SAP FI-CO TRAINING MANUAL Peer ta a FOO TEAMpreset = Fl- CO End User Training Module COTTON cuBaves “Mine, 3 SAP-FI-CO USER MANUALFICO End User Training Module (Rights Reserved ‘Stety for Intam Ciretstion for Greaves Cottan Limited & Premium Enargy & Transmissions Limited (C= Team only) Every effort has tien mane to avoid etrors or omissions in this User Manta, In Spite ofthis erors may creep in. Ay Misiakas, errors or discrepancy noted may ba brought to aw notice which shal be takon care in the nex! version, No pac ofthe this book may be reproduced or capiod in any fre or ty any means (Graphic, electronic or mechanical ‘nelucing photocopying) or reproduced with the writen permission trom Greaves Cotton Limited. Breach ofthis coniion 's table tor egal action Allthe Lagos vse inthis Manual are cred bythe respective Principles ‘Version 1.0 Release 1.2008 Propared By ~FICO Team GCL.8 PETL Mumbairem FI-CO End User Training Module Table of Contents: Integration of Legal and Management Reporing ‘Segment Reporting, MASTERS..... i General Ledger Account Codes... Creation of Account Codes (FS00) Extending GL accounts (FS18).......... Creation of Primary Cost Element (KAQ1). Maintaining Cost and Activty Type(KP26) Allocation Cost Element. Creation of Secondary Gost Element (AC). Creation of Vendor Masier Godes (FKO1) Creation of Gustomer Master Godes (FD0}).. Creation of internal Order Master (KO01). Creation of Asset Master Codes (ASO4)... Creation of Asset Sub-numiter Codes (AS1 1). Display of Asset Master Codes (AWOIN), Creation of Bank Key Masters (F101). Creation of House bank (FI12).. ‘Maintaining Cheque Lots for Each Banks (FCHI) CHAPTER 3. TRANSACTIONS... ‘Booking a Joumal Voucher (F-02) (FBS). Display of Joumal Voucher (F803)... ‘Booking Accrual/Deferral Document (FBS1).. Reverse AccrualDeferral Document (F.81}newt FI-CO End User Training Module Individual Reversal (F808)... Creation of sample document (F-01): Display Sample Document (FBM3)...- . Passing the Entry Using Sample Document (FB50) Booking of Recurring Entries (FBD%)....... Posting of Recurring Entries (F.14)... CHAPTER = 4... ‘ADQOUNTS PAYABLE Vendor invoice Posting (F60) /(F-43).. Vendor Credit Memo Pasting (FB6S)/(F-41). Vendor Invoice Payment (F-$3) /(F-58), Advance Paymants to Vendors (F-#8) (Clearing the Down Payment (F-§4).... ‘Memorandum Entries / Noted tome (F-87)... wpoRT PROCESS. CHAPTER -5... ACCOUNTS PECEIVABLE Customer invoice (F870). Booking Customer Invoices (F-22)... Customer Collation (F-2) ... Printing Pay in Slins @2PAYSLIP) 0 - Clearing Open Line tems in the GL account (F-03) Customer advance (F-29).. . Clearing Advance (F-39).. Refund of Advance to Customer (F-31VF-18) Clear Customer Invoice with Advances ( F-22) . FOREIGN EXCHANGE REVALUATION/ RESTATEMENT. Maintain The Foreign Exchange Rate (B08), TUNER BSSR B® BBeass Posting Procedure for Bills of Exchange Receivable contennmnnninimnnnninnnnnnenene OB Acceptance of Bills Of Exchamnge (F-36) Bil Discounting (F-33) Reverse Contingent Liabilly (F-20) Memorandurm Entries (Noted items - (19), Printing Cheque (FB25) Manual issue of cheque (FCHS) Deleting Cheque Number (FCHF).naw FI-CO End User Training Module Voiding Cheques (FCHS/ CHS). os Voiding Gheque Wi Reversal Document (FCH8) Resetting Of Cleared Document (FBRA) ... Reprinting of Cheques CH? on. unenr Automatic Payment Progra: (F110)... Cash Journal (FACS... © Spliting of Gash Journal Ents + Cash Payment to Vendors! Cusomar = Reversal of Cash Journal BAK PECONORIATION eo Mua Bk FECONCLIATION PROCES (FFT) Intogration.. View and rectify any errors in tha Bank Statement (FEBAN) Uploading Manual Bank Statoment through Excel ( ZFFO7) ‘Automatic Bank Reconetiation(FF 5)... e Enty Flow far CMS Cotloctions.... (CHAPTER ~' FED ASSETS. Creation of material master (MMO1) Extension of Vendor Master ( XKO!).. CCreaticn of internal order (KOO). Budgeting Intemat order (KO2% Creation of purchase order (METH) Release Purchase order ME2QN).. Goods Receipt ( MIGQ} Invoice verification (MIRO). ‘Settlement of internal order (KOB8).. Creation of asset master (ASO1) ‘Sattlement of CWIP to Main asset.(KO02) Final seitiament of CWIP to Main asset (KO88), Depreciation Run ( AFAB). Assat sale with Customer — F-92 _Assat sale without Customer - ABAQN.... ‘Sales of Assats. Assos Serapping ( ABAV).. Assot transfor (ABM). Assel Revaluation (ABAW).... Impairment of Asset (ABA)... ‘CHAPTER — | COUNTRY INDIA VERSION Withholding Tax... Create Remitance Chain (HINCHLN Enter Bank Challan Updation (J1INBANK), Certificate print ( TINCERT) nn. Reprint TOS Certificate (HINCCREP)..reset FI-CO End User Training Module Quarterly Return (stINGEFILE) TOS for Goncessional Rate of Tax ‘Service Tat... Creation of Tax code (FTXP) ‘Service Tax PROCESS. Bose Dury. Maintaining of Excise Master Data (J41D) Excise JV (JH)... aking Adusment Postings for Scrap (Material Wrt-of). Making Adjustment Postings for Materials Not Used in Production... Making Adjustment Postings for Additonal Excise Paid by Vendor... ‘Making Adjustment Postings for Money Transferred to PLA Making Adjustment Postings for Other Transactions... CENVAT Register (215)... Excise Register Extraction (1215). Print Excise Register (26)... zi Monthly Utisation of Cenvat Credit and Payment om PLA (J2IUN).. Glick on the Execute Button.. (Gerax Goons Excise Sale of Capital Goods in he Year of Purchase, For Claiming Bafence 50% Cenvat Credit on Assets in the Next Accounting Year. ER 1 Register (J2IERY) (QurPuT FORWAT FOR THE ER 1 FOSTER, Material Management (Mt) Integration. Material Creation ~ Display( MMO3). Purchase Order: GR IR: Goods Rece‘p- Incice Receipt. Invoice verification(MLRO).. Reversal of MIRO (MREM) Rolease Blocked tnvoices (MRBR).... ‘CHAPTER -10 ‘SLES & DISTRIBUTION. Proves... For Comparison of Master Data from Sales & Distribution to Finance Accounting (OV50). Dispfay Sales Onde ( FVOQ).. a Display the biling document (VFO). Creation of excise voice (1). ‘Customer Analysis (FD11). CHAPTER ~11 ‘eversacs & Ebiming DOCUMENTS ......cccecenseese Reset and Reversal of Documents FERA). Transfer Posting with Clesring (F-04)...rem FI-CO End User Training Module CHAPTER ~ 12. RevORTS & BRLANCES.... FINANCIAL STATEMENT VERSION. Designing of Batance Shoot. Designing of Profit & Loss....... ‘Assigning of Accounts to FSV... General Ledger... Accounts Receivable... (Dunwnis Process. Correspondence (FB12 & F.64) Interest Catewlation an MSMED Calculate Interest on Arrears without Postings (F.4C). Interest Rate Maintaining (B83) (CHAPTER -14 QourRowne & osm... By mC arr Bou eH Display Routing ( CAO3).. View costo Fina Product ( CRT). Display Production Oner (C809)... Production Order Confimation ( CO11N) View Material Document (MBO3). Ta Got Actual Cost of Production Order Satiamant (O83) Overheads Assessment Cycle (KSUS). Executing Assessment Cycle... 8 Month end process WIP =Calculation ( KKAO)......... ‘Settlement of orders which are in WIP (COBB/KOB8)...... Changing the Cut-off Period{kKAO..... CHAPTER 15... Fiscal Year Chango “Asset Accounting (AJR WA. ici oi italiani ethnic eben sc Capital WIP CLOSING (AJAB) 0.0.0.0 os os inches Customer Vendor Balance Carry forward (F07) 322 Year-End Clase : General Ledger (FAGL GVTR)... 323 (CHAPTER -17 Planning, iia Pranming At prot contre lavel(GP12N).rem FI-CO End User Training Module Uploading Plan Date from Excel Sheet (GLPLUP).. CHAPTER -1 “TRAVEL MANAGEMENT. Overall Process of Travel Management Create Mutual Fund Master(A’ Investment procurement(F-80) Sale of nvestiment 0 CHAPTER-20.... “Tes & TROAS FOREFFECTIE USAGE OF SAP Copy & Paste Data of SAP Sereen. Table Settings.. Creating your Own Favourite ment. Reduction of Repetitive wark Changing Layout Of & REPO cnn Sotting up the Printer for Each UserID. ‘Sonding Mail rom the SAP System CHAPTER 2 enssir mers mnnursonnsiinsaraioinieninninscinimmneninmoneriasrimoiinnnnnasnnntonn IBD ‘SouuTioN Mase... Logging a problem while working with SA Viewing the tssue Logs / Status /Solution / Confirmations. Escalating the Problem higher Level/ Changing the Status. Reporis Referring to Old Solutions... Personalising the Fa Values.Fl-CO End User Training Module CHAPTER 1 Glossary Peatures ‘The Financial Accounting application component comprises the following subcomponents: General Ledger (F-GL) Accounts Payable (FLAP) ‘Accounts Recerable (FAR) ‘Bank Accounting (F-BL) Asset Accounting (F1-AA) Travel Management (FI-TY) Company The smaliest organizational unit for which individual financial siatements are crealed according to the relevant fogal ‘requirements. Accompany can include ene er more company codes, A company’s financial statements also form tho bass of consolidated financcal statements, ‘Av of tha company codes within a compaiy must ise the same chat of accounts ahd fiscal year. However, each company’ code con have a iferent local eumency, Company Code ‘Smallest organizational unit of extemal accounting for which a comgeete, self-contained sat of accounts can be created, This incudas the entry ofa ransactions that must be posted and the creation af al ams far toga indviduat nanclal ‘Statements, such as the balance sheet and the profit and loss staternent. Coen Brn Chart of Accounts, “The chart of accounts list is a directory of all charts of socounts. that can be used in a dient and must assign one chart of acnounts to each company code. Therefore need at least one chart of accounts far a group company in the system. The char o acount is share by Financial Accouning aswel as costreverue accounting. The tems in a chat of accounts can ‘be both expense or revenue socounts in Financial Accounting anc! cost oF revenue elements in cost/revenue accounting, ‘We cm dine the length ofthe GL acreunt numbers, The maximum length isten characters Internally the system keeps the sxmunt numbers a en characier lang. The atom pars purely rumesic aout numbers with axoos fom the left and alphanumeric account numbers hor he ight. Account oups: ‘The account group is a summary of accounts based on criteria that effects how master records are createdFl-CO End User Training Module The account group determines: ‘The number interval for which the account number is setacled when a GiL account is craated, ‘© The screen layout for creating Gr accounts in the company code-spectc area Parallel Accounting General Ledgor Accounting allows us to perform paral accounting by managing several paraiel ledgers for aileron accounting principles. 2 Integration of Legal and Management Reporting ln General Ledger Accounting. we can perform intemal management reporting in parle! with fegal reporting. For this purpose, the Profit center accounting functions are integrated with General Ledger Accounting . Segment Reporting ‘Goneral Laxgor Accounting supports the eogmient reports required by tho ageounting prineiples IFRS(Intematienal Financial Reporting Standerds) and US GAAP (Generally Accented Accounting Principles) For this purpose, General ‘Ledger Accounting contains the segment cimension. Contralting ares ‘The Controlling Aves isan entity in Goniedling. Al the CO transactions in R/3 system would be entered with respect to the ntecling area. There will be one controlling ve (1000 ~ Greaves Contraling Ave) Lo wihich all the compari codes will ‘be assigned. Al Company codes shall use same Cho of Accounts and Fiscal Year Variant Fiscal Year Usually @ period of twalve months for which @ company regulary croates financial statements and choca invertors ‘The fiscal year may comraspond exactly to the ealondar yoar, but his is not obligatory. In Greaves Cation Limited And Premium Energy Transmission Limited we wil be having to Fiscal Year 4. OL Fiscal Year Fram Ap fo March. wil be leading Ledger 2. SLeFiscal YoarFrom July June, Itwibe Secondary Ledger (We have to enter the documents in any one ledger and the entry will be posted in athe ledger accordinaly. Posting Period and Countinglis FI-CO End User Training Module Special Per ‘Special posting periods that subdivide the last raguiar posting peste for closing operations. Irrespective of how we have defined aut fiscal year, we-can also use special periods. Special periods subsivide the yoor-and ‘dosing period. They therefore merely divide the last posting period into several closing periods. This enables us to create ‘several supplementary financial Statements CP CELECCELEFE ‘Special periods ‘A‘iscal yaar usually has 12 posting paiads. In General Ledger Accounting, we have defined four spacial pariads so out total ‘accounting periods willbe 16 for Greaves Cotton Limitad and Premium Energy Transmission Limited. Cast Centre ‘An organizational unit within a controling area that represants a defined locatlan of cost incurrence. The requirement at (Greaves is to copture the costs Department wise, Cost centers would be divided ito main groupings: Example: 1) Production 2) Service a) ‘Administration Cost Centers 4) ‘Seling & Distribution Cost Centers Profit Centre (Create - KESY ‘Changes KESZ Display:-XES3 ‘A profit center isan organizational unt in-accounting that reflec a management-crionted structure ofthe organization for the purpose of internal control, \We can analyze operating results for profit centers using either the costof-sales.or the period accounting approach. By calculating tho fixed capital ae wal, wo.can use our profit cnntors as invesimont exntars. We at Greaves Cotton have defined the logic asFl.CO End User Training Module {or Greaves Cotton i for BG for LEU as pr legacy. 003 {for Engines (Unique Product) ‘Last teas cigs wil be for Unique product o Spares or Common, Tosarate Prt Conor olow the boom pa SAP Easy Access ‘We have to enter the profit center nurivar. Create Promt Center reenconar seen aaa win eo nares 2 ‘Afiar we press: Etat or ‘bution on the sexean, ‘Tho\below screen will appear, entor the Profi center details,yrame Fi- CO End User Training Module Create Profit Center ‘sito powirat Period (at et 2008 we 312 abe, rewcrems SE Tomes our ‘agra to ‘Then go tothe Comipiry Cade Tab on the Screen as shown below Create Profit Certer = ‘Somme ‘Cormega io senate vier we press Save ttton Eon the op row of ne screen, ‘Again go tothe Basic Data Tab and use can see thal the Prof Ceneris in Inactive modo, Create Profit Center Nore (Eu encnars ong Fo (eur tenoniesFl.CO End User Training Module ence nero cl ‘After activation i will be seen as below ‘Ten Cs te Save baton ED on no tn row of he scfen, The pot centr wil be rated. Profit Center Group (Greate -KCHt Change: KOH? Display: KCHS: A profit center group is 2 hierechical snacture of prof centers. Wo can use prof center groups to group profit centers together according to campany-specific citer, Use Profi center groups are used for reperting, allocations or n various planning functions, where it does: not make sant to center or display data atthe lowest level (witha high level of detail). ‘The standard hierarchy is a special type of profit center group. It has to contain all prof centers belonging tothe conirlling area and reflact the organizational structure of Profil Center Accounting. ‘We can collect cast cantars according lo various citer into grougs. This enables us io use Cost centers ta depict the ‘structure ofthe organization in the SAP System. Ente the Profit Cater Grou, Display Profit Center Group: Initial Screen rot car croup {rats 8 Te elcid ial uncuan wile ‘Press: sec A etn and the below soreon will appear.2009 FICO End User Training Module Display Prot Center Group: Stucture nr iat esis mt) a $2 A Some ei 2 A ino ‘Liga emacs wat a1 aang Cast Centre © Creme =Ks01 Change: KS02, Display: R908 A cast center ic an organi follow the below pach: (mal unit Uhat represents a defined loeation of cost incurrence, To create Cast CenterFICO End User Training Module GF inaiaual Processing _ one Change © KS03- Display © Ke04- Delete © KS0S- Display Changes Ci Collective Processing @ ker. chonge (© KSH3- Display Give the Consulting area. After we press: Enter ‘The bekiw sereen will appeat, etter the coat center details & ‘Vali fron Dats ~ Vali till Date ‘Create Cost Center: Initial Screen.ra) FI-CO End User Training Module After we press ENTER. the betow sereen will appear. (BBS Create Cost Center: Basic Screen ‘cas Gener (ravmeoiaa2)Hevruanr Controteg.Area (1690) ‘OREAVES GROUP forthe data Fed will be shown as shown above sereen, ‘And pits SAVE baron Ein the op ofthe Cast Centre Group © Creme -KSHI, Change: KSH2, & ¥ Display: KSHS We ean collect cost centres asconding ta various criteria into groups. This enables we to use cost centers to depict the structure of the organization in the SAP System, ‘We can use the groups to build cost centre hicrarehies, which summarize the decision-making, responsibility, and control areas secarding to the particular requirements of the arganization. The individual eost eentres form the lowest hisrarchisal level, Enter the Cost Centre Group,Fl.CO End User Training Module ener. Fe tress the Bruton fo view est cette grams, Press enter aid the bislow serekn will appear, Display Cont Centet Group: structore “ET _____=see00 Display Cost Center Group: swucture 2888 : ange Bais E i t i= i ‘i i tt | oH ane! mi “ity t = i Mt t Posting Keys Definition ‘Twoscharacter numerical key that controls the entry of ne items. The posting key determines: © Account type © Debiticredit posting © Layout of entry sereons use Won we antera posing, enor a gesting kay foreach tem, This Key determines how th ams posing, Posting Kays ar ‘defined at client level and therslore apply fo all campany codes. The posting key determines: © Tho data we ean enter inthe tne item © How data we postis processed + Heine eystem updates the data we enter Posting keys are diferestiated by customer. vendor and GIL accounts. Apart fron the General Ledger Accounting (FMGL) ‘and Accounts ReceWvable and Payable (FL-AR/AP) components, there ara also posting kays for assel and material accounts. DSSS ae)yews = Fi. CO End User Training Module The following figure ilustrates tho pasting key: Valid weccure type DK SM AY Debit or rea entry : ‘Sales elevart posting ‘Serger selection ertry ndes | fot posting i ‘SAP delivers predefined posting keys with (he standerd system. The following table Hits some of the posting keys in the standard system, Integration “The document (ype spedifies which aexount types we can post (0. The pasting key specifies which acmount types we ean ‘past to, A posting hey can anly be enlered for an account type which is permitied for thal document type. Posting hey Name |__Debivereat 0 ‘Act assignment model | 12 1 Revers mvcice | Crna 1% T RRovrsaenargas Cre 14 Other payables Creat 15 | Incoming payment | Credit 16 | Payment ference Credit 7 I ther leaning Credit 18 Payment clearing Credit 9 GIL cect CreatFI-CO End User Training Module Reverse invoice Other aceivables Outgoing payment Document Type ‘Document types ar vali forall cons, We specty& number range key for each document ype We create the desired number range intervals for exch number ange key bated onthe company cod, Ths means Pst wae epealy intervals cof differant sizes for the same number range.Fl-CO End User Training Module ‘The preset document types cover business transactions © In'Financial Aecounting for: General edger accounting ‘Accounts reoekabie ‘Accounts payable ‘Asset accounting ‘Consolidation ‘© In Materials Management and Sales and Distribution for: ° ‘Goods receipt and issue Incoming and eutgoing invoices Physical inventory (stocktaking) Invoicing Some Default Document Type In SAP Document | Reverse Description Type DocumentType | Account types_| ‘Asset Posting aR ADKMS. Accounting Document AB AB ADKMS: Depreciation Psings AF AP AS. Customer Document. DA DA OS: Customer Credit Memo. DG DA DS Customer Invoice OR DA ADNS: ‘Customer Payment Dz DA. os ‘Vendor Document KA, KA AKMS Vendor Credit Memo. KG KA AKMS: Vendor Invoice. KR. KA ARMS: ‘Vendor Payment wz KA, KS. Invoice - Gross RE ‘RE AKMS: invoice - Net RN RN ARMS Billing Doc. Transfer. RV. AB ADS GIL Account Document, SA SA ADKMS. GML Account Posting s AB s Cash Document x AB s ‘Adjustment Document su SU s Data Transfer UE ‘ADRS Goods Issue WA AMS Goods Receipt WE ‘AMS Inventory Document wh AMS Goods IssuaiDalivery WL AMS:FI-CO End User Training Module Net Goods Receipt WN as Payment Posting 3 e ADRS ‘Bank Reconciliation a a DKS. Paymant by Check as DKS. Payment Clearing a wv ADKUSawe FICO End User Training Module CHAPTER 2 MASTERS: General Ledger Aecoune Codes ‘AGL account number idetifiesthe soxunt codsin a "Chart of accounts” and hes to he define for each Company Code ‘fore any postings can be mace to the sare. Incase of Greaves Cotton Limited and Premium Energy Transmission Limited, the GL account has. been defined as.a6 digit ‘numerical cade having a series 0s displayed in the side herein below, Display View "G/L Account Groups": Overviewheme Fl- CO End User Training Module 1 Goecument © Ciacount = Gyuaaureecorse © GO Accounts Ca mnawiauat Processing FSPO- inher oftccouris @rss-InCompany Cove Listed below are the stops that need to be followed for creating a new GL account > Enter the number af the accounl cade and the comastonding Company Code in which il is to be created. > Select the appropriate “Account Gre from the dropdown et, > Spectty whether tne account i ofthe type’ Balance Sheet ar P&L type. Enter a description forthe account HE Display o/t account centrally (EU PHM) ieee eee een tem [uae] eympworren ross ener eh Cameco ints) CAi FICO End User Training Module ‘Before opening a now GL account, execute tecde F.10 and ascertain the next free muribee available in a Account group, Goto the tab for Controt Data and spect the following > — Spocify tne currency. This nownally gots defauited from the Company Cote currency. > Incase an acoountis'a Reconcitaten account, indicate the same in the fed provided, 5 Solect the check box for “Open iter management” & “Ling item Display" tn case of PL items, the Rscon ‘account and Open item management field is [Not relevant and honeo ean be skipped. ‘Note that. “Reconciliation account will be used for Vendor and Cistomer subnledgers sid cannot be posted to directly. ‘Based on the value entered in the Sort Key, the Assignment fekt inthe GL account gets populated. (Gate the teb for “Cresto’ Bank Interest” Soaly tho Feld aus Group (FRG). AFSSholpein identifying tha fieldsthat ao to be entered white booking an entry to the Gk account 1 Incase of Cash and Liquidity related GL accounts, indicator for Planning Laval and “Fetevant for Cash Flaw needs to be populated. Such Gt accounts. are then aispayed in the Cash Management reports, DS aFi- CO End User Trail {5 Display G/t Account Centrally 1G) ACY (11) AD) [ete ranet taemane var || eae set Gee com aenone | Gil Account [323136 GRIIRAMPORTED ITEMS company cose seme) Gee con ess UC [COWEN ‘Saving the entry will now create the GL. account inthe ‘specifad Company code. wis (PS15) Extending GL ac Copy General Leujer Account Master Dat Remove the tick fr fel check fle only cheek bose Creation of Primary Cost Element (KAI ‘We can ge with the following Navigation path© Ga men ¥ Come 1 Gicroeranotcaton Comsanents PD Logees = Gi Asouning F Coriicaiaccodia 1» G finan euch Cra management © Ea curacy = Eicon Elerentacouiny © Master Data © Cet Eurmoet © i lncivitul Proceesiag KaD6- Create Secondary Or withthe T.Cade ~ KAD Cost iemont Vas Foe fee Cy | Reserones Cost Erect Cooary a 1289) ‘oct Eitan E2000 | Tar Bw Conpting ea 1008 RENEE GROUP wi 917885) to Si v2 689 vona Fl. CO End User Training Module yrame Give the Cost eerment and ihe Dates Voi From and To Dates.. SAP wil alow we to ent the transaction within these dates, Name Traveling Bn Bestrigton =I ‘lar categeny 'B ‘ant Fungionai Area Cost lemnent category should ether be + {for primary costs, #11 forrevenue-sceounts and + 12 for revenue deductons whichis coming from SD madule,Fl. CO End User Training Module Maintaining Cust anit Activity Type(KP26) ‘Selec Fanner Profile 2s “SPALL”ie FICO End User Training Module ‘Theta ar varouslayouts avaiable or mainlaning Actity ices, We Rave to elect “201” Acwity Types wit Pie: i Version should bo"O" ‘Pevid the Fram anid To Pesiod with Fistal Year. ‘Selet Entry Mode on “Free” Chick on Overview ttn to peacuea tuner [28] Jovereew Scien def Filinthe,Fl- CO End User Training Module Fixed! Price and the Variable Prica fr the actvly type for per unite Hour. ‘Price unit should be OD001 ‘Alloeabon Cost Element- Provide the Secondary Cost Element which should start fern 943°" Allocation Cast Element ‘The allocation cost elementis & sevondary cost element, wider which the activiy type or businass process s aloested, ‘The allocation cost element is the central chistacieristic used in all CO postings, itis therefore also at important erteion {for roporting- for exampla, many reports are eructured acconting to tha posted cost elements, tenn ene facut awe tesaseanadiikeena domes mane ioeoes sacred elie ‘category 43 "Allocate activities/processes”, ite woo nema extay nce rma ten compere nan coxon FES] [Pid Sree CFE) eweg Seren a is a ams Mate ves Here we can mairar for mule periods a tina. ‘lion save buton Yo save the records, Creation of Secondary Cost Element (KA06) ‘Or we can use the following navigation Pathae FICO End User Training Module (Create Cost Element: Intal Screen Provide the Name and the Description and Cost element Category as 43 Internal Activity Allocation A1- Over Head Related Cost element 42 ~Assessment Related cost elements 43- Internal Activity Allocation Creation of Vendor Master Codes (FKO1)i FICO End User Training Module Listed below are th steps that need tobe followed far creating anew Vendor account code, * Specily the Comparty Code and the Aacount croup using which the Vendor code needs to be created, Based on the Account group sslected, tha number range gets desided and It may be @ External oF internal numbering sequence, Click on “Enier* and in the dishayed screen enter the Address details of the vendor. Note that the address 05 ‘ahtared here gat printed on the TDS Cettfcates ard other external correspondences with the Vendor, Greate Vendor: Initial Screen ‘Gick on the Tab for "CIN Dutt” and speciy the PAN and Service Tax numbers of Une Werdor wherever availabeFICO End User Training Module ‘Coming beck ta the main azeen will display the following lab wherein a link can be established if Vendor fs also @ Customer, ‘Due to this linkage the combined balance of the Vandor/Customer can be availabe ina single ne lam display report. Create Vendor: Contro! In the nes tab, tbe bark details of the Vendo canbe maintained. An important insicctr in this tab isthe checkbox for “Incl Payee". ‘Selecting this activates # special screen during document eniry wherein the description of the Vendor can be entered. ‘A.chegie printed for such adocument wil hen be in the name as maintaied in te Gocumerit and not espe the Vendor Master record,Fi- CO End User Training Module ln the tab for “Payment trevisactions" the détells like Feconitistion acount and Sart hey needs to be spot. ‘Toe Gash Momt Group field is mandatory and a appropriate value needs to be entered therein. This again will bo help sisplaying the Vendor Infiow/ outflow postions in the “Uquidity Management” reports, Create Vendor: Accounting infarmation Accounting BO caibeak) Verdot fiesses | sone Company Cade (1808) GREAVES COTTON LiMiTED ‘Accountng formation Recon. acount 120068 Sort kay Head cco Authonaton Gash rpren grou Aelease group oneness am ey date as rest cn Senannal numb: ln the tat for “Payment transactions”, the Payinent teens aril Payrent methods car be efLered, These earve as default values athe document entry lvrams Fl. CO End User Training Module ‘and can be changed while booking the transaction ‘The check bontor “Crk double invoicing? also needst be selected, Create Vendor: Payment transactions Accounting veneer a) Conpuny cade [3009 GREAVES coTTOW LeaTED ‘Payment data Pe Ye aneee up (asouble my.) On tg te are bk see to ounce Hore Bk woveatom oun0 Hy ence we eta. by et) Toleerce gv In tho tab for “Correspondences” specify a value in the field for “Accaunt siatoment™. This helps in gonerating Account Siatement conespondences Tothe Vendor, Create Ventior: Carrespondence Accounting vanase cia) wom coroacy Cole ieee) GaeAvES corrow eateD ry um. Pecesine ea) omen beck tap aengro une espa ery ‘Acc vendor ‘a ver cs tine. ‘Cetin fax os emet& - FICO End User Training Module In the tab for “WITHOLDING TAX specify the TDS Soction under which tax is to be deducted from the. Vendor Invoige/Payments, ‘These eodns then appear as deat during Document enty and-can be changes whe booking a transaction, Nr ‘create Vendor: withbokding tax Accounting, ‘Note that only when a TDS Cade is maintained in the Vendor master wil the seme gpt defoulted at docurnent entry evel ‘ise n0 TOS wil gat deducted, ‘OD indicates the status. the Vendor og, Company or Cthers, The checkbox for "Liable" needs to be selected in order that ‘TOS may get deducted. Creatian of Customer Master Codes (FDO1) ‘Suet the appropiate Account group and Lhe Company code in which the Custorner needs to be created. Based on the ‘Account group selected, the number range gets decided and W may be a External or nlemal numbering sequenee,= Fl- CO End User Training Module ‘Customer Create: Initia! Screae (eon Entar and inthe eeptyer! xreen enter tne Ades dete ofthe Comer. TBE] Change Customer: General Data cures IRE) keene veo ovriaure® fanaa ‘Gick on tho Tab for “CIN Datsiis” ana specty the PAN and Sorico Tax numbers of the ustomer wherever avaiable‘Goming back to the main sean wil display the following tab wherein a link can be established if Vendor is also: a ‘Qustomer, Due to this linkage the combined balance of the Vendor Customer can be avaleble in a sing line item diay Inthe next tab, the bank details of the Customer can be meintained, An important indicator in this tab is the creck box for vidual Payee ‘Selecting this activates 2 spacial screen during document entry whorein the description of the Custamer can be entered. ‘A cheque printed for auch document will then bein the name as maintained in the document and not as per the (Customer Master reoodd,Fi- CO End User Training Module IBEEL change Customer: General Data ln the tab for “Payment transactions" the details like Reconciliation acxount‘and Sort key nods to be specie. The Gash Mgmt Group field is mandatory and a appropriate walue needs to be entered therein. This again will be help in. ‘e=playing to Customer Inslow! outflow postions in the “Liquidity Management” reports. (BEE change cu Data - A oie cononer ines or Gimemwe (FL) neato WECM evr iTED —— AumancaBAD Company cade 3080) GREAVES COTTOH LINTED [aacosmiang eter, econ account 203008 sortey 2 Hass oes ‘nuthareaton Sach art grou Yate astra rae ee. hy ce eer oe (ae tae on etree 38 Peace no. Pesonee cube: In tha tab for “Payment transactions", the Payment terms and Payment methods can be entered. These sarye 2s dofauit values atthe document entry level and can be changed while booking the transactionka FICO End User Training Module Change Customer: Company Code Data PincatG VECHE PYT LeaTED —AURANGARAD ‘GREAVES COTTON LOKITED, |n the tab for “Chrrespondences" spect’ a value in the field for “Account siatement", This hips in generating Account ‘Stiloment conespondonces To the Customatpram Fi- CO End User Training Module [BRE] change customer: Company Code Data outer nm PAGO VEOMLE PVT LONTTED AURANGABAD Gerpaey Code 888) GREAVES COTTON LoUTED cok rake var Cobeceotalaed proces ‘Cleuamer eh 69, Ose Cltepaeeserarme ‘Cleareamar (wre cy Cinecouneig In the tab for “WITHOLDING TAX’ specify the TDS Section under whidh tax is to be deducted from the Qxtomer Invoice Payments, ‘These codes then appear as a defaull during Dacument eniyy and can be changed while booking a transaction. AE! change Customer: Company Code Data mY Omer camer Gorenttaes | rove conamet oa Puce WeDIaE PUT LDreS ——AlRANCAORD Corps Cove 3800) GREAVES COTTON UBATED= FICO End User Training Module Creution of Internal Order Master (KOO) We can use following navigation path ‘Metin the type of Internal Order we are going Yo create Press Enter, a popup appears and asks for controling area, Ii wil be abways 1009,‘Create inten age deretien tecrune I att cee 7 acer een (3c eanena ree Fi. CO End User Training Module Order: Master data Seis) Wom vane Provide the values as shown abow Create Internal Order: Master data ees ‘Gurtently the System Status is shown as CRTD { whith means thal created situs) orarnoe [ii neers etox Om noes romme a Put the system siaius as REL (colease)FICO End User Training Module ‘Create Internal Order: Master data ‘Select satistical order check box (if we select this check box values in the internal order can be viewed but not allow 10 allocating the cast to some other cost object (Eg: cost canter, internal order) (Wonder tin CHET (crete tas we ear maintain only plan vals EL (race) eatus system wil alow plan ad atu values “TECO (technicaly complet) status system willow ony actual waives ‘ose status system won't allaw any valuello post.) ‘Click on save button, Creatian of Asset Master Codes (A801) ‘Spec the Asset Ciass undar wich an Assets tn ba created as also the Company code of creation.reecseeaee Enter dotzils relating to the asso! ko Seseriplon, coral number, Inventory number oc. i the field provided. ‘Create Asset: Master data ey a EEnler the Obit Qanter and the Location where the asset is:iluated, Incase ifthe cost center or locition changesthen the ‘sam can be ‘Modified in the asset macter by choosing Ihe opticn of “More intervals”. incase sift Geprecstion istobbe activated than the field “Multiple Shift” can be activated and along with the Variable portion feld in “Depreciation areas" the required ‘ale-can be manipulated,Gyrame Fi. CO End User Training Module ae rR Loma come RASTREQUEHEIT — Covouny ede (3608) eco oma os qubwant Conary Coen ‘The Group Ast field has bean mandatory for input and i basically used for tracking Depreciation as par the Inaome Tex Ack ‘Speciy the appropriate Black of Assets to which the individual asset pertains to, ‘Greate Azcat: Depreciation area Tax bab sht. Te et 10 Geen sentaries ed aegeor " oma met ‘The field Scrap Value or Strap Seneesdsto be entered incase if the ase isemected to have a residual value a the end of useful fe ofthe asset,i FICO End User Training Module ‘The field ~Veriabhe dep portion” isto be used along with “hiultigte shift for calculating deprecation at a higher rate. Saving the transaction wil eat a new asset code ‘Create Asset: Depreciation area Book deprec. = Creation of Asset Sub-number Codes (AS 1} ‘Navigation Path BN oe to ‘An Asset sub-numboris normally created when a maeral and sigrifcant extension is mace f the main asset which has ils ‘nm dopraciaton rms and useful Me 2s distinct rom the sin asset Greate Submumber: initial sereen Ener tho main asset humber for which 2 sutumber needs Yo be creat and dhick-on ehtor, By Sefaut ll the asset datas as provided! in tha main asset gets copiod onto the asset sub-number.Display of Asset Master Codes (AWOIN) ‘Mavigation Path ‘Tho Ascot mastur display can be had though AWOIN and is as shown below: In the tabs for Planned Values the ccapitatzation details are avaiable. tn the Posted Values. the month wise depracstion figures can be know whereas the tab for “Comparisons” the yearsuise depreciation details can be had.2009 Fl.CO End User Training Moduleie FICO End User Training Module (Creution of Bank Key Masters (F101) Creation of House bamk (F112)é im = FICO End User Training Module2008 (6 We wil be creating separate house bank for each bank Ac ‘Now create the New GL Accounts for BANK tire have are doing eaconciliation for the BANK wit have to maintain three (3) Bank AVes forthe Each Bank vi, 1. KOTAK BANK MAIN Ale 2. KOTAK BANK RECEIPT AIC 8 KOTAK BANK PAYMENT NC Allthe credit transaction should go to Receipt lc and all he Debit entries should go to Payment Alc 4 Note; No entries should be passed manually in the system in the BANK MANIN AIC . System will raster the enfries at ‘the time ef Bank Reconcaiation from Inflow & Outflow to Main Ale 6 Al the Gestion of Main Bank Wc Ode should end with "0" 6 Althe Ceation of Poooipl Bank A¥e Onde should end with "1° @ Alithe Gestion af Payment Bank Alc Obde should end with *2" eei FICO End User Training Module ia sume See cite A a Please take care thal in tho min Bank Alc Gnly line items tobe selected . For inflow and outflow accounts we need to ‘select open tem management check box in contrat dota ta Linking of BANK GL. Ale wit Mouse banks ans Bank Reeoneiition For Main Bank Aic =go to FI¥2 (House Bank Crmate Screen) and menon the Main Bank Alc Caden font of GL ‘change Yen “Bak ocounts” eta For Payment: Bank Aic— 99 to FBZP Customizing - Maintain Payment program Meiatnn Payment ProprarFl- CO End User Training Module Display View "Bank Selection”: Overview ForPayment Bank Aic~ goto SPROFl.CO End User Training Module ‘Change View “Assign Accounts to Account Symbol": Overview ‘No ngod to do any inidual banks . As per the configuration the system automaticaly takes the account codas ending {rom O and adds tho that number and treats as Inflow AVC. Maintaining Cheque Lots for Each Banks (FCHI), Orwe can use following naigation Eso we cargo to Tcade "CH DSS anFICO End User Training Module news Goto Edit 'No sooner that a cheque lots recoived from the bank. the same needs to be entored inthe systam before i can be wilized ‘automatically by the system. This is done through FCHI, Enter the bank detas and click on Enter. (Each cheque book we nead to eal as cheque ot}. ‘Mention the various check lotto be used for Aulomatic and manual Payments (Glick on save button,Fl.CO End User Training Module Chapter -3 Transactions Booking 2 Journal Voucher (F-02)/ (FSO) ‘Navigation Path Poste {Fuso - kite’ G/L Account Boeumnt &@ Fas0L - enter G/L Account Document for Leder Group © rea Generporine ‘The documant entry screen comprisos of "Hoater’ and “Line item datas” tobe fied in while booking transaction. Details entered in the Header ae relevant for the whole document. There can be a masimum of $88 lines in a single document, Enter datas lke Date, company code text ete in the Header afta ofthe screen. Enter G/t Account Posting: Header Data [Enter Line item details Uke Posting Kay and the cortesponding Account cade and specify the amount per tne item, hicaee of expense accounts In ismanaatory to enter a-Coet Object like Qoet Center, sternal Order or Profitability Sogmerit again it. The Assignment field ean be used forthe purpose. Of sorting of tine tems.FICO End User Training Module ‘Once al the ne items have been entered. simulate the entry. This wil display the accounting entries that wil be passed on ‘saving the transaction. ln caso of unbalanced entries; gytem will Aol allow the posting OF th dacument. Qseck that the Dr and Cr amounts are ‘equal for posting.Journal Entries with T-Code FBSO. It ls preferable to-go with T.Gade FESO as in this made we need not to remember Posting Kays for Debits and Gecits . We ‘can pes entrias with Debit ane Credits and inthe single soreen.FICO End User Training Module Enter GIL Account Document: Company Cade 1000 70,008.07 10 10,0 00 tenn) ‘ee 4 Note-On the lft hard ste ofthe screen there we see some signal type indicako’ . We cannot post the transaction unl! ‘tums to Green colour ‘As the Total Debits and Total Gredts amount are equal the signal tims green and Wwe are able to post the transaction. Frovide the values as shown above and didk on “simulate” button. Sytem will generate the following screen ‘Simulation means the display of entry belore posting it finally. We should always simulate the tarsaction to check the arcuraey ofthe transaction. is wo simulato we ean view tha following details of he teansacton. ‘Doe. Nusker ‘Company code Fiscal year 2088 Doc. date 05.11.2008 Posting date 85.11.2008 Periaa 8 Caleutate Tax C If the Transaction is correct wean Gick on “save” button also we can modi the transaction. AS we save the transaction a document number is generated al the bottom line ofthe sereen, | case we are not sure about the correctness or we dont want Lo post the transaion immediately, we oan Park the tract by cating on EERE ter. ea wi ier omit rare oo i enero the Doct mr rb taracion -Afior we-are confirm about the transaction we can Save the tanssiction from the Park mode to Post Made Display of Journal Voucher (FBOS) DSSS eneri FICO End User Training Module ‘Provide the values as shown atove. We can search the documint-on the various ceria. liek on exeeate button, As we ebck on he Booking Accrual/Deferral Document (FBSI) ‘ccna! Deferal Documentsi FICO End User Training Module aL FEL: teon frwnt a TagtFe_Tan ewer Teen ue Brsieneane Enter AcerualiDeferral Doc.: Header Data LimitFl. CO End User Training Module i ‘Desimatnare 22000083 | comeumicase 1080) carver (708 Docume OF (1 S06) Paving F-11008) rod é Faroe cree 60 no - oO 96040 uF 23 700m joneo03 Sara the document. Reverse Accrual/Deferral Document (F.81) compunyenus iano f » fiscal eae » ocamert Tipe io reer Grau » oseng bute » ErayOute » Bectence 2 (ole = (wile = [#lalalale & ‘twsthag Client overée accrust/eterrat Oueinente [Dscunane: wanton Company Coat FiseeT Year Docuunt Type Ponting Date ocuent bate Rrveraat aute [Crose-CC mabe lezzenenes (800 2098 a Or 20ee 05.14 2008 oe nF cae lez20000e8 2000 o os 11 200s 11 200n 6.89 2008i Fl-CO End User Training Module Inthe above screen dick reverse docurment button, Individual Reversal (FBO8) We can use the flloning Navigation Creation of sample document (F-01) We can use following. navigationi FICO End User Training Module lick on overview button to view the document ‘An eek on save button, Display Sample Document (FBM3) We can use following NavigationFICO End User Training Module For using the sample document al regular lrensaction level Passing the Entry Using Sample Document (FB50) Click on postwith roforence as shown in tho above sereon© im FI-CO End User Training Module Post Document: Header Data Provide the document number and others which shown in tha above screen (Change the Document TYPE as required and press-enter cantimuousty unti the following sereen appearsBooking of Recurring Entries (FBD1) ‘We can also use the follawing navigation patty ‘A template can be mainisinad for entries that are frequently passed each month. Such entries re referred to as“Recurring atrioss. 'As a onetime activiy the enry can be maintained end the same recailed each month and the entry posted.ae FICO End User Training Module Enter Recurring Entry: Header Data ‘Etter detaislike Fist run, interval, Document type etc in the Header. Inthe line items enter the aocourts that need ta be postod to. First Rn Of = Date from which the frst recurring entry is tobe tarred oul. “Last Run Gn: Date up unt which the na recuing eniry ist be cad out, {eter Date up unl which the fal recurng erty sto be camed ou. “Fun earn iEREaeaeaar Ea then ine calendar day which we entered in the “First run afk Tests Tors Men be sed cured Type Providing all the values , press enter.ie FICO End User Training Module “Enter Recurring Entry Correct @/L account item od (ome canoe aed Ener Line item details like Posting Key and the corresponding Account code and specify the amount per tine item. Incase of expanse accounts Ik smandatory to enter a Cost Object like Oost Canter, bnternal Order or Profitability Segment: again it. The Aasgnmont ‘ial can be used for the purpose Of sorting of ine items. “Enter Recurring Entry Add G/{ account item ostnomees (Click ot simulate to check the enty and then save the entry an after saving the following ines appears in the bottom ofthe soreen. |We can go to Documents and cick on display to see the pravious enty passed.FICO End User Training Module Posting of Recurring Entries (F.14) Else we can use the following navigation path. [Enter the document number and the period for which the recurring entry needs to be generated, The s#ssion ‘name can be entered manually for Easy identification, Executing the transaction now will generate a Baich input session,ie Abaich input sessions gets created that needs to be further processed either in the foreground. background or ‘errors only mode. if pracessed ln the foreground made, each line tiem screen will came Up andit is possible to change the values during posting. po enn cen etc(Glick om the Process Button ‘The system processes the recurring entries showing fliowing sereens. go en pressing “Enter” til tne document is& 5 Fl. CO End User Training Module Chapter -4 Accounts Payable Vendor Invoice Pasting (FBGD) / (F-43) ‘Navigation Path Se Sra med © Fass - Gedt Memo. (@ F-41- cred Memo - General (© FB10 - Imcoce/Cradit Memo Fast Entry Provide the necessary sformation and simulate the teansaction ‘Decide an the Company code in which the Invaice needs to be posted and the currency involved. Gna can alsa spect the, ‘currency conversion rate that needs to be adopted forthe transaction. In the reference field enter the Invoice number of the Vendor Invoice and the corresponding text ‘By defaut the above screen for TDS deduction comes up. TDS is. applicable on invoicing or Payment whichevar is ear. Femave the TDScodes agains “PAYMENT { CPy' ling nsthis inaicates TOSdeduation atthe time of payment. Incase if DSS anFl- CO End User Training Module ‘manual adjustments need to be mage, the base amount and corresponding TDS Amount needs to be specified. This i ot ‘particular importance in cases where TDS has been deducted on Advance payment. Enierthe net amount here so thet TDS (gels decicied on the reduced ammount. ‘Tholight naxtto the tabs reflects the balance in the document cumency: 1. # — @@@Baiance does not equal zero (pasting is not possibile) 2. + BOB Uncnacked status (ntl status, posting nat yo card ox) 3. © CO@Balance equals zero (posting carmied out) ‘We can define how wa want the debiucredit indicator to-appear in @ Editing Options FRsimuio: A document overviow appears in which we.can sole! various eptions fot data preparation, ms! pas Document Overview oc. Number ‘Company code 1008 Fiscal year 2808 Dec. date 11.21.2008 Posting date 11.11.2008 Period 08 Calculate Tax [7 Doc.currency THR lithe entry is ok than Save the ent the Document nusiber wil be generated. Note: We cn use FEED or 43 for the voucher ehitry in FRED We have debit credit screen. and in T.CodeF-43 we have {0 use posting keys to.do the transactions ‘The procedure for booking of Vendor invoices remains the same excupl that a spedal screen for inputting the Vendor ‘nam and address datals cams up. Note that the ehoquo wil got printad as por tsp name: specitind in the name fed, Thisyams Fi- CO End User Training Module {functionality can be used effectively for making payment to vendors where the name changes each time eg. Payment 10 ‘Government autores for Income tax, stamp duly ete Enter Vendor Invoice: Address and bank data ca pra u__[iaoese eepivartey 8 set roto: (Giro wees ro povrecce oy oval cae county agen okey mk courty Sek crit Serial faferrce ansucon ty the ree: Tex monger Tate Toxmrber? Tansrbe noe | Fo anor 2 Diet een Tanners eet ox Tee of anes Ch fv Type onda resstare Vendor Credit Memo Posting (FB6S)/ (F-41) ‘© 5B Accounts Payable © Gi Document Entry © Fa60 - Invoxe © F-43- Invoice - General F-ll - Cede Memo - General © FB10 - Invoice/Credt Memo Fast Entry Enter Vendor Credit Memo: Company Code 1000 ES os on] (Gy Comeany cote |(G wok) EE srate |) rai (tng opens] tanec cae meer a wa ee ca ‘Onty we hare to sluctthe transaction type as credit mama in FBGOY F-A9 or wir can use FBGBIF-41 for creating credit ‘memos for accounts payablei FICO End User Training Module Vendor Invoice Payment ( F-S3) / (F-S8)Payment with Printout Header Data Fi- CO End User Training Module Docmertae _[uiat.208) Type) _covpay code omg cat is iow od 8] Grunge ie Docers urbe nsec be iettn Tong atk Amon 1 7 Ld Te tee oer os ° Veer iia company coat 300) Customer Pave leet tt ae @None Onmeure Comes Prowide the valves as shown above Click on process open item button system will apan the following screen ‘Payment with Printout Ente partial payments eee sense nes a 7 a ee Sremcescery cower = com nomrserme wenereea = Fi- CO End User Training Module Ii wea wat change proposed value 8s shown in he abave screen(amount entered 14000 but the: invoice vaiue is 14600.) click on charge of it buiton LORBRO TEIN com ine tem seen Remave'the value pul the “in the amount fis click on button Not assigned fleld nged to always 0, Simulate and post the documant ‘Aller we save the document the following screen appears International Payment Medium - Cheek (with check management) [creaue lisnas eowwoosnis Click on the Spool number feBowing screen appears Output Controller: List of Spool Requests wen | ams 1n.az.2ees}s2:15| - | 1 [cheque ‘Glek on the ICON below "Type" Cheque wl popup asbekow