Configuration for Expense Reporting
Overview
In this configuration activity, you can review and adapt the predefined
settings for expense reporting for different countries.
Prerequisites
To find this activity, follow the steps below:
1. Go to the Business Configuration work center and choose
the Implementation Projects view.
2. Select your implementation project and click Open Activity List.
3. Under Fine-Tune activities, select the country/region specific activity
like Expense Reporting - Sweden from the activity list.
Tasks
Edit Expense Types
1. In the Available Expense Types, click Add Row. The Country
/Region Version will be automatically displayed.
2. Select the appropriate Expense Type and Description.
Note
If you want a expense type that is not provided by the system, you can
create one. Ensure that the expense type begins with the letter Z.
3. In the Details table, under Definition, click Add Row.
4. Enter the Valid From and Valid To dates. Select the Expense
Category.
5. Select the appropriate checkbox under Used in Receipt- Based
Expense Reports, Used in Period- Based Expense
Reports or Under Trip-Based Expense Report.
6. Select the appropriate Tax Code Group and Payment/Taxation.
7. Go to Expense Reimbursement Group, and click Add Row.
8. Enter the Valid From and Valid To dates.
9. In the Group for Expense Reimbursement drop down, select the
appropriate option.
10. Go to Maximum Amounts and click Add Row.
The Country/Region will be automatically displayed. Enter the Trip
Type, Per Diem Region, Expense Reimbursement Group,
Activity, Valid From and Valid To dates, Default
Amount/Maximum Amount, Currency and Amount Type.
11. Go to Account Determination and enter Valid From and Valid
To dates, Expense Account and Offsetting Account for Paid
Receipts.
12. Click Save and Close to save the changes.
Edit Expense Reimbursement Groups
1. In the Available Expense Reimbursement Groups table,
under Expense Reimbursement, click Add Row.
The Country/Region Version is automatically displayed.
2. Enter the Expense Reimbursement Group and the
corresponding Description.
Note
If you want a Group for Expense Reimbursement that is not provided by the
system, you can create one. Ensure that the expense type begins with the
letter Z.
3. Under Default select the appropriate checkbox.
4. Under Mileage Reimbursement, click Add Row.
The Country/Region Version is automatically displayed. Enter
the Mileage Reimbursement Group and follow the steps as before.
Note
If you want a Group for Mileage Reimbursement that is not provided by the
system, you can create one. Ensure that the expense type begins with the
letter Z.
5. Under Per Diem Reimbursement of Meals, click Add Row.
The Country/Region Version is automatically displayed. Enter
the Group for Per Diem Reimbursement of Meals and follow the
steps as before.
Note
If you want a Group for Per Diem Reimbursement of Meals that is not
provided by the system, you can create one. Ensure that the expense type
begins with the letter Z.
6. Click Save and Close to save the changes.
