Conditions to CO-PA Value Fields

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Sales Condition PR00 & VPRS are used.

Assign Quantity Fields

Auto show from planning configuration.

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Settlement of Production Variances
Define PA Transfer Structure for Variance Settlement

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Input Price Variance

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We can make different value field for different variance categories.

Input Quantity Variance

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Resource-Usage Variance

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Remaining Input Variance

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Mixed-Price Variance

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Output Price Variance

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Lot Size Variance

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Remaining Variance

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Scrap

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Assign PA Transfer Structure to Settlement Profile

Must Check Variance to costing-based PA & profit segment is optional

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Direct Posting from FI/MM
Maintain PA Transfer Structure for Direct Postings

We can create more lines here.

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In FI Direct posting select costs/revenue

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After some more changes

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Automatic Account Assignment

First system check this setting then post to value field.

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Activate Profitability Analysis

After activate Profitability Analysis check shows in controlling area.

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2. COPA Planning – KEPM

Main purpose of COPA Planning is budgeting

Sales Budget  Production Budget  RM Requirement Budget –> Activity Budget  COGS Budget  Profit Budget
Cash Budget

Sales Department will make budget to produce 100 qty of FG-TJ-100

Production Department will then make budget to produce 100 qty of FG-TJ-100 with respect to BOM & Routing

Procurement Department check either RM to Produce for FG is in stock or not

For all these finance departments will make cash budget.

Create Material

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KEPM
Make Operating concern default via KEBD

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Create Planning Level

3 levels are by default.

Need to select more

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Here I don’t give any selection then save

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After save planning level shows

Planning Package

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Pkg is created then selection will be given there.

Put information then save

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Parameter Set

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Planning Layout

Header & Column data is selected.

Some Value field added.

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Once data is save below planning data green signal will shows.

Double click on that that screen opens

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

only qty enter remaining data will enter after standard costing.

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Do it manually

Then save

BOM & Routing

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Cost Estimate

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Just Select Material then valuated button, automatically filled all fields.

In SGD
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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Manually enter sales Value of 100 qty.

KE25 Plan Line Item

3. Production Process
Production Order

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Activity conformation

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

variance Calculation

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Settlement

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Production variance Trf to COPA based on the PA-Trf Structure. That PA Trf Structure we assign in Settlement Profile.

That settlement structure is assign in production order.

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Origin Is Production Order

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

If some Cost Element is there so Document Type B will hit

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

If u click on this

It will change to this

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Double Click on PSG

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

4. Sales Process
Sales Order

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Sales Order No. 6552 not show in ke24 report till yet.

Delivery

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
COPA document is created but value field update at the time of Billing.

Billing

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

1st & 2nd line is related to Production Order.

Record Type = F = Billing

After billing all value field is hit

Standard Costing Breakup is show – Sales Value show – Standard Cost is show – Sales Qty is show

Origin is sales Order

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

5. Production Variance – Breakup

If Breakup need to update in COPA value field

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Create Value Field

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Maintain Value Field in Operating Concern

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Activate

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Yes

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Input Price Var

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Input Qty Var

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
Resource Usage Var

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
Remaining Input Var

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
Mixed Cost Var

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
Output Price Var

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
Remaining Output Var

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
Lot Size / FC Variance

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
Scrap Variance

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Assign Trf Str in Settlement Profile

Better to do all optional

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Process
Process Order Create

Actual Cost On Order

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Variance

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
Settlement

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

6. Direct Posting from FI to COPA

1) First we need to check value field should be different for

Revenue

Selling & distribution expenses

2) Assign to operating concern

3) PA Trf Structure
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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
4) OKB9 additional account assignment

In our case VVT24 & VVT25 is there.

OKB9

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

PA Trf Structure

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Process – Direct Posting

Expense Posting

Just Click on Prof Segment – it will green

overview click

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Sales Posting

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

7. Reports
KE34

When click on Create – then u can choose currency.

General Data Selection

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

This row & column appear.

Double click on row 1

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

For Sales Qty

For Sales Amount

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

For Standard Cost - COGS

All Price Difference

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Put all variance category in report one by one

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Formula for all variance

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

FI to COPA Exp Means Sale & Distribution Exp

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Total Exp

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

For Profit

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Color Setting

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Color for sub total

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

KE31

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

KE30

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Further Options of report printer already discussed in Account based COPA document.

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

8. COPA Allocation Cycle

Create Cycle – [KEU1]

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Execute – [KEU5]

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Report – [KE24]

All 5000 Allocate on COPA-CP-FG01 becz no sale value on COPA-CP-FG02.

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Comparison CO-PA with SD & with FI Balances

Value Flow Analyzer

KE24

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
KEAT

KE5Z
In KE5Z only shows some line item Becz Profit Center Configuration not done before.

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

Configuration Of Profit Center

Set Controlling Area

Create Dummy Profit Center

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil

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SAP FICO Ver-MTJ-08-2024 Muhammad Tariq Jamil
Maintain Controlling Area Settings

Set Control Parameters for Actual Data

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