ONLINE RESULT MANAGEMENT

SYSTEM

BY

OKOLIE MONALISA KANZELIWE

MATRIC NO: ESEP/CSC/0795

SEMINAR PROJECT SUMBITTED TO THE FACULTY OF APPLIED

SCIENCE

ESEP-LE BERGER UNIVERSITE

COTONOU, BENIN REPUBLIC

DECEMBER, 2024
1.1 INTRODUCTION

The Online Result Management System is a web-based application designed to manage and publish
academic results efficiently. This system aims to reduce manual errors, increase transparency, and
provide easy access to results for students, teachers, and administrators. The traditional method of result
management involves manual calculation, preparation, and distribution of results. This process is time-
consuming, prone to errors, and often leads to delays in result declaration. With the advent of technology,
online result management systems have emerged as a solution to these problems. Every educational
institution necessitates a management system to uphold essential records of its students. As the institution
expands, the student population burgeons, and consequently, the volume of student-related data
escalates.

Given the substantial daily influx of data, there arises a pressing need to enhance the efficiency and
efficacy of student information management systems [1]. In today's interconnected world, the Internet
has ingrained itself into the daily routines of a vast majority of individuals globally.

Among the myriad activities undertaken online, one notable aspect is the storage of personal data within
databases according to users' preferences. These databases facilitate users in submitting queries and
retrieving pertinent information swiftly. Thus, there exists a demand for software systems dedicated to
managing student information, which not only ensures time-efficient access to required data but also
facilitates online accessibility [2]. Within any educational institution, numerous administrative
departments are tasked with overseeing the institution's information and student databases. Each of these
departments maintains diverse records pertaining to students, encompassing general particulars such as
names, addresses, academic performance, and attendance, alongside specialized data pertinent to specific
departments or courses. The records managed by these departments are indispensable for the seamless
functioning of various modules within college administration. However, currently, these records are
predominantly managed manually,

necessitating a shift towards automation and centralization. Centralization is imperative as information

from one module often proves indispensable for other modules, facilitating seamless sharing of course
content and tracking of students' progress [3]. In summary, the Student Result Management System
represents a paradigm shift in the way educational institutions manage student results. By embracing
digital technology and automation, SMS streamlines administrative processes, enhances transparency.
1.2 LITERATURE REVIEW

Several studies have highlighted the importance of online result management systems in education.
According to a study by Kumar [4], online result management systems improve the efficiency and
accuracy of result processing. Another study by Singh [5] found that online result management systems
enhance student satisfaction and reduce administrative burdens.

Mr. Santosh B Akki and Dr. Vijayalakshmi MN [6] discuss the design of a dashboard for
analyzing university examination results in this paper. The authors highlight the need for an effective
decision support system to monitor and analyze examination data, which is currently lacking in many
universities. They propose the use of a dashboard to visualize key performance indicators (KPIs) and
provide real-time analysis of examination results. The paper outlines the pre-examination and post-
examination processes involved in the university examination system, including student registration,
examination application, evaluation of answer scripts, and result declaration. The authors emphasize the
importance of analyzing this data at various levels, such as course, semester, subject, category, gender,
and year-wise performance. The authors describe the process of developing the dashboard, including
data selection, collection, cleansing, integration, and transformation. They use a data model that
incorporates student, subject, component, and exam detail tables as dimensional data, and the result table
as the fact table.

M. Ashok Kumar [7] discuss the development of an Android-based mobile application for managing
various college activities and information. The proposed system aims to provide a user-friendly and
efficient platform for students, teachers, and parents to access and manage college-related information
and activities. The paper highlights the drawbacks of the existing manual or web-based systems, such as
slow data retrieval, inefficient data maintenance, and the need for specialized personnel to handle and
update the system. The proposed system architecture consists of an Android mobile device, a web server,
a database server, and the user. The Android device connects to the internet via 3G, Wi-Fi, or 2G
networks. The user can log in to the application through the Android device, and their credentials are
verified with the database server.

Rainy, Dipti Sharma, and Harmanjeet Singh [8] present an online Student Result Management System
(SMS) to efficiently handle student academic records in educational institutions. The SRMS provides a
user-friendly platform for students, teachers, and administrators to access and manage grades,
attendance, and other data. Key features include student profile management, grade entry, report
generation, analysis tools, and communication channels. The system aims to streamline administrative
processes, improve accuracy, enhance communication between stakeholders, and enable data driven
decision-making based on student performance analytics. The authors discuss the system's architecture
using a microservices approach with Spring-boot, covering modules for student, course, attendance,
admin, document, and employee management.

They conclude that an SMS is vital for optimizing academic operations and improving learning
outcomes.

Madhu Singh and Prakhar Dev [9] present a Python-based desktop application for efficiently managing
student data in educational institutions. The system utilizes SQLite database and tkinter library for GUI
development. Its user-friendly interface enables managing student personal details, course information,
and exam results. Key features include adding/deleting student and course records, updating exam
results, generating student result reports, and password protection for data privacy. The authors discuss
the methodology, system requirements (hardware and software), and modules like registration, login,
course management, student management, and result viewing. They highlight the system's potential to
improve educational institutions' performance and student data management efficiency.

1.3 RESEARCH METHODOLOGY

A research methodology is the elaboration of a clear strategy for gathering evidence, including the
specific data collection methods to be used, the kinds of evidence to be collected, and the approach for
analysing the evidence.

Data Collection Method

Refers to the methods used to obtain and gather all the required data and information for the execution
of the current research. The data was collected using both, by primary data collection methods as well
as secondary sources.

Primary data are the original data that has been collected specially for the purpose in mind.

Secondary data is the one that was collected and that has already been analysed by someone else other
than the user. Here's a research methodology on online results management using secondary data:

Secondary Data Sources

1. Academic Journals: Journal of Educational Technology, Journal of Information Systems

Education, etc.

2. Conference Proceedings: Proceedings of the International Conference on Information and

Communication Technology in Education, etc.

3. Online Databases: ERIC, JSTOR, ScienceDirect, etc.

4. Government Reports: Reports from the Ministry of Education, Department of Education, etc.

1.4 ADVANTAGES AND DISADVANTAGES

Advantages

1. Efficient Result Processing: Online result management systems automate the result processing task,
reducing manual errors and increasing efficiency.

2. Easy Access to Results: Students, teachers, and administrators can access results from anywhere, at
any time, using the online system.

3. Reduced Administrative Burden: Online result management systems reduce the workload of
administrators, allowing them to focus on other important tasks.

4. Improved Transparency: Online result management systems provide a transparent and fair result
declaration process, reducing the likelihood of errors or biases.

Disadvantages

1. Technical Issues: Online result management systems can be affected by technical issues such as server
crashes, network connectivity problems, or software bugs.

2. Security Concerns: Online result management systems require robust security measures to protect
sensitive student data from unauthorized access or cyber threats.

3. Initial Investment: Implementing an online result management system requires an initial

investment in hardware, software, and training, which can be a challenge for institutions with limited
resources.
1.5 CORE CONCEPTS OF AN ONLINE RESULTS MANAGEMENT SYSTEM

System Design

The ORMS is built on a three-tier architecture:

1. Presentation Layer: Front-end developed with HTML, CSS, and JavaScript for user interaction.

2. Business Logic Layer: Server-side processing using Python (Django Framework).

3. Data Layer: MySQL database for secure storage of student records and results.

Key Features:

• Teachers can input and manage results.

• Students can access their results online.
• Administrators can generate performance reports.

The development process involved:

1. Designing a responsive interface for usability.

2. Building APIs for result management and security.

3. Integrating front-end, back-end, and database for seamless operations.

Testing

Functional and usability testing ensured the system met requirements. Issues like query delays were
identified and resolved, resulting in a scalable, user-friendly platform. efficiency in academic record
handling.

1.6 CONCLUSION

The online result management system is a valuable tool for educational institutions, offering numerous
benefits such as efficient result processing, easy access to results, reduced administrative burden, and
improved transparency. However, it also has some drawbacks, including technical issues, security
concerns, dependence on internet connectivity, and initial investment. By weighing the advantages and
disadvantages, educational institutions can make informed decisions about implementing an online result
management system.
 REFERENCES

1. R.Bharamagoudar, Geeta R.B &S.G.Totad, "Web service Api for student information and course
management systems". International Journal of AdvancedResearch in Computer and Communication
Engineering Vol. June 2013.

2. Almahdi Alshareef, Ahmed Alkilany, "Toward a Student Information System for Sebha

University, Libya", Fifth international conference on InnovativeComputing Technology (INTECH

2015)-p 34-39

3. Prabhu T Kannan, Srividya K Bansal, "Unimate: A Student Information System",

International Conference on Advances in Computing, Communications andInformatics (ICACCI 2013)-

p- 1251-1256

4. Potula, H., SriChand, M., Kumar, P., Reddy, N. V. H., & Kumar, I. (2022). Student Result
Management System Using Web Technologies. Journal of Emerging Technologies and Innovative
Research (JETIR), 9(4), h182.

5. Singh, M., & Dev, P. (2023). Student Result Management System. International Journal of Scientific
Research in Technology and Science, 5(4), 5174.

6. Bhanushali, R., Agarwal, C., Dongare, T., & Sharma, S. (2022). Student Management System.
International Journal for Research in Applied Science & Engineering Technology (UJRASET), 10(7),
422.

7. Rainy, & Sharma, D., & Singh, H. (2023). Student Result Management System. Journal of Software
Engineering and Simulation, 9(4), 53-61.