When all the slides of a PowerPoint
Emp Tech Reviewer
presentation are set in series and then presented
to a group of people, where each slide appears
Microsoft Powerpoint one after the other, is a set pattern. This is
known as a PowerPoint slide show.
Microsoft Power Point
What all elements can be added to a slide?
- It is a powerful, easy-to-use presentation
graphics software program that allows
1. Clip Art
you to create professional-looking
2. Graphs
electronic slide shows.
3. Tables
- It was created in a software company
4. Photographs
named Forethought Inc. by Robert
5. Charts
Gaskins and Dennis Austin.
6. Media Clip
- It was released on April 20, 1987. After
7. Videos
three (3) months of its creation, it was
acquired by Microsoft.
Uses of MS PowerPoint
- The first version introduced by Microsoft
(1990) was MS PowerPoint 2.0.
1. Education
- It is a presentation-based program that
- With E-learning and smart classes being
uses graphics, videos, etc. to make a
chosen as a common mode of education
presentation more interactive and
today, PowerPoint presentations can help
interesting.
in making education more interactive
- The file extension of a saved Powerpoint
and attract students towards the modified
presentation is “.ppt”.
version of studying.
- A PowerPoint presentation comprising
slides and other features is also known as
2. Marketing
PPT.
- In the field of marketing, PowerPoint
presentations can be extremely
What is a PowerPoint presentation or PPT?
important. Using graphs and charts,
numbers can be show more evidently
A combination of various slides
and clearly which may be ignored y the
depicting a graphical visual interpretation of
viewer if being read.
data, to present information in a more creative
and interactive manner is called a PowerPoint
3. Business
presentation or PPT.
- To invite investors or to show the
increase or in decrease profits, MS
PowerPoint can be used.
What is a slide show in a PowerPoint
presentation?
4. Creating Resumes have entered text. If the document
- Digital resumes can be formed using MS contains any spelling errors , it will be
PowerPoint. Different patterns, indicated on the icon.
photographs, etc. can be added to the
resume. View Button & Zoom Slider
- It is used to change the view and to
5. Depicting Growth increase or decrease the zoom ratio
- Since both graphics and text can be (magnification) of your slides.
added in a presentation, depicting the
growth of a company, business, student’s Notes & Comments
marks, etc. is easier using PPT. - The tools that enable you to enter notes
and comments for the presenter that
won’t be seen by the audience.
File Tab
- It is used to access the backstage view Slide window
which contains file management - It shows the content of the slide.
functions, such as saving, opening, - This is also where you edit the
closing, sharing, and so on. There is also presentation to add effects, objects, text,
information contained here such as your and so on.
document Properties. Options are also
available so that you can set your BASIC COMMANDS
working preferences.
Few basic keyboard shortcuts that will help you
Ribbon opening, closing, and navigating PowerPoint.
- It is the tabbed band that appears across
the top of the window. ● Ctrl+Tab: Switch between different open
- It is the control center of PowerPoint. presentations.
- You use the tabs on the ribbon to access ● Ctrl+N: Create a new presentation
the commands that are categorized into ● Ctrl+O: Open an existing presentation
groups. ● Ctrl+Q: Save and close a presentation
● Ctrl+S: Save a presentation
Slide pane ● Ctrl+Y: Repeat last action
- It provides a preview thumbnails of each ● Ctrl+W: Close a presentation
slide in your presentation. ● Ctrl+Z: Undo an action
- You can also use tha pane to re-order ● Ctrl+F: Search in a presentation or use
your side sequence. Find and Replace
● Ctrl+F1: Show or hide the ribbon
Status bar ● Ctrl+F2: Print Preview View
- It appears across the bottom of the ● Alt+F2:Open the Save As dialog box
window. ● Alt+F: Open the File tab menu
- It displays the current slide number and ● Alt+A: Go to the Animations tab
will display a spelling icon once you
● Alt+G: Open the Design tab
● Alt+H: Go to the Home tab ● Ctrl+B: Add or remove bold to selected
● Alt+K: Go to the Transitions tab text
● Alt+N: Open the Insert tab ● Ctrl+C: Copy selected text, selected
● Alt+Q: Go to the “Tell me what you object(s), or selected slide(s)
want to do” box ● Ctrl+D: Duplicate the selected object or
● Alt+R: Go to the Review tab slide (for the latter, click on a slide
● Alt+S: Go to the Slide Show tab thumbnail first)
● Alt+W: Go to View tab ● Ctrl+E: Center a paragraph
● Alt+X: Go to the Add-ins tab ● Ctrl+I: Add or remove italics to selected
● Alt+Y: Go to the Help tab text
● Ctrl+J: Justify a paragraph
● Ctrl+K: Insert a hyperlink
SELECTION AND NAVIGATION ● Ctrl+L: Left align a paragraph
SHORTCUTS ● Ctrl+M; Insert a new slide
● Ctrl+R: Right align a paragraph
● Ctrl+A: Select all text in a textbox, all ● Ctrl+T: Open the Font dialog boz when
slide in a presentation or all objects on a text or object is selected
slide ● Ctrl+U: Add or remove underline to
● Tab: Select and/or switch to the next selected text
object on a slide. ● Ctrl+V: PAste selected text, selected
● Shift+Tab: Select or move to the object(s), or selected slide(s)
previous object on a slide. ● Ctrl+X: Cut selected text, selected
● Home: Go to the first slide, or from object(s), or selected slide(s).
within a text box, go to the beginning of ● Ctrl+Alt+V: Open the Paste Special
the line. dialog box
● End: Go to the last slide, or from within ● Delete: Remove selected text, selected
a text box, go to the end of the line object(s), or selected slide(s).
● Page Down: Go to the next slide.
● Page Up: Go to the previous slide POWERPOINT COMMANDS FOR SALES
● Ctrl+Down Arrow: Move a slide down in COLLATERAL CREATION
the presentation (click on a slide
thumbnail first) Align commands
● Ctrl+Up Arrow: Move a slide up in the - These commands allow you to align to
presentation objects on the left, the right, the upper, or
● Ctrl+Shift+Up Arrow: Move a slide to the lower side.
the beginning of the presentation (click
on a slide thumbnail first) Send object to front/back
● Ctrl+Shift+Down Arrow: Move a slide - These commands are very useful when
to the end of the presentation working in layers and allow you to make
FORMAT AND EDITION SHORTCUTS
more or less visible objects that are 5. More Button or Down Arrow: These
stacked on top of each other. arrows allow you to view more tools or
layout options in PowerPoint.
Group/Ungroup
- The commands enable fast editing for 6. Slides Pane: It shows your slides in
multiple objects at the same time (for thumbnail size. By right-clicking, you
example when you want to stretch or can access additional options for
shrink different shapes in the same customizing each slide.
proportion).
- It is also helpful when you wish to make 7. Slide: PowerPoint’s blank canvas and the
one single object out of several layered frame to be seen when presenting the
shapes for example. file.
Distribute horizontally/vertically 8. Placeholders: They are dotted boxes that
- These commands allow you to distribute will store your content.
objects at an equal distance from each
other to create a neater appearance. 9. Status Bar: It allows you to view the
slide number, grammatical errors,
MAIN COMPONENTS OF speaker notes, and the comments on your
file.
POWERPOINT
10. Zoom: It allows you to enlarge or
1. Quick Access Toolbar: It allows you to
minimize your PowerPoint workspace.
customize commands to have them at
The range goes from 10 to 400%.
hand. You only have to select it and go to
‘More commands’.
2. Title Bar: It shows you the name of your
file and other “Suggested options” like
Slide Master View. These options will
vary depending on the use you give to
the commands.
3. File Tab: You will see the Home Menu
(PowerPoint backstage) by selecting it.
There, you can create a new presentation,
save it, print it, export it, and many other
options.
4. Ribbon: It is where PowerPoint tabs and
tool are. These tools can also be called
“commands” or “features”.
