IP Office

T7316 Telephone User Guide

- Issue 02b - (05 March 2014)

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IP Office - Issue 02b (05 March 2014)
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IP Office - Issue 02b (05 March 2014)
Downloading Documentation
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Contact Avaya Support

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the page, and select Contact Avaya Support.

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IP Office - Issue 02b (05 March 2014)
 Contents
6.4 Adding a New
.....................................................................
Contact 44
Contents 6.5 Add a Contact
.....................................................................
from the Call Log 44

1. Telephone Overview 7. Call Log

1.1 T7316 Telephone
..................................................................... 9 7.1 Accessing .....................................................................
the Call Log 46
1.2 Which Telephone
.....................................................................
System? 10 7.2 Viewing Call
.....................................................................
Details 47
1.3 Button Functions
..................................................................... 11 7.3 Making a Call
..................................................................... 48
1.4 Feature Codes
..................................................................... 12 7.4 Deleting a .....................................................................
Record 48
1.5 Short Codes..................................................................... 14 7.5 Deleting All.....................................................................
Records 48
1.6 Status Letters
..................................................................... 16 7.6 Adding a Record
.....................................................................
to Your Contacts 48
1.7 Tones ..................................................................... 16
1.8 What's My .....................................................................
Extension Number? 17 8. Voicemail
1.9 Notes ..................................................................... 17 8.1 Message Waiting
.....................................................................
Indication 50
8.2 Checking Messages
..................................................................... 50
2. Making Calls 8.3 Send a Call.....................................................................
to Voicemail 50
2.1 Setting a Callback
..................................................................... 20
2.2 Redial the .....................................................................
Previous Number 20 9. Logging In/Out
2.3 Making a Page
.....................................................................
Call 21 9.1 Logging In .....................................................................
on a Phone Already in Use 53
2.4 Direct Voice
.....................................................................
Calls 21 9.2 Logging In .....................................................................
on a Logged Out Phone 53
2.5 Making a Priority
.....................................................................
Call 21 9.3 Logout ..................................................................... 53
2.6 Pre-Dialing.....................................................................
(Enbloc) 22
2.7 Using Speed.....................................................................
Dials 23
10. Redirecting Calls
10.1 Follow Me..................................................................... 57
2.8 Account Codes
..................................................................... 24
10.2 Forwarding .....................................................................
Calls 58
2.9 Calling from
.....................................................................
the Contacts List 24
10.2.1............................................................................
Forward Unconditional 59
2.10 Calling from
.....................................................................
the Call Log 24
10.2.2............................................................................
Forward on Busy 60
3. Answering Calls 10.2.3............................................................................
Forward on No Answer 61
3.1 Divert a Call
.....................................................................
to Voicemail 26 10.3 Do Not Disturb
..................................................................... 62
3.2 Ignore an Incoming
.....................................................................
Call 26 10.4 Twinning ..................................................................... 63
3.3 Answering .....................................................................
a Page Call 26
3.4 Call Pickup..................................................................... 27
11. Phone Settings
11.1 Contrast ..................................................................... 66
4. Call Controls 11.2 Ringer Sound
..................................................................... 66
4.1 Adjust the Call
.....................................................................
Volume 30 11.3 Ringer Volume
..................................................................... 66
4.2 Muting a Call..................................................................... 30 11.4 Enbloc Pre-Dialing
..................................................................... 66
4.3 Switching Between
.....................................................................
Calls 30
4.4 Transferring .....................................................................
Calls 31
12. Button Programming
12.1 Button Inspection
..................................................................... 68
4.5 Transferring .....................................................................
a Held Call 31
12.2 Default Buttons
..................................................................... 69
4.6 Handsfree .....................................................................
Speaker Operation 31
12.3 Erasing a.....................................................................
Button 69
4.7 Headset Operation
..................................................................... 32
12.4 Auto Dial .....................................................................
Button 70
4.8 Group Listen ..................................................................... 32
12.5 Internal Auto
.....................................................................
Dial (User Button) 70
4.9 Ending Calls ..................................................................... 32
12.6 Function Button
..................................................................... 71
4.10 Groups ..................................................................... 33
12.7 Feature Button
..................................................................... 71
4.11 Holding and .....................................................................
Parking Calls 34
12.8 Button Functions
..................................................................... 72
4.11.1............................................................................
Parking Calls 34
12.8.1............................................................................
Account Code 72
4.11.2............................................................................
Holding Calls 35
12.8.2............................................................................
Automatic Intercom 72
5. Conference Calls 12.8.3............................................................................
Call Forwarding All 72
5.1 Starting a Conference
..................................................................... 38 12.8.4............................................................................
Call Log 72
5.2 Adding a Call
.....................................................................
to a Conference 38 12.8.5............................................................................
Call Park 72
5.3 Viewing Conference
.....................................................................
Details 39 12.8.6............................................................................
Conference 72
5.4 Dropping Parties
..................................................................... 39 12.8.7............................................................................
Contrast 72
5.5 Holding a Conference
.....................................................................
Call 39 12.8.8............................................................................
Direct Pickup 73
5.6 Transferring
.....................................................................
Calls Using Conference 39 12.8.9............................................................................
Directory 73
12.8.10
............................................................................
Do Not Disturb 73
6. Directory 12.8.11
............................................................................
Flash Hook 73
6.1 Viewing Contacts
.....................................................................
Details 42 12.8.12
............................................................................
Forward on Busy 73
6.2 Make a Call
.....................................................................
from the Directory 43 12.8.13
............................................................................
Forward on No Answer 73
6.3 Using the Directory
.....................................................................
for Other Functions 43 12.8.14
............................................................................
Group Listen 74

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 12.8.15
............................................................................
Group Pickup 74
12.8.16
............................................................................
Hunt Group Night Service 74
12.8.17
............................................................................
Internal Auto Answer 74
12.8.18
............................................................................
Last Number Redial 74
12.8.19
............................................................................
Page Group 74
12.8.20
............................................................................
Pickup 74
12.8.21
............................................................................
Priority Call 74
12.8.22
............................................................................
Ring Again 74
12.8.23
............................................................................
Ringer Off 75
12.8.24
............................................................................
Self-Admin 75
12.8.25
............................................................................
Speed Dial 75
12.8.26
............................................................................
Speed Dial [nnnn] 75
12.8.27
............................................................................
Timer 75
12.8.28
............................................................................
Time of Day 75
12.8.29
............................................................................
Transfer 75
12.8.30
............................................................................
Twinning 75
12.8.31
............................................................................
User BLF 75
12.8.32
............................................................................
Voicemail 75

13. Glossary
13.1 Abbreviated .....................................................................
Ring 78
13.2 Appearance .....................................................................
Button 78
13.3 Attention .....................................................................
Ring 78
13.4 Auto Hold..................................................................... 78
13.5 Bridged Appearance
.....................................................................
Button 78
13.6 Call Appearance
.....................................................................
Button 78
13.7 Call Coverage.....................................................................
Button 78
13.8 Do Not Disturb
..................................................................... 78
13.9 Do Not Disturb
.....................................................................
Exceptions 79
13.10 Follow Me ..................................................................... 79
13.11 Follow Me .....................................................................
Here 79
13.12 Follow Me .....................................................................
To 79
13.13 Forward.....................................................................
on Busy 79
13.14 Forward.....................................................................
on No Answer 79
13.15 Forward.....................................................................
Unconditional 79
13.16 Group ..................................................................... 80
13.17 Idle Line.....................................................................
Preference 80
13.18 Internal Twinning
..................................................................... 80
13.19 Line Appearance
.....................................................................
Button 80
13.20 Logged Out ..................................................................... 80
13.21 Login Code ..................................................................... 80
13.22 Missed Call ..................................................................... 80
13.23 Missed Group.....................................................................
Call 81
13.24 Mobile Twinning
..................................................................... 81
13.25 Park Call..................................................................... 81
13.26 Park Slot.....................................................................
Number 81
13.27 Ringing .....................................................................
Line Preference 81
13.28 Short Codes ..................................................................... 81
13.29 Small Community
.....................................................................
Network 81
13.30 System Administrator
..................................................................... 81
13.31 System Phone.....................................................................
User 81
13.32 Twinning..................................................................... 81
Index ...............................................................................83

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IP Office - Issue 02b (05 March 2014)
Chapter 1.
Telephone Overview

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IP Office - Issue 02b (05 March 2014)
 Telephone Overview: T7316 Telephone

1. Telephone Overview
1.1 T7316 Telephone
On IP Office, the T7316 telephone is supported by IP500v2 IP Office systems running IP Office Release 7.0 and higher
software. This guide is for IP Office Standard Version mode, separate user guides exist for other IP Office operation
modes.

Display 16 20

17 21

SK1 SK2 SK3 18 28

19 29

Feature

10 13 –

Release Hold 11 14

1 2 3 12 15

4 5 6 Do Not Disturb 73 09 04 Conference 72

7 8 9 Transfer 75 08 03 Last Number Redial

74

* 0 # Call Forwarding All 72 07 02 Call 78

– Volume + Group Pickup 74 06 01 Call 78

Mute Headset Page Group 74 05 Spk

The bottom right button is fixed as a Handsfree speaker button. This can be used to answer calls handsfree on the
phone's speaker.

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1.2 Which Telephone System?
The IP Office telephone system can operate in a number of modes. This guide is for a system operating in IP Office
Standard Version mode.

To check what system you are one, press Feature 9*80. If your system is a IP Office Standard Version system, you will
hear an error tone. The display will show Invalid. If otherwise, the display will show the software level of the non-IP
Office Standard Version mode system. Contact your system administrator to obtain the appropriate T7316 user guide.

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IP Office - Issue 02b (05 March 2014)
 Telephone Overview: Which Telephone System?

1.3 Button Functions

In addition to the standard buttons 0 to 9, * and # buttons for dialing, the phone also has the following additional keys
listed below. Some buttons may use either icons or words depending on your locale and the particular model of the
phone that you have.

· Hold
Put the current call on hold. The calls associated call appearance key flashes. Press that key to retrieve the call
from hold.

· Feature
This key is used to access a range of special functions by pressing the key and then dialing a feature code 12 .

· Release
End (drop) the current call.

· Display Soft Keys

The three keys below the display are called soft keys. Their functions change while you use the phone. The current
function of each key is indicated by the text label in the display.

· Volume Controls
Increase or decrease the volume during a call.

· Microphone
Mute the current microphone being used (handset, or handsfree speaker).

· The button flashes when in use.

· Changing a call between handset, headset or handsfree automatically re-enables the microphone.

· Switching between calls re-enables the microphone.

· Handsfree Speaker
The bottom right button is fixed as a handsfree speaker button. You can press this button to answer or make a call
in handsfree speakerphone mode. You can also press it to switch from the handset to the speaker during a call.
The button is lit when the phone is on the speaker.

· Headset
Answer or make a call on the headset or switch to headset during a call. The button is lit when in use. Only
supported when a headset is attached.

The button layout is indicated below. The double-digits are the button numbers for programmable buttons 68 . The
default function for those buttons is indicated. The function for each programmable button can be set by you or by your
system administrator.

Display 16 20

17 21

SK1 SK2 SK3 18 28

19 29

Feature

10 13 –

Release Hold 11 14

1 2 3 12 15

4 5 6 Do Not Disturb 73 09 04 Conference 72

7 8 9 Transfer 75 08 03 Last Number Redial

74

* 0 # Call Forwarding All 72 07 02 Call 78

– Volume + Group Pickup 74 06 01 Call 78

Mute Headset Page Group 74 05 Spk

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1.4 Feature Codes
The phone can access a range of functions by pressing the phone's Feature key and dialing the required feature code.

· Speed Dial: Feature 0 <index>

Dial a stored number. Follow it with a 3-dight number system speed dial (000 to 999) or * and a 2-digit number
personal speed dial (00 to 99).

· Ring Again: Feature 2 (Set)/Feature #2 (Clear)

Set a ringback on the extension being called. When the target extension ends its current call,you are rung and
when you answer, a new call is made to the target.

· Conference: Feature 3
Turn the current call and any held call or calls into a conference call. The held call can be an existing conference to
which you want to add another call.

· Forward Unconditional On: Feature 4 <number> (On)/Feature #4 (Off)

Switch on and off immediate forwarding of calls to the number entered.

· Last Number Redial: Feature 5

Redial the last number dialed. This code can only be used when the phone is currently idle.

· Page: Feature 60 <number>

Make a page call to an extension or group. The target extension or group members must be free and must support
handsfree auto-answer in order to hear the page.

· Retrieve Messages: Feature 65 or Feature 981

Access your voicemail mailbox to collect messages.

· Dial Voice Call: Feature 66 <number>

Have a call automatically answered on speaker phone after 3 beeps. If the extension is not free when called, the
call is presented as a normal call.

· Priority Call: Feature 69

Allows you to call another user even if they are set to 'do not disturb'. A priority call will follow forward and follow
me settings but will not go to voicemail.

· Transfer: Feature 70 <number>

Put your current call on hold and make an transfer enquiry call to another number. Pressing Feature 70 again to
completes the transfer.

· Call Park: Feature 74

Park your current call. The park slot number used is based on your extension number. For example, for extension
XXX, the first parked call is assigned to park slot XXX0, the next to XXX1 and so on up to XXX9. Any user can
unpark the call by entering that park slot number.

· Call Unpark: Feature #74 <park slot number>

Unpark a call. The code is followed by the park slot number used to park the call.

· Call Pickup Group: Feature 75

Answer a call ringing a group of which you are a member. You can use this function even if you group membership
is currently set to disabled.

· Directed Call Pickup: Feature 76

Answer a call ringing the user or hunt group extension number specified.

· Call Timer: Feature 77

Briefly display the current duration of the currently connected call. The final duration of a call is also automatically
shown after a call is ended.

· Time of Day: Feature 803

Briefly display the time and date during a connected call.

· Do Not Disturb On: Feature 85 (On)/Feature #85 (Off)

Switch do not disturb on or off. Do not disturb overrides all forwarding and follow me functions. Calls go to
voicemail if available, otherwise the caller receives busy.

· Group Listen On: Feature 802 (on)/Feature #802 (Off)

Group listen allows you to hear the caller on the phone speaker while you speak through the handset microphone.
The code must be dialed during the call. Group listen is automatically turned off at the end of a call.

· Call Log: Feature 812

Displays your call log. Use the * key to switch between all calls, missed calls, outgoing calls and incoming calls.
Use the volume keys to move through the calls in the currently displayed category. To make a return to the entry
displayed press #, to delete the entry press Hold.

Each of these feature codes above can be assigned to a programmable button 71 . The feature can then be invoked using
a single button press.

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 Telephone Overview: Feature Codes

Administration Feature Codes

The following feature codes are used to edit phone settings. Some functions may request a security code after the
feature code is entered. When this occurs, enter your login code 52 and press #.

· Button Inspect: Feature *0

After selecting this function, pressing any programmable button will display the function 72 currently assigned to
that button.

· Auto Dial Button 70 : Feature *1

This feature allows you to store a number against a programmable button. After entering the code, press the
button to be programmed and then enter the number that the button should dial.

· Internal Autodial (User Button) 70 : Feature *2

This feature allow you to create a user button that matches another user's extension number. The button can then
be used to call the other user. The button can also be used to see the current state of the other user. The button's
icon will flash when the other user has a call alerting them. When that is the case, pressing the button answers
their call. When the icon is steady the user is busy.

· Button Program 68 : Feature *3

This feature allows programming of a range of features onto programmable buttons.

· Store a Personal Speed Dial 23 : Feature *4

This feature code allows you to configure personal directory entries for use as speed dials. After selecting this
function, dial the two digit number between 00 to 99 for the personal directory entry to be programmed. Note that
no warning is given if the entry is already programmed. Enter the number and press Hold. Then enter a name to
associate with the number. The volume buttons are used to move the cursor. When complete, press Hold again.

· Ringer Sound 66 : Feature *6

Adjust the ringer sound type. When selected, the number keys 1 to 4 are used to select the required ringer. The
volume can also be adjusted using the volume controls.

· Contrast 66 : Feature *7
Adjust the display contrast. When selected, the number keys are used to select the required contrast.

· Ring Volume 66 : Feature *80

This feature code causes the phone's ringer to sound for a short period during which its volume can be adjusted
using the phone's volume controls.

· Enbloc Pre-Dialing On/Off 22 : Feature *82

This feature code allows you to switch enbloc dialing on or off. When on, you can compose a number to dial
without the digits being dialed until the number is complete.

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1.5 Short Codes
In addition to the Feature codes 12 supported by the phone, you can also dial short codes provided by the telephone
system. These are useful as they can be dialed from any type of phone on the system.

Some short codes require you to enter additional information when you dial them, typically an extension number. That is
indicated by N in the short codes shown below.

The short codes below are default short codes that may be supported by your telephone system. Your system
administrator can add, remove or edit the short codes.

Park/Unpark
· Park Call: *37*N#
Parks the held call using the park number dialed in place of N.

· Unpark Call: *38*N#

Unpark the call parked using the park number N.

Call Pickup
· Pickup Any Call: *30
Answer a call ringing on the telephone system.

· Pickup a Group Call: *31

Answer a call ringing a group of which you are a member. You can use this function even if your group
membership is set to disabled.

· Pickup a Users Call: *32*N#

Pickup a call ringing a user's extension number (N).

· Pickup a Group Members Call: *53*N#

Pickup a call ringing the members of a group (N). This does not necessarily have to be a group call.

Conference
· Conference Held Calls: *47
Start a conference between yourself and any calls that you have on hold.

Do Not Disturb
· Switch Do Not Disturb On: *08
Set your phone to do not disturb.

· Switch Do Not Disturb Off: *09

Switch off do not disturb.

· Add a Do Not Disturb Exception Number: *10*N#

Add a number (N) to your list of do not disturb exceptions.

· Delete a Do Not Disturb Exception Number: *11*N#

Remove a number (N) from your list of do not disturb exceptions.

· Cancel All Forwarding: *00

Switch off any forwarding. Includes forward unconditional, forward on busy, forward on no answer, follow me and
do not disturb.

Follow Me
· Follow Me Here: *12*N#
Dialed at the extension to which you want you calls redirected. Use your own extension number (N) when dialing
the short code.

· Follow Me Here Cancel: *13*N#

Dialed at the extension to which you want your calls were redirected. Use your own extension number (N) when
dialing the short code.

· Follow Me To: *14*N#

Dialed at your phone. Dial the extension number (N) to which you want your calls redirected. You can dial just
*14# to cancel follow me.

· Cancel All Forwarding: *00

Switch off any forwarding. Includes forward unconditional, forward on busy, forward on no answer, follow me and
do not disturb.

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 Telephone Overview: Short Codes

Forwarding
· Cancel All Forwarding: *00
Switch off any forwarding. Includes forward unconditional, forward on busy, forward on no answer, follow me and
do not disturb.

· Set the Forward Unconditional Destination: *07*N#

Set the destination number (N) for forward unconditional when it is switched on.

· Switch Forward Unconditional On: *01

Switch on forward unconditional. A destination must have been set.

· Switch Forward Unconditional Off: *02

· Include Group Calls in Forward Unconditional: *50

· Exclude Group Calls from Forward Unconditional: *51

· Set the Forward On Busy/No Answer Destination: *57*N#

Set the destination number (N) for forward on busy and forward on no answer. If no number has been set, those
functions will use the forward unconditional number if set.

· Switch Forward On Busy On: *03

· Switch Forward On Busy Off: *04

· Switch Forward on No Answer On: *05

· Switch Forward on No Answer Off: *06

Group
· Night Service Status On: *20*N#
Set a group into night service status by entering its extension number (N).

· Night Service Status Off: *21*N#

Take a group out of night service status by entering its extension number (N).

Login
· Login: *35*N*L#
Login to a phone using your extension number (N) and login code (L).

· Log Out: *36

Log yourself out from the phone where you are currently logged in.

Voicemail
· Check Messages: *17
Access mailboxes to check for messages.

· Voicemail On: *18

Allow voicemail to be used to answer calls.

· Voicemail Off: *19

Stop voicemail being used to answer calls.

· Voicemail Ringback On: *48

Have voicemail ring your phone when you have any new messages. It will call when you use the phone.

· Voicemail Ringback Off: *49

Switch off ringback.

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1.6 Status Letters
When the phone is idle, it normally displays the date, time and extension number. It may also show any of the following
status letters at the bottom left of the display.

· B = Barred
A B is shown on your phone's display when the system administrator has set you to outgoing call barred status.
You will only be able to make internal calls while this is applied.

· D = Diverting (Forwarding) Calls

A D is shown on your phone's idle display when you have forward unconditional 59 enabled.

· G = Group Member (In Group)

A G is shown on your phone's idle display when have been configured as a member of a group and your
membership is enabled. While this is the case, you may receive calls targeted to the group.

· N = No Calls (Do Not Disturb)

An N is shown on your phone's idle display when you have do not disturb 62 enabled.

· O = Out of Service
An O is shown on your phone's display when any of the groups of which you are enabled as a member is set to
night service mode. While in that mode, any calls to that group are diverted to its fallback if set or otherwise to
voicemail if available.

· T = Twinned
A T is shown on the phone's idle display if it is internally twinned with your other phone extension. Calls to you will
alert on both phones and can be answered by you at either phone.

· S = System Alarm
If you are configured as a system phone user, an S in the phone's display indicates a system alarm.

1.7 Tones
In addition to ringing, you may hear the following tones:

· Page Call: Single Loud Beep

This tone indicates that your phone is receiving a page call 21 . You do not need to take any action to hear the call
and you cannot be heard by the person doing the page. You can answer a page call, turning it into a normal call
by pressing the Answer soft key.

· Short Code Confirmation: 2 Loud Beeps

These tones are heard when using short codes 14 . It is a confirmation that the short code function has been
completed.

· Direct Voice Call: 3 Loud Beeps

These tones are heard when receive a direct call which has been automatically answered by the phone. You can
hear the caller and then can hear you.

· Waiting: 4 Loud Beeps

These tones are heard if the phone has been waiting for you to complete dialing or the number you have dialed is
invalid. The tones are repeated until you hang up.

· Incompatible: Warble tone

This continuous high-low tone is heard if the number dialed is not valid for routing by the telephone system or any
system function. .

You may hear the following tones during calls:

· Conference Tones: Single Tone/Double Tone

During a call, a single tone indicates that someone else has joined the call. A double tone indicates that someone
has left the conference. The system administrator can replace these with a repeating single tone every 10
seconds.

· Held Tone: Double tone every 4 seconds.

If the system does not have music on hold configured, this repeated double tone is used to inform you that your
call has been put on hold by the other system user.

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1.8 What's My Extension Number?

The label under the handset is normally used to record the extension number of the phone. This is normally a fixed
number. However, the telephone system supports users logging in 52 to an extension when they want to us it, changing
its extension number to match their own when they do so.

The current extension number associated with the phone is displayed when the phone is idle.

1.9 Notes
This guide was written assuming that the telephone system and your phone are using their default settings. However, the
system has a wide range of controls and features that can be used to customize its operation and that of your phone.
Your system administrator will inform you if they change any settings that will affect you or the operation of your phone.

Other Phones
The T7316 is one of a range of similar phones that are supported by the telephone system. Most of the Feature codes
supported by the T7316 can also be used on these other phones.

M7100/ M7208/ M7310/ M7324/ T7000 T7100 T7208 T7316 T7316

M7100N M7208N M7310N M7324N

Display –

Display Soft Keys – – – – –

Virtual Call Appearances – – – – – –

Handsfree Speaker
Operation
Microphone – – –

Headset Socket – – –
Operation
Button – – – – – –

Programmable Buttons... 1 7 33 23 4 1 7 15 16

... with icons – 7 9 23 – – 7 15 16

... without icons 1 – 24 – 4 1 – – –

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Chapter 2.
Making Calls

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2. Making Calls
If you are not already on a call, then you can just dial the number. The first available appearance button will be used for
the call. Alternatively, you can press a specific appearance button in order to make a call using that button.

The number of call appearance buttons on your phone controls the number of calls you can make and receive at the
same time. The normal number is 2 but this can be changed by your system administrator. They can also provide your
phone with other types of appearance buttons (line, bridged and call coverage) for making and answering additional
calls.

If the number you dial matches a user or group on the telephone system, the directory name of the user or group is
shown and the call starts alerting the target.

2.1 Setting a Callback

If you call another internal user and they do not answer, you can set a callback. When you have a callback set, the
system will call you when the other user next uses ends a call. When you answer the callback, the system will
automatically make another call to the user.

· This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press. If
the button includes an indicator, it will indicate the status of the function (on or off).

To Set a Callback
1. While the call is still ringing or if you hear busy, press Feature 2 (or press the AutCB soft key).

2. End your call attempt.

To Clear a Callback
If you have a callback set, you can cancel it using the following process:

1. Press Feature #2.

2.2 Redial the Previous Number

You can redial the number of the last outgoing call that you made.

· This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press. If
the button includes an indicator, it will indicate the status of the function (on or off).

1. To redial the last number called, press Feature 5.

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 Making Calls: Redial the Previous Number

2.3 Making a Page Call

You can make a page call to another user or to the available members of a group. The users do not have to take any
action to hear the page.

The phones called must support handsfree auto-answer in order to hear the page. If they do not, they do not receive any
alerting call.

· This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press. If
the button includes an indicator, it will indicate the status of the function (on or off).

1. Press Feature 60.

2. Dial the number of the user or group you want to page.

· If the destination is a user and they already have a call connected, they cannot be paged. If the destination is
a group which is not in service or has no available members, it cannot be paged.

2.4 Direct Voice Calls

This feature is also called dial voice call or direct voice call. It calls another extension and has the call automatically
answered on handsfree speaker after playing 3 beeps. If the called extension does not have a handsfree microphone, the
user must use the handset if they want to talk.

The called extension called must support a handsfree speaker. If the extension does not or if the extension is not free
when called, the call is alerts as a normal call.

· This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press. If
the button includes an indicator, it will indicate the status of the function (on or off).

1. Press Feature 66.

2. Dial the target user extension number.

2.5 Making a Priority Call

A priority call allows you to call another user even if they have 'do not disturb' set. The call will follow any forwarding and
follow me settings they have in use but will not go to voicemail.

· This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press. If
the button includes an indicator, it will indicate the status of the function (on or off).

1. Press Feature 69.

2. Dial the target user extension number.

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2.6 Pre-Dialing (Enbloc)
By default, when you start dialing a number, your phone immediately connects to the telephone system. It then starts
passing the digits you dial to the phone system as and when you dial them. However, in this traditional dialing mode, you
cannot correct the digits you have already dialed except by ending the call and starting again. Also if you pause dialing
for too long the phone system may think that you have finished dialing and will attempt to connect the call using only the
digits you have completed dialing so far.

Pre-dialing or enbloc dialing allows you to compose and edit the number to dial on your phone's display before you send
it to the phone system to be dialed.

Through the phone's menus you can select whether you want to use traditional or enbloc pre-dialing when you make
calls.

Dialing a Number Using En-Bloc Mode

1. Without going off-hook to hear dial tone, start dialing.

2. You can use the key (or the <<< soft key) to delete the previous digit dialed if you need to correct the
number.

3. When you have completed the number as required, you can select how you want to make the call.

· Lift the handset to start a call using the handset.

· Press one of your idle call appearance buttons to start a call handsfree using that appearance.

· Press the Speaker button to start the call on your phone's handsfree speaker.

· Press the Headset button to start the call on a headset connected to your phone.

Enabling/Disabling En-Bloc Dialing

You can enable or disable your enbloc pre-dialing 22 using Feature 82. When on, you can compose a number to dial
without the digits being dialed until the number is complete.

· This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press. If
the button includes an indicator, it will indicate the status of the function (on or off).

1. Press Feature *82.

2. The phone displays Enbloc dial and the current setting.

3. Press the on or off soft key to change the setting.

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 Making Calls: Pre-Dialing (Enbloc)

2.7 Using Speed Dials

Speed dials are telephone numbers that are stored by the telephone system. There are two types of speed dial: personal
speed dials and system speed dials.

You or your system administrator can enter numbers that you want stored as personal speed dials. These are only
useable by you. Your system administrator can also store numbers as system speed dials. Those are useable by all users
on the system including you.

If you have any internal or external number that you dial frequently, you can store those as an auto dial button 70
rather than a speed dial.

Dialing a Speed Dial

This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press.

1. Press Feature 0.

· To dial a personal speed dial:

Dial * followed by the 2-digit personal speed dial number between 00 to 99. Alternatively you can dial the 2-
digit personal speed dial number and then press #.

· To dial a system speed dial:

Dial the 3-digit system speed dial number between 000 to 999.

Using the Contacts Directory

You can also select the personal or system speed dial to use for a call using the Contacts Directory 42 .

Entering a Personal Speed Dial

· ! WARNING
Note that no warning is given if the entry is already programmed. It is simply overwritten.

1. Press Feature *4.

2. Dial the two digit number, between 00 to 99, for the personal directory entry to be programmed.

3. Enter the number to be dialed by the speed dial. Use the <<< soft key to delete the last digit entered.

4. When the number is completed press the OK soft key.

5. Enter a name to associate with the number.

1 1 2 ABC2abc 3 DEF3def
4 GHI4ghi 5 JKL5jkl 6 MNO6mno
7 PQRS7pqrs 8 TUV8tuv 9 WXYZ9wxyz
* Backspace 0 .–0() # Space

· Use the # button button to advance the text entry cursor to enter the next character.

· Use the * button button to delete the current character.

6. When complete, press Hold again.

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2.8 Account Codes
The telephone system can store a set of account codes. Account codes can be used to keep track of calls in relation to
particular work, activities or clients. They can also be used to keep track of calls by particular users.

· When an account code is entered while making a call or during a call, that account code is included in the call
records output by the system.

· Accounts entered are checked against those stored by the telephone system. If an invalid code is entered, the
account code is requested again.

· The system administrator can configure certain numbers or types of numbers to require entry of an account code
before you can continue making a call to such a number.

· The system administrator can also configure you to have to enter an account code before making any external
call.

Forced Account Code Entry

If you are required to enter an account code, the phone will display ACCOUNT:_.

1. Enter an account code and press #.

2. If the account code is not valid, the phone will display AGAIN:_.

Voluntary Account Code Entry

You can choose to enter an account code before making a call or during a call. This is done using a programmable button
assigned with the Account Code 71 function.

2.9 Calling from the Contacts List

You can use any directory contacts to make a call. You can also use the directory in many telephone functions where you
need to select the number for a destination, for example during transfers.

1. Access the contacts directory:

a. Press the programmable button to which the Directory function has been assigned (or, if displayed, press
the Dir soft key).

b. Dial the name or part of the name that you want to find. The list of contacts is filtered to show only matching
names.
c. Use the and buttons to scroll through the list of matching names (Note: If done during a call or while
alerting, this will also adjust the call or ring volume). To return to the full directory, press Back.

2. When the required entry is shown, press #

c. Press the programmable button to which the Directory function has been assigned (or, if displayed, press
the Dir soft key).

d. Dial the name or part of the name that you want to find. The list of contacts is filtered to show only matching
names.
d. Use the and buttons to scroll through the list of matching names (Note: If done during a call or while
alerting, this will also adjust the call or ring volume). To return to the full directory, press Back.

(or press the Call soft key).

2.10 Calling from the Call Log

You can use the call log to make calls to the number included in the currently selected call record.

1. Press Feature 812. The display will change to show your call log records.

· Use the * key to select which call log records you are viewing. The options are All, Mis (missed calls), Ans
(answered incoming calls) and Out (outgoing calls).
· Use the up and down buttons to scroll through the records.

2. When the required entry is shown, press # (or press the Call soft key).

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Chapter 3.
Answering Calls

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3. Answering Calls
While you still have a call appearance button available you can receive incoming calls. The button icon on the call
appearance button will show a slow flashing icon. In addition to any ringing the phone's message waiting lamp will
flash to indicate an alerting call.

To Answer a Call when Idle

1. If your phone is idle or you only have parked or held calls, you can answer calls in a number of ways:

· Pickup the handset.

· To answer handsfree, press the call appearance button or the Handsfree button.

· To answer the call on headset, press the Headset button.

2. The button icon changes to a steady icon to show it is the call to which you are connected.

To Answer Another Call

If you already have a call in progress, you can still answer another call. Pressing the alerting call appearance button will
automatically put the current call on hold and answer the waiting call.

Switching Between Calls

You can switch between calls by pressing the call appearance button of the call to which you want to talk. The button
icons will show which call you are currently talking to.

· A slow flashing icon indicates a call waiting to be answered.

· A steady icon indicates the currently connected call.

· A fast flashing icon indicates a held call.

3.1 Divert a Call to Voicemail

You can redirect a call to voicemail without answering the call. This only applies for call to you, not calls to a group of
which you are a member.

1. Press the To VM soft key or if your phone is idle press the Release button.The call is redirected to voicemail.

3.2 Ignore an Incoming Call

You can quiet the ringer of a currently alerting call. The call will continue alerting visually but with no audible ring. You
can assign one of your phones programmable buttons as a Ringer Off 75 button to turn the ringer on or off for all calls.

1. Press the Ignore soft key.

2. The call will continue alerting but with no audible ring.

3.3 Answering a Page Call

You can be paged if you have no call in progress or only held and or parked calls. After a single tone, the page is heard
through the phone's speaker. If you are currently on a call or set to do not disturb your phone is not paged.

To answer the page call, press the Answer soft key. The page call is turned into a normal call between just you and the
pager.

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 Answering Calls: Answering a Page Call

3.4 Call Pickup

Pickup is used to answer a call ringing elsewhere on the phone system. There are a number of pickup options:

· Answer any ringing call on the telephone system.

· Answer a call ringing a particular user.

· Answer a call ringing a particular group.

· Answer a call, not necessarily a group call, ringing the members of a group.

Direct Call Pickup

Answer a call ringing the user or group extension number specified.

1. Press Feature 76.

2. Dial the extension or group number.

Group Call Pickup

You can answer a call ringing any group of which the you are a member even if the call is not currently alerting on your
phone. You can use this function even when your group membership is set to disabled.

1. Press Feature 75.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Pickup Any Call: *30

Answer a call ringing on the telephone system.

· Pickup a Group Call: *31

Answer a call ringing a group of which you are a member. You can use this function even if your group
membership is set to disabled.

· Pickup a Users Call: *32*N#

Pickup a call ringing a user's extension number (N).

· Pickup a Group Members Call: *53*N#

Pickup a call ringing the members of a group (N). This does not necessarily have to be a group call.

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Chapter 4.
Call Controls

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4. Call Controls
4.1 Adjust the Call Volume
While talking, you can adjust the volume of the incoming call. The volume is separately adjusted for whichever device
you are currently using (handset, headset or speaker).

1. With the call connected, press the and keys to adjust the volume.

4.2 Muting a Call

Muting a call stops the caller from hearing you. However, you can still hear them.

· The button flashes when in use.

· Changing a call between handset, headset or handsfree automatically re-enables the microphone.

· Switching between calls re-enables the microphone.

1. To activate mute, press the MUTE key. The button will be lit while mute is active.

2. To switch mute off, press the key again.

4.3 Switching Between Calls

You can switch between calls by pressing the call appearance button of the call to which you want to talk. The button
indicators will show which call you are currently talking to.

· A slow flashing icon indicates a call waiting to be answered.

· A steady icon indicates the currently connected call.

· A fast flashing icon indicates a held call.

Answering Another Call

If you have an idle call appearance, you can still receive and answer another call.

1. Press the call apperance button with a slow flashing icon. Your current call is automatically put on hold.

Making Another Call

If you have an idle call appearance, you can still make another call.

1. Press the idle call appearance. Your current call is automatically put on hold.

2. Make the call as normal.

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 Call Controls: Switching Between Calls

4.4 Transferring Calls

To transfer a call, your phone must have an available call appearance button. If all your current call appearance buttons
are in use, you must either end 32 or park 34 one of your existing calls.

· Your system administrator can configure the system so that it will attempt to return unanswered transfers to
you.

1. Dial Feature 70. The current call is automatically put on hold.

2. Dial the number for the transfer destination. Alternatively, press the Dir soft key to select a destination from the
directory 43 .

· To complete the transfer, press Feature 70 again (or press the Complete soft key). You can do this while
the call is still ringing or you can wait until it is answered.

· Transferring a call while it is still ringing is called an unsupervised or blind transfer.

· Transferring a call after ringing finishes is called a supervised or announced transfer.

· If the transfer destination does not answer or, after answering the call, does not want to accept the call:

· To try another number, replace the handset or press Release.

· To cancel the transfer attempt, press the call appearance button of the original held call (or press the
Cancel soft key).

4.5 Transferring a Held Call

When you already have a call on hold and a call connected, you can connect them by starting a conference. Press
Feature 3. Your current call and the held call will be connected. You can now drop yourself 39 from the conference.

4.6 Handsfree Speaker Operation

Your phone has a handsfree speaker and microphone. These allow you to make and answer calls handsfree.

· You can make a handsfree call by simply dialing without lifting the handset. You can hear the call progress and when
answered, either continue handsfree or lift the handset.

· The speaker allows the phone to receive page calls 21 . You can hear the page without needing to take any action. You
can answer the page by pressing the Answer soft key.

· The speaker allows the phone to auto answer direct voice 21 calls. You can hear the caller and they can hear you
without you needing to take any action. The same applies for call from other users if you have internal auto-answer 74
set on the phone.

· Pressing the Handsfree button answers a call handsfree.

· The key can also pressed to turn a call already answered using the handset or headset into a handsfree call.

· If there are no currently connected call to which you are talking, a call answered by pressing its appearance button
is connected as handsfree.

· If you are not currently connected to a call:

· If the handset is off-hook, answering a call by pressing the alerting appearance button answers the call using
the handset.

· If the handset is on-hook, answering a call by pressing the alerting appearance button answers the call using
the speaker or headset if one is connected, depending on which of the two modes was last used on a call.

· If there is already a connected call to which you are talking handsfree, answering another call by pressing the
appearance button will answer that call handsfree.

Conference Phones
Your phone is not designed as a conference room speakerphone, it is a personal speakerphone. It is designed for use by
a speaker who is located directly in front of the phone with no obstructions between them and the microphone. Phones
designed to be used as conference speaker phones typically have multiple microphones and are able to handle sounds
coming from multiple directions. For details of conference speaker phones supported by your phone system, contact your
system administrator.

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4.7 Headset Operation
Your phone has a headset socket located under the phone.

· Pressing the HEADSET key answers a call using the headset.

· The key is lit when there is a call connected through the headset.

· The key can also pressed to turn a call already answered using the handset or handsfree into a headset call.

· If you are not currently connected to a call:

· If the handset is off-hook, answering a call be pressing the alerting appearance button answers the call using
the handset.

· If the handset is on-hook, answering a call be pressing the alerting appearance button answers the call using
the speaker or headset if one is connected, depending on which of the two modes was last used on a call.

· If there is already a connected call to which you are talking through the headset, answering another call by
pressing the appearance button will answer that call using the headset.

4.8 Group Listen

Using group listen allows you to hear the caller through the phone's handsfree speaker but they only hear speech from
your phone's handset microphone rather than the handsfree microphone. Group listen is automatically turned off at the
end of a call.

· To Turn Group Listen On: Press Feature 802.

· To Turn Group Listen Off: Press Feature #802.

4.9 Ending Calls

The Release button ends the current call. If the call is connected on the phone's handset, replacing the handset
will end the call. The duration of a call is briefly shown on the display after a call is ended.

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 Call Controls: Ending Calls

4.10 Groups
Your system administrator can include you as a member of a group or groups along with other users. Each group has its
own extension number which is used to call the group.

When a call is presented to a group, it is presented to the available group members, either one at a time or all at the
same time, until answered by one of the members.

How long a group call will ring at each group member's phone before being presented to the next member is controlled
by the group's own settings. Groups also use voicemail and have their own settings for when an unanswered call should
go to the group's mailbox. For group calls, the group's own voicemail settings are used rather than your settings.

· G = Group Member (In Group)

A G is shown on your phone's idle display when have been configured as a member of a group and your
membership is enabled. While this is the case, you may receive calls targeted to the group.

· O = Out of Service
An O is shown on your phone's display when any of the groups of which you are enabled as a member is set to
night service mode. While in that mode, any calls to that group are diverted to its fallback if set or otherwise to
voicemail if available.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Night Service Status On: *20*N#

Set a group into night service status by entering its extension number (N).

· Night Service Status Off: *21*N#

Take a group out of night service status by entering its extension number (N).

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4.11 Holding and Parking Calls
Holding a call and parking a call are two similar actions. The table below summarizes the main differences between
parking a call or holding a call.

When a call is ... Held Parked

... the call occupies an appearance button. Yes No

... the caller hears music on hold or hold reminder tones. Yes Yes

... the call can be retrieved by other users dialing a short code. No Yes

... the call recalls you automatically if your phone is idle. Yes Yes
Default 15 Default 5
seconds minutes.

... the call can be used to start or add calls to a conference. Yes No

... the call is assigned a unique ID. No Yes

4.11.1 Parking Calls

Parking a call is similar to holding a call. However, parked calls can be unparked by other users on the phone system.
Each parked call is given a unique park slot number which can then be used to unpark the call.

Calls that you have parked will recall to your phone when idle if they have been parked for too long. The default park
timeout for the telephone system is 5 minutes but it can be changed by the system administrator. Recall recall calls
ignore any forwarding or do not disturb settings you have set.

If you park a call without specifying a park slot number to be used, the system will automatically assign a number based
on your extension number plus a single digit. For example, for extension 201, the first parked call will use park slot
number 2010 if available. If you already have one parked call, the next parked call will use park slot 2011 if available and
so on up to 2019.

Call park buttons can be configured to match specific park slot numbers. A call parked using that button will be given that
park slot number. All users with a call park button set to the same number can see when there is a parked call and can
unpark the call using the button.

To Park a Call
1. Press Feature 74. The park slot ID assigned to the parked call is briefly shown on the display. If there are not
slots available the call is not parked and you will still be connected to the caller.

To Unpark a Call
1. Press Feature #74.

2. The park slot ID of the longest waiting call parked is shown.

· Press the Done soft key or # to unpark the call.

· Otherwise enter the park slot ID assigned to the call that you want to unpark and press #.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Park Call: *37*N#

Parks the held call using the park number dialed in place of N.

· Unpark Call: *38*N#

Unpark the call parked using the park number N.

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 Call Controls: Holding and Parking Calls
4.11.2 Holding Calls
You can hold as many calls as your phone can receive.

· The held call will still occupy the call appearance on which it was made or answered.

· While held, the caller will hear music on hold. If your system does not have music on hold available, the caller will
hear double beep tones every few seconds.

· If you have more than one call on your phone, either held or connected, you can start a conference 38 between
yourself and the calls.

Calls that you have held will recall to your phone when it is idle if they have been on hold for too long. The default hold
timeout for the telephone system is 15 seconds but it can be changed by the system administrator. Hold recall calls
ignore any forwarding or do not disturb settings you have set.

Important - Holding Conference Calls

You can hold a conference call in the same way as holding a normal call. Holding the conference call does not affect the
other conference parties who can continue talking. You will also still be listed as a member of the conference call in the
conference details.

· ! Warning
This only applies to conference calls hosted by your own telephone system. Holding your call to a conference
hosted on another telephone system will cause that conference to hear your system's music on hold.

4.11.2.1 Holding a Call

1. To put your current call on hold, press the Hold button or the call's appearance button.

2. The held call will be indicated by its appearance key changing to a fast flashing icon.

3. While held, the caller will hear music on hold. If your system does not have music on hold available, the caller will
instead hear double beep tones every few seconds.

4.11.2.2 Taking a Call Off Hold

If you have a currently connected call, that call will be automatically put on hold.

1. Press the appearance button with the fast flashing icon.

4.11.2.3 Switching Between Calls

You can switch between calls by pressing the call appearance button of the call to which you want to talk. The button
indicators will show which call you are currently talking to.

· A slow flashing icon indicates a call waiting to be answered.

· A steady icon indicates the currently connected call.

· A fast flashing icon indicates a held call.

4.11.2.4 Transferring a Held Call

When you already have a call on hold and a call connected, you can connect them by starting a conference. Press
Feature 3. Your current call and the held call will be connected. You can now drop yourself 39 from the conference.

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Chapter 5.
Conference Calls

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5. Conference Calls
Multiple conference calls are supported, with parties addable to each conference call until the system's total conference
capacity (128) is reached. However, a maximum of 64 parties is supported in any particular conference call.

Conference resources are also used for call recording and other features, reducing the available conference capacity for
ordinary conference calls.

Note that some conference controls, for example dropping other parties, only apply for conferences started on the same
phone system as your extension.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Conference Held Calls: *47

Start a conference between yourself and any calls that you have on hold.

5.1 Starting a Conference

If you have a connected call and any held calls, pressing Feature 3 will start a conference between you and those calls.
If you do not already have a held call, you can use the process below to start a conference.

1. Make a call to the first party or answer a call.

2. Place the call on hold by pressing Hold or Feature 3.

3. Dial the party that you want to add to the conference.

4. If they answer and want to join the call, press Feature 3.

5. If they do not want to join the call or do not answer, replace the handset or press Release. Return to the
held call by pressing its call appearance (fast flashing icon).

5.2 Adding a Call to a Conference

You can add additional parties to an existing conference.

1. Press HOLD or Feature 3 to put the conference on hold. The appearance key for the conference call will
show a fast flashing icon.

2. This does not affect the other conference parties who can continue talking to each other.

3. Dial the party that you want to add to the conference.

4. If they answer and want to join the call, press Feature 3.

5. If they do not want to join the call or do not answer, replace the handset or press Release. Return to the
held call by pressing its call appearance (fast flashing icon).

Important - Holding Conference Calls

You can hold a conference call in the same way as holding a normal call. Holding the conference call does not affect the
other conference parties who can continue talking. You will also still be listed as a member of the conference call in the
conference details.

· ! Warning
This only applies to conference calls hosted by your own telephone system. Holding your call to a conference
hosted on another telephone system will cause that conference to hear your system's music on hold.

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 Conference Calls: Adding a Call to a Conference

5.3 Viewing Conference Details

You can display a list of the parties involved in a conference call.

1. Press Release (or press the Detail soft key).

2. The details of the parties in the conference are displayed. Your own details are always displayed first.

3. Press * (or the Next soft key) to cycle through the details of the conference parties.

4. Press Exit to return to the normal call display.

5.4 Dropping Parties

You can drop parties from a conference call, including yourself.

To Drop Yourself
1. Press Release. Your own details are displayed.

2. Press Release again.

To Drop Other Parties

1. Press Release (or press the Detail soft key).

2. The details of the parties in the conference are displayed. Your own details are always displayed first.

3. Press * (or the Next soft key) to cycle through the details of the conference parties.

4. When the party you want to drop is displayed # (or press Release).

5. Press Exit to return to the normal call display..

Note
1. If you are the only internal user in the conference, depending on your telephone systems configuration, dropping
yourself from the conference may end the conference. Consult your system administrator for details.

5.5 Holding a Conference Call

Using the Hold key you can put a conference call on hold in the same way as you can for a normal call. The
appearance key for the conference call will show a fast flashing icon.

To take the conference call off hold, press the appearance key.

Important - Holding Conference Calls

You can hold a conference call in the same way as holding a normal call. Holding the conference call does not affect the
other conference parties who can continue talking. You will also still be listed as a member of the conference call in the
conference details.

· ! Warning
This only applies to conference calls hosted by your own telephone system. Holding your call to a conference
hosted on another telephone system will cause that conference to hear your system's music on hold.

5.6 Transferring Calls Using Conference

When you already have a call on hold and a call connected, you can connect them by starting a conference. Press
Feature 3. Your current call and the held call will be connected. You can now drop yourself 39 from the conference.

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Chapter 6.
Directory

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6. Directory
This menu is accessed by pressing a button set to the Directory 73 function. It is used to display names and numbers
that you can then use for making calls. In some dialing scenarios it can also be accessed using the Dir soft key when
displayed.

The contacts shown in the directory are sorted alphabetically by name but come from a number of sources.

· Personal Directory
These contacts are stored by the telephone system as part of your user settings. If you login 52 at another 1400,
1600, 9400, 9500, 9600, M-Series, T-Series phone, your call log moves with you.

· If you hot desk to another phone, your personal contacts move with you.

· You can have up to 100 personal directory entries[1] which you can add or delete through the phone.

· The system administrator can also add, edit and delete your personal directory entries.

· Users
These contacts list all[2] telephone system users. If your system is part of a network of IP Office telephone
systems, it also includes users on the other systems.

· Groups
These contacts list all the groups on the telephone system. If your system is part of a network of IP Office
telephone systems, it includes those groups that the system administrator has configured to be advertised across
the network.

· External Contacts
These contacts are viewable and useable by all phone users. These are two types of external contacts:

· Some external contacts are entered into the telephone system configuration by the system administrator.[1]

· Other external contacts are those imported by the telephone system from other directory sources.

Notes
1. While you are allowed up to 100 personal directory entries, the total capacity of the telephone system may limit
the addition of further personal directory.

2. Your system administrator can set some users as Ex Directory. Those users are then not included in the
directory.

6.1 Viewing Contacts Details

1. Access the contacts directory:
a. Press the programmable button to which the Directory function has been assigned (or, if displayed, press
the Dir soft key).

b. Dial the name or part of the name that you want to find. The list of contacts is filtered to show only matching
names.
c. Use the and buttons to scroll through the list of matching names (Note: If done during a call or while
alerting, this will also adjust the call or ring volume). To return to the full directory, press Back.

2. When the required entry is highlighted, press Detail to display the name and number.

3. The range of soft keys available will depend on the type of directory entry:

· Call 43
Make a call to the stored number.

· Back
Return to the display of matching names.

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 Directory: Viewing Contacts Details

6.2 Make a Call from the Directory

You can use any directory contacts to make a call. You can also use the directory in many telephone functions where you
need to select the number for a destination, for example during transfers.

1. Access the contacts directory:

a. Press the programmable button to which the Directory function has been assigned (or, if displayed, press
the Dir soft key).

b. Dial the name or part of the name that you want to find. The list of contacts is filtered to show only matching
names.
c. Use the and buttons to scroll through the list of matching names (Note: If done during a call or while
alerting, this will also adjust the call or ring volume). To return to the full directory, press Back.

2. When the required entry is shown, press #

c. Press the programmable button to which the Directory function has been assigned (or, if displayed, press
the Dir soft key).

d. Dial the name or part of the name that you want to find. The list of contacts is filtered to show only matching
names.
d. Use the and buttons to scroll through the list of matching names (Note: If done during a call or while
alerting, this will also adjust the call or ring volume). To return to the full directory, press Back.

(or press the Call soft key).

6.3 Using the Directory for Other Functions

Within other menus where entry of a number is required, it may be possible to use the directory to select an existing
number by name. If this option is available, it will be indicated by the presence of a Dir soft key in the menu.

When using the directory in this way, the names made available will depend on the type of function that is being
performed. For example, for some functions only group names will be displayed, for others only user names.

1. Press the Dir soft key.

2. When the required entry is shown, press Call.

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6.4 Adding a New Contact
So long as the telephone system capacity has not been reached, you can add up to 100 personal directory entries. This is
done using the same process as for adding personal speed dials.

· ! WARNING
Note that no warning is given if the entry is already programmed. It is simply overwritten.

1. Press Feature *4.

2. Dial the two digit number, between 00 to 99, for the personal directory entry to be programmed.

3. Enter the number to be dialed by the speed dial. Use the <<< soft key to delete the last digit entered.

4. When the number is completed press the OK soft key.

5. Enter a name to associate with the number.

1 1 2 ABC2abc 3 DEF3def
4 GHI4ghi 5 JKL5jkl 6 MNO6mno
7 PQRS7pqrs 8 TUV8tuv 9 WXYZ9wxyz
* Backspace 0 .–0() # Space

· Use the # button button to advance the text entry cursor to enter the next character.

· Use the * button button to delete the current character.

6. When complete, press Hold again.

6.5 Add a Contact from the Call Log

You can add a name and number shown in your call log to your personal contacts.

1. Press Feature 812. The display will change to show your call log records.

· Use the * key to select which call log records you are viewing. The options are All, Mis (missed calls), Ans
(answered incoming calls) and Out (outgoing calls).
· Use the up and down buttons to scroll through the records.

2. Press 0 (or press the Details soft key). The individual details of the currently selected call record are displayed.

3. Press 0 (or press the +Dir soft key).

· If you are configured as a system phone user, you can add a contact to either your own personal directory (
Personal...) or to the system's external directory (External...). Use the and key to select which.

4. Press # (or press the Selct soft key).

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Chapter 7.
Call Log

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7. Call Log
You can access your call log by pressing Feature 812. The call log you see is a call log stored on the telephone system.
If you login 52 at another 1400, 1600, 9400, 9500, 9600, M-Series, T-Series phone, your call log moves with you.

Your call log contains your 10 most recent answered calls, 10 most recent calls you made and 10 most recent missed
calls. If configured by the system administrator, it can also include calls missed by groups of which you are a member.

Missed Calls
Missed calls are calls to you that you did not answer. Your system administrator can also configure if the log includes calls
presented to you but answered by someone else or by voicemail.

Missed Group Calls

If you are a member of any groups, the system administrator can configure whether your missed calls log should also
include missed group calls. The hunt group does not necessarily have to have rung your phone. It will be recorded as
missed if it was presented to the group and not answered by any of the members including you.

Note
1. Your centralized call log can be turned off by the system administrator 81 . If they do that, your phone will display
Call Log Disabled when you try to access the call log.

7.1 Accessing the Call Log

1. Press Feature 812. The display will change to show your call log records.

· Use the * key to select which call log records you are viewing. The options are All, Mis (missed calls), Ans
(answered incoming calls) and Out (outgoing calls).
· Use the up and down buttons to scroll through the records.

2. Pressing # or lifting the handset will make a call to the number stored with the currently displayed record. You
can use the functions listed at the bottom of the display by pressing the soft key below the function name.

· Call 48
To make a call to the currently displayed name or number, press #.

· Detail 47
Display more details about the current call log record. You can then also add the caller details to your personal
directory 48 if required.

· More
Switch between the different sets of available soft key functions.

· Del 48
Deletes the current displayed record.

· Del * 48
Delete all the call log records, not just the current types of records being shown.

3. To exit the call log, press the Feature button.

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 Call Log: Accessing the Call Log

7.2 Viewing Call Details

You can view additional details about the currently shown call.

1. Press Feature 812. The display will change to show your call log records.

· Use the * key to select which call log records you are viewing. The options are All, Mis (missed calls), Ans
(answered incoming calls) and Out (outgoing calls).
· Use the up and down buttons to scroll through the records.

2. Press 0 (or press the Details soft key). The individual details of the currently selected call record are displayed.

3. The call details are displayed. Use the and keys to cycle through the values:

· Time and Date - The time of the call.

· Count - How many time a call of the same type, name and number has occurred. Only the details of the most
recent call are kept in your call log. However the count will indicate if the caller has rung or has been rung
several times.

· Call Type - The type of call record. The options are Mis (missed calls), Ans (answered incoming calls) and
Out (outgoing calls). .

· Number - The number of the caller if available.

· Name - The name of the caller if known.

· Duration - The length of the call.

4. While you are in the details of a call record, the following functions are available:

· Call the Number: Press # (or press the Call soft key).

· Add to Your Personal Directory: Press 0 (or press the +Dir soft key).

· Return to the Calls Display: Press * (or press the Back soft key).

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7.3 Making a Call
You can use the call log to make calls to the number included in the currently selected call record.

1. Press Feature 812. The display will change to show your call log records.

· Use the * key to select which call log records you are viewing. The options are All, Mis (missed calls), Ans
(answered incoming calls) and Out (outgoing calls).
· Use the up and down buttons to scroll through the records.

2. When the required entry is shown, press # (or press the Call soft key).

7.4 Deleting a Record

You can delete the currently displayed call record. If the record is a missed group call, the record is also deleted from the
call log of other users configured to see the same group's missed calls.

1. Press Feature 812. The display will change to show your call log records.

· Use the * key to select which call log records you are viewing. The options are All, Mis (missed calls), Ans
(answered incoming calls) and Out (outgoing calls).
· Use the up and down buttons to scroll through the records.

2. When the required record is highlight, press Hold (or press More and then press the Delete soft key).

7.5 Deleting All Records

You can delete all call records from your call log. This action deletes all call log record types (Incoming, Missed and
Outgoing), not just the type you are currently viewing. This action deletes your personal call records and any group call
records.

1. Press Feature 812. The display will change to show your call log records.

· Use the * key to select which call log records you are viewing. The options are All, Mis (missed calls), Ans
(answered incoming calls) and Out (outgoing calls).
· Use the up and down buttons to scroll through the records.

2. Press the More soft key.

3. Press the Del* soft key to delete all your call log records.

7.6 Adding a Record to Your Contacts

You can add a name and number shown in your call log to your personal contacts.

1. Press Feature 812. The display will change to show your call log records.

· Use the * key to select which call log records you are viewing. The options are All, Mis (missed calls), Ans
(answered incoming calls) and Out (outgoing calls).
· Use the up and down buttons to scroll through the records.

2. Press 0 (or press the Details soft key). The individual details of the currently selected call record are displayed.

3. Press 0 (or press the +Dir soft key).

· If you are configured as a system phone user, you can add a contact to either your own personal directory (
Personal...) or to the system's external directory (External...). Use the and key to select which.

4. Press # (or press the Selct soft key).

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Chapter 8.
Voicemail

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8. Voicemail
If enabled, voicemail is used to answer calls to you that have rung unanswered for your "no answer time", the default is
15 seconds. It is also used to answer calls when you have do not disturb enabled. The message lamp on your phone is lit
when you have new messages in your mailbox.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Check Messages: *17

Access mailboxes to check for messages.

· Voicemail On: *18

Allow voicemail to be used to answer calls.

· Voicemail Off: *19

Stop voicemail being used to answer calls.

· Voicemail Ringback On: *48

Have voicemail ring your phone when you have any new messages. It will call when you use the phone.

· Voicemail Ringback Off: *49

Switch off ringback.

8.1 Message Waiting Indication

Most phones have a message waiting lamp. The message lamp is lit when you have new messages in your voicemail
mailbox. It remains lit until you have played each of the new messages. The system administrator can also configure it so
that you receive new message waiting indication for a group or groups.

The icon of a programmable button programmed 71 to Feature 65 will act as a message waiting indicator for new
messages. That button can then also be used to access the mailbox.

8.2 Checking Messages

1. Press Feature 65 or Feature 981.

· Depending on how your voicemail system is configured, you may be asked to entered your voicemail code.

2. Follow the voice prompts provided by the system. For help press either 8 or *4.

Notes
1. Automatic Message Deletion
By default, messages are automatically deleted a set time after being played. The delay depends on the particular
voicemail server (24 hours for embedded voicemail, 30 days for Voicemail Pro). For voicemail messages on a
Voicemail Pro system, the system administrator can customize the delay and can also apply automatic deletion
times to new and saved messages.

8.3 Send a Call to Voicemail

You can redirect a call to voicemail without answering the call. This only applies for call to you, not calls to a group of
which you are a member.

1. Press the To VM soft key or if your phone is idle press the Release button.The call is redirected to voicemail.

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Chapter 9.
Logging In/Out

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9. Logging In/Out
You may always use the same phone in the same location. However, the telephone system provides features that allow
you to use any phone on the system to make and receive your calls. To do this your system administrator need to assign
you a login code.

· Log In 53
You can login on any phone that you want to use. When you login to a phone, you take control of that phone.
Incoming calls for you are redirected to that phone and your user information and settings are available[1]. Any
existing user on the phone is logged off when you login. Your contacts and call log are displayed by the phone.

· Any existing user of the phone is logged out while you are logged in.

· If you were logged in on another phone, you are logged out from that phone.

· If your phone system is in a Small Community Network 81 of phone systems, it may be possible to login at
extensions located on other phone systems in the network. Your system administrator will advise you if you
can remote hot desk and what features will still be available to you when you do.

· Log Out 53
When you log out from a phone (or are logged out by another user logging in), the telephone system may apply
several actions:

· If you have a normal default extension and no one else is logged in there, you return to being logged in on
that phone.

· If you remain logged out, you are treated the same as being on do not disturb except that all calls to you go
to voicemail if available.

· If you have a mobile twinned number, the system administrator can configure the system so that calls are still
presented to your mobile twin while you are logged out.

· Default Extension
Each extension can be configured with a default user. If you are logged off from an extension, if you have a
default extension the system will automatically log you in at your default extension if it is not in use by another
user.

· Login Idle Period

Your system administrator can configure a timeout which will automatically log you out if you do not use the phone
in that time to make or answer a call.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Login: *35*N*L#
Login to a phone using your extension number (N) and login code (L).

· Log Out: *36

Log yourself out from the phone where you are currently logged in.

Note
1. User information stored by the telephone system, for example call log, contacts directory and speed dials, moves
with you when you login on different phones. However this only applies when moving between 1400, 1600, 9400,
9500, 9600, M-Series, T-Series phones. Other phone types store the information on the phone and that
information does not move with you when you login or out.

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 Logging In/Out:

9.1 Logging In on a Phone Already in Use

If you have a login code, you can login at a phone that is already in use by another user. The existing user is logged out.

1. Dial the short code for logging in. The default is *35*N*L# where N is replaced by your extension number and L
by your login code.

9.2 Logging In on a Logged Out Phone

This method is used to login at an extension where the previous user has logged out 53 and the phone has no current
user. You can recognize a phone in this state by Login and NoUser being shown on the display.

1. Press the Login soft key.

2. Enter your extension number and press #.

3. Enter your login code and press # again.

9.3 Logout
You can only log yourself out if you have been given a login code by your system administrator. Otherwise, the only way
to be logged out is if someone else logs in on your phone. When that happens, if you are not automatically logged back
in when they log off or if you want to login over them, you can login again using the login process with a blank
password .

If you have a login code, to logout dial *36.

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Chapter 10.
Redirecting Calls

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10. Redirecting Calls
This section looks at the different ways that you can redirect your calls to another phone.

· Follow Me 57
Temporarily redirect all your calls to another phone that you will be sharing with that phone's normal user. This
function can be used in two ways:

· Follow Me To
Set the follow me destination from your own phone.

· Follow Me Here
Set the follow me from the phone that you want to share.

· Forward 58
Forward calls to an internal or external number.

· Forward on Busy
Forward calls when you have reached the limit of the number of calls that the phone can present to you.

· Forward on No Answer
Forward calls if they have rung unanswered at your phone.

· Forward Unconditional
Immediately forward calls. Forwarding to voicemail can be selected as an option.

· Do Not Disturb 73
Redirect all calls to voicemail if available or otherwise to busy tone.

· You can set do not disturb exception numbers for calls to which do not disturb if not applied.

· Other users can make priority calls 21 to override your do not disturb.

· Twinning 63
Twinning is a process whereby you can have your calls ring at two different phones. You can answer calls at either
phone. There are two variants of twinning, internal twinning which uses two internal extensions and mobile
twinning which twins your internal extension with an external number.

Method Calls Redirected Destination

Internal External Group Internal External Voicemail

Follow Me Follow Me To
Follow Me Here
Forward Forward on Busy
Forward on No Answer
Forward Unconditional
Do Not Disturb
Twinning

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 Redirecting Calls:

10.1 Follow Me
Follow me to is used to redirect your calls to another extension where you will be working. The calls are presented with
your user name so that they can be distinguished from calls for the extensions normal user. This allows you to share
another person's phone without logging them off their phone.

The calls are still subject to all your user settings as if they were ringing at your phone. All calls are redirected.

Follow Me To
Follow me to is the function used to enable follow me from your own phone.

Follow Me Here
Follow here is used to enable follow me at the extension to which you want your calls redirected.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Follow Me Here: *12*N#

Dialed at the extension to which you want you calls redirected. Use your own extension number (N) when dialing
the short code.

· Follow Me Here Cancel: *13*N#

Dialed at the extension to which you want your calls were redirected. Use your own extension number (N) when
dialing the short code.

· Follow Me To: *14*N#

Dialed at your phone. Dial the extension number (N) to which you want your calls redirected. You can dial just
*14# to cancel follow me.

· Cancel All Forwarding: *00

Switch off any forwarding. Includes forward unconditional, forward on busy, forward on no answer, follow me and
do not disturb.

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10.2 Forwarding Calls
Forwarding is used to redirect calls to another extension or an external number. The system supports 3 different types of
forward.

· Forward Unconditional 59
This forward is used immediately when it is switched on.

· Forward on No Answer 61
This forward is used when a call alerts at your extension for too long without being answered. The normal default
is 15 seconds.

· Forward on Busy 60
This forward is used when you have no call appearances buttons available to on which to receive calls.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Cancel All Forwarding: *00

Switch off any forwarding. Includes forward unconditional, forward on busy, forward on no answer, follow me and
do not disturb.

· Set the Forward Unconditional Destination: *07*N#

Set the destination number (N) for forward unconditional when it is switched on.

· Switch Forward Unconditional On: *01

Switch on forward unconditional. A destination must have been set.

· Switch Forward Unconditional Off: *02

· Include Group Calls in Forward Unconditional: *50

· Exclude Group Calls from Forward Unconditional: *51

· Set the Forward On Busy/No Answer Destination: *57*N#

Set the destination number (N) for forward on busy and forward on no answer. If no number has been set, those
functions will use the forward unconditional number if set.

· Switch Forward On Busy On: *03

· Switch Forward On Busy Off: *04

· Switch Forward on No Answer On: *05

· Switch Forward on No Answer Off: *06

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 Redirecting Calls: Forwarding Calls
10.2.1 Forward Unconditional
Forward unconditional is used to immediately redirect your calls.

· By default this function is only applied to incoming external calls to you. However, if required internal calls and or
group calls can also be selected.

· When enabled, all calls matching the settings are forwarded to the number set as the forward unconditional
destination. That number can be internal or external.

· You can still use the phone to make outgoing calls. When you go off-hook you will hear broken dial tone.

· The forward on busy and forward on no answer options both use the same separate destination number. However
if that number has not been set, they use the same destination as set for forward unconditional.

· If you have voicemail on, the telephone system will attempt to redirect forwarded calls to voicemail if they are still
unanswered after having rung for your no answer time (default 15 seconds). This is not always possible for calls
that have been forwarded to an external number.

· D = Diverting (Forwarding) Calls

A D is shown on your phone's idle display when you have forward unconditional 59 enabled.

To Turn Forward Unconditional On

1. Press Feature 4.

2. The phone prompts you for the number to which you want calls forwarded. If you already had a number set
previously, that number is displayed.

3. Enter the number to which you want to forward the call. Press * to delete the previous digit.

4. If the number matches an internal extension, it is saved automatically. For other numbers, press Hold to
save the number when set as required.

To Change the Forwarding Number

Use the same process as above. You do not need to switch off forwarding in order to change the forwarding number.

To Turn Forward Unconditional Off

1. Press Feature #4.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Cancel All Forwarding: *00

Switch off any forwarding. Includes forward unconditional, forward on busy, forward on no answer, follow me and
do not disturb.

· Set the Forward Unconditional Destination: *07*N#

Set the destination number (N) for forward unconditional when it is switched on.

· Switch Forward Unconditional On: *01

Switch on forward unconditional. A destination must have been set.

· Switch Forward Unconditional Off: *02

· Include Group Calls in Forward Unconditional: *50

· Exclude Group Calls from Forward Unconditional: *51

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10.2.2 Forward on Busy
Forward on busy redirects your calls when your phone is not able to present you with any more alerting calls.

· By default this function is only applied to incoming external calls to you. However, if required internal calls can also
be selected.

· When enabled, all calls matching the settings are forwarded to the number set as the forward on busy/no answer
destination. That number can be internal or external.

· Busy is defined has having no available call appearance buttons on which further calls can be presented.

· Group calls are not presented when you are busy and so are not forwarded by this setting.

· The forward on busy and forward on no answer options both use the same separate destination number. However
if that number has not been set, they use the same destination as set for forward unconditional.

· If you have voicemail on, the telephone system will attempt to redirect forwarded calls to voicemail if they are still
unanswered after having rung for your no answer time (default 15 seconds). This is not always possible for calls
that have been forwarded to an external number.

Using a Programmable Button

· This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press. If
the button includes an indicator, it will indicate the status of the function (on or off).

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Cancel All Forwarding: *00

Switch off any forwarding. Includes forward unconditional, forward on busy, forward on no answer, follow me and
do not disturb.

· Set the Forward On Busy/No Answer Destination: *57*N#

Set the destination number (N) for forward on busy and forward on no answer. If no number has been set, those
functions will use the forward unconditional number if set.

· Switch Forward On Busy On: *03

· Switch Forward On Busy Off: *04

· Switch Forward on No Answer On: *05

· Switch Forward on No Answer Off: *06

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 Redirecting Calls: Forwarding Calls
10.2.3 Forward on No Answer
Forward on no answer redirects calls that have alerted your phone but have not been answered for some reason.

· By default this function is only applied to incoming external calls to you. However if required internal calls can also
be selected.

· When enabled, all calls matching the settings are forwarded to the number set as the forward on busy/no answer
destination. That number can be internal or external.

· No answer is defined as having been presented to your phone for your no answer time (default 15 seconds).

· Group calls are not forwarded.

· The forward on busy and forward on no answer options both use the same separate destination number. However
if that number has not been set, they use the same destination as set for forward unconditional.

· If you have voicemail on, the telephone system will attempt to redirect forwarded calls to voicemail if they are still
unanswered after having rung for your no answer time (default 15 seconds). This is not always possible for calls
that have been forwarded to an external number.

Using a Programmable Button

· This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press. If
the button includes an indicator, it will indicate the status of the function (on or off).

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Cancel All Forwarding: *00

Switch off any forwarding. Includes forward unconditional, forward on busy, forward on no answer, follow me and
do not disturb.

· Set the Forward On Busy/No Answer Destination: *57*N#

Set the destination number (N) for forward on busy and forward on no answer. If no number has been set, those
functions will use the forward unconditional number if set.

· Switch Forward On Busy On: *03

· Switch Forward On Busy Off: *04

· Switch Forward on No Answer On: *05

· Switch Forward on No Answer Off: *06

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10.3 Do Not Disturb
· When you are in 'do not disturb', your callers are redirected to voicemail if available or otherwise hear busy tone.

· People who call from numbers in your do not disturb exceptions list can still call you. Forwarding is set is applied
to those calls.

· People who use a priority call function can also call you.

· Calls to any group of which you are a member are not presented to you (unless you are the last available member
of the group).

· Enabling do not disturb will not affect any calls already being presented to your phone.

· You can still use the phone to make outgoing calls. When you go off-hook you will hear broken dial tone.

· N = No Calls (Do Not Disturb)

An N is shown on your phone's idle display when you have do not disturb 62 enabled.

To Turn On Do Not Disturb

1. Press Feature 85. The phone briefly displays Do Not Distrb.

To Turn Off Do Not Disturb

1. Press Feature #85. The phone briefly displays Allow Calls.

Default Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

· Switch Do Not Disturb On: *08

Set your phone to do not disturb.

· Switch Do Not Disturb Off: *09

Switch off do not disturb.

· Add a Do Not Disturb Exception Number: *10*N#

Add a number (N) to your list of do not disturb exceptions.

· Delete a Do Not Disturb Exception Number: *11*N#

Remove a number (N) from your list of do not disturb exceptions.

· Cancel All Forwarding: *00

Switch off any forwarding. Includes forward unconditional, forward on busy, forward on no answer, follow me and
do not disturb.

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 Redirecting Calls: Do Not Disturb

10.4 Twinning
Twinning allow calls to you to ring at both your phone and at another number. The telephone system supports two types
of twinning; internal twinning and mobile twinning.

Internal Twinning
This method of twinning twins your phone (your primary phone) with another internal extension (your secondary phone).
Both phones are yours and share the same extension number. Your incoming calls will ring on both phones. You can
make your calls from either extension.

A typical example for internal twinning would be a user who uses both a normal desk phone and also needs a mobile
phone while moving around the building.

Your settings are applied to both phones. If the secondary is a 1400, 1600, 9400, 9500, 9600, M-Series, T-Series phone,
it will share the same call log and personal directory contacts as available on your primary. Similarly, message waiting
indication for your mailbox is show on both phones.

· T = Twinned
A T is shown on the phone's idle display if it is internally twinned with your other phone extension. Calls to you will
alert on both phones and can be answered by you at either phone.

Mobile Twinning
Mobile twinning is twinning 75 where your calls ring at both your phone and at another number which can be an external
number.

You can assign a programmable button 71 to turn twinning on or off and to set the number to which you are twinned.

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Chapter 11.
Phone Settings

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11. Phone Settings
11.1 Contrast
You can change the contrast on the phone display.

1. Press Feature *7.

2. Use the number keys to select the required contrast. Alternatively, use the and buttons to change the
contrast.

3. The function will automatically cancel after a 3 seconds.

11.2 Ringer Sound

You can change the ringer sound. This does not change the ring pattern which is controlled by the telephone system.

1. Press Feature *6.

2. Press 1 to 4 to select the required ringer sound.

· Whilst the function is active, you can also use the and buttons to change the ringer volume.

3. The function will automatically cancel after a 5 seconds.

11.3 Ringer Volume

You can change the ringer volume using the following process. You can also adjust the volume while a call is ringing your
phone.

1. Press Feature *80. The phone will start a continuous ring.

2. Use the soft and loud volume buttons to change the volume to the level required.

3. The function will automatically cancel after a 5 seconds.

11.4 Enbloc Pre-Dialing

You can enable or disable your enbloc pre-dialing 22 using Feature 82. When on, you can compose a number to dial
without the digits being dialed until the number is complete.

· This function can be assigned to a programmable button 71 . This allows it to be accessed in a single key press. If
the button includes an indicator, it will indicate the status of the function (on or off).

1. Press Feature *82.

2. The phone displays Enbloc dial and the current setting.

3. Press the on or off soft key to change the setting.

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Chapter 12.
Button Programming

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12. Button Programming
The programmable buttons on your phone can be assigned a range of functions. You cannot override the function of
buttons configured as appearance buttons for calls by your system administrator. Also your administrator can apply
templates to your phone which set the function of specific buttons.

There are a number of methods that you can use for button programming:

· Button Inspect 68 : Feature *0

See the function currently set on a button.

· Auto Dial Button 70 : Feature *1

Store a number to be dialed by the button when it is pressed.

· User Button (Internal Auto Dial) 70 : Feature *2

Store another user's extension number to be dialed when the button is pressed. The button's icon will flash when
the other user has a call alerting them. When that is the case, pressing the button answers their call. When the
icon is steady the user is busy.

· Feature Button 71 : Feature *3

Set a button to invoke a Feature code.

· Function Button 71 : Feature *3*

Set a button to invoke a selected telephone system function.

· Default Buttons 69 : Feature *3**

You can return the function of certain buttons back to their default for this type of phone.

· Erase a Button 69 : Feature *1 Hold

You can use the auto dial programming process but with a number to erase the current programming of a button.

You system administrator can see and edit your button settings. They can also apply functions that you cannot program.
Note that button user templates can be applied which will lock the function of certain button even if you try to change
them.

12.1 Button Inspection

You can check the current function set on a programmable button.

1. Press Feature *0.

2. Press a button. The button's function 72 , if any, is displayed.

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12.2 Default Buttons

You can use the following process to return those programmable buttons that have default functions back to those
functions. It does not affect the functions assigned to any buttons that do not have a default function.

1. Press Feature *3.

· If a security code is requested, enter your phone login code and press #.

2. Press * twice (or press the More soft key twice).

3. Press # (or press the Prog soft key).

The following are the default buttons for a T7316 telephone.

Display 16 20

17 21

SK1 SK2 SK3 18 28

19 29

Feature

10 13 –

Release Hold 11 14

1 2 3 12 15

4 5 6 Do Not Disturb 73 09 04 Conference 72

7 8 9 Transfer 75 08 03 Last Number Redial

74

* 0 # Call Forwarding All 72 07 02 Call 78

– Volume + Group Pickup 74 06 01 Call 78

Mute Headset Page Group 74 05 Spk

12.3 Erasing a Button

The process for setting an auto dial button 70 can also be used to erase any programming on a programmable button.

1. Press Feature *1.

· If a security code is requested, enter your phone login code and press #.

2. Press the button you want to erase. You cannot override any button configured to a appearance function 78 by
your system administrator.

3. Press Hold.

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12.4 Auto Dial Button
A button set to this function dials a stored number. That number can be any number composed of the digits 0 to 9 plus *
and #. It can be an internal or an external number. It can be a partial number that you complete dialing after pressing
the button. It can also be a system short code 14 for a telephone system feature. This button function is also known as
Auto Dial and External Auto Dial.

· ! Warning
This process will overwrite the existing function of a programmable button without any warning.

1. Press Feature *1.

· If a security code is requested, enter your phone login code and press #.

2. Press the button to program.

· You cannot override the programming of any button configured to a call appearance function by your system
administrator.

· On buttons that you can program, any existing function is overwritten without warning. If in doubt, use
Feature *0 to inspect the button first.

3. Enter the number you want stored by the button. This can be a partial number which you will complete after
pressing the button.

· The button deletes the last digit entered. The <<< soft key can also be used. The Clear soft key deletes
the whole number entered.

4. When the number is complete, press Hold (or press the OK soft key).

12.5 Internal Auto Dial (User Button)

A button set to this function calls another user. The button can also be used to see the current state of the other user.
The button's icon will flash when the other user has a call alerting them. When that is the case, pressing the button
answers their call. When the icon is steady the user is busy.

· ! Warning
This process will overwrite the existing function of a programmable button without any warning.

1. Press Feature *2.

· If a security code is requested, enter your phone login code and press #.

2. Press the button to program.

· You cannot override the programming of any button configured to a call appearance function by your system
administrator.

· On buttons that you can program, any existing function is overwritten without warning. If in doubt, use
Feature *0 to inspect the button first.

3. Enter the extension number of the user for who you want a button.

· The button deletes the last digit entered. The <<< soft key can also be used. The Clear soft key deletes
the whole number entered.

4. As soon as a valid number is entered, the value is saved and the button set.

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 Button Programming: Internal Auto Dial (User Button)

12.6 Function Button

This process allows you to assign a selected telephone system function 72 to a programmable button. This is not the full
set of button functions available from the telephone system. The system administrator can assign other button functions
and will inform you what those functions are if they do that.

1. Press Feature *3.

· If a security code is requested, enter your phone login code and press #.

2. Press * (or More if displayed).

3. Enter the number for the feature required as listed below. Alternately use the and buttons to move
through the list of functions.

01. Speed dial 75 11. Call Park 72 21. Account Code 72

02. Ring Again 74 12. Group Pickup 74 22. Forward on Busy 73
03. Conference 72 13. Direct Pickup 73 23. Forward on No Answer 73
04. Call Forward All 72 14. Timer 75 24. Pickup 74
05. Last Number Redial 74 15. Do Not Disturb 73 25. Directory 73
06. Page Group 74 16. Contrast 72 26. Flash Hook 73
07. Voicemail 75 17. Group Listen 74 27. Internal Auto Answer 74
08. Automatic Intercom 72 18. Time of Day 75 28. Hunt Group Night Service 74

09. Priority Call 74 19. Call Log 72 29. Twinning 75

10. Transfer 75 20. Self-Administer 75 30. Ringer Off 75
4. Press Hold to select a currently displayed function (or press the Selct soft key).

5. If the button has an existing function it is displayed.

6. Press Hold to assign the function (or press the Repla soft key). Otherwise, press Feature to return to
function selection (or press the Back soft key).

7. Press Release to exit programming.

12.7 Feature Button

This process allows you to store some of the Feature codes 12 that you can dial. You can then activate the feature using
a single button press.

· ! Warning
This process will overwrite the existing function of a programmable button without any warning.

1. Press Feature *3.

· If a security code is requested, enter your phone login code and press #.

2. Press the button to program.

· You cannot override the programming of any button configured to a call appearance function by your system
administrator.

· On buttons that you can program, any existing function is overwritten without warning. If in doubt, use
Feature *0 to inspect the button first.

3. Enter the feature code of the function required.

· Speed Dial 75 : 0 · Dial Voice Call 72 : 66 · Directed Call Pickup 73 : 76

· Ring Again 74 : 2 · Priority Call 74 : 69 · Do Not Disturb 73 : 85
· Conference 72 : 3 · Time of Day 75 : 803 · Group Listen On 74 : 802
· Forward Unconditional On · Timer 75 : 77 · Call Log 72 : 812
72 : 4 · Transfer 75 : 70 · Retrieve Messages 75 : 981
· Last Number Redial 74 : 5 · Call Park 72 : 74 · Contrast 72 : *7
· Page 74 : 60 · Call Pickup Group 74 : 75
· Retrieve Messages 75 : 65

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12.8 Button Functions
The following is a quick summary of the various telephone system functions that you can set 71 on a programmable
button. This is not a comprehensive list of all button functions available, it only covers those that can be set by telephone
users. The system administrator can assign other button functions and will inform you what those functions are if they do
that.

Each function is listed by the name shown when you use button inspection.

You can check the current function set on a programmable button.

1. Press Feature *0.

2. Press a button. The button's function 72 , if any, is displayed.

Some button function use the directory to allow number selection. When this is the case, the and volume
buttons are used to scroll through the list of matching names. If this is done during a call or while a call is alerting, this
will also adjust the call or ring volume.

12.8.1 Account Code

A button set to this function is used to enter an account code 24 before making a call or during a call. The account code
entered is validated against those stored by the phone system and must be re-entered if not valid.

12.8.2 Automatic Intercom

A button set to this function makes an auto answered call to another extension.

This feature is also called dial voice call or direct voice call. It calls another extension and has the call automatically
answered on handsfree speaker after playing 3 beeps. If the called extension does not have a handsfree microphone, the
user must use the handset if they want to talk.

The called extension called must support a handsfree speaker. If the extension does not or if the extension is not free
when called, the call is alerts as a normal call.

12.8.3 Call Forwarding All

A button set to this function switches your forwarding unconditional setting on/off. The button's indicator is shown when
forwarding is enabled.

When pressed, your current forwarding number is displayed. You can change the number if required and then enable
forwarding.

12.8.4 Call Log

A button set to this function accesses your call log 46 .

12.8.5 Call Park

A button set to this function parks and unpark calls. The button can be setup with or without a specific park slot number.

· When associated with a specific park slot number, the button will park and unpark calls from that park slot.

· When not associated with a specific park slot number, the button will park calls by assigning them a park slot
number based on your extension number.

· If pressed while a call is connected, that call will be parked using a park slot number assigned by the system
based on your extension number.

· If pressed with no call connected, your phone will display details of your parked calls.

12.8.6 Conference
A button set to this function starts a conference between your current call and any calls you already have on hold.

12.8.7 Contrast
A button set to this function adjusts the phone's display contrast.

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12.8.8 Direct Pickup
A button set to this function answers a call ringing the user or group extension number specified.

12.8.9 Directory
A button set to this function allows you to access the contacts directory 42 .

12.8.10 Do Not Disturb

A button set to this function turns your do not disturb setting on or off.

· When you are in 'do not disturb', your callers are redirected to voicemail if available or otherwise hear busy tone.

· People who call from numbers in your do not disturb exceptions list can still call you. Forwarding is set is applied
to those calls.

· People who use a priority call function can also call you.

· Calls to any group of which you are a member are not presented to you (unless you are the last available member
of the group).

· Enabling do not disturb will not affect any calls already being presented to your phone.

· You can still use the phone to make outgoing calls. When you go off-hook you will hear broken dial tone.

· N = No Calls (Do Not Disturb)

An N is shown on your phone's idle display when you have do not disturb 62 enabled.

12.8.11 Flash Hook

A button set to this function will send a hook flash signal to a currently connected analog line.

12.8.12 Forward on Busy

A button set to this function turns your forward on busy setting on or off.

Forward on busy redirects your calls when your phone is not able to present you with any more alerting calls.

· By default this function is only applied to incoming external calls to you. However, if required internal calls can also
be selected.

· When enabled, all calls matching the settings are forwarded to the number set as the forward on busy/no answer
destination. That number can be internal or external.

· Busy is defined has having no available call appearance buttons on which further calls can be presented.

· Group calls are not presented when you are busy and so are not forwarded by this setting.

· The forward on busy and forward on no answer options both use the same separate destination number. However
if that number has not been set, they use the same destination as set for forward unconditional.

· If you have voicemail on, the telephone system will attempt to redirect forwarded calls to voicemail if they are still
unanswered after having rung for your no answer time (default 15 seconds). This is not always possible for calls
that have been forwarded to an external number.

12.8.13 Forward on No Answer

A button set to this function turns your forward on no answer setting on or off.

Forward on no answer redirects calls that have alerted your phone but have not been answered for some reason.

· By default this function is only applied to incoming external calls to you. However if required internal calls can also
be selected.

· When enabled, all calls matching the settings are forwarded to the number set as the forward on busy/no answer
destination. That number can be internal or external.

· No answer is defined as having been presented to your phone for your no answer time (default 15 seconds).

· Group calls are not forwarded.

· The forward on busy and forward on no answer options both use the same separate destination number. However
if that number has not been set, they use the same destination as set for forward unconditional.

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 · If you have voicemail on, the telephone system will attempt to redirect forwarded calls to voicemail if they are still
unanswered after having rung for your no answer time (default 15 seconds). This is not always possible for calls
that have been forwarded to an external number.

12.8.14 Group Listen

A button set to this function turns your group listen setting on or off. The button's icon is shown while the function is
switched on.

Using group listen allows you to hear the caller through the phone's handsfree speaker but they only hear speech from
your phone's handset microphone rather than the handsfree microphone. Group listen is automatically turned off at the
end of a call.

12.8.15 Group Pickup

A button set to this function answers the longest waiting call ringing any group of which the you are a member even if
the call is not currently alerting on your phone. You can use this function even when your group membership is set to
disabled.

12.8.16 Hunt Group Night Service

A button set to this function turns the night service status of all the groups of which you are a member on or off. The
button cannot be used to override a group automatically put into night service by a time profile on the telephone
system.

12.8.17 Internal Auto Answer

A button set to this function switches your internal auto-answer setting on or off. When on, if the phone is idle, any
internal call is automatically answered after three beeps. If the phone is in use, internal calls alert normally. The button's
icon is shown when internal auto answer is on.

12.8.18 Last Number Redial

A button set to this function can be press to redial the number of the last outgoing call that you made.

You can redial the number of the last outgoing call that you made.

12.8.19 Page Group

A button set to this function starts the process of making a page call. After pressing the button, enter the extension
number of the user or group that you want to page.

You can make a page call to another user or to the available members of a group. The users do not have to take any
action to hear the page.

The phones called must support handsfree auto-answer in order to hear the page. If they do not, they do not receive any
alerting call.

12.8.20 Pickup
A button set to this function will pickup the longest waiting ringing call on the system. This function is not recommended
for large systems where it will be difficult to predict which call will be answered.

12.8.21 Priority Call

A button set to this function starts the process of making a priority call. After pressing the button, enter the user
extension number that you want to call.

A priority call allows you to call another user even if they have 'do not disturb' set. The call will follow any forwarding and
follow me settings they have in use but will not go to voicemail.

12.8.22 Ring Again

A button set to this function sets or clears a callback. The button's icon is shown when you have a callback set.

If you call another internal user and they do not answer, you can set a callback. When you have a callback set, the
system will call you when the other user next uses ends a call. When you answer the callback, the system will
automatically make another call to the user.

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 Button Programming: Button Functions

12.8.23 Ringer Off

A button set to this function turns your phone's ringer on or off. While the ringer is off, the button's icon is shown. The
phone's message lamp is still flashed to indicate when you have an alerting call.

12.8.24 Self-Admin
A button set to this function starts button programming 71 . It operates the same as dialing Feature *3.

12.8.25 Speed Dial

A button set to this function allows you to dial any of your personal speed dials 23 or a system speed dial 23 .

· To dial a system speed dial, press the button and then dial a 3-digit system speed dial number in the range 000 to
999.

· To dial a personal speed dial, press the button and then dial * followed by a 2-digit personal speed dial number in
the range 00 to 99.

12.8.26 Speed Dial [nnnn]

A button set to this function 70 dials a stored number. That number can be any number composed of the digits 0 to 9
plus * and #. It can be an internal or an external number. It can be a partial number that you complete dialing after
pressing the button. It can also be a system short code 14 for a telephone system feature. This button function is also
known as Auto Dial and External Auto Dial.

12.8.27 Timer
A button set to this function briefly displays the duration of a call when the button is pressed. Even without this button,
the duration of a call is briefly shown on the display after a call is ended.

12.8.28 Time of Day

A button set to this function briefly display the date and time during a call in place of the caller's name and number.

12.8.29 Transfer
A button set to this function operates the same as dialing Feature 70.

12.8.30 Twinning
A button set to this function lets you control your mobile twinning 81 . It only applies if you have been configured as a
mobile twinning user by your system administrator.

· While your phone is idle, the button allows you to set and change the destination for your twinned calls and to
switch mobile twinning on/off. The button icon is shown when mobile twinning is on.

· When a call has been routed by the system to your twinned destination, pressing the Twinning button will
attempt to retrieve the call.

· When on a call on your primary extension, pressing the Twinning button will make an unassisted transfer to the
twinning destination. You can use this feature even if when you do not have mobile twinning switched on. Pressing
the Twinning button again will halt the transfer attempt and reconnect the call at your primary extension.

12.8.31 User BLF

A button set to this function calls another user. The button is set to match another user's extension number, see Internal
Auto Dial 70 .

The button can also be used to see the current state of the other user. The button's icon will flash when the other user
has a call alerting them. When that is the case, pressing the button answers their call. When the icon is steady the user is
busy.

12.8.32 Voicemail
A button set to this function accesses your voicemail mailbox. If the button has an icon, the icon is shown when you have
new messages in your mailbox.

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Chapter 13.
Glossary

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13. Glossary
13.1 Abbreviated Ring
A single non-repeated ring. By default this is the type of ring used when another call alerts you when you already have a
call in connected.

13.2 Appearance Button

Appearance buttons are used to represent calls made and received by you. They are configured by your system
administrator. Normally your first 2 buttons are call appearance buttons but additional buttons can be configured as
appearance buttons by the system administrator.

13.3 Attention Ring

Your system administrator can set what ringing should be used if another call alerts you when you already have a call
connected. The options are a single non-repeated ring (abbreviated ring) or no ring.

13.4 Auto Hold

By default, when you have a connected call in progress, if you press another appearance button, the connected call is
automatically put on hold. Without auto-hold, the connected call is ended when you press another appearance button.

13.5 Bridged Appearance Button

A bridged appearance button shows the state of one of another user's call appearance 78 buttons. It can be used to
answer or join calls on that other user's call appearance button. It can also be used to make a call that the call
appearance user can then join or retrieve from hold.

· When the user's call appearance button alerts, your matching bridged appearance button also alerts. The bridged
appearance button can be used to answer the call on the call appearance button user's behalf.

· When the call appearance button user answers or makes a call using that call appearance, your matching bridged
appearance button show the status of that call, for example connected, on hold, etc. The bridged appearance
button can be used to retrieve the call if on hold or to join the call if active.

· Bridged appearance buttons are not supported between users on different systems in a Small Community Network
81 .

13.6 Call Appearance Button

Call appearance buttons are used to represent calls to and from your phone. By having several call appearance buttons,
you are able to answer and make several calls, switch between calls and perform other actions.

When all your call appearance buttons are in use, any further calls to your number follow your forward on busy setting if
set or otherwise go to voicemail if available.

13.7 Call Coverage Button

Each call coverage button is associated with another user on your telephone system. The button allows you to be alerted
when that user has an unanswered call still ringing. You can view the details of the call and answer it if required.

The settings of the user being covered control how long it rings at their phone before it also starts alerting on your call
coverage button for that user. Call coverage appearance buttons are not supported between users on different systems
in a Small Community Network.

13.8 Do Not Disturb

· When you are in 'do not disturb', your callers are redirected to voicemail if available or otherwise hear busy tone.

· People who call from numbers in your do not disturb exceptions list can still call you. Forwarding is set is applied
to those calls.

· People who use a priority call function can also call you.

· Calls to any group of which you are a member are not presented to you (unless you are the last available member
of the group).

· Enabling do not disturb will not affect any calls already being presented to your phone.

· You can still use the phone to make outgoing calls. When you go off-hook you will hear broken dial tone.

· N = No Calls (Do Not Disturb)

An N is shown on your phone's idle display when you have do not disturb 62 enabled.

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 Glossary: Do Not Disturb Exceptions

13.9 Do Not Disturb Exceptions

· These are numbers for caller's who can call you even when you are set to do not disturb. This only applies for calls
to you. It does not apply for calls to a group of which you are a member.

13.10 Follow Me
Follow me to is used to redirect your calls to another extension where you will be working. The calls are presented with
your user name so that they can be distinguished from calls for the extensions normal user. This allows you to share
another person's phone without logging them off their phone.

The calls are still subject to all your user settings as if they were ringing at your phone. All calls are redirected.

13.11 Follow Me Here

Follow here is used to enable follow me at the extension to which you want your calls redirected.

13.12 Follow Me To
Follow me to is the function used to enable follow me from your own phone.

13.13 Forward on Busy

Forward on busy redirects your calls when your phone is not able to present you with any more alerting calls.

· By default this function is only applied to incoming external calls to you. However, if required internal calls can also
be selected.

· When enabled, all calls matching the settings are forwarded to the number set as the forward on busy/no answer
destination. That number can be internal or external.

· Busy is defined has having no available call appearance buttons on which further calls can be presented.

· Group calls are not presented when you are busy and so are not forwarded by this setting.

· The forward on busy and forward on no answer options both use the same separate destination number. However
if that number has not been set, they use the same destination as set for forward unconditional.

· If you have voicemail on, the telephone system will attempt to redirect forwarded calls to voicemail if they are still
unanswered after having rung for your no answer time (default 15 seconds). This is not always possible for calls
that have been forwarded to an external number.

13.14 Forward on No Answer

Forward on no answer redirects calls that have alerted your phone but have not been answered for some reason.

· By default this function is only applied to incoming external calls to you. However if required internal calls can also
be selected.

· When enabled, all calls matching the settings are forwarded to the number set as the forward on busy/no answer
destination. That number can be internal or external.

· No answer is defined as having been presented to your phone for your no answer time (default 15 seconds).

· Group calls are not forwarded.

· The forward on busy and forward on no answer options both use the same separate destination number. However
if that number has not been set, they use the same destination as set for forward unconditional.

· If you have voicemail on, the telephone system will attempt to redirect forwarded calls to voicemail if they are still
unanswered after having rung for your no answer time (default 15 seconds). This is not always possible for calls
that have been forwarded to an external number.

13.15 Forward Unconditional

Forward unconditional is used to immediately redirect your calls.

· By default this function is only applied to incoming external calls to you. However, if required internal calls and or
group calls can also be selected.

· When enabled, all calls matching the settings are forwarded to the number set as the forward unconditional
destination. That number can be internal or external.

· You can still use the phone to make outgoing calls. When you go off-hook you will hear broken dial tone.

· The forward on busy and forward on no answer options both use the same separate destination number. However
if that number has not been set, they use the same destination as set for forward unconditional.

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 · If you have voicemail on, the telephone system will attempt to redirect forwarded calls to voicemail if they are still
unanswered after having rung for your no answer time (default 15 seconds). This is not always possible for calls
that have been forwarded to an external number.

· D = Diverting (Forwarding) Calls

A D is shown on your phone's idle display when you have forward unconditional 59 enabled.

13.16 Group
Your system administrator can include you as a member of a group or groups along with other users. Each group has its
own extension number which is used to call the group.

When a call is presented to a group, it is presented to the available group members, either one at a time or all at the
same time, until answered by one of the members.

How long a group call will ring at each group member's phone before being presented to the next member is controlled
by the group's own settings. Groups also use voicemail and have their own settings for when an unanswered call should
go to the group's mailbox. For group calls, the group's own voicemail settings are used rather than your settings.

13.17 Idle Line Preference

Having one of your phone's call or line appearance button set as the currently selected appearance button, means it will
be the appearance button used when you go off hook. If this was not the case, you would need to select an appearance
button before going off hook. Idle line preference automatically selects the first available call appearance or line
appearance as your currently selected button when you do not have a call connected.

13.18 Internal Twinning

This method of twinning twins your phone (your primary phone) with another internal extension (your secondary phone).
Both phones are yours and share the same extension number. Your incoming calls will ring on both phones. You can
make your calls from either extension.

A typical example for internal twinning would be a user who uses both a normal desk phone and also needs a mobile
phone while moving around the building.

Your settings are applied to both phones. If the secondary is a 1400, 1600, 9400, 9500, 9600, M-Series, T-Series phone,
it will share the same call log and personal directory contacts as available on your primary. Similarly, message waiting
indication for your mailbox is show on both phones.

13.19 Line Appearance Button

Line appearance buttons allow you to make and receive calls on a specific telephone line connected to your telephone
system. The button also allows you to see when the line is in use by other users.

For incoming calls, the telephone system still determines the destination for the call. That may be a user or group.
However, if you have a line appearance button for the line, you will see that there is a call alerting and can answer it if
required.

· Private Lines
Special behaviour is applied to calls where the user has both a line appearance for the line involved and is also the
Incoming Call Route destination of that call. Such calls will alert only on the Line Appearance button and not on
any other buttons. These calls will also not follow any forwarding.

13.20 Logged Out

If you are logged out from any phone, you are treated as being busy to receiving any calls. Callers follow your forwarding
settings if set or go to voicemail if available.

13.21 Login Code

You can use a login code to login at any phone on the telephone system and then use that phone as your own. It is also
used to prevent access to some of your settings.

13.22 Missed Call

Missed calls are calls that ring at your phone but are not answered by you. Your 10 most recent missed calls are included
in your call log.

The system administrator can configure whether missed calls should include calls that you did not answer but where
answered for you by another user. For example by a user with a call coverage button set for your calls. If this mode is
enabled, it will also include calls that were answered by your voicemail.

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 Glossary: Missed Group Call

13.23 Missed Group Call

The system administrator can configure whether the telephone system should keep an internal log of missed group calls.
They can then also set which groups of which you are a member, should have their missed calls shown as part of your
missed calls call log. This does not require the group call to have been presented to you and missed.

13.24 Mobile Twinning

Mobile twinning is twinning 75 where your calls ring at both your phone and at another number which can be an external
number.

13.25 Park Call

Parking a call is similar to holding a call. However parked calls can be retrieved by other users on the telephone system.

A call that you park and leave parked for too long will recall to your phone. The recall will ignore any do not disturb and
forwarding settings, recalling to the phone from which it was parked.

13.26 Park Slot Number

If you park a call without specifying a park slot number to be used, the system will automatically assign a number based
on your extension number plus a single digit. For example, for extension 201, the first parked call will use park slot
number 2010 if available. If you already have one parked call, the next parked call will use park slot 2011 if available and
so on up to 2019.

Call park buttons can be configured to match specific park slot numbers. A call parked using that button will be given that
park slot number. All users with a call park button set to the same number can see when there is a parked call and can
unpark the call using the button.

13.27 Ringing Line Preference

This setting is controlled by your system administrator and is normally on. When you are not connected to a call, if you
receive an incoming call, ringing line preference will make the alerting appearance button your selected appearance
button. You can answer the call by just lifting the handset without having to press the button to select it first.

Without ringing line preference, to answer the call on the alerting appearance button, you must press the appearance
button to select it manually.

13.28 Short Codes

Short codes 14 are numbers that you can dial from any types of phone on the telephone system. The following are
default short codes that may be available on your system.

13.29 Small Community Network

Several IP Office telephone systems can be connected together to form a Small Community Network. You can then dial
the user on other systems in the same way as for internal calls on your own system. The remote users are listed in the
directory.

The system administrator can also configure which groups are accessible across the network. You may also be able to hot
desk to a phone located on another system in the network.

13.30 System Administrator

The system administrator is able to make or arrange changes to the telephone system configuration. They are able to see
and change most of your user settings.

13.31 System Phone User

Your system administrator can configure some user's as system phone users. They will be able to access a range of
additional functions such as adding and deleting system directory entries.

13.32 Twinning
Twinning is a process whereby your calls ring on two phones. Twinning is only available if configured by the system
administrator. There are two methods of twinning supported, internal twinning 80 and mobile twinning 81 .

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 Index
Functions 72
Index Group Listen 74
A Group Page 74
Abbreviate Ring 78 Group Pickup 74
Abbreviated Dial Button 75 Hook Flash 73
Account Code Hunt Group Night Service 74
Button 72 Inspect 68
Entry 24 Intercom 72
Add Internal Auto Answer 74
Contact 44, 48 Last Number Redial 74
to conference call 38 Log 72
Administrator 81 Night Service 74
All No Calls 73
Call Log 24, 44, 46, 47, 48 Page 74
Contacts 24, 42, 43 Park 72
Answered 24, 44, 46, 47, 48 Pickup 74
Answered Calls Priority Call 74
Log 46 Program a feature 71
Appearance Button Program a function 71
Call Coverage 78 Program Auto Dial 70
Line Appearance 80 Redial 74
Appearance Buttons 78 Ring Back 74
Apperance Buttons Ringer Off 75
Bridged Appearance 78 Self-Administration 75
Call Appearance 78 Speed Dial 75
Auto Answer 21 Time of Day 75
Button 74 Timer 75
Auto Dial Transfer 75
Button program 70 Twinning 75
Auto Dial Button 75 User 75
Auto Hold 78 Voicemail 75
Automatic Intercom 21 C
Button 72
Call
B Account Code 24
B 16 Answer a Page 26
Barred 16 Auto Answer 21
Blind Transfer 31 Automatic Intercom 21
Bridged Appearance 78 Broadcast 21, 74
Broadcast 21, 74 Dial Direct 21
Answer 26 Direct Voice 21
broken dial tone 59, 62, 73, 78, 79 Divert to voicemail 26, 50
Button Drop 32
Abbreviate Dial 75 End 32
Account Code 72 from Call Log 24, 48
Auto Answer 74 From the Call Log 48
Auto Dial 75 From the Directory 24, 43
Automatic Intercom 72 Handsfree 31
Call Forwarding All 72 Headset 32
Call Log 72 History 46
Call Park 72 Hold a Conference 39
Callback 74 Ignore 26
Conference 72 Intercom Dial 21
Contacts 73 Log 46
Contrast 72 Page 21, 74
Default 69 Page Direct 21
Dial Voice 72 Park 34
Direct Pickup 73 Personal Speed Dial 23
Directory 73 Pickup 27
Do Not Disturb 73 Pickup Button 74
Erase 69 Priority Call 21, 74
Feature Codes 71 Release 32
Flash Hook 73 Ride 34
Forward All 72 Speed Dial 23
Forward on Busy 73 System Speed Dial 23
Forward on No Answer 73 Transfer 31
Forward Unconditional 72 Unpark 34

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Call Direct Pickup
Volume 30 Button 73
Call Appearance Button 78 Direct Voice 21
Call Coverage Button 78 Directory 42
Call Log 24, 44, 46, 47, 48 Add 44, 48
Add to Directory 44, 48 Add From Call Log 44, 48
Button 72 Button 73
Call from 24, 48 Make a call 24, 43
Delete 48 Display
Details 47 B 16
Menu 46 Contrast 66
Missed Calls 80 Contrast Button 72
Missed Group Calls 81 D 16, 59, 79
Redial 48 G 16, 33
Call Park N 16, 62, 73, 78
Button 72 O 16, 33
Call Park ID 34, 81 S 16
Call Pickup T 16, 63
Direct 27 Divert
Group 27 All 59, 79
Short Cde 14, 27 Busy 60, 73, 79
Callback 20, 74 Divert All Button 73
Button 74 Divert on Busy Button 73
When Free 72 No Answer 61, 73, 79
When Next User 72 To voicemail 26, 50
Caller Divert All
Details 47 Button 72
Calls Diverting 16, 59, 79
Switch 30 Do Not Disturb 16, 62, 73, 78
Code 27, 33, 34, 38, 50, 52, 57, 58, 59, 60, 61, 62, 81 Button 73
Conference Exceptions 79
Add call 38 Priority Call 21, 74
Button 72 Short Code 14, 62
Details 39 Drop
Drop 39 From Conference 39
End automatically 39 Drop Call 32
Hold 35, 38, 39 E
Last internal user 39 En-bloc 22
Maximum Parties 38 En-Bloc Dialing 22, 66
Music on hold 35, 38, 39 End Call 32
Parties 39 Conference 39
Short Code 14, 38 Erase 69
Transfer a Call 39 External 24, 42, 43
Contact External Directory 42
Add 44, 48
Contacts 24, 42, 43
F
Button 73 Feature Codes
Make a call 24, 43 Button 71
Contrast 66 Flash Hook
Button 72 Button 73
Count 47 Follow Me
Here 57, 79
D Short Codes 14, 57
D 16, 59, 79 To 57, 79
Default 69 Forced Account Code 24
Delete Forward
Call Log 48 All 59, 79
Details Busy 60, 73, 79
Call Log 47 Busy Short Code 14, 58, 60, 61
Dial Direct 21 No Answer 61, 73, 79
Dial tone No Answer Short Code 14, 58, 60, 61
Broken 59, 62, 73, 78, 79 Unconditional 59, 79
Dial Voice Forward on Busy
Button 72 Button 73
Dialing Code 27, 33, 34, 38, 50, 52, 57, 58, 59, 60, 61, 62, Forward on No Answer
81
Button 73
Direct Call Pickup 27

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 Index
Forward Unconditional Button 72
Button 72 Login
Short Codes 14, 58, 59 Short Code 14, 52
Forwarding 16, 59, 79 Login Code 80
G Logout
G 16, 33 Short Code 14, 52
Group 33, 80 M
Call log 46 Mailbox 75
Directory 42 Short Codes 14, 50
Missed 46 Make a call
Missed Calls 81 From the Directory 24, 43
Night Service Button 74 Make call
Page Button 74 from Call Log 24, 48
Pickup Button 74 Menu
Short Code 14, 33 Call log 46
Group Call Pickup 27 Contacts 42
Group Listen 32, 74 Microphoe
Group Member 16, 33 Mute 30
Group Pickup Missed 24, 44, 46, 47, 48
Short Code 14, 27 Missed Calls 80
Groups 24, 42, 43 Group 81
H Hunt group calls 46
Handset Log 46
Mute 30 Mobile twinning 63, 81
Volume 30 Button 75
Handsfree 31 More 46
Hangup 32 Music on hold 35, 38, 39
Headset 32 Mute 30
Held call N
Transfer 31, 35, 39 N 16, 62, 73, 78
History Network 81
Call Log 46 New
Hold Contact 44, 48
Auto Hold 78 Night Service 74
Conference 35, 38, 39 No Answer
Transfer 31, 35, 39 Forward 61, 73, 79
Hook Flash No Calls 16, 62, 73, 78
Button 73 Button 73
Hunt Group 33, 80 Exceptions 79
Call log 46 Priority Call 21, 74
Missed 46 O
See Group 74 O 16, 33
I Out of Service 16, 33
Idle Line Preference 80 Outgoing 24, 44, 46, 47, 48
Ignore 26 Outgoing Calls
Inspect 68 Log 46
Intercom P
Button 72 Page 21, 74
Intercom Dial 21 Answer 26
Internal Auto Answer Button 74
Button 74 Direct 21
Internal twinning 81 Park 34
L Button 72
Last Number Rdial 20, 74 Short Code 14, 34
Last Number Redial Park Slot ID 34, 81
Button 74 Personal 24, 42, 43
Letters Personal Directory 42
Status 16 Personal Speed Dials 42
Line Appearance 80 Phone
Line Preference Mute 30
Idle Line Preference 80 Pickup
Ringing 81 Button 74
Listen Direct 27
Group Listen 74 Direct Pickup Button 73
Log Group 27

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Pickup Group Listen 32, 74
Group Button 74 Mute 30
Short Code 14, 27 Volume 30
Priority Call 21, 74 Speech
Button 74 Mute 30
Program Volume 30
Personal Speed Dial 23 Speed Dial
Speed Dial 23 Personal 23
R Program 23
Reason 47 System 23
Redial 20, 74 Speed Dial Button 75
Button 74 Speed Dials
From the Call Log 48 Directory 42
Release 32 Status Letters 16
Ride 34 Supervised Transfer 31
Ring Switch Calls 30
Abbreviated 78 System
Attention Ring 78 Administrator 81
Ring Again 20, 72, 74 System Phone 81
Ring Back 20, 72, 74 System Alarm 16
Button 74 System Directory 42
Ring Time 47 System Short Code 27, 33, 34, 38, 50, 52, 57, 58, 59, 60,
61, 62, 81
Ringer
System Speed Dials 42
Ignore 26
Off Button 75 T
Quiet 26 T 16, 63
Sound 66 Time of Day 75
Volume 66 Timer 75
Ringing Line Preference 81 Transfer 31, 75
S Held call 31, 35, 39
To voicemail 26, 50
S 16
Using a Conference 39
SCN 81
Twinned 16, 63
Self-Administration
Twinning 81
Button 75
Button 75
Send All Calls 59, 79
Internal Twinning 63, 80
Button 73
Mobile Twinning 63, 81
Settings
Default buttons 69 U
Display Contrast 66 Unpark 34
En-Bloc Dialing 22, 66 Short Code 14, 34
Personal Speed Dial 23 Unsupervised Transfer 31
Ringer Sound 66 User Button 75
Ringer Volume 66 Users 24, 42, 43
Speed Dial 23 V
Short Code 27, 33, 34, 38, 50, 52, 57, 58, 59, 60, 61, 62, View
81 Conference Parties 39
Do Not Disturb 14, 62 Voicemail 75
Short Codes Short Codes 14, 50
Conference 14, 38 Transfer 26, 50
Follow Me 14, 57 Volume
Forward on Busy 14, 58, 60, 61 Call 30
Forward on No Answer 14, 58, 60, 61 Ringer 66
Forward Unconditional 14, 58, 59
Group 14, 33
Login 14, 52
Logout 14, 52
Mailbox 14, 50
Park 14, 34
Pickup 14, 27
Unpark 14, 34
Voicemail 14, 50
Slot Number 34, 81
Small Community Network 81
Sound 66
Speaker 31

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T7316 Telephone User Guide Page 87
IP Office - Issue 02b (05 March 2014)
 Template: 29th August 2013

Performance figures and data quoted in this document are typical, and must be
specifically confirmed in writing by Avaya before they become applicable to any
particular order or contract. The company reserves the right to make alterations
or amendments to the detailed specifications at its discretion. The publication of
information in this document does not imply freedom from patent or other
protective rights of Avaya or others.

All trademarks identified by the ® or ™ are registered trademarks or trademarks,

respectively, of Avaya Inc. All other trademarks are the property of their
respective owners.

This document contains proprietary information of Avaya and is not to be

disclosed or used except in accordance with applicable agreements.

© 2014 Avaya Inc. All rights reserved.

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