MICHIGAN CIVIL SERVICE COMMISSION
JOB SPECIFICATION
DEPARTMENTAL ANALYST
JOB DESCRIPTION
Employees in this job complete or oversee a variety of professional research and analysis assignments
for the purpose of evaluation, assessment, planning, development, and implementation of various
departmental programs or services.
There are five classifications in this job.
Position Code Title - Departmental Analyst Trainee-E
Departmental Analyst (Departmental Trainee) 9
This is the entry level and serves as a parallel classification to the Departmental Analyst 9 for classified
state employees who do not possess a degree. The work performed is identical to an entry-level
Departmental Analyst 9; i.e., the employee carries out a range of professional research and analysis
assignments while learning the methods of the work.
Position Code Title - Departmental Analyst-E
Departmental Analyst 9
This is the entry level. The employee carries out a range of professional research and analysis
assignments while learning the methods of the work.
Departmental Analyst 10
This is the intermediate level. The employee performs an increasing range of professional research and
analysis assignments in a developing capacity while continuing to learn the methods of the work.
Departmental Analyst P11
This is the experienced level. The employee performs a full range of professional research and analysis
assignments in a full-functioning capacity. Considerable independent judgment is required to carry out
assignments that have significant impact on services or programs. Guidelines may be available, but
require adaptation or interpretation to determine appropriate courses of action.
Position Code Title - Departmental Analyst-A
Departmental Analyst 12
This is the advanced level. The employee may function as a lead or senior worker. At this level,
employees are responsible for overseeing the work assignments of other professionals or have regular
assignments which have been recognized by Civil Service as having significantly greater complexity
than those assigned at the experienced level.
NOTE: Employees generally progress through this series to the experienced level based on satisfactory performance
and possession of the required experience.
JOB DUTIES
NOTE: The job duties listed are typical examples of the work performed by positions in this job classification. Not all
duties assigned to every position are included, nor is it expected that all positions will be assigned every duty.
Researches, collects, consolidates, analyzes, and maintains program data necessary to meet program
reporting and evaluation requirements, and the goals of the agency program or service.
Establishes, administers and evaluates programs, recommends program policies and procedures, and
designs forms.
Designs and conducts surveys or special studies to determine needs and to assist in planning,
implementing, and evaluating programs and services; consolidates data and prepares reports.
Conducts research and analysis, prepares reports, and conducts correspondence related to the work
activities of the departmental program area.
Analyzes on-going program operations and recommends modifications of policies and procedures to
achieve greater efficiency and effectiveness.
Develops and recommends alternative state and departmental strategies to address and resolve a
variety of issues and problems.
Interprets existing and proposed laws, policies, and procedures as they relate to a program or service
area.
Provides consultation to and coordinates departmental programs with state and federal agencies,
boards and commissions, private or public organizations, and communities in an assigned area.
Evaluates organizational and/or operational needs and recommends solutions.
Evaluates documents and applications for possible inclusion in programs; determines eligibility or
compatibility with the objectives and priorities of the state program or service area.
Proposes, develops, and prepares policy materials, operations manuals, and supporting instructions in a
program area.
Designs and implements methods for program review, evaluation, and cost analysis.
Designs, implements, and documents personal computer based data collection, processing, and
reporting systems.
Uses and maintains computer data bases to record and analyze data on program and service activities.
Evaluates contracts for compliance with department policies and procedures related to local grant
program plans and budgets; recommends needed revisions.
Recommends criteria, standards, and guidelines to assess agencies' program structures and
determines their compatibility with the objectives and priorities of the state program area.
Serves as an organizational liaison for centralized, administrative services in such areas as budgeting,
information technology and/or human resources.
Assesses the social, economic, political, operational, and organizational implications of existing and
proposed policies and program decisions.
Develops program plans for the assigned area, including study and analysis of program data,
formulation of policy, and preparing program budget recommendations.
Performs related work as assigned.
Additional Job Duties
Departmental Analyst 12 (Lead Worker)
Oversees the work of professional staff by making and reviewing work assignments, establishing
priorities, coordinating activities, and resolving related work problems.
Departmental Analyst 12 (Senior Worker)
Performs, on a regular basis, professional research and analysis assignments which have been
recognized by Civil Service as more complex than those assigned at the experienced level.
JOB QUALIFICATIONS
Knowledge, Skills, and Abilities
NOTE: Some knowledge in the area listed is required at the entry level, developing knowledge is required at the
intermediate level, considerable knowledge is required at the experienced level, and thorough knowledge is
required at the advanced level.
Knowledge of the principles and practices of research and analysis.
Knowledge of the principles of administrative management, including budgeting techniques, office
procedures, and reporting.
Knowledge of the tools of management, such as methods development, cost analysis, procedural
manuals, training materials, operating controls, records and reports, and studies applicable in evaluating
programs or services.
Knowledge of the principles and methods of research, statistics, operational analysis, cost analysis, and
finance of public and private programs.
Knowledge of the initiation, development, accomplishment, and evaluation of public programs or
services.
Knowledge of the economic, social, political, and business conditions of the state.
Knowledge of the legislative process and governmental organization and structure.
Ability to analyze, synthesize, and evaluate a variety of data for use in program development and
analysis.
Ability to analyze and assess operations from the standpoint of management controls, systems, and
procedures.
Ability to establish program or service procedures, policies, or guidelines and to relate these to
objectives.
Ability to prepare requests for proposals and program agreements.
Ability to organize, evaluate, and present information effectively.
Ability to interpret laws, rules, and regulations relative to the work.
Ability to formulate plans, procedures, and controls in a program or service area.
Ability to learn and utilize computer processes.
Ability to design forms.
Ability to maintain favorable public relations.
Additional Knowledge, Skills, and Abilities
Departmental Analyst 12 (Lead Worker)
Ability to organize and coordinate the work of others.
Ability to set priorities and assign work to other professionals.
Working Conditions
None
Physical Requirements
None
Education
Possession of a bachelor’s degree in any major.
Experience
Departmental Analyst 9
No specific type or amount is required.
Departmental Analyst 10
One year of professional experience.
Departmental Analyst P11
Two years of professional experience, including one year of experience equivalent to the intermediate
(10) level in state service.
Departmental Analyst 12
Three years of professional experience, including one year of experience equivalent to the experienced
(P11) level in state service.
Alternate Education and Experience
Departmental Analyst 9 - 12
Educational level typically acquired through completion of high school and the equivalent of at least two
years of full-time active-duty experience at or above the E-6 level in the uniformed services may be
substituted for the education requirement.
Departmental Analyst (Departmental Trainee) 9
Education-
Educational level typically acquired through completion of high school.
Experience-
Four years of experience as an advanced 9-level worker in an ECP Group One classification.
OR
Three years of experience as an E9, E10, or E11-level worker in an ECP Group One classification.
OR
Two years of experience as an experienced level worker in an ECP Group One technician or
paraprofessional classification.
OR
Two years of experience as a first-line supervisor in an ECP Group Three classification.
OR
One year of experience as a second-line supervisor in an ECP Group Three classification.
*Paraprofessional classifications are those requiring an associate’s degree or two years of college.
Educational Substitution-
College credits may be substituted on a proportional basis (one year of college education may substitute
for one quarter of the required experience) for up to one half of the required experience.
Special Requirements, Licenses, and Certifications
None
NOTE: Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities
will be evaluated on an individual basis.
JOB CODE, POSITION TITLES AND CODES, AND COMPENSATION INFORMATION
Job Code Job Code Description
DEPTLALT DEPARTMENTAL ANALYST
Position Title Position Code Pay Schedule
Departmental Analyst Trainee-E DEPTTRE NERE-002P
Departmental Analyst-E DEPTALTE NERE-174
Departmental Analyst-A DEPTALTA NERE-180
JZ
09/03/2023
