AI PROJECT LOGBOOK

Resource for Students

(Adapted from “IBM EdTech Youth Challenge – Project Logbook” developed by IBM
in collaboration with Macquarie University, Australia and Australian Museum)

KEY PARTNERS

INDIA IMPLEMENTATION PARTNERS

GLOBAL PARTNERS

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 AI Project Logbook

PROJECT NAME: Ai based facial recognition system

SCHOOL NAME: HOLY CROSS SR.SEC. SCHOOL

YEAR/CLASS: 2024-25 CLASS-12TH C

TEACHER NAME: DIWAKAR DEY

TEACHER EMAIL: [email protected]

TEAM MEMBER NAMES AND GRADES:

1. Y A S H S H A R M A C L A S S 1 2 T H - C

2. DIVYANSH DHAKAD CLASS 12TH - C

3 ANMOL VINAKAYA C L A S S 1 2 T H - C

Note: Add more rows if there are more members in your team

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1. Introduction
This document is your Project Logbook, and it will be where you record your ideas, thoughts
and answers as you work to solve a local problem using AI.

Make a copy of the document in your shared drive and work through it digitally with your team.
You can also print a copy of the document and submit a scanned copy once you have
completed the Project Logbook. Feel free to add pages and any other supporting material to
this document.

Refer to the AI Project Guide for more details about what to do at each step of your project.

2. Team Roles
2.1 Who is in your team and what are their roles?

Role Role description Team Member Name

Schedule the task under team
members, ensure it is completed
Project Leader on time, resolve doubts, and YASH SHARMA
provide one source of contact.
role is to collect, organize, and
analyze data to provide insights DIVYANSH DHAKAD
Data Analyst that can help businesses and
organizations make decisions
role is to analyze and interpret
Data Scientist complex datasets to help ANMOL VINAKYA
organizations make informed
business decisions

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 2.2 Project plan

The following table is a guide for your project plan. You may use this or create your own
version using a spreadsheet which you can paste into this section. You can expand the ‘Notes’
section to add reminders, things that you need to follow up on, problems that need to be fixed
urgently, etc.

Phase Task Planned Planned Planned Actual Actual Actual Who is Notes/Remarks
start end duration start end date duration responsible
date date (hours, date (hours,
minutes) minutes)
Preparing for Coursework, 21-07-24 15-08-24 20-30 hrs. 21-07-24 15-08-24 20-30 hrs. All member
the project readings
Set up a 21-07-24 21-07-24 13.5 hrs. 21-07-24 15-08-24 20 hrs. All member
team folder
on a shared
drive
Defining the Background 21-07-24 21-07-24 2 hrs. 21-07-24 21-07-24 2 hrs. All member
problem reading
Research 21-07-24 22-07-24 24 hrs. 21-07-24 22-07-24 24 hrs All member
issues in our Evening Evening
community
Team 22-07-24 22-07-24 2 hrs. 22-07-24 22-07-24 2 hrs. All member Collaborative work
meeting to
discuss
issues and
select an
issue for the
project
Complete 22-07-24 22-07-24 2 hrs. 22-07-24 22-07-24 2 hrs. All member
section 3 of
the Project
Logbook
Rate 3/3
yourselves
Understanding Identify users 22-07-24 22-07-24 2 hrs. 22-07-24 22-07-24 2 hrs.
the users evening
Meeting with 23-07-24 23-07-24 2 hrs. 23-07-24 23-07-24 2 hrs.
users to
observe
them
Interview 23-07-24 23-07-2024 2 hrs. 23-07-2024 23-07-24 2 hrs. Yash Sharma Online interaction
with user (1) with end user
Interview 23-07-2024 23-07-2024 2 hrs. 23-07-2024 23-07-24 2 hrs. Divyansh Online interaction
with user (2), with end user
etc.…
Complete 23-07-2024 23-07-2024 2 hrs. 23-07-2024 23-07-2024 2 hrs. All members Collaborative
section 4 of work
the Project
Logbook
Rate 3/3
yourselves
Brainstorming Team 24-07-24 24-07-24 12 hrs. 24-07-2024 24-07-2024 12 hrs. All member Online interaction
meeting to teacher with councilor and
generate teacher
ideas for a
solution
Complete 24-07-2024 24-07-2024 1.5 hrs. 24-07-2024 24-07-2024 1.5 hrs. All member Collative work
section 5 of
the Project
Logbook
Rate 3/3
yourselves
Designing Team 25-07-2024 25-07-2024 3 hrs. 25-07-2024 25-07-2024 3 hrs. All member Online meeting
your solution meeting to
design the
solution
Complete 25-07-2024 25-07-24 2 hrs. 25-07-24 25-07-24 2 hrs. All Member Online Meeting
section 6 of
the logbook
Rate 3/3
yourselves
Collecting and Team 26/07/24 27/07/24 24 hrs. 26/07/24 27/07/24 24 hrs. All Member Various online
preparing data meeting to meetings with
discuss data Teacher
requirements

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Collecting and Data 28/07/24 29/07/24 24 hrs. 28//07/2024 29/07/24 24 h Anmol
preparing data collection
Prototyping

Data 29/07/24 30/07/24 24 hrs. 29/07/24 30/07/24 24 hrs. Anmol/Divyansh

preparation
and labelling
Complete 30/07/24 30/07/24 2 hrs. 30/07/24 30/07/24 2 hrs. All member Collaborative work
Section 6 of
the Project
Logbook
Team 29/07/24 29/07/24 2 hrs. 29/07/24 29/07/24 2 hrs. All member Done during
meeting to designing phase
plan
prototyping
phase
Prototyping Train your 02/08/24 02/08/24 4 hrs. 02/08/24 02/08/24 4 hrs. All member Collaborative work
Testing model with
input dataset
Test your 02/08/24 02/08/24 4 hrs. 02/08/24 02/08/24 4 hrs. All members Collaborative work
model and
keep training
with more
data until you
think your
model is
accurate
Write a 03/08/24 03/08/24 30 min 03/08/24 03/08/24 31 Divyansh
program to
initiate
actions
based on the
result of your
model
Complete 03/08/24 03/08/24 1 hr. 03/08/24 03/08/24 1 hr. All members
section 8 of
the Project
Logbook
Rate 3/3
yourselves
Team 02/08/24 02/08/24 1 hr. 02/08/24 02/08/24 2 hrs. All members Online meeting
meeting to
discuss
testing plan
Testing Invite users 04/07/24 04/07/24 2 hrs. 04/07/24 04/07/24 4 hrs. All members
Creating the to test your
video prototype
Conduct 05/08/24 05/08/24 1 hr. 05/08/24 05/08/24 1 hr. All members Collaborative work
testing with
users
Complete 05/08/24 05/08/24 15 hrs. 05/08/24 05/08/24 15 hrs. All members Collaborative work
section 9 of
the Project
Logbook
Rate 3/3
yourselves
Team 06/08/24 06/08/24 1 hr. 06/08/24 06/08/24 1 hr. All members
meeting to
discuss
video
creation
Write your 06/08/24 06/08/24 30 min 06/08/24 06/08/24 30 min All members
script
Film your 06/08/24 06/08/24 30 min 06/08/24 06/08/24 30 min All members
video
Edit your 06/08/24 06/08/24 30 min 06/08/24 06/08/24 30 min All members
video
Completing Reflect on 06/08/24 06/08/24 30 min 06/08/24 06/08/24 30 min All members
the logbook the project
with your
team

Complete 06/08/24 06/08/24 30 min 06/08/24 06/08/24 30 min All members

sections 10
and 11 of the
Project
Logbook
Review your 06/08/24 06/08/24 30 min 06/08/24 06/08/24 30 min All members
Project
logbook and
video

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Submission Submit your 06/08/24 06/08/24 30 min 06/08/24 06/08/24 30 min All members
entries on
the IBM

2.3 Communications plan

Will you meet face-to-face, online or a mixture

of each to communicate? -Online

How often will you come together to share your

progress? - Twice a week

Who will set up online documents and ensure

that everyone is contributing? everyone

What tools will you use for communication? -

Microsoft team, Google drive, Google docs for

collaborative documentation and work

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2.4 Team meeting minutes (create one for each meeting held)

Date of meeting:15/9/24
Who attended:
Who was not able to attend: NA

Purpose of meeting: Discussion regarding feedbacks.

Items discussed:

1.Feedbacks
2.Drawbacks and Limitations of the project
3.Things that can be improved

Things to do (what, by whom, by when)

1.Analysing the feedback – Anmol/Divyansh
2.Suggesting the changes, improvements -
3.Working on the suggestions -Yash Sharma, Anmol,
Divyansh

Date of meeting:22/9/24
Who attended: Yash Sharma
Who was not able to attend: NA

Purpose of meeting: Discussion on the data requirements.

Items discussed:
1.Type of data
2.Sources of data
3.How to process data?

Things to do (what, by whom, by when)

1.Analysing the data- Anmol
2.Suggesting the changes, improvements -Anmol/Divyansh
3.Working on the suggestions -Yash, Anmol, Divyansh

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3. Problem Definition

3.1 List important local issues faced by your school

or community

Recurring infections in the society

•Problem in differentiating between
infected and normal people
•People avoid wearing mask and use
alternatives like handkerchief, stall.

3.2 Which issues matter to you and why?

Safety of the majority is the main concern

because problem of recurring infections
disturbs the schedule of the institutions.

3.3 Which issue will you focus on?

Issue of people avoiding

the protective face mask
and using other
alternatives.

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3.4 Write your team’s problem statement in the format below.

How can we help the institutions/school find a way to

identify people/staff [do what] so that they can avoid
frequent infections spreading in the society.

Rate yourself

Problem Definition

1 point - A local problem is described

2 point - A local problem which has not been fully solved before is described.

3 point - A local problem which has not been fully solved before is explained in detail with supporting
research.

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 4. The Users

4.1 Who are the users and how are they affected by the problem?

Institutions often do not have a suitable

model/equipment to identify if the staff/students are
wearing masks properly or not.
This problem leads to recurring infections in the
campus and hence causes loss of health, money and
as well as time.

4.2 What have you actually observed about the users and how the problem
affects them?

Institutions often do not have a suitable model/equipment to identify if the

staff/students are wearing masks properly or not. This problem leads to
recurring infections in the campus and hence causes loss of health, money
and as well as time.

4.3 Record your interview questions here as well as responses from

users.

Q1. Do you have any Equipment for detecting infected people?

A. We use thermal sensors, but they are not so fit.
Q2. Do you need to identify infected people?
A. Yes, it will help a lot.
Q3. Do you want a safer campus?
A. yes, who doesn't want a healthy environment.
Q4. What are your views on a Mask detection system?
A. Mask detection model is a good idea for detection of people wearing
masks. It will definitely have some impact in decrease if spread of infections.

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4.4 Empathy Map

Map what the users' say, think, do and feel about the problem in this table.

What our users are saying What our users thinking

I AM WORRIED
HOW CAN I MAKE THIS CAMPUS A
SAFER PLACE? Are people careless?

IS THERE ANY DEVICE/ MODEL What if this leads to infection in my

WHICH CAN DETECT PEOPLE campus?
WITHOUT MASKS?
WILL I BE ABLE TO FIND THE
SOLUTION?
What our users are doing How our users feel

PAYING TO MANY PEOPLE IN STRESSED

STAFF FOR CHECKING. DOUBTFUL
NERVOUS
FINDING A DIFFERENT CONFUSED
ALTERNATIVE TROUBLED
ANXIOUS
BURDENED
RELUCTANT

4.5 What are the usual steps that users currently take related to the problem
and where are the difficulties?

1.People physically make a crowd at random places in

campus.
2. Not following the safety measures.
3. People use different alternatives of wearing masks.
4. Not trying to stay at home if not well.
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 4.6 Write your team's problem statement in the format below.

Schools and institutions [a specific user or group of users]

are experiencing issues with identifying people who don't wear masks properly[problem] to
because of discomfort of wearing masks and carelessness. [cause]

Rate yourself

The Users

1 point - The user group is described but it is unclear how they are affected by the problem
2 points - Understanding of the user group is evidenced by completion of most of the steps in
this section
3 points -Understanding of the user group is evidenced by completion of most of the steps in
this section and through investigation

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5. Brainstorming
5.1 Ideas

How might you use the power of AI/machine learning to solve the users'
problem by increasing their knowledge or improving their skills?

AI Idea #1 Mask detection model

AI Idea #2 Thermal sensors

AI Idea #3 Crowding detection cameras

AI Idea #4 Masks sensors at every entry

AI Idea #5 Mask detection cameras

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5.2 Priority Grid

Evaluate your five AI ideas based on value to users and ease of creation and implementation.

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5.3 Based on the priority grid, which AI solution is the best fit for your users and for your
team to create and implement?

Briefly summarize the idea for your solution in a few sentences and be sure to identify the tool
that you will use.

We have decided upon a Ai based facial recognition system.

The advantages of converting the current system to this will be:
▪ Will restrict people without authority from entering
▪ Available 24/7
▪ Saves Money
▪ One time investment
▪ Improve Customer Satisfaction
▪ Improve the efficiency of the process
▪ Less staff

Rate yourself

Brainstorming

1 point - A brainstorming session was conducted. A solution was selected.

2 points - A brainstorming session was conducted using creative and critical thinking. A solution
was selected with supporting arguments in this section.
3 points -A brainstorming session was conducted using creative and critical thinking. A
Compelling solution was selected with supporting arguments in this section.

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6. Design
6.1 What are the steps that users will now do using your AI solution to address
the problem?

1. The school institutions will be able to have vigilance on the students and staffs.

2. The schools must install this system at all entry and exit points of the institutions.

3. They can extend the area of vigilance by combining this system with the CCTV
camera installed inside the classrooms, staff rooms, canteen etc.

Rate yourself

Design

1 point - The use of AI is a good fit for the solution.

2 points - The use of AI is a good fit for the solution and there is some documentation about
how it meets the needs of users.

3 points -The use of AI is a good fit for the solution. The new user experience is clearly
documented showing how users will be better served than they are today.

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7. Data

7.1 What data will you need to train your AI solution?

We will be needing hundreds of sample pictures while wearing mask and without mask
Along with many sample pictures with different alternatives like scarf and handkerchief
on face.

7.2 Where or how will you source your data?

Data needed Where will the Who owns the Do you have Ethical
data come data? permission to considerations
from? use the data?
Have Personal Team Yes
Camera members
Want/Need CCTV samples Schools and Yes
institutions
Nice to have Both personal Both Team and yes
camera and Institutions
CCTV

Rate yourself

Design

1 point - The use of AI is a good fit for the solution.

2 points - The use of AI is a good fit for the solution and there is some documentation about
how it meets the needs of users.

3 points -The use of AI is a good fit for the solution. The new user experience is clearly
documented showing how users will be better served than they are today.

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8. Prototype
8.1 Which AI tool(s) will you use to build your prototype?

AI Connect by Stemrobo

8.2 Which AI tool(s) will you use to build your solution?

AI Connect by Stemrobo

8.3 What decisions or outputs will your tool generate and what further action
needs to be taken after a decision is made?

1.It will identify the people with authority or without authority.

2.People will be alarmed.

3.Owners will also be notified if any unauthorized person tries to enter.

Rate yourself

Design

1 point - The use of AI is a good fit for the solution.

2 points - The use of AI is a good fit for the solution and there is some documentation about
how it meets the needs of users.

3 points -The use of AI is a good fit for the solution. The new user experience is clearly
documented showing how users will be better served than they are today. 18
9. Testing

9.1 Who are the users who tested the prototype?

Team Members
Schoolmates
Teachers

9.2 List your observations of your users as they tested your solution.

Team Members - Model is to be trained by Samples with hands on face.

Teachers and Schoolmates - Output should be in such a way that it would make
people to stay with the mask

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9.3 Complete the user feedback grid

What works What need to change

Detection and recognition of face It should be used more wisely

Question Ideas

How accurate were the responses of This model can also be in built in
the model? cameras for CCTVs.

How would you rate the ease of using

the model for your problem?

9.4 Refining the prototype: Based on user testing, what needs to be acted on now
so that the prototype can be used?

This program would be installed in the camera so that we can make its use in
normal CCTV system.

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9.5 What improvements can be made later?

Improvements specific to field of use can be done later.

Rate yourself

Design

1 point - The use of AI is a good fit for the solution.

2 points - The use of AI is a good fit for the solution and there is some documentation about
how it meets the needs of users.

3 points -The use of AI is a good fit for the solution. The new user experience is clearly
documented showing how users will be better served than they are today.

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10. Team Collaboration

10.1 How did you actively work with others in your team and with
stakeholders?

▪Online sessions with schoolmates for gathering data

▪Online sessions with group members for brainstorming
▪Work divided between various group members
▪Prototype testing done by each team members and stakeholders
▪Being flexible and open to adjustments when necessary
▪Assign tasks to team members based on their strengths and expertise
▪Develop a process for identifying and resolving issues
▪Recognize the contributions of team members and stakeholders to boost
morale

Rate yourself

Design

1 point - The use of AI is a good fit for the solution.

2 points - The use of AI is a good fit for the solution and there is some documentation about
how it meets the needs of users.

3 points -The use of AI is a good fit for the solution. The new user experience is clearly
documented showing how users will be better served than they are today.

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11. Individual learning reflection

11.1 Team Reflections

A good way to identify what you have learned is to ask yourself what surprised you during the project.
List the things that surprised you and any other thoughts you might have on issues in your local
community

Team member name: Yash Sharma

During the creation of the AI face mask detection system, I gained valuable
insights into computer vision, machine learning, and model deployment.
The process involved meticulous data preprocessing, model training, and
optimizing for real- world scenarios. Debugging challenges enhanced my
problem-solving skills. Integrating the model into a practical application
underscored the importance of user experience and seamless deployment.
Collaborating with peers taught me the significance of teamwork in AI
projects. Overall, this hands-on experience provided a holistic
understanding of AI development, reinforcing the importance of continuous
learning in this dynamic field.

Team member name: Anmol Vinakya

Completing the Face Mask Detection AI project has been a rewarding
journey, pushing me to delve into the intricacies of computer vision and
machine learning. Designing and implementing algorithms for real-time
detection enhanced my problem-solving skills. The project's societal
relevance underscored the importance of technology in public health.
Overcoming challenges in data preprocessing and model optimization
fostered resilience and adaptability. Collaborating with peers honed my
teamwork abilities. Reflecting, I realize the project not only deepened my
technical expertise but also heightened my awareness of AI's societal
impact. Overall, this experience has been a pivotal step in my growth as a
student and aspiring AI practitioner.

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Team member name: Divyansh Dhakad
In developing the face mask detection project, I learned valuable skills in
computer vision and image processing. Implementing the algorithm to
identify whether a person is wearing a mask or not enhanced my
understanding of machine learning applications in real-world scenarios.
Additionally, the project allowed me to explore the ethical considerations
related to privacy and public safety, emphasizing the importance of
responsible technology deployment. Overall, this experience deepened my
knowledge in AI and its potential impact on society.

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Appendix
Recommended Assessment Rubric (for Teachers)

LOGBOOK AND VIDEO CONTENT

Steps 3 points 2 points 1 point Points

Given
Problem A local problem which has not been fully A local problem which A local problem is
solved before is explained in detail with has not been fully solved described
definition supporting research before is described.

The User Understanding of the user group is Understanding of the The user group is
evidenced by completion of all of the steps user group is evidenced described but it is
in Section 4 The Users and thorough by completion of most of unclear how they are
investigation. the steps in Section 4 affected by the problem.
The Users.
Brainstorming A brainstorming session was conducted A brainstorming session A brainstorming session
using creative and critical thinking. A was conducted using was conducted. A
compelling solution was selected with creative and critical solution was selected.
supporting arguments from Section 5 thinking. A solution was
Brainstorming selected with supporting
arguments in Section 5
Brainstorming.

Design The use of AI is a good fit for the solution. The use of AI is a good The use of AI is a good
The new user experience is clearly fit for the solution and fit for the solution.
documented showing how users will be there is some
better served than they are today documentation about
how it meets the needs
of users.

Data Relevant data to train the AI model have Relevant data to train the Relevant data to train
been identified as well as how the data will AI model have been the AI model have been
be sourced or collected. There is evidence identified as well as how identified as well as how
that the dataset is balanced, and that the data will be sourced the data will be sourced
safety and privacy have been considered. or collected. There is or collected.
evidence that the
dataset is balanced.

Prototype A prototype for the solution has been A prototype for the A concept for a
created and successfully trained to meet solution has been prototype shows how
users’ requirements created and trained. the AI model will work

Testing A prototype has been tested with a fair A prototype has been A concept for a
representation of users and all tasks in tested with users and prototype shows how it
Section 9 Testing have been completed improvements have will be tested
been identified to meet
user requirements
Team Effective team collaboration and Team collaboration There is some evidence
communication among peers and among peers and of team interactions
collaboration stakeholders is clearly documented in stakeholders is clearly among peers and
Section 10 Team collaboration documented in Section stakeholders.
10 Team collaboration.
Individual Each team member presents a reflective Each team presents an Some team members
and insightful account of their learning account of their learning present an account of
learning during the project. during the project. their learning during the
project.
Total point

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VIDEO PRESENTATION

Criteria Points Given

Communication The video is well-paced and

communicated, following a clear and
logical sequence.

Illustrative Demonstrations and/or visuals are

used to illustrate examples, where
appropriate.

Accurate language The video presents accurate science

and technology and uses appropriate
language.

Passion The video demonstrates passion

from team members about their
chosen topic/idea.

Sound and image The video demonstrates good sound

quality and image quality.

Length The content is presented in the video

within a 3-minute timeframe.

Total point

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