Report Writing
What is a report?
• A report is a written document that presents information about a
specific topic in an organized way for a specific audience and purpose
• Reports are often used to analyze a problem, identify issues, and
provide solutions.
• Examples: Business reports, Marketing reports, Event reports,
Analytical reports, etc.
When do you write a report?
• Types of Reports
• Academic reports (lab reports, research reports, etc.)
• Business reports and technical reports (relevant to certain fields)
• Case studies and project reports
• Purpose:
• To give a brief appraisal of information to an authority
• About what happened in a specific area
• Recommend measures for implementation
How do you write a report?
• Research and Data Collection
• Importance of thorough research
• Reliable sources and methods for data collection
• Citing sources properly
• Writing
• Organize ideas clearly
• Write in a clear fashion
• Edit multiple times to ensure error free work
• Use supporting arguments and evidence
Format
• Cover Page • Contents
• Title • List of Abbreviations
• Authorizing authority • List of Illustrations
• Author • Acknowledgements
• Date, month, and year of
submission • Body of the Report
• Title Page
• Title
• Authorizing authority
• Author
• Date, month, and year of
submission
Body of Report
• Background
• Purpose
• Terms of Reference (Information regarding who authorised to write the
report; who prepared the report; the mode and date of authorization the last
date for submission of report)
• Work Done (the specific work done and the various methodologies adopted
to carry them out)
• Findings (what was observed and found)
• Conclusion/recommendations (The conclusions and decisions arrived at and
the probable courses of action recommended)
• Note of dissent (in case of a team submitting the report, the details of
disagreement by any)
Investigative Report
