Initao College Criminal Justice Education Program
Jampason, Initao, Misamis Oriental S.Y. 2024- 2025/ Second Semester
Midterm Examination
CDI 5 Technical Report Writing
Inst. Vanessa A. Villamero, RCrim
NAME: _________________________________________________ DATE: __________________________________
COURSE: _____________________________________ YR/ GROUP NO: _______________ SCORE: ____________
INSTRUCTION: Choose the letters of the best answer. Encircle the letter of the correct answer.
1. Permanent written record of police activities classified as informal and formal which communicates important facts concerning
people involved in criminal activities.
a. technical writing b. written reports c. police reports d. report writing
2. Defined as an account of an investigation, of an official statement of facts.
a. technical writing b. written reports c. police report d. report writing
3. ________________ to reveal as part of the component of the record system, the direct relationship between the efficiency of the
department and the quality of its reports and reporting procedures.
a. report writing b. technical writing c. written reports d. guide report
4. In any event, police reporting has become one of the most significant processes in modern police operation.
a. yes b. no c. true d. false
5. Below are important uses of report writing, except:
a. Reports serves as records for police administration in planning, directing, and organizing the unit’s duties.
b. Reports can be used as legal documents in the prosecution of criminals.
c. Reports are utilized by other agencies.
d. Reports can’t be utilized for research purposes.
6. One of the basic considerations of report writing is the language used.
a. probably yes b. partially true c. true d. all of the above
7. Every complete sentence must have at least one subject and one predicate.
a. partially true b. probably true c. true d. yes
8. The police report must know what the receiving office needs to know. Important data must not be omitted or added to conceal
responsibilities, to impute labilities or to favor parties.
a. impartiallity b. impartielity c. inpartiality d. impartiality
9. The police report must be considered classified, hence, transmission, handling, an access to these reports should be limited only
to police personnel who are granted by higher authority security clearance. It is a top-secret document.
a. completeness b. chain of custody c. security d. brevity
10. The police report must be specific by using concreate examples. A good descriptive narration gives life to the written words
through particular terms that project hues, movements, quantities and shapes.
a. clarity b. accuracy c. brevity d. specificity
11. The police report must conform with the established rules of syntax, format, spelling and grammar. The data presented must be
precise and the information given must be factual.
a. accuracy b. clarity c. specificity d. brevity
12. Usually is a letter or memorandum or any one of many prescribed or used in day-by-day police operations. It customarily carries
items besides the text proper; date submitted, subject, and persons or person to whom submitted. It may, however, contain many
items of administrative importance along with the subject matter to the text. Actually, most police reports may be placed in this
category.
a. informal report b. formal report c. proper report d. improper report
13. Suggests a full – dress treatment, including cover, title page, letter of transmittal, summary sheet, text, appendixes, and perhaps
an index and bibliography.
a. improper report b. informal report c. formal report d. proper report
14. Contains information as to the status of an activity, activities, or operations.
a. performance report b. fact- finding report c. technical report d. problem- determining report
15. Which involves the gathering and presentation of data in logical order, without an attempt to draw conclusion.
a. problem- determining report b. technical report c. fact-finding report d. performance report
16. Which analyzes the thought process that lies behind the solution of a particular problem.
a. problem solution report b. problem- determining report c. fact- finding report d. performance report
17. Attempts to find the causes underlying a problem or to find whether or not a problem really exists.
a. a. technical report b. fact- finding report c. performance report d. problem determining report
18. Furnish intelligence information necessary to the solution of crime accident, and police administrative problems
a. operational report b. internal business report c. technical report d. summary report
19. Relate to the reporting necessary to the management of the agency and include financial reports, personnel reports, purchase
reports, equipment reports, property maintenance reports, and general correspondence.
a. internal business report b. technical report c. operational report d. summary report
20. Presents data on any specialized subject, but usually relate to completed staff work and add to the specific knowledge necessary
to proper functioning of police management.
a. technical report b. operational report c. internal business report d. summary report
21. For any crime to happen there are three (3) elements or ingredients that must be present at the same time and place. What are
the three (3) elements for a crime to happen.
a. crime prevention, crime solution and traffic control b. credibility, accuracy, and reliability
c. motive, instrumentation, and opportunities d. jealousy, firearm, and carelessness
22. Incident shall occur when all the three elements are present and merged at the same time and the same place; but the victim
is not the intended one, due to mistaken identity.
a. in flagrante delicto b. error in personae c. freak crime d. both b or c
23. Consists of the acts of omission and/ or commission by a person (the victim) which enable another person or group of persons
(the criminal/s) to perpetrate the crime.
a. instrumentalities b. opportunities c. motives d. none of the above
24. Physical presence, patrolling scheme and response are the things that should consider in police visibility. Does the statement
implied truth?
a. probably yes b. partially no c. yes d. none of the above
25. One of the basic piece equipment which a number of policemen now a days fail to appreciate and utilize. It shall be playing a
significant role as all subsequent actions expected of the Police Community Precincts Commander will depend on matters
recorded which eventually will have to be reflected in the PBS journal.
a. tickler b. notebook c. folder d. diary
26.The area where the PNP is most often criticized, the third aspect of police visibility.
a. physical presence b. traffic control c. patrolling scheme d. response
27. Ideal time for a police to response for any emergencies.
a. 10 minutes b. 3 minutes c. 5 minutes d. 7 minutes
28. Orders and/ or directives covering organizational set- up, functional duties, constitution of committees, including departmental
commendations for officers, members and civilian employees. This are prepared for signature of the Superintendent.
a. unnumbered memoranda b. numbered memorandum c. special order d. general order
29. Dealing on assignments, transfer, temporary duty or special training, etc. of personnel. Special order (SO) is prepared for
signature of the Deputy Superintendent under the correspondent line authority.
a. special order b. general order c. unnumbered memoranda d. numbered memoranda
30. ___________ are also used for dissemination by quoting therein letters of appreciation and other communications from other
offices or individuals, for informative purposes.
a. general order b. memoranda c. memorandum d. both b and c
31. Is a department- wide directions or orders prescribing guidelines, standing procedures, policies, rules and regulations which are
intended for compliance/ implementation on permanent or continuing basis. These orders are prepared for signature of the
Deputy Superintendent under the usual line authority.
a. memoranda (unnumbered) b. numbered memoranda c. special order d. general order
32. It is a collection and analysis of facts/ truth about persons, things, places, subject of a crime to identify the guilty party, locate the
whereabouts of the guilty party and provide admissible evidences to establish the guilt of parties involved in a crime.
a. criminal detection b. criminal investigation c. criminal intelligence d. crime scene reconstruction
33. The criminal investigator must not forget and bear in mind the goals of why he is investigating, except;
a. to determine if crime has been committed c. to arrest suspects
b. to incomplete presentation of case to appropriate authority d. to recover stolen property
34. Tools of an investigator in gathering facts wherein data gathered from other persons, the victim and from other records such as
public records, private records.
a. news b. facts c. proofs d. information
35. Scientific examination of real evidence, application of instruments and methods of the physical sciences in detecting crime such
as microscope, dactyloscopy, ballistics, photography, polygraphy and others
a. tools b. equipment c. instruments d. none of the above
36. In identifying the offenders, the criminal investigator make use the following except:
a. admissions b. eyewitness c. associate evidence d. circumstantial evidence
37. The following are the qualification of an investigator:
I. capable of observation IV. cooperative and can work with others
II. irrational thinker V. has no leadership potential
III. power of intellect on the sp called 6th senses VI. Observant of professional ethics
a. I, III, IV, VI b. I, II, III, VI c. VI, III, II, IV d. all of the above
38.Below are not the contents of the basic or informal report, except;
a. the heading or the letter head of the address b. the time of preparation or submission
c. the person or office to whom it is addressed or submitted d. the receiver of the writer or the expectation of the report
39. It deals with the activities of the law enforcement officers.
a. supplementary reports b. follow- up reports c. operational reports d. administrative reports
40. It deals with the routine functioning of the department or agency.
a. arrest report b. patrol service report c. administrative report d. operational report
41. What is the concept of police report?
a. the common thinking about police report is any written matter prepared by the police involving their interaction with the
community
b. a police report is an exact narration of facts discovered during the course of crime investigation
c. it is a permanent written record a police activity classified as informal and formal which communicates important facts
concerning people involved in criminal activities.
d. all of the above
42. A record of police unit activities and it is used by law enforcement agencies to track the activities of police officers on duty. The
form can be filled directly by officers on duty or by administrators after the shift.
a. arrest report b. patrol service report c. preliminary investigation reports d. follow- up report
43. Is defined as the initial response of a police agency to a crime that has been reported. The main purpose of the report is to find
out who committed the crime, how the crime was committed, and eventually apprehend the criminal offender.
a. arrest report b. patrol service report c. preliminary investigation reports d. follow- up report
44. Shall be accomplished by the investigator continuing the investigation if the case is left in pending status.
a. arrest report b. patrol service report c. preliminary investigation reports d. follow- up report
45. Is a communication that lends to a useful tool for a people in a free society to express their thoughts and ideas and to obtain what
they need or want.
a. report writing b. report c. reporting d. fact
46. Is the detailed account of an event, situation etc., usually based on observation or inquiry.
a. fact b. reporting c. note taking d. report
47. Is anything which either through careful observation or investigation, has been proven to exact as to have happened.
a. report writing b. fact c. note taking d. reporting
48. Is the arrangement of events and/ or actions in order by the time of their occurrence.
a. steps b. chronological order c. organizing d. none of the above
49. It is the crafting of formal communication requiring the use of skills and techniques.
a. technical report b. technical writing c. technical report writing d. technical writing report
50.This means the report says as much as possible, in as few words as possible.
a. concise b. clear c. cut d. complete
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