PLANNED TASK OBSERVATION PROCEDURE
PLANNED TASK OBSERVATION PROCEDURE
Department: HSE
Name Title Signature Date
Author: Melkamu Dereje HSE Officer Dec-2024
Reviewer: Shimles G/Michael HSE Manager Dec-2024
Approver: Nardos Brehanu Project Manager Dec-2024
DRA Global
Name Title Signature/Date
Approver HSE Manager (DRA)
Approver Construction
Manager (DRA)
Revision History
Revision No.: Effective Date Description of Changes
R00 Dec-2024 Document issue
SEQ-0057-PLA [R00] Dec-2024
1/7
PLANNED TASK OBSERVATION PROCEDURE
Contents
1. Purpose..........................................................................................................................................3
2. Scope..............................................................................................................................................3
3. Definitions......................................................................................................................................3
4. Responsibilities...............................................................................................................................3
4.1 BRUBA Management..............................................................................................................3
4.2 Project Manager.....................................................................................................................4
4.3 HSE Officer..............................................................................................................................4
5. Procedures.....................................................................................................................................4
5.1 Coaching Observation.............................................................................................................5
5.2 Task Observation....................................................................................................................5
5.3 High Risk Observation.............................................................................................................5
5.4 PTO Schedule..........................................................................................................................6
6. Documents and Reports.................................................................................................................6
SEQ-0057-PLA [R00] Dec-2024
2/7
PLANNED TASK OBSERVATION PROCEDURE
1. Purpose
BRUBA recognizes that human behaviour is a fundamental cause of many (if not most) of the
injury-causing and damage incidents that occur within the workplace and has procedures in place
to address this. This Planned Task Observation Plan describes how the procedures are to be
implemented in our operating areas. The purpose of this plan is to define why planned task
observations must be conducted, explaining how planned task work and to establish when how
and who must conduct planned task observations.
2. Scope
This procedure shall be applicable to all the direct employees and/or any person performing
work for or on behalf of RA International.
3. Definitions
Abbreviations Definition
BRU BRUBA Building Contractor PLC.
HSE Health Safety and the Environment
JHA Job Hazard Assessment
PTO Planned task observations
BBS Behaviour-Based Safety
CAR Corrective Action Request
RAMS Risk Assessment and Method Statement
PPE Personal Protective Equipment
SOP Safe Operating Procedures
4. Responsibilities
Each position identified in the team has defined responsibilities for the management of HSE aspects.
Health, safety, and the environment (HSE) within the project is the responsibility of all employees but
particularly line managers (project managers, construction managers, site superintendents, area co-
ordinators and supervisors). HSE practitioners are delegated supporting roles to assist managers and
supervisors fulfil their accountabilities. All management team members will acknowledge their
acceptance of their HSE responsibilities in writing.
4.1 BRUBA MANAGEMENT
RA is responsible for the conduct of all its employees and subcontractors, responsibilities shall
include, but limited to:
i. Providing a workplace that supports safe behaviours.
ii. Contributing to a positive HSE culture by leading by example.
iii. Continuous coaching of sub-ordinates and employees in safe behaviours.
iv. Actively participating in initiatives to improve safe behaviours and conditions.
v. Encouraging employee participation in demonstrating actively caring behaviours.
SEQ-0057-PLA [R00] Dec-2024
3/7
PLANNED TASK OBSERVATION PROCEDURE
vi. Ensuring that sufficient time is made available for participation of employees in HSE
programs.
vii. Ensuring that management systems are in place and understood to provide a healthy and
safe construction workplace.
viii. Ensuring that hazards and risks are identified on all construction activities.
ix. Contributing to and participating in the project HSE program.
x. Participating in health and safety committees and HSE meetings.
xi. Participating in HSE inspections and incident investigations.
xii. Being seen to “Walk the Talk”.
xiii. Participating in HSE audits.
xiv. Focusing on the elimination of unsafe acts and rectifying unsafe conditions quickly.
xv. Ensuring responsible management of subcontractors and employees.
xvi. Ensuring competent and trained, responsible supervision is employed to manage the
scope.
4.2 PROJECT MANAGER
Responsibilities for the Project Manager shall include, but limited to:
i. Request the PTO Schedule for the month.
ii. Review the PTO Reports on weekly basis and follow up on any action points.
iii. Identify employees training needs and communicating to the HSE Advisor.
iv. Review the PTO trends to:
Understand trends and ensure that project management team is taking
appropriate action.
Ensure that reporting rates for management team exceed those set for Junior
Staff (> 2 per man per month) and Senior Staff (> 5 per man per month)
v. Review HSE Inspection and audit reports and provide feedback to ensure that the project
team meet or exceed their monthly objectives.
vi. Ensure adequate HSE Incentives are provided to meet the goals of this plan.
vii. Ensure this plan is being fully implemented.
4.3 HSE OFFICER
Responsibilities for the HSE Officer shall include, but limited to:
i. Ensure that desired safe work behaviour is known by:
Stressing safe behaviour and company expectations during HSE Inductions.
Maintaining an up to date PTO Schedule.
Assisting Project Manager in developing job-specific safe behaviour lists to stress
during on-the-job training, toolbox meetings and JHA/procedure development
ii. Carry out weekly analysis of the PTO trends and identify behavioural trends.
iii. Review the PTO trends and identify training needs.
iv. Facilitate action plans to correct negative trends and reinforce positive trends.
v. Ensure that HSE Inspection Schedule has been developed and published.
vi. Ensure that corrective actions from trend analysis and inspections are fully tracked.
vii. Weekly post PTO trend summary graphs and statistics on HSE Notice Boards and discuss
trends at the weekly HSE Meetings.
SEQ-0057-PLA [R00] Dec-2024
4/7
PLANNED TASK OBSERVATION PROCEDURE
5. Procedures
Behaviour-based safety (BBS) is a related approach that focuses on reducing hazards, risks, and
incidents by observing the behaviour of a person and determining what follows when this behaviour
occurs. Planned task observations are conducted to verify competency and understanding of
procedures and work processes.
PTOs are broken up in three (3) types of observations.
i. Coaching Observation
ii. Task Observation
iii. High Risk Observation
5.1 COACHING OBSERVATION
Safety observation coaching is a process that involves timely and constructive feedback between any
two (or more) employees when they observe safe or unsafe workplace behaviour. The feedback is
typically given by internal sources like peers or superiors and is focused on coaching or descriptive
comments intended to help people perform better and behave better.
These observations are conducted with each individual employee to train them on the type of work
being performed. These types of observations are conducted at the beginning of employment or
when any new process or modification is brought in to the company.
5.2 TASK OBSERVATION
A safety observation determines how many unsafe conditions are present within a work site during a
specified period of time. Task observation on the other side is meant to identify the tasks employees
are performing safely and accurately and distinguish them from those with risk.
The primary purpose of these observations is to identify corrective measures can then be
implemented to improve the workplace's safety. They can help predict the issues that can arise in the
future and help prevent them efficiently. A member of the management team such as the HSE
Advisor uses a checklist through which he records safety observations. He may have separate lists or
sections for every safety topic. These observations can help:
Increase awareness regarding safety
Reduce worker injuries
Create a culture where employees speak up
Reinforce safe actions and behaviours
Detect and control exposure to risks
These observations are conducted to verify if employees are performing tasks safely and in
accordance to Operating procedures.
5.3 HIGH RISK OBSERVATION
SEQ-0057-PLA [R00] Dec-2024
5/7
PLANNED TASK OBSERVATION PROCEDURE
Risk Assessment and Method Statement (RAMS) must be prepared before any high-risk work activity
commences on site. The RAMS must be submitted to the HSE Advisor for review and approval, kept
up to date and amended whenever control measures are altered.
High Risk Observation are conducted by members of the management team for all high-risk work
identified through the risk assessment.
High Risk activities include but not limited to the following:
Risk of a person falling from elevated levels
Work in or near an excavation deeper than 1.5m
Work around mobile plant
Structural alterations or repairs that need temporary support
Disturbance of asbestos
Work on towers and masts
Demolition of a load-bearing structure
Work in or near a confined space
Work in or near pressurised gas mains or piping
Work on or near energised electrical installations
Work in an area that may have a contaminated or flammable atmosphere
Tilt-up or pre-cast concrete elements
Adjacent to a road or other traffic/transport corridor
Work in areas with artificial extremes of temperatures
In or near water or liquid
5.4 PTO SCHEDULE
PTO schedule must be drawn up in each department, and all employees must be identified for a PTO
at least once a year.
Planned task observations must be conducted by employee superiors as planned through the PTO
schedule.
Upon completion of the PTO the supervisor must communicate the findings to the employees and
PTO results must be discussed with management to give an overview of the understanding the
employees have in the tasks they perform.
6. Documents and Reports
The following documents and reports will be submitted to the Project Manager on weekly basis by
the crew HSE Advisor:
i. Training and Inductions completed.
ii. PTO Schedule
iii. PTO Trends (summary graphs and statistics)
SEQ-0057-PLA [R00] Dec-2024
6/7
PLANNED TASK OBSERVATION PROCEDURE
iv. Corrective Actions Tracker
SEQ-0057-PLA [R00] Dec-2024
7/7
