Digital Documentation

(advanced) Using

Libreoff Ice Writer

Introduction

In Class Ix, You Have Learned The Basic Concepts Of Word

Processing Using Libreoffice Writer, Where The Basic

Functions, Such As Creating, Editing And Formatting The

Document Are Covered. However, In Today’s Professional

Set Up, You Need To Know More Features To Create A

Document That Can Be Presented In A Professional

Style. Libreoffice Writer Offers A Variety Of Features

And Commands That Enable You To Create An Attractive

And Presentable Document With A Consistent Format.

Further, Such Documents Are Easy To Read, Comprehend

And Edit By One And All.

In This Unit, You Will Learn To Format A Document

Using Styles, Use Style Formats, Create New Styles,

Update Styles, And Apply Styles And To Use The Template

Of Another Document To Format The Current Document.

A Document With Pictures Is Always Easier To

Understand Than A Text Document. Pictures Have A

Visual Appeal, As Our Brain Responds Quickly To Colours

In Comparison To Any Other Form Of Information. In Digital

Document, A Picture Can Be A Drawing, Chart, Photo,

Unit 1.indd 1 7/22/2022 2:58:20 Pm

2023-24

Domestic Data Entry Operator – Class X2

Logo, Graph Or Single Video Frame. Libreoffice Writer

Provides Various Tools To Work With Images. In This

Unit You Will Learn To Create A Document With Pictures,

Insert And Modify Images In The Document To Make It

More Attractive.

Later, It Discusses Some Advanced Features Of

Libreoffice Writer That Are Used To Create Professional

Documents. You Will Be Able To Use The Feature ‘table

Of Contents’, Which Is Based On Different Types Of

Heading Styles And Create Professional Documents Using

Templates. ‘track Changes’, An Important Feature, Used

To Keep A Track Of Editing Being Done By Each User Is Also

Covered In This Unit.

The Screenshots Of Libreoffice Version 6.4 Under

Ubuntu Linux Are Used Here To Demonstrate The Various

Processes. The Presentation Of The Screenshots May

Look Different In Other Versions Of Libreoffice Or Under

Windows Platform. But The Functionality, Features

And Commands Are The Same In Any Version Under

Any Platform.

Notes

Unit 1.indd 2 7/22/2022 2:58:20 Pm

2023-24

In Class Ix, You Had Learned To Create, Format And Edit

Documents In Libreoffice Writer. In Today’s World, A

Document Created And Presented In Professional Style

Is Appreciated By All. There Are Two Ways Of Creating

An Attractive Digital Document In Writer: Manually

Formatting A Document Or By Applying Styles.

You Learned Manual Formatting In Class Ix, Where You

Selected A Part Of A Document, Such As Page, Paragraph

Or Words And Then Applied Formatting Effects Using The

Formatting Toolbar. To Format Different Portion(s) In The

Document, Having Same Style, Steps Were Repeated For

All Part(s) Of The Document. So, To Change Any Aspect(s)

Of Formatting, The Entire Process Was Repeated For The

Document. Manual Formatting Is Popular, As It Is Easy To

Use And Requires Less Knowledge. Creating A Big Report

With Consistent Format Becomes Difficult When Manual

Formatting Is Used. To Avoid Inconsistency In Formatting

And Reduce Time And Effort In Formatting A Document, We

Use Styles In Writer. In This Chapter, You Will Learn How

To Style A Document By Using– Style Formats, Creating

New Styles, Updating Styles, Applying Styles And Using

Template To Format The Current Document.

Introduction To Styles

A Style Is A Collection Of All Formatting Information, Which

You Want To Save And Then Apply On The Document. For

Example, Following Details Of Font Can Be Stored As A

Style With The Name ‘title Style’.

Size – 12

Name – Bookman Old Style

Weight –bold

Alignment – Left

Ch

Ap

Te

1 Introduction To Styles

Unit 1.indd 3 7/22/2022 2:58:20 Pm

2023-24

Domestic Data Entry Operator – Class X4

Now You Can Use And Consistently Apply Title Style

To All Titles Of The Document. To Change The Style Of

Title In A Document, You Just Need To Update The Title

Style And Apply It To The Document. Similarly, To Change

The Format Of The Complete Document, Just Change The

Style Applied To It. Using Style Allows You To Shift Your

Focus From Appearance Of The Document To The Content

Of Document. This Chapter Will Help You Learn How To

Create And Apply Styles In Libreoffice Writer.

Style Categories

Writer Provides Six Style Categories, Which Are As Follows:

(a) Page – All Documents In Writer Are Based On

Pages, Hence For Formatting Them, Page Style Is

Used. It Defines Basic Page Layout Like Page Size,

Its Margin, Placement Of Header And Footer,

Footnote, Borders And Background. A Document

Can Have One Or Many Page Styles. If A Page Style

Is Not Specified, Writer Uses Its Built-in Default

Page Style.

(b) Paragraph – After Deciding On A Page Format,

Next Is The Document Content, Which Is Organised

In Paragraphs. A Paragraph Begins And Ends

By Pressing Enter Key. Paragraph Formatting

Includes Tab Stops, Text Alignment, Line Spacing

And Borders. Usually, It Also Includes Character

Styling Attributes.

(c) Character – This Styling Is Used To Work On Block

Of Letters, I.e. Word(s) In The Paragraph Instead

Of The Whole Paragraph. By Using Character

Styles, You Can Change The Appearance Of A Part

Of A Paragraph Without Affecting The Other Part.

Character Styles Allow Changing The Text Colour,

Text Size, Highlighting Text And Emphasising It.

(d) Frame – Using Frames, A Document Can Be

Organised In Sections, So That Each Section

Of The Page Can Have A Different Appearance.

Frames Are Like Containers, Which Can Hold Text,

Graphics And Lists. Therefore, Applying Frame

Styles Allows To Format A Frame By Specifying Its

Size, Position, Border And How The Text Is Placed

Around The Picture.

Notes

Unit 1.indd 4 7/22/2022 2:58:20 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 5

(e) List – To Style Lists In A Document, The Writer

Provides A Separate Category. It Can Be Used To

Style Lists By Putting Numbering Or Bullets Of A

Different Kind Or Specify Numeric Format.

(f) Table – Using Tables, A Large Amount Of

Information Can Be Organised And Presented

Effectively. Table Style Category Allows To Format

A Table By Adding Borders, Using Different Text

Or Border Colour(s), Aligning Text Inside The

Table, Having Different Patterns Or Text

Colour.

Now We Know Which Style Category Should

Be Applied To Style/format A Section Of The

Document, Let’s Learn How To Apply It.

Styles And Formatting

Writer Provides Many Options And Tools To

Style Or Format A Document. All Formatting

Options, Learned In Class Ix, Which Can Be

Applied Using Formatting Toolbar, Can Also Be

Applied Using Style Menu.

There Are Many Predefined Styles In Writer,

Which Can Be Accessed By Using The Following

Methods:

(i) Using Style Option From Menu Bar

(ii) Using Style Drop Down List Box, As

Shown In Fig. 1.1, From The Toolbar. The

Current Paragraph Style Is Displayed

In The Textbox. If The Toolbar Is Not

Visible Then, Click On View>toolbars,

And Enable Formatting/“formatting

(styles)”.

(iii) Using Sidebar Menu. On The Sidebar,

Clicking On Styles Icon, Displays The

Style Sub-menu As Shown In Fig. 1.2.

(iv) Using Keyboard Shortcut — F11 Function

Key.

If You Choose To Style Your Document Using

This Option, You Will Find Various Available

Options On Top As Shown In Fig. 1.3

In Fig. 1.3, First Six Icons Allow To Select

The Category Of Style, Such As Paragraph Style,

Fig. 1.1: Style Drop Down List In Toolbar

Fig. 1.2: Style Sub Menu From Sidebar

Fig. 1.3: Buttons At The Top Of Sidebar

Sub Menu

Unit 1.indd 5 7/22/2022 2:58:20 Pm

2023-24
Domestic Data Entry Operator – Class X6

Character Style, Frame

Style, Page Style, List Style

And Table Style To Work On.

Click On Any One Of These

Buttons To Display A List

Of Existing Styles In That

Category. From The Bottom

Of The Window Selecting

Show Preview Option

Displays Its Style Along With

The Name In The List.

Fig. 1.4 Shows The List

When Preview Is Not Selected

And Fig. 1.5 Shows When The

Preview Is Selected.

At The Bottom Of This

Menu, There Is A Drop Down

Fig. 1.5: Paragraph Styles With

Show Previews

Fig. 1.4: Paragraph Styles

Without Show Previews

List, To Select The Filter For The Style List To Be Displayed

Above. By Default This Filter Is Set To Hierarchical As

Shown At The Bottom Of Fig. 1.5.

Assignment 1
Select Each Of The Styles – Character Style, Frame Style, Page Style,

List Style And Table Style And List The Styles Under Each Category.

Let Us Use These Styles In A Document. For Applying Any

Styles, Such As Paragraph, Character, Frame, Page, List,

Table Follow The Given Steps.

Step 1. Select The Text To Be Formatted. The Selected

Text May Be A Collection Of Characters, Words,

Lines, Paragraph, Page, Frame Or Table.

Step 2. To Format The Selected Text, Choose Appropriate

Style By Clicking The Button From The Top Of The

Styles Bar.

Step 3. A List Of Styles For That Category Appears.

Double Click On The Desired Style To Apply To

The Selected Text.

Unit 1.indd 6 7/22/2022 2:58:20 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 7

Apply An Existing Heading Style, From Paragraph Styles.

Step 1. Create A New Document Named ‘noise.odt’ With The Text

As Shown In Fig. 1.6.

Step 2. Add A Title, ‘noise Pollution’ On Top.

Step 3. Select The Tile – Noise Pollution

Step 4. Open Styles Menu Using Sidebar And Go To Headings

Option.

Step 5. Double Click On Heading 4 To Apply. Observe That The

Fig. 1.7 Shows The Heading 4 Style Is Applied To The

Heading ‘noise Pollution’.

Fig. 1.6: Noise.odt

Fig. 1.7: Applying Heading 4 Options Of Paragraph Styles

Practical Activity 1.1

Using Predefined Heading Style, Allow You To Use Them

As A Book Mark For Browsing The Document.

Notes

Unit 1.indd 7 7/22/2022 2:58:21 Pm

2023-24

Domestic Data Entry Operator – Class X8

Apply An Existing Page Style On ‘noise.odt’

Step 1. Open File ‘noise.odt’ Created In Activity 1.2.

Step 2. Insert A Blank Page In The Beginning By Selecting

Insert>page Break From Main Menu Bar, As Shown In

Fig. 1.8.

Step 3. Observe That In Fig. 1.9, Inserting A Page Break Will Shift

The Matter To The Second Page. Now, Place The Cursor At

The Beginning Of Page 2, Where The Matter Appears As

Shown In Fig. 1.9.

Step 4. Open Style Menu From Side Bar And Select The Page

Styles Option As Shown In Fig. 1.9.

Step 5. Double Click On Landscape To Change Page Orientation

To Landscape. After Applying Page Styles, You Can

Observe That The Document Pages Orientation Is Changed

To Landscape From Portrait.

Note: Applying Page Style On A Page May Affect The Entire Document.
Fig. 1.8: Inserting Page Break

Fig. 1.9: Selecting Landscape From Page Styles Option Of

Sidebar Menu

Practical Activity 1.2notes

Unit 1.indd 8 7/22/2022 2:58:21 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 9

Fill Format

To Apply A Style On Words Present At Different Locations

In The Document, You Will Have To Go To Each Word

Separately And Apply It On Each Word. Writer Provides A

Convenient Way Of Doing It Through Fill Format Option.

It Is The Second Icon From Right On The Style Menu, As

Shown In Fig 1.3. This Method Is Useful When A Same

Style Is To Be Applied At Many Places Scattered In The

Document. Fill Format Can Be Used To Style Scattered –

Pages, Frames, Tables, Lists, Paragraphs Or Characters.

Follow The Steps Given Below To Use It.

Step 1. Open The Document To Be Styled.

Step 2. Open The Styles Window And Select The Desired

Style Category And Then Desired Style From Drop

Down List.

Step 3. Select Fill Format Button.

Step 4. To Apply The Selected Style, Take The Mouse

Pointer To Desired Location And Click. Do Take

Care To Apply Style On Appropriate Type Of

Content.

Step 5. Repeat Step 4 Until All The Changes Have Been

Made For That Style In The Entire Document.

Step 6. To Quit Fill Format Option, Click The Fill

Format Button Again Or Press The Esc Key.

Use Fill Format To Change Appearance Of Paragraphs At Different

Places In The Document Using Paragraph Formatting. A File

‘documentation.odt’ With At Least 5 Pages Of Text Is Used For

The Activity.

Practical Activity 1.3

Notesassignment 2

(i) Try Applying Landscape Option On One Page Of A Large File.

(ii) Explore, In Which Situation Conditional Styles Filter, Given

In Paragraph Category Of Styling, Can Be Used?

Unit 1.indd 9 7/22/2022 2:58:21 Pm

2023-24

Domestic Data Entry Operator – Class X10

Step 1. Open A File ‘documentation.odt’ Having 5 Pages Of Text.

Observe The Indented Sentences In Second Page In

Fig. 1.10.

Step 2. Go To Style Menu From Sidebar And Click On Paragraph

Category, And Select List Paragraph From The Drop Down

List As Shown In Fig. 1.11.

Fig. 1.10: Pages Of File Documentation

Fig. 1.11: Selecting List Paragraph Option In Paragraph Styles Category

Unit 1.indd 10 7/22/2022 2:58:21 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 11

Step 3. Click At The Beginning Of The Sentence To Be Styled Using

List Paragraph.

Step 4. Now Click On Fill Button, Keep On Doing Same To Apply

The Style For All Sentences Using Desired Format. Observe

In Fig. 1.12 That How The Indented List Items Look After

Applying The Fill Format Button.

Step 5. Press ‘esc’ Key To Disable Fill Button.

Fig. 1.12: Using Fill Format Button

Creating And Updating A New Style

Till Now You Have Used Only Predefined Styles To Format

A Document. If Existing Styles Specified By Writer Do

Not Match Your Requirement, Then It Is Also Possible To

Create A Custom Style. There Are Many Ways To Create

A Custom Style, Two Of Them – From Selection And By

Using Drag And Drop Are Explained Here.

(a) From Selection – Last Button In Style Menu, Is

Styles Action Button Is Used To Create A New

Style Or Modify An Existing Style. It Can Also Be

Used To Load A Style Defined In Document Or

Template, In The List. Let Us Learn How To Create

A New Style; Which Is The First Function In The

Drop Down List Of Action Button.

Unit 1.indd 11 7/22/2022 2:58:22 Pm

2023-24
Domestic Data Entry Operator – Class X12

Step 1. Select The Portion Of Document, Such As Page,

Paragraph, Character, To Change Its Appearance.

Format It As Per The Requirement.

Step 2. From The Buttons At The Top Of The Style Menu,

Choose The Category (paragraph, Character,

Page, Etc.) For Which A New Style Is To Be Created.

Step 3. Select Style Action Button. A List Of Options As

Shown In Fig. 1.13 Is Displayed. Click On New

Style From Selection.

Fig. 1.13: Selecting New Style

From Selection To Create A New

Style

Fig. 1.14: Creating A New Style Mystyle

Step 4. In Create Style Dialog

Window, Type The Name Of

New Style, Say, ‘mystyle’

As Shown In Fig. 1.14.

The Names Of Existing

Styles Are Displayed In The

Window.

Step 5. Click Ok To Save The Name

Of New Style.

Observe That The Name

Of The Newly Created Style

‘mystyle’ Appears In The

List Of Styles.

To Create A Custom Paragraph Style ‘mystyle’, Using File

‘noise.odt’ Created In Practical Activity 1.2.

Step 1. Open File ‘noise.odt’ Created In Practical Activity 1.2.

Step 2. Format The Content Of The Paragraph With Font Face –

Arial, Font Size 12, Line Spacing 1.5.

Step 3. Select Paragraph Button From Style Menu Of Sidebar As

Shown In Fig. 1.15.

Fig. 1.15: Selecting Paragraph Style

Practical Activity 1.4

Unit 1.indd 12 7/22/2022 2:58:22 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 13

Step 4. Select Style Action Button.

Step 5. Click On New Style From Selection. A Create Style Dialog

Box Will Appear As Shown In Fig. 1.16.

Step 6. Type ‘mystyle’ As Style Name In The Box And Click Ok.

The Style Name (mystyle) Will Appear In The Drop Down

List Under Paragraph Category.

Fig. 1.16: Create New Style Using Selection

Fig. 1.17: New Created Mystyle Becomes Part Of Style List Under

Paragraph Category

Updating A Style

Instead Of Creating A New Style For A Small Changes In

Predefined Style, An Existing Style Can Be Modified On

Desired Aspect. Updating Current Style (fig. 1.18), The

Second Option In List Can Be Used For Doing So.

Fig. 1.18: Selecting Update

Selected Style Option

Unit 1.indd 13 7/22/2022 2:58:23 Pm

2023-24

Domestic Data Entry Operator – Class X14

Follow The Given Below Steps To Modify An Existing User

Defined Style Of Page, Frame Or Paragraph Style.

Step 1. Select The Page/paragraph To Be Modified.

Step 2. Format The Selected Portion As Per The

Requirement.

Step 3. Go To Style Menu, And Click On The Button To Update.

Step 4. Using Style Action Button, Click On Updated

Selected Style.

Note – Ensure That The Aspect Modified Remains Same

Throughout The Selection. For Example, In Paragraph, If

You Are Changing Font Face Or Size Then, Throughout The

Paragraph It Should Remain Same.

Using Drag And Drop

Another Way Of Creating A New Style Is Using Drag And

Drop Method. It Is Very Easy, As The Desired Formatted

Portion Of Text Is Just Dragged And Dropped At Correct

Place In The Style Menu.

Use The Following Steps To Create A New Style Using

Drag And Drop Method.

Step 1. Select The Text From The Document And Change

Its Formatting As Desired.

Step 2. From The Buttons At The Top Of The Style Menu,

Choose The Desired Category Of Style To Create.

Step 3. Click On The Desired Style Under Which, New

Style Is To Be Created.

Step 4. From The Document Drag The Selected Portion Of

Text To The Style Menu.

Note – While Dragging The Text, Check The Cursor Shape,

As It Changes To Indicate Whether The Desired Operation

Is Possible Or Not.

Step 5. Create Style Dialog Window Appears (see

Fig. 1.16), Type The Name Of New Style. Names

Of Existing Styles Are Displayed In The Window.

Step 6. Click Ok Button To Save The Name Of New Style.

The Create Style Window Displays The List Of Custom

Styles. To Update An Existing Style, Choose The Style

Name From The List. So Same Method Can Be Used To

Create Or Update A Style. Drag And Drop Cannot Be Used

To Create A Page Style.

Notes

Unit 1.indd 14 7/22/2022 2:58:23 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 15

Create A New Style ‘mystyle1’ Using Drag And Drop, By Changing

Line Spacing To 1 And Font Size To 13 In Mystyle.

Step 1. Open File ‘noise.odt’ Created In Practical Activity 1.2.

Step 2. Format The Content Of The Paragraph With Font Size 13

And Line Spacing 1.

Step 3. Select Paragraph Button From Style Menu Of Sidebar As

Shown In Fig. 1.19.

Step 4. Now Drag The Selected Text To Style Menu, As Shown In

Fig. 1.20.

Fig. 1.19: Paragraph Styles In Style Menu Of Sidebar

Fig. 1.20: Creating A New Style Using Drag And Drop

Practical Actiivty 1.5 Notes

Unit 1.indd 15 7/22/2022 2:58:23 Pm

2023-24

Domestic Data Entry Operator – Class X16

Step 5. Press Ok. The Style Name (mystyle1) Will Appear In The

Drop Down List Under Paragraph Category As Shown In

Fig. 1.21.

Fig. 1.21: New Style Mystyle1 Created Using Drag And Drop Appears In

The Style List

Apart From Creating A New Style Or Modifying An Existing

Style, A New Document Can Be Styled/formatted Using

Pre-defined Templates Or Another Document Which Suits

Our Requirement. This Helps In Copying All Styles Of The

Template/document In One Go To Our Style Menu And

Makes Formatting Our Task Easy.

Load Styles (from A Template Or Document)

The Last Option, In Style Action Button Of Style Menu

Is Load Styles. It Is Used To Copy Styles From An Existing

Template Or Document. Once Copied, In The List Of Styles,

You Can Create A New Document Having Same Appearance

As Old One With No Extra Efforts.

Follow The Given Steps To Copy Style From Template Or

Document

Step 1. In The Styles Menu, Click On The Load Styles

As Shown In Fig. 1.22.

Step 2. It Will Open The Load Styles Dialog Box As

Shown In Fig. 1.23. In The Load Styles Dialog

Box, Choose The Category Of Your Document.

Step 3. Find And Select The Desired Template To Copy

Styles From. Note That There Are No Templates

Stored In My Templates Category.

Fig. 1.22: Selecting Load

Styles Option From Style Action

Button

Unit 1.indd 16 7/22/2022 2:58:23 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 17

Step 4. From The Same Dialog Window,

Also, Select The Options For The

Types Of Styles To Be Copied,

Such As Text For Paragraph

And Character Styles, Frame,

Pages Or Numbering (list

Styles). By Selecting Overwrite

Option, The Styles Being Copied

Will Replace Any Existing Styles

With The Same Name.

Step 5. Click Ok To Copy The Styles.

Step 6. In Case Styles Are To Be Copied

From A File, Then Instead Of

Template Option, Click On The From File Button.

A File Selection Dialog Box Is Displayed. Select

The Desired Document From Your Computer.

Applying Styles

Whenever A New Document Is Created,

The Writer Applies Default Style(s) To It,

And The Same Is Displayed In The Status

Bar As Shown In Fig. 1.24.

You May Like To Retain The Default

Style Or Change It.

Self Exploration

Learn Other Ways Of Accessing Style

Options As Listed In Section 1.4.

Summary

• A Style Is Collection Of All

Formatting Information, Which

You Want To Save And Then Apply On The Document.

• Writer Provides Six Style Categories – Page,

Paragraph, Character, Frame, List And Table.

• Predefined Heading Style(s) Act As Bookmarks

In A Document. These Bookmarks Allow Faster

Browsing In A Document.

• These Style(s) Tools Can Be Accessed From Menu

Bar, Drop Down List And Side Bar.

• Fill Format Is Used To Style Scattered – Pages,

Frames, Tables, Lists, Paragraphs Or Characters

In A Document.

Fig. 1.24: The Current Default Style Is Displayed On The

Status Bar

Fig. 1.23: Selecting The My Templates From Categories

Of Load Styles Dialog Window

Unit 1.indd 17 7/22/2022 2:58:23 Pm

2023-24

Domestic Data Entry Operator – Class X18

• Writer Allows Creating Custom Style And Saving

Them For Future Use.

• These New Styles Can Be Created Using Selection

Method Or Drag And Drop Method.

• Drag And Drop Method Cannot Be Used To Create

A Page Style.

• A User Defined Style Once Created, Can Be Updated

At Any Point Of Time. Steps Used For Updating A

Style Are Same As Creation Of Style.

• A Document Can Be Styled Using Another Document

Or A Template.

1. Mr R K Sharma Is Planning To Change His Job. He

Approaches A Company (www.naukri.in) For Helping Him

In Finding New Job. Mr Sharma Is Asked To Submit His

Cv/resume In The Company. He Has Downloaded A

Sample Cv From “template.com”. Help Him In Creating His

Cv In The Same Format. Also Save The Format As “cv1” On

The Computer, For Future Reference.

2. Raghav Receives A Non-styled Text Document As Shown In

Fig. 1.25, From His Teacher To Convert It Into Desired

Appearance As Shown In Fig. 1.26. He Has To Save It As

“reportstyle” For Future Reference. Write The Process That

He Should Follow.

Fig. 1.25: Practical Exercise 2 Original Document

Notes

Practical Exercises

Unit 1.indd 18 7/22/2022 2:58:24 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 19

3. Kendriya Vidyala No. 3, Is Planning To Publish A Monthly

Digital Newsletter For Their School. Ravish Pandey Of Class

12, Heads The Group Responsible To Design It On Computer.

Size Of News Letter Finalised Is 5 Inch (length) By 8 Inch

(height). It Was Also Decided That:

• The Newsletter Will Have Two Pages With 4 Leaves.

• The First Leaf Will Provide Brief Information About School.

• The Second Leaf Will Have A Table, Displaying The

School’s Last Year’s Board Exam Results.

• On The Third Leaf School Achievements (at Least 4) For

The Current Session Will Be Given.

• The Last Leaf Will Have Articles Or Poems (at Least 2)

Written By Students.

You Being Part Of The Team Are Required To Perform The Following

Using Style Menu From Sidebar:

(a) Suggest Appropriate Style Category (page, Frame, And

Table) To Be Used To Design The Newsletter.

(b) Create Digital Copy Of It.

(c) Apply Left Page And Right Page Format On Appropriate

Leaves.

(d) Also Set The Same Margins On All Leaves, Having Same

Border On All.

(e) Add Page Number On Each Leaf. The Page Number

Should Appear In Footer As “page – Number”. Right

Align These Numbers On Each Leaf.

Fig. 1.26: Appearance Of Styled Document

Notes

Unit 1.indd 19 7/22/2022 2:58:24 Pm

2023-24

Domestic Data Entry Operator – Class X20

(f) For Heading(s) And Sub Heading(s) Use Heading 2 And

Heading 4, In The Newsletter.

(g) On The First Leaf, While Displaying Information About

School, Use Character Styling Of Your Choice To Make It

Attractive.
(h) Use Table To Style Board Results, Using Grid Rows And

Columns.

(i) Each Row Of The Table Should Have A Number – In

Roman, Prefixed To Content.

(j) Organise School Achievements In Frames, Where

Individual Frame Is To Be Styled Using Frames Of

Paragraph Category.

(k) Using Selection Method, Save The Style In Respective

Category, So That The Same Can Be Used To Publish

Future Newsletters To Maintain Consistency.

A. Multiple Choice Questions

1. Which Of The Following Features In Libreoffice Writer Is/are

Used To Create The Given Document?

(a) Page Borders

(b) Envelope

(c) Picture From

File

(d) Indexes And

Tables

2. Styles Menu (from

Sidebar) In Writer Provide Options To

Work On

(a) Paragraph Styles

(b) Frame Styles

(c) Page Styles

(d) All Of The Above

3. What Is Style Template In Libreoffice Writer?

(a) Pre-determined Form And Mode Of Document File

(b) One Kind Of Model Style

(c) One Type Of Document

(d) Cluster Of Documents In Writer

4. Which Of The Following Gives The Status Of Your Document

Like Page Numbers, Number Of Pages?

(a) Status Bar (b) Standard Toolbar

(c) Formatting (d) Title Bar

5. Which Of The Following Can Be Used To Access A Style Menu?

(a) F11 Function Key (b) Sidebar Menu

(c) Formatting Toolbar (d) All Of These

B. Fill In The Blanks

1. A __________ Is A Collection Of Different Formats

2. Styles Are Especially Handy In __________.

Check Your Progress

Notes

Unit 1.indd 20 7/22/2022 2:58:24 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 21

3. Proper Use Of Styles Improves __________ In A Document

4. The First Five Buttons At The Top Of The Styles Window Select

The Category Of __________.

5. Using Predefined __________ Creates Bookmark In The

Document.

6. On Opening A New File _________ Style Is Used For Formatting

The Document.

7. In Page Layout Documents, You Can Arrange __________ Like

Text Boxes And Graphics.

8. Character Styles Are Often Integrated In __________ Style.

9. __________ Allows To Apply Style At Different Places In The

Document.

10. Predefined Style __________ Be Updated By Drag And Drop

Method.

C. Short Answer Questions

1. What Do You Understand By Styles In Libreoffice Writer

Document?

2. Write Advantages Of Using Style Over Manual Formatting,

For Designing A Document.

3. What Are The Different Categories Of Style In Libreoffice

Writer Document?

4. Write Down The Steps To Update A Style.

5. What Do You Understand By Custom Styles In Libreoffice Writer?

6. In A Document Introduction Paragraph Is To Be Designed

Extensively By Setting Its Font (face, Size, Weight, Colour),

Space Above It And Giving Number To Heading. Given Below

Are The Steps Used To Do So.

(i) Select The Introduction (paragraph)

(ii) Open Font List From Toolbar

(iii) Select The Font

(iv) Open Font Size From Toolbar

(v) Select The Desired Font Size

(vi) Select Font Weight (bold) From The Toolbar

(vii) Open Font Color From Toolbar

(viii) Select Desired Color

(ix) Using Format Menu Option, Select Spacing > Paragraph

> Indent And Spacing

(x) Edit Space Above Paragraph

(xi) Add Number By Selecting Numbered List From Toolbar.

7. Give Two Examples, Where Instead Of Style, Using Manual

Formatting Will Be Beneficial.

8. Give One Situation, In Which You Will Prefer To Use Fill

Format For Styling Your Document.

9. Write Steps To Load Style(s) From A Template.

Notes

Unit 1.indd 21 7/22/2022 2:58:24 Pm

2023-24

It Is Easy To Read And Comprehend A Good Interactive

Document. A Word Processing Application Has Rich

Features, Which Allows To Create An Interactive Document.

A Document Containing Pictures Is Always Easier To

Understand Than A Pure Text Document. Pictures Have

Visual Appeal, As Our Brain Responds Quickly To Colors In

Comparison To Any Other Form Of Information. A Picture

Can Be A Drawing, Chart, Photo, Logo, Graph, Or Single Video

Frame. In Digital Document A Picture Can Be A Graphic Or

Image Representation, Which Is A Digital Image. Till Now,

We Have Created A Text Document With Different Features,

Such As Formatting And Using Styles. In This Chapter

You Will Learn To Create A Document With Pictures. You

Will Learn To Insert And Modify Images In The Document

To Make It More Attractive. Libreoffice Writer Provides

Various Tools To Work With Images. A Picture Is A Digital

Image, Which Is Representation Of Image In Finite Set Of

Digital Values 0 Or 1, Known As Pixels. These Are Stored

In Various Types Of Graphics Files With The File Extension,

Such As Gif, Jpg, Jpeg, Png, Bmp, Etc.

Inserting An Image In A Document

Libreoffice Writer Allows To Work On Images, Shapes,

Charts And Diagrams By Providing Various Tools. The

Image File Stored On The Computer, Can Be Inserted Into

A Document Using Different Ways, Such As Using Insert

Image Dialog, Using Drag And Drop Option, Using Cut,

Copy And Paste Option And Lastly By Linking.

Inserting Image Using Insert Image Option

A General Procedure To Insert An Image Using Insert

Image Dialog Box, Is As Follows.

Step 1. Open The Document To Insert An Image In

Libreoffice Writer.

Ch

Ap

Te

2 Working With Images

Unit 1.indd 22 7/22/2022 2:58:24 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 23

Step 2. Place The Cursor Where You Want To Insert An

Image.

Step 3. Select And Click On Insert > Image From Menu

Bar

Step 4. An Insert Image Dialog Box Will Open Which Will

Allow To Choose The Picture File To Be Inserted.

Step 5. Select The File And Click On Open Button To Insert

An Image In Document.

Practical Acitivity 2.1

Insert An Image Using Insert Image Dialog Box In The File

“noise.odt” Created In Previous Chapter.

Step 1. Ensure That You Have An Image File On Your Computer

Hard Disk. Otherwise Download A Relevant Image From

Internet.

Step 2. Open “noise.odt” File Created In Practical Activity 1.2 Of

Chapter 1.

Step 3. Place The Cursor To The Next Line Of The Text To Insert The

Image File, And Then Click On Insert Menu From The

Menu Bar As Shown In Fig. 2.1.

Fig. 2.1: Selecting Insert Menu For Inserting Image

Notes

Unit 1.indd 23 7/22/2022 2:58:24 Pm

2023-24
Domestic Data Entry Operator – Class X24

Step 4. Click On Image Option, Opens Insert Image Browsing

Window To Select An Image. Select Desired Image As

Shown In Fig. 2.2.

Step 5. Click Open Button. The Image Appears At Desired Place

As Shown In Fig. 2.3.

Fig. 2.2: Insert Image Browsing Window

Fig. 2.3: Image Inserted In Noise.odt Document

Notes

Unit 1.indd 24 7/22/2022 2:58:24 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 25

Inserting Image Using Drag And Drop Option

Another Option To Insert Images In The Document Is By

Using Drag And Drop Option. The Standard Procedure

Is Just Drag The Image From Its Source And Drop It At

Desired Position In The Document. A General Procedure

To Insert An Image Using Drag And Drop Option, Is As

Follows.

Step 1. Open The Document To Insert An Image In

Libreoffice Writer.

Step 2. Open A File Browser Window (win+e) And Select

The Image File To Be Inserted.

Step 3. Drag The Image Into The Document

Step 4. Drop It, Where You Want It To Appear In

The Document.
Inserting Image Using Copy And Paste Method

As Stated Above, Another Way To Insert An Image In The

Document Is By Using Copy And Paste Method. In This

Method Instead Of Dragging The Image, Copy The Image

And Then Paste Into The Desired Location Of The Document.

Inserting An Image Using Any Of The Above Described Method

Saves A Copy Of Image File In The Document Wherever Image

Is Inserted, That Means, The Image Gets Embedded In

The Document.

Practical Activity 2.2

Insert An Image From One Document (source) To Another Document

(target) Using Clipboard. Source File Is “typewriter.odt” Having

Different Images Of Typewriter, And Target File Is “documentation.

Odt” Created In The Previous Chapter.

Step 1. Open Source File

“typewriter.odt”

And Target File

“documentation.

Odt”.

Step 2. In The Source

Document, Select

The Image To Be

Copied, As Shown

In Fig. 2.4.

Fig. 2.4: Selected Image In Typewriter.odt

Notes
Unit 1.indd 25 7/22/2022 2:58:25 Pm

2023-24

Domestic Data Entry Operator – Class X26

Step 3. Move The Mouse Pointer Over The Selected Image And

Copy The Image By Using Keyboard Shortcut (ctrl+c)

Or Right-click And Select Copy Option From The Context

Menu To Copy The Image To The Clipboard.

Step 4. Switch To The Target File, “documentation.odt”.

Step 5. Place The Cursor On The Location Where You Want To

Insert The Image As Shown In Fig. 2.5.

Step 6. Paste The Image By Using The Keyboard Shortcut (ctrl+v)

Or Right-click And Select Paste Option From The Context

Menu To Paste The Image As Shown In Fig. 2.6.

Fig. 2.5: Placing Cursor To Insert Image In Documentation.odt

Fig. 2.6: Documentation.odt After Inserting Image From Typewriter.odt

Notes

Unit 1.indd 26 7/22/2022 2:58:25 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 27

Inserting An Image By Linking

If Multiple Copies Of The Same Image Are Required To Be

Inserted In The Document, It Is Beneficial To Save The Link

Of Image Instead Of Inserting The Image. Inserting A Link,

Stores Its Reference Instead Of The Image Itself, Thereby

Reduces The Size Of The Document, Because Actual Image

Is Saved Only Once As A Separate File Along With The

Document.

Whenever A Document Containing The Link Is Opened,

The Image File Gets Merged, At The Place(s) Where Reference

Was Stored, And Displayed On Screen To The User. A

General Procedure To Link The Image File Is As Follows.

In Insert Image Dialog Box, Check The Link Option As

Shown In Fig. 2.7

Keyboard Shortcut To Link An Image – Drag And Drop

The Image While Holding The Ctrl+shift Keys.

Fig. 2.7: Link Check Box In Insert Image Dialog Window

Notes

Assignment 1

Explore How To Insert An Image From Writer’s Gallery Or From

Any Other Device?

Modifying An Image

Sometimes We May Have To Modify The Image Inserted In

The Document To Suit Its Requirement. The Image Toolbar

Is Used To Resize, Crop, Delete And Rotate The Image.

Using The Image Toolbar

The Image Toolbar Automatically Appears When An Image

Is Inserted Or Selected In The Document. If You Want To

Keep It Always On Screen, Click On View > Toolbars >

Image From The Menu Bar. The Image Toolbar Will Be

Unit 1.indd 27 7/22/2022 2:58:25 Pm

2023-24
Domestic Data Entry Operator – Class X28

Displayed As Shown In Fig. 2.8. Table 2.1 Describes

Various Tools That Are Made Available Through This Image

Toolbar.

Table 2.1: Description Of Image Toolbar

Tool Effect On Image

Image Filter

There Are 11 Types Of Filters Available

For Improving An Image. Details Given In

Table 2.2

Image Mode Image Can Be Changed To Black And White,

Gray-scale Or A Watermark

Crop Cuts Off Non-desirable Part Of The Image

Flip Horizontally Flips The Image Horizontally By 180o

Flip Vertically Flips The Image Vertically By 180o

Rotate 90o Left Rotates The Image By 90o Left

Rotate 90o Right Rotates The Image By 90o Right

Rotate Image Can Be Rotated By Any Angle Using

This Tool

Transparency Makes An Image Transparent By Using The

Value Provided In Percentage

Colour

Using Drop Down List (as Shown In

Fig. 2.9), Red, Blue Or Green Colour Can

Be Modified Or Adjustment For Brightness,

Contrast And Gamma Can Be Made

To Apply Any Of The Tools From Image Toolbar, Select The

Image On Which Tool Is To Be Applied And Then Click On

The Tool. Clicking On The Colour Button Will Display The

Colour Drop Down List As Shown In Fig. 2.9. It Consists Of

Six Components In The Drop Down List. One Can Increase

Or Decrease The Percentage Of These Components. The

First Components Represent The Three Primary Colours

Red, Green And Blue, Respectively. The Fourth Component

Represent The Brightness, Fifth Component Represent

The Contrast And Last Sixth Component Represent

The Gamma.

Fig. 2.8: Image Toolbar

Fig. 2.9: Color Dropdown List

Unit 1.indd 28 7/22/2022 2:58:25 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 29

Clicking On Image Filter Opens Up A Window With

11 Filters, As Shown In Fig. 2.10. Table 2.2 Gives The

Brief Description Of Various Tools Available In The Image

Filter Window.

Table 2.2: Description Of Image Filter

Tool Effect On Image

Invert

Inverts The Colour Values Of Coloured

Image. In Case Image Is Gray-scale Then Its

Brightness Is Inverted.
Smooth Softens The Contrast Of Image. Another

Dialogue Box Appears To Adjust Parameter

Sharpen Increases The Contrast Of Image

Remove Noise Removes Single Pixels From The Image

Solarisation

Used In Photographs To Reverse The Tone.

Dark Appears Light And Light Appears Dark.

Another Dialogue Box Appears To Adjust

Parameter.

Aging

Simulates The Effect Of Time On Picture. On

Clicking It, Another Dialogue Box Appears To

Adjust Parameter.

Posterise

Makes A Picture Appear Like Painting By

Reducing Colours In The Image. Another

Dialogue Box Appears To Adjust Parameter,

When This Icon Is Clicked.

Charcoal Sketch Changes Image As Charcoal Sketch

Relief Adjusts Light Source To Create Shadow Using

Dialogue Box To Adjust Parameter

Mosaic

Joins Group Of Pixels Into A Single Area Of

One Colour. Another Dialogue Box Appears

To Adjust Parameter.

Fig. 2.10: Image Filter Window

Practical Acitivity 2.3

Insert An Image In A Document

And Rotate The Image.

Step 1. Open A New Document

In Libreoffice Writer.

Step 2. Go To Insert Menu And

Select Image >> From

File

Step 3. Insert An Image From

Library As Shown In

Fig. 2.11. Fig. 2.11: Image Inserted In A New

Document

Unit 1.indd 29 7/22/2022 2:58:25 Pm

2023-24

Domestic Data Entry Operator – Class X30

Step 4. Select Image And Then Click On Rotate Tool. Observe That

Four Dots Known As Handles, Appeared On Four Corners

Of The Image.

Step 5. Move The Mouse On Any Corner And Observe That The

‘rotate’ Symbol Is Activated.

Step 6. Click On Rotate Symbol On The Top Right Corner Of The Image

And Drag It To Downward Direction, As Shown In Fig. 2.12.

Step 7. The Image Rotated Is Shown In The Fig. 2.13.

Fig. 2.12: Rotating Image Fig. 2.13: Image After Rotation

Notes

Practical Acitivity 2.4

Crop An Image In A New File.

Step 1. Open A New Document In Libreoffice Writer.

Step 2. Insert An Image In The Document As Shown In Fig. 2.14

Using Insert >> Image >> From File Option As

Demonstrated Above.

Step 3. Select The Image By Clicking On The Image. Observe That

The Selected Image Is Surrounded By Eight Small Squares

As Shown In Fig. 2.14.

Step 4. Click On Crop Tool From Image Toolbar. Now Observe That

The Eight Small Squares Surrounding The Image Will Be

Changed Into The Blue Coloured Handles As Shown In

Fig. 2.15. These Are The Handles Used To Crop The Image.

Fig. 2.15: Changed Handles For

Cropping The Image

Fig. 2.14: Document After Inserting

Image

Unit 1.indd 30 7/22/2022 2:58:26 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 31

Step 5. Click Any Of These Edges Of The Image And Drag The

Cursor Towards The Center Of Image As Shown In

Fig. 2.16. Observe That The Image Is Being Cropped Up To

The Dotted Lines. It Is Possible To Crop The Image By Clicking

On Dragging Any Of The Edge As Per The Requirement.

Step 6. Click Anywhere On The Page Or Press Esc Key To Leave

The Crop Tool And Observe The Cropped Image As Shown

In Fig. 2.17.

Fig. 2.17: Image After Cropping

From Upper Right Edge

Fig. 2.16: Cropping The Image

Resizing An Image

Sometimes You May Want To Resize The Image To Fit An

Image At The Desired Place In A Document. Resizing

Is The Process Of Reducing Or Enlarging The Size Of The

Image. This Can Be Done In Various Ways. Quick And

Easy Way To Resize An Image Is By Dragging The Image’s

Sizing Handles. Use The Following Steps To Resize Image:

Step 1. Click On The Image Inserted In The

Previous Activity. Observe That There Are

Eight Sizing Handles Surrounding The

Image As Shown In Fig. 2.14.

Step 2. Position The Pointer Over One Of The Sizing

Handles. The Pointer Changes Shape

Indicating The Direction Of Resizing.

Step 3. Click And Drag To Resize The Image As

Shown In Fig. 2.18.

Step 4. Release The Mouse Button When Satisfied

With The New Size And Observe The Size Of

The Image Is Reduced.

Fig. 2.18: Resizing The Image

Unit 1.indd 31 7/22/2022 2:58:26 Pm

2023-24
Domestic Data Entry Operator – Class X32

By Dragging The Corner Handles, One Can Resize

Both The Width And The Height Of The Image

Simultaneously, While The Other Four Handles

Only Resize One Dimension At A Time.

Note That While Resizing The Image Its Size

Gets Changed, But While Cropping The Image

Cuts It.

Deleting An Image

It Is Possible To Delete The Image From The Document Just

Like We Delete The Text. To Delete The Image, Just Select The

Image By Clicking On The Image And Press The Delete Key.

Drawing Objects

If You Need To Draw A Flowchart Or A Callout Box In Your

Document, Libreoffice Writer Provides The Feature Of

Drawing Tools For Such Work. The Set Of Drawing Tools

Available In Writer Are Easy To Use, And Helps In Creating

Good Quality Designs, Diagrams And Drawings. Once You

Create The Drawings, You Can Directly Place It In The

Document. These Diagrams Can Also Be Copied Or

Imported In Other Packages.

Using Drawing Tools

To Display Drawing Toolbar

In The Writer Window, Click On

View > Toolbars > Drawing

As Shown In Fig. 2.19. This

Will Display The Drawing

Toolbar In The Writer Window

As Shown In Fig. 2.20. The

Toolbar Contains Various Basic

Drawing Objects Of Different

Types To Create Any Design Of

Your Choice.

There Are Many Default Drawing Objects Used To

Create Designs In Document. To Use Them –

Step 1. Place The Cursor In The Document Where You

Want The Drawing To Be Placed (anchored). You

Can Change The Anchor Later, If Required.

Fig. 2.19: Enabling Drawing Tools

Unit 1.indd 32 7/22/2022 2:58:26 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 33

Step 2. Select The Tool From The Drawing Toolbar As

Shown In Fig. 2.20. The Mouse Pointer Changes

To A Drawing-functions Pointer.

Note – One More Toolbar Appears On The Screen, The

Drawing Object Properties. It Is Shown In Fig. 2.23

And Explained Later.

Step 3. Move The Pointer To The Place In The Document

Where You Want The Image To Appear And Then

Click-and-drag To Create The Drawing Object.

Step 4. Release The Mouse Button To Finish Drawing.

The Selected Drawing Function Remains Active,

So That You Can Draw Another Object Of The

Same Type.

Step 5. To Cancel The Selected Drawing Function, Press

The Esc Key Or Click The Select Icon (the Arrow)

On The Drawing Toolbar.

Select

Insert Line

Curve (list)

Polygon

Square

Circle Symbol (list)

Star (list)

Flowchart (list)

Fontwork

Right Angle Triangle

Rectangle Rounded

Rectangle

Curve Oval

Lines & Arrows (list)

Isosceles Triangle

Arrow (list)

Call Out (list)

Call Outs

Points

Text Box
Toggle Extrusion

Basic Shapes (list)

Fig. 2.20: Drawing Toolbar

Unit 1.indd 33 7/22/2022 2:58:26 Pm

2023-24

Domestic Data Entry Operator – Class X34

Draw A Family Tree With 3 Family Members, Mr R K Sharma

(grandfather), Mr B Sharma (father), Mrs Sunita Sharma

(mother).

Step 1. Open A New Document In Libreoffice Writer. Enable The

Drawing Toolbar And Ensure That It Is Displayed On The

Bottom Of The Document Window As Shown In

Fig. 2.21.

Step 2. Select Rectangle Round Tool From The Toolbar. Place

The Cursor On The Location Where You Want To Draw The

Family Tree, And Drag It To Create A Rectangle. In The

Same Manner, Create Other Two Rectangles As Shown In

Fig. 2.21.

Step 3. Enter The Text In All Three Rectangular Boxes As Shown

In Fig. 2.22. To Enter Text, Select The Rectangle And Then

Type The Text.

Step 4. Select The Type Of Line (simple Line And Line With Arrow)

From Line Tool To Draw Lines Showing Hierarchical Relation

As Shown In Fig. 2.22.

Step 5. Save The Diagram In File “family.odt”.

Fig. 2.21: Rectangles Created Using Drawing Tool For Family Tree
Practical Activity 2.5notes

It Is Also Possible To Change The Properties Of The

Object On Which You Are Working. Writer Provides Tools

In Drawing Object Properties Toolbar For Changing

Properties, I.e. Customising An Object. Using These Tools

The Object Can Be Moved, Resized, Rotated, Edited And

Config.d On Various Aspects.

Properties Of The Object Can Be Modified Or Edited,

Either At The Time Of Its Creation, I.e. Before You Start

Drawing Them Or After Its Creation. When Properties Are

Unit 1.indd 34 7/22/2022 2:58:26 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 35

Setting Or Changing Properties Of Drawing

Object

On Selecting The Drawing

Object, In The Document,

Drawing Object Properties

Toolbar Is Displayed As Shown

In Fig. 2.23. It Is A Floating

Toolbar, And Can Be Placed

Anywhere On The Screen.

To Set The Properties Before Drawing The Object, Follow

The Given Steps.

Step 1. From The Drawing Toolbar, Select The Object

You Want To Draw.

Step 2. From Drawing Object Properties Toolbar,

Click On The Icon Of Property To Be Modified.

Step 3. Change The Value Of Parameter.

Step 4. Repeat Steps 2 And 3 To Change All Desired

Properties.

Fig. 2.23: Drawing Object Properties Toolbar

Modified Before Creation, It Is Known As Setting Default

Value(s). To Work On Properties, You Can Use Tools From

The Toolbar And Change The Desired Aspect Of The Object.

Properties Can Also Be Modified By Right Clicking On

The Object.

Fig. 2.22: Drawing Of Family Tree Using Rectangles

Unit 1.indd 35 7/22/2022 2:58:27 Pm

2023-24

Domestic Data Entry Operator – Class X36

Step 5. Draw The Desired Figure By Following The Steps

Given In The Previous Section.

Changes Done In Properties Of An Object, Before Creating It, Are

Available Only For Current Session.

Follow The Steps For Changing Properties Of The Object

After Drawing It.

Step 1. Select The Object Whose Properties Are To Be

Modified.

Step 2. Follow Steps 2 To 5 Of The Previous Process Of

Setting Properties Before Drawing An Object.

In The File “family.odt” Created In Activity 2.5, Add Two More

Members, A Son Master Rohit Sharma And A Daughter Baby

Deepika Sharma. Make A Copy Of The File. Then Change The

Properties Of Rectangle As (fill Color – Lime Yellow, Border Line

– Orange Having 0.08” Width) And Line (color – Black, Style –

Ultrafine Dashed) Used In Family Tree.

Step 1. Open File “family.odt” In Libreoffice Writer.

Step 2. Add Two Rounded Rectangle And Add Text In Them To

Reflect Two More Members In The Diagram.

Step 3. Save A Copy As “family1.odt”. Keep On Working In

“family.odt”

Step 4. Select A Rectangle Using Selection Tool.

Step 5. Click On Fill Color Tool In Drawing Object Properties

Toolbar, And Change The Color Selected Rectangle As

Shown In Fig. 2.24.

Fig. 2.24: Using Fill Color Tool For Rectangle

Practical Activity 2.6

Notes

Unit 1.indd 36 7/22/2022 2:58:27 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 37

Step 6. In The Same Way Change Color Of All The Rectangles.

Step 7. Select A Line In The Drawing. Click On Line Color Tool

And Select Black Color To Change The Line Color From Blue

To Black. In The Same Way, Change The Color Of All The

Lines To Black As Shown In Fig. 2.25.

Step 8. You Can Also Change The Border Color Of Rectangle Using
Line Color Tool And Width Of The Border By Specifying The

Value In Line Width Option.

Step 9. Alternately You Can Change The Line Color And Width By

Right Clicking On The Object And Then Selecting The “line”

Option From The Context Menu As Shown In Fig. 2.26.

Fig. 2.25: Using Line Color Tool For Changing The Line Color

Fig. 2.26: Right Clicking On Object To Select Line Option From

Context Menu

Notes

Unit 1.indd 37 7/22/2022 2:58:27 Pm

2023-24

Domestic Data Entry Operator – Class X38

Step 10. To Change The Line Color And Width Of All The Rectangles,

Select All The Rectangles By Holding Shift Key And Clicking

On Each Rectangle. This Will Open The Line Dialog Window

As Shown In Fig. 2.27. Change The Line Color To “orange”

And Specify The Line Width As “0.08” As Shown In

Fig. 2.27 And Click On The Ok Button.

Observe In Fig. 2.28, The Line Color And Width Changed

As Specified

Fig. 2.27: Specifying Line Color And Line Width For Selected Objects In The

Line Dialog Window

Fig. 2.28: Family Tree With Desired Object Properties

Notes

Unit 1.indd 38 7/22/2022 2:58:27 Pm

2023-24
Digital Documentation (advanced) Using Libreoffice Writer 39

Resizing And Grouping Objects

Sometimes You May Want To Change The Size Of Drawing

To Accommodate It At A Particular Place In The Document.

This Can Be Done Either By Changing Its Size Only Or By

Changing Its Shape And Size Both. Follow The Given Steps

To Resize A Drawing.

Step 1. Select The Object To Be Resized. All Eight Handles

On The Corners And Edges Will Be Visible.

Step 2. Click On Any Of The Handles And Drag It To Its

New Place. The Object Will Be Scaled Up Or Down,

Depending On Your Action. Also Whether Object’s

Shape Will Be Retained Or Not, Will Depend On

The Handle You Choose For Resizing.

Step 3. For Resizing And Maintaining Original Shape Of

Drawing, Use Corner Handles.

Step 4. Using Edge Handles Will Resize Drawing

Non-proportionally.

Assignment 2

Use Shift Key, While Resizing The Object, In Both The Cases

And Observe The Difference In Action.

While Drawing An Object Comprising More Than One

Overlapping Shape, On Screen They Stay Together Looking

Like A Single Entity. But Actually They Are Different Shapes

Placed Together As Different Entities. So, When You

Choose To Edit Them You Have To Work On Each Individual

Shape. To Treat These Shapes As One Fig., They May Be

Grouped Together.

Grouping Drawing Objects

Libreoffice Writer Allows Grouping These Different Shapes,

To Behave As A Single Entity Without Affecting Their Size

And Position. Once Grouped, All Shapes Belonging To

That Group Become Its Member And A Change Applied On

One Member Works On All. Follow The Given Below Steps

To Group The Drawing Objects.

To Group Drawing Objects:

Step 1. Select The Object By Clicking Over It.

Step 2. Hold The Shift Key And Keep On Selecting All

Other Objects By Clicking On It To Be Included In

The Group.

Notes

Unit 1.indd 39 7/22/2022 2:58:27 Pm

2023-24

Domestic Data Entry Operator – Class X40

Step 3. Select A Group Tool From Drawing Object

Properties Toolbar (fig. 2.23). Alternatively,

Selecting From Main Menu Format > Group >

Group Will Also Do Same Work.

Step 4. This Process Will Group The Selected Drawing

Objects.

There Are Four Options Under Group Option. These Are

Group, Ungroup, Enter Group, Exit Group. The Icons As

Shown In Fig. 2.29 For These Options Also Present In The

Drawing Object Properties Toolbar.

Fig. 2.29: Grouping Tools In

Drawing Object Properties

Toolbar

Practical Activity 2.7

Group All Items Of Family Tree Created In Activity 2.5 And 2.6, In

The File “family1.odt”. Using The Group, Change The Properties Of

Rectangle (fill Color – Lime Yellow, Border Line – Orange With 0.08”

Width) And Line (color – Black, Style – Ultrafine Dashed) Used In

Family Tree.

Step 1. Open The Document “family.odt” Created Earlier In Writer.

Step 2. Select All The Lines. For This Click On The First Line, Hold

The Shift Key And Keep On Selecting Other Lines To Group

Them.

Step 3. Click On Group Tool In Drawing Object Properties

Toolbar. Observe That All The Lines Are Grouped Together

As Shown In Fig. 2.30. Now Change The Color Of All Lines

Grouped Together To Black.

Fig. 2.30: All The Lines Are Grouped Together And Changed

The Color To Black

Unit 1.indd 40 7/22/2022 2:58:27 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 41

Positioning Image In The Text

Once The Task Of Creating, Formatting, Resizing And

Grouping The Drawing Object Is Complete, It Has To Be

Positioned In The Document With Text And Other Image

Or Drawings. Positioning Of An Image Is Controlled By

Four Settings.

(i) Arrangement

(ii) Anchoring

(iii) Alignment

(iv) Text Wrapping

These Settings Can Be Accessed Using Three Ways –

By Using Format Menu, By Using Context Menu After

Right Clicking On The Object, By Using Drawing Object

Properties Toolbar For Changing The Properties Of The

Drawings. Let Us Learn How To Use Drawing Object

Properties Toolbar To Position A Drawing In The Page.

Arrangement

In Overlapping Objects Arrangement Determines The

Position Of The Current Drawing With Respect To Other

Drawings Or Text. The Drawing Object Properties

Toolbar Consists Of The Arrangement Tools As Shown

In Fig. 2.31. These Are The Six Tools In The Order Of

Appearance From Left To Right, Namely Bring To Front,

Forward One, Back One, Send To Back, To Foreground,

To Background, Which Are Briefly Explained In Table 2.3.

Table 2.3: Description Of Image Arrangement Tools

Tool Effect

Bring To Front Place Image On Top Of All Objects / Images

Forward One Bring Image One Level Up, When There Are

Overlapping Images

Back One Sends Image One Level Down In Overlapping

Images

Send To Back Place Image At The Bottom Of All Objects/

Images

Fig. 2.31: Image Arrangement

Tools In Drawing Object

Properties

Step 4. Similarly Select All The Rectangles, Group Them And

Change Its Fill Color To Lime Yellow, Border Line To Orange

Color And Border Width To 0.08, As Done In Previous

Activity. Observe That The Color Of All The Rectangles

Changed To Orange Colour As Shown In Fig. 2.28.

Unit 1.indd 41 7/22/2022 2:58:27 Pm

2023-24

Domestic Data Entry Operator – Class X42

To Foreground Moves The Drawing Object In Front Of The Text

To Background Moves The Drawing Object Behind The Text

Note – First Four Settings Can Be Applied On An Image

Or Drawing, But Last Two Are Available For Drawings Only.

Anchoring

It Acts As A Reference Point For Image Or Drawing.

Anchoring Allows An Image To Retain Its Position To A

Page, Paragraph, Character Or Frame. Anchor Tool Is

Shown In Fig. 2.32. Clicking On The Downward Arrow

You Can Observe That An Image Can Be Anchored To Page,

Paragraph, Character Or Frame. So Whenever A Page,

Paragraph, Character Or Frame Is Aligned, The Anchored

Image Moves Along With It.

Alignment

It Allows The Vertical Or Horizontal Placement Of The

Image With Respect To Its Anchor. Alignment Tools Are

Located Under Drawing Properties Toolbar, As Shown

In Fig. 2.33. An Image Can Be Aligned In Six Different

Styles – 3 Horizontal And 3 Vertical.

Text Wrapping

It Allows The Placement Of Image In Relation To Text. Text

Wrapping Tools Are Available Under Drawing Object

Properties Toolbar. There Are Six Choices, Namely Wrap

Off, Page Wrap, Optimal Page Wrap, Wrap Left, Wrap

Right, Wrap Through, In The Order Of Their Appearance

From Left To Right As Shown In Fig. 2.34. Table 2.4 Briefly

Describes These Tools.

Table 2.4: Description Of Text Wrapping Tools

Tool Wrapping Effect

Wrap Off Text Is Placed Above And Below The Image

Page Wrap Text Flows Around The Image. Moving An

Image Will Rearrange The Text On The Page

Optimal Page

Wrap

In Page Wrap, If The Space Between Image

And Margin Is Less Than 2 Cm Then Text Will

Not Be Placed On That Side

Wrap Left Text Is Placed On Left Side Of The Image

Wrap Right Text Is Placed On The Right Side Of The Image

Wrap Through Superimposes The Image On The Text

Fig. 2.32: Anchored Tool With

Its Options

Fig. 2.33: Alignment Tools

In Drawing Object Property

Toolbar

Fig. 2.34: Text Wrapping Tools

In Drawing Object Properties

Toolbar

Unit 1.indd 42 7/22/2022 2:58:27 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 43

Summary

• In A Digital Document, A Graphic Or Image Is Called

Digital Image.

• A Digital Image Is Represented In Pixels.

• Predefined Image Can Be Inserted Using Drag-

Drop Method, Copy-paste Method Or Using Insert

Image Dialog Box.

• Inserting An Image Embeds A Copy Of The Image In

The Document.

• An Image Can Be Linked To A Document Using

Insert Image Dialog Box.

• Linking An Image Saves Only The Link Of The Image

Instead Of Embedding The Image. This Saves

Space In Case Multiple Copies Of The Same Image

Are Required.

• Image Toolbar Can Be Used To Modify An Image.

Tools For Filtering, Resizing, Cropping, Deleting And

Rotating An Image Are Available In This Toolbar.

• Drawing Tools Are Used To Create Pictures (objects),

Such As Flowchart, Call Out Box, Designs, Etc.

• Properties Of Object Can Be Customised By Resizing,

Rotating, Moving Or Editing.

• Drawing Object Properties Can Be Modified Either

At The Time Of Creation (when You Start Drawing)

Or After Its Creation.

• Properties When Modified Before Creation, Is

Known As Setting Default Values.

• An Object Drawn Using Different Shapes, Can Be

Grouped To Behave As Single Object.

• Writer Provide Various Tools To Arrange Text And

Image Or Drawing On A Page.

Practical Exercises

Q.1 In Practical Exercise Of Chapter 1 (question 3), You Created A

School Newsletter. Leaf-wise Content Of The Newsletter Were:

(a) School Information

(b) Result For Class X & Xii In Table

(c) School Achievement

(d) Students’ Article(s)/poem(s)

Notes

Unit 1.indd 43 7/22/2022 2:58:27 Pm

2023-24

Domestic Data Entry Operator – Class X44

For Improving The Visual Appeal Of The Newsletter, Add Some

Images In It. Following Are The Details Given For Adding Images.

Leaf 1: Add A Relevant Photo

Of School In Bottom

Right Corner, As

Shown In Picture.

Photo Should Have

Good Contrast And

Brightness. Add Black

Border To Photo.

Leaf 2: Add Photograph

Of Toppers Of Class

X And Class Xii.

Make Adjustment To

Display Photograph

Of Student In

Appropriate Table

And In Front Of Their

Name. As This Page

Might Be Printed In
Black, Convert Them

To Grayscale With

Proper Contrast.

Leaf 3: Add Few Relevant

Pictures In The Given

Style On This Leaf. Apply At Least Two Types Of Image Filter

On The Pictures.

Q.2 Master Udit Is Helping His Drawing Teacher To Create Digital

Drawings. His Teacher Asks Him To Write Down The Steps

To Create The Following Two Drawings. In The First Drawing,

Objects Are Grouped And Second Drawing Was Created By

Resizing Objects Of First Drawing. How Would You Help Her

To Do So Using Drawing Tools Of Writer?

Q.3 Miss Roshni Has

Downloaded A Flowchart

To Be Included In Her

Report. She Asks For

Your Help, In Creating

An Editable Copy Of

The Flowchart. Write

Steps To Draw It Using

Drawing Tools Of Writer.

Notes

Start

End

Read Input
Process Data Create Report

End Of

Data

Read Input

Unit 1.indd 44 7/22/2022 2:58:28 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 45

A. Multiple Choice Questions

1. The Text Or Image Which Appears Faintly In The Background

Of A Page Is Called _________________.

(a) Water Mark (b) Trade Mark

(c) Copyright (d) Embossing

2. Jpg Or Jpeg In Image Format Stands For _________________.

(a) Joint Photographic Experts Group

(b) Joint Picture Experts Group

(c) Joint Photographic Experts Graph

(d) Joint Photographic Experts General

3. In Drawing Object Properties Toolbar, Grouping Options

Provided Are _________________.

(a) Exit Group (b) Ungroup

(c) Enter Group (d) All Of These

4. Which Of The Following Is Not The Correct File Extension For

An Image File?

(a) Gif (b) Jpeg

(c) Odt (d) Png

5. Image Toolbar Does Not Provide A Tool For _________________.

(a) Filtering (b) Cropping

(c) Copying (d) Flipping

B. Fill In The Blanks

1. _________ Tool Cuts Off Non-desirable Part Of The Image.

2. To Change Both Brightness And Contrast Of The Image

________________ Tool Can Be Used.

3. To Simulate The Effect Of Time On Picture _____________

Tool Is Used.

4. _________ Place Image At The Bottom Of All Objects.

5. An Image Can Be Deleted By ____________ It And Pressing

Delete Key.

6. In Drawing Tools, Basic Shapes List Provide ____________

Shapes.

7. Anchor Act As _____________ Point For A Drawing.

8. There Are ________________ Options For Aligning An Image

Horizontally.

9. The ___________ Handles Of Image Are Used For Rotating It.

10. Changing Properties Of An Object _____________ Creation,

Retain Them Throughout The Session

C. Short Answer Type Questions

1. What Is A Digital Image? How Can You Create One?

2. Write Steps To Insert An Image From The Gallery Using

Drag And Drop Method.

Check Your Progress Notes

Unit 1.indd 45 7/22/2022 2:58:28 Pm

2023-24
Domestic Data Entry Operator – Class X46

3. How Is Resizing Of Image Different From Cropping It?

4. What Are The Tools Available In Drawing Toolbar? Describe

Any Five Tools.

5. How Is Linking Of An Image Different From Embedding?

Give A Situation In Which You Would Prefer To Link

An Image.

6. Write Steps To Change Properties For Drawing Objects.

7. What Are The Benefits And Drawbacks Of Grouping Drawing

Objects?

8. Describe Any Two Tools From Drawing Object Properties

Toolbar.

9. Write Steps To Insert An Image In A Basic Drawing Shape.

10. Write Factors Controlling Positioning Of An Image In

A Document.

Notes

Unit 1.indd 46 7/22/2022 2:58:28 Pm

2023-24

As We All Know That Libreoffice Writer Is A Word Processor

That Provides A Variety Of Features. You Have Already

Learned Some Of The Features, Such As Formatting, Editing,

Inserting Tables And Images, Styling The Text And Inserting

Graphics In The Document. In This Chapter, You Will Be

Learning Some Advanced Features Of Libreoffice Writer

That Will Be Used To Create Professional Documents. To

Give The Listing Of The Contents Of The Document, We Can

Use The Table Of Contents Feature, Which Is Based On

Different Types Of Heading Styles. Libreoffice Writer Also

Provides Templates To Create Professional Documents.

When Multiple Users Are Working On A Single Document,

The Track Changes Feature Can Be Used To Keep A Track

Of The Editing Being Done By Each User.

Table Of Contents

In Class Ix, You Had Learned To Insert Tables In A

Document, Where The Data Was Represented In A Row And

Column Format. In This Chapter, We Will Discuss Table Of

Contents (toc). You Must Have Seen Table Of Contents

In The Beginning Of Your Books. It Contains A List Of Topics

And Subtopics That Have Been Covered In The Book Along

With Page Numbers.

Table Of Contents, Allows To Insert An Automated

Table Of Contents In A Document. The Entries Or Contents

Of This Table Are Automatically Taken From The Headings

And Sub Headings Of The Document. Also, These Contents

Are Hyperlinked In The Table. So By Clicking On Any Topic

In The Table Of Contents, We Can Navigate Directly To The

Selected Topic. But Before Creating Table Of Contents,

You Need To First Understand The Concept Of Hierarchy

Of Headings.

Ch

Ap

Te
R

3 Advanced Features Of Writer

Unit 1.indd 47 7/22/2022 2:58:28 Pm

2023-24

Domestic Data Entry Operator – Class X48

Hierarchy Of Headings

Libreoffice Writer Supports Up To 10 Levels Of Headings H1

To H10. These Headings Are Applied To The Headings Of The

Document. The Following Process Will Demonstrate How

To Apply These Headings To The Headings In The Document.

Step 1. Create A New Document In

Libreoffice Writer And Enter

The Text Heading 1 To Heading

10 As Shown In Fig. 3.1.

Step 2. Click On The Styles Button

From The Right Side Bar. Click

On The Paragraph Styles And

Then Headings. The Styles

Dialog Window Will Display The

List Of Headings From Heading

1 To Heading 10 As Shown In

Fig. 3.1.

Step 3. Place The Cursor On Heading

1 As Typed In The Document.

Then Click On The Heading 1

From The Styles Dialog Window.

Step 4. Repeat Step 2 For The Words

Heading 2 To Heading 10.

Step 4. Observe That Heading 1 To

Heading 10 Is Applied To The

Words Heading 1 To Heading

10 Of The Document And These

Headings Have Changed As Per

The Applied Style As Shown In

Fig. 3.2. Observe The Change

In Figs. 3.1 And 3.2.

Once The Desired Heading Styles

Are Applied In The Document, The Same

Hierarchy Will Be Reflected In The Table Of

Contents Also.

Creating A Table Of Contents (toc)

Before You Start Creating The Table Of Contents Or Toc In

A Document, You Must Ensure That Proper Heading

Styles, Such As Heading 1, Heading 2, Heading 3 And So

On Are Inserted In The Document. The Correct Toc Will Be

Fig. 3.2: Document After Applying 10 Headings

Fig. 3.1: Hierarchy Of 10 Headings

Unit 1.indd 48 7/22/2022 2:58:28 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 49

Generated Only If Proper Paragraph Styling For Headings

Is Applied To The Document. Once A Styled Document Is

Created, Follow The Steps Given Below To Insert The Toc In

The Given Document:

Step 1. Open The Earlier

Created File

“documentation.odt”.

Step 2. Assign Proper Heading

Styles To The Various

Headings In The

Document From The

Styles Dialog Box. For

Example, Assign The

Heading Styles As

Shown In Fig. 3.3 In

The “documentation.

Odt” File.

Step 3. Place The Cursor At

The Position Where The

Table Of Contents Is To

Be Inserted. Usually, It

Is In The Beginning Of

The Document.

Step 4. From Main Menu,

Select Insert > Table Of

Contents And Index

> Table Of Contents,

Index Or Bibliography.
The Table Of

Contents, Index And

Bibliography Dialog

Box Will Be Displayed As Shown In Fig. 3.4.

Step 5. By Default, The Type Tab Will Be Selected With

A Preview Of Toc On The Right Side Of The Dialog

Box. On The Left Of The Dialog Box, Is The Types

And Title Section. In The Title Text Box, The

Default Name Of The Toc, I.e. Table Of Contents

Is Displayed. You Can Change This Name, Just

By Typing In The Text Box. Type The Desired Title

Of The Toc Say “contents” In The Title Text Box.

The Title Will Be Changed In The Preview Section

As Shown In Fig. 3.4.

Fig. 3.3: Planning For Assigning Headings Styles

Fig. 3.4: Table Of Contents, Index Or Bibliography Dialog Box

Unit 1.indd 49 7/22/2022 2:58:28 Pm

2023-24

Domestic Data Entry Operator – Class X50

By Default, The Checkbox

For Protected Against

Manual Changes Option Is

Selected. This Protects The

Toc From Any Accidental

Change. If This Box Is

Unchecked, Then The

Contents Of Toc Can Be

Changed Directly On The

Document Page, Just Like Any

Other Text On The Document.

In The Create Index Or

Table Of Contents List

Box, The Entire Document

Option Is Selected In The For

List Box. So The Toc Will Be Automatically Created From

The Headings And Sub-headings Of Entire Document.

The Outline Check Box Is Selected, So The Complete

Outline Of The Toc Is Shown In The Preview. Click And

Deselect It If You Do Not Want To See It.

Step 5. Click Ok Button. The Table Of Contents Will Be

Inserted In The Document As Shown In Fig. 3.5.

Note That All The Headings Will Appear With Page

Numbers In The Toc. The Entries In The Toc Are

Hyperlinked. Moving A Mouse Pointer Over Any Of The

Entries Will Show A Tool Tip Stating To Press Ctrl+click To

Open Hyperlink Followed By The Heading Title. Pressing

Ctrl+click The Cursor Will Directly Move On To The Selected

Section Heading.

Fig. 3.5: Table Of Contents Inserted In A Document

Practical Activity 3.1

Rimjhim Has Created A Report On Environmental Pollution

In Libreoffice Writer. She Has Applied Proper Heading Styles

To All Section Headings Of The Document. Now, To Add Table Of

Contents To The Document With The Heading As Rimjhim’s Table

Of Contents, Follow The Steps Given Below.

Step 1. Open The Document In Libreoffice Writer.

Step 2. Select Insert > Table Of Contents And Index > Table

Of Contents, Index Or Bibliography. The Table Of

Contents, Index And Bibliography Dialog Box Will Be

Displayed.

Unit 1.indd 50 7/22/2022 2:58:28 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 51

Step 3. In The Type The Titles Text Box, Type Rimjhim’s Table Of

Contents.

Step 4. Click Ok. The Table Of Contents Will Be Inserted In

Rimjhim’s Document.

Customisation Of Toc

Once The Toc Is Inserted, We Can

Customise It According To Our

Requirements. To Do So, Right Click

Anywhere On The Toc And Select

Edit Index Option From The Popup

Menu As Shown In Fig. 3.6.

The Table Of Contents, Index

Or Bibliography Dialog Box Will

Be Displayed As Shown In

Fig. 3.7. As Seen In The Previous

Section, The Dialog Box Has Five

Tabs – Type, Entries, Styles,

Columns And Background. The

Options In These Tabs Can Be Used

To Edit The Table In Various Ways.

The Changes Made Will Be

Reflected In The Preview Section

Of The Dialog Box.

Fig. 3.7: Selecting Entries Tab In Table Of Contents, Index Or Bibliography Dialog
Window

Fig. 3.6: Selecting Edit Index Option From The Pop Up Menu

Unit 1.indd 51 7/22/2022 2:58:29 Pm

2023-24

Domestic Data Entry Operator – Class X52

Type Tab: Is Active By Default After Opening

The Table Of Contents, Entries Or

Bibliography Dialog Box To Insert

The Toc.

Entries Tab: Contains Options To Set Styles For

Various Entries In The Toc.

Styles Tab: Contains Options To Apply The Desired

Styles To The Text Of Each Level In The

Table Of Contents. To Apply A Custom

Paragraph Style To Any Level, Follow

The Steps Given Below.

Step 1. Click And Select The Level From The Levels List

Box.
Step 2. Click And Select The Desired Paragraph Style

From The Paragraph Styles List Box.

Step 3. Click The Ok Button To Apply The Selected

Paragraph Style To The Selected Outline Level.

The Assigned Style Appears In Square Brackets

Fig. 3.8: Background Tab In Table Of Contents, Index Or Bibliography

Dialog Window

In The Levels

List And Will

Also Be Visible

In The Preview

Pane.

Step 4. Click Ok

Button To Apply

The Selected

Styles.

To Remove The Applied

Paragraph Styling,

Select The Desired Level

In The Levels List Box,

And Then Click The

Default Button.

Columns Tab: Contains Options To Set The Number

Of Columns That We Want To Have In

Our Toc.

Background Tab: Contains Options To Change The

Background Of The Toc As Shown In

Fig. 3.8. The Current Background

Color Will Be Displayed In The Active

Color Window.

Unit 1.indd 52 7/22/2022 2:58:29 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 53

To Change The Background Color Follow The Following

Steps.

Step 1. Click The Color Button On The Top Of The

Dialog Box.

Step 2. Select The Desired Color From The Colors Palette.

The Selected Color

Will Appear In The

New Color Window.

Step 3. To Add The Selected

Color To The Custom

Palette, Click Add

Button Below The

Color Palette. Now,

The Added Color

Can Be Re-used

Whenever Required.

Step 4. Click Ok To Apply

The Desired Color To

The Toc (fig. 3.9).

To Remove The

Background Colour From

The Toc, Click None Button

Present On The Top Of The

Dialog Box.

Libreoffice Writer Also

Allows To Add A Graphic As

A Background Of The Toc.

For This, Select The Bitmap

Button In The Background

Tab Of The Dialog Box.

Select The Desired Graphic

Option And Click Ok Button

(fig. 3.10).

Maintaining A Table Of Contents

As We Know Now That A Table Of Contents Is A Snapshot

Of The Entire Document At Any Given Point In Time. If Any

Changes Are Made To The Document Section Headings

Or Page Numbering, It Should Be Reflected In The Table

Of Contents As Well. Maintaining A Table Of Contents

Consists Of Updating And Deleting The Toc.

Fig. 3.9: Toc With Changed Background Color

Fig. 3.10: Adding Graphic As A Background Of The Toc

Unit 1.indd 53 7/22/2022 2:58:29 Pm

2023-24

Domestic Data Entry Operator – Class X54

Updating The Toc

Writer Does Not Update The Toc Automatically.

The Following Activity Shows How To Update A

Toc Manually.

Practical Activity 3.2

Some More Sections Are Added In The Document, Accordingly The

Toc Needs To Be Changed. To Update A Toc Manually, Follow The

Steps Given Below.

Step 1. Right-click Anywhere In The Toc.

Step 2. From The Pop-up Menu As Shown In Fig. 3.11, Select

Update Index Option. Writer Updates The Toc So As To

Reflect Any Changes Made In The Document. The Reflected

Changes In Toc Is Shown In Fig. 3.12.

Fig. 3.12: Updated Toc

Fig. 3.11: Selecting Options For Updating And Editing A Toc

Notes

Unit 1.indd 54 7/22/2022 2:58:29 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 55

Rimjhim Has Edited Her Document After The Toc Was Inserted.

Now She Wants To Update The Toc And Also Wants A Pink Coloured

Background. Write The Steps That Rimjhim Should Follow.

Step 1. To Update The Toc, Right-click Anywhere In The Toc.

From The Pop-up Menu, Select Update Index Option As

Shown In Fig. 3.11.

Step 2. To Apply A Coloured Background, Right Click Anywhere

On The Toc And Select Edit Index Option From The Pop-

Up Menu.

Step 3. From The Table Of Contents, Index Or Bibliography

Dialog Box, Select The Background Tab. The Current

Background Color Will Be Displayed In The Active Color

Window.

Step 4. Click The Color Button On The Top Of The Dialog Box.

Step 5. Select The Desired Color From The Colors Palette. The

Selected Color Will Appear In The New Color Window.

Step 6. Click Ok To Apply The Desired Color To The Toc.

Deleting Toc

To Delete The Toc, Right Click On The Table And Select

Delete Index Option From The Pop-up Menu. The Toc Will

Be Deleted.

Practical Activity 3.3

Using Templates

A Template Is A Preset Layout That Helps To Create

Professional And/or Formal Documents Easily. In The

Previous Chapters, We Have Learned Styling Of Different

Document Objects Using Templates. In This Section, We Will

Learn To Create Document Templates. Sometimes There Is

A Need To Copy Specific Content Including Graphics, Such

As Logo Of A Company, Image Of A Product Or Text, Such

As Tag Lines Of A Product Or A Company, Legal Notices Or

Even Headers And Footers In Multiple Documents.

Instead Of Adding And Then Formatting The Objects

In All Documents, We Can Use Templates. For Example,

Templates Can Be Used To Create A Resume, Chapter Or

Project Report. A Template Can Contain All The Features

Or Objects That A Regular Document Can Contain – Text,

Graphics, Styles And Can Even Use Any Language. In A

Template We Can Create And Save Defined Headings, Text

Formats, Styles, Page Numbers, Headers And Footers.

Notes

Unit 1.indd 55 7/22/2022 2:58:29 Pm

2023-24

Domestic Data Entry Operator – Class X56

When New Documents Are Created From These Templates,

They Have The Same Content Segregation, Formatting

Features And Appearance As That Of The Applied Templates.

At The Same Time, Writer Also Allows Us To Edit The

Styles And Contents Of The Document To Which The

Template Is Applied. All Documents In Writer Are Based

Upon Templates. If No Specific Template Is Specified, Then

Writer Uses The Default Template As Blank Document

Template For The File Being Created.

Checking The Template Of The Document

To See What Template Is Associated With A Document,

Select Properties Option From The File Menu. The

Properties Dialog Box Will Be Displayed As Shown In

Fig. 3.13. Since The Document Was Created From The

Default Template, No Template Is Listed In Fig. 3.13.

Fig. 3.13: Document Properties With No Template

Unit 1.indd 56 7/22/2022 2:58:29 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 57

When The Document Is Created With Template, This

Window Will Display The Name Of The Template. For

Example, If You Want To Create A Document With Template.

Follow The Steps Given Below.

Step 1. Create A New Document From File > New >

Templates …

Step 2. A Template Selection Window Will Be Displayed

As Shown In Fig. 3.14. Select A Template, For

Example, Select The First Template ‘modern

Business Letter’.

Step 3. Click On Open Button, A Document With

The Selected Template Will Open As Shown In

Fig. 3.15.

Step 4. Now Check The Template Of The Created

Document From File > Properties. Observe

That The Template Name ‘modern Business Letter

Sans-serif’ Is Displayed Under Template In The

Property Dialog Box As Shown In Fig. 3.16.

Fig. 3.14: Selecting A Template

Unit 1.indd 57 7/22/2022 2:58:30 Pm

2023-24

Domestic Data Entry Operator – Class X58

Fig. 3.16: Document Properties With Template Name Modern Business Letter Sans-
serif

Fig. 3.15: Document Created By Selecting Template

Unit 1.indd 58 7/22/2022 2:58:30 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 59

Creating A Template

You Have Learnt How To Create A

Document With Predefined Template.

It Is Also Possible To Create Your Own

Template And Save The Current Styles

And Appearance Of A Document For

Future Use. Follow The Steps Given

Below To Create And Save A Template

In Writer.

Step 1. Open The Document In

Libreoffice Writer Whose

Template Is To Be Created.

Step 2. From Main Menu Bar, Select

File > Templates > Save.

The Save As Template

Dialog Box Appears As

Shown In Fig. 3.17.

Step 3. Type The Name Of The New

Template (t1) In Template

Name Text Box.

Step 4. Select The Category Of The

Template Being Created.

A Category Is Just Like A

Folder That Helps To Organise The Templates.

Some Of The Categories That Can Be Seen In

The Dialog Box Are My Templates, Business

Correspondence, Online Business Documents

And Presentations.

Step 5. Click And Select Set As Default Template

Checkbox To Make The Current Template As The

Default Template.

Step 6. Click Save Button To Save The Template.

A Template In Writer Is Saved With An Extension

.ott. Now This Template File Can Be Used By Any

Document In Libreoffice Writer.

Using In-built/saved Templates

Libreoffice Allows To Use The In-built Templates, Online

Templates As Well As The Templates Created And Saved

By Us. Follow The Following Steps To Use A Predefined

Template To Style A Document.

Step 1. Open The New Document In Libreoffice Writer.

Fig. 3.17: Save As Template Dialog Box

Unit 1.indd 59 7/22/2022 2:58:30 Pm

2023-24

Domestic Data Entry Operator – Class X60

Step 2. From Main Menu Bar, Select File > Templates

> Manage Templates. You Can Also Use The

Keyboard Shortcut Key Ctrl+shift+n To Open

The Templates Dialog Box. The Templates Dialog

Box Will Be Displayed As Shown In Fig. 3.18

Showing A List Of All Available Templates. Observe

That It Also Shows The Template T1 Created In

The Previous Section.

Step 3. Select The Desired Template, (say T1) And Click

Open Button. The New Document (with Name As

Untitled) Will Be Opened With The Same Content,

Appearance And Formatting Effects As The Saved

Template.

Step 4. Make The Desired Changes And Save The File.

Fig. 3.18: Templates Dialog Box

Unit 1.indd 60 7/22/2022 2:58:30 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 61

Practical Activity 3.4

Niaz Works In A Garment Factory. He Has To Give The Report Of Each

Garment Being Designed And Stitched In His Factory. His Manager

Wants The Same Type Of Report For Each Garment. Instead Of Typing

Every Time, He Has Been Suggested To Use The Template Feature

Of Writer. He Wants To Create His Own Default Template And Then

Use It To Create Multiple Reports With Same Format And Style. Give

The Solution To Complete This Task.

Procedure

Follow The Following Steps To Create And Save A Template In Writer.

Step 1. Create Or Open The Document Whose Template Is To Be

Created.

Step 2. From Main Menu Bar, Select File > Templates > Save.

The Save As Template Dialog Box Appears As Shown In

Fig. 3.17.

Step 3. Type The Name Of The New Template (niaz_template) In

The Template Name Text Box.

Step 4. Select The Category Of The Template (business

Correspondence)

Step 5. Click And Select Set As Default Template Check Box.

Step 6. Click Save Button To Save The Template With An Extension

.ott.

Now Follow The Steps Given Below To Use The Template.

Step 1. Select File > Templates > Manage Templates.

Step 2. Select The Desired Template, (niaz_template) From The

Templates Dialog Box.

Step 3. Click On Open Button. The New Document With

Name As Untitled, Will Be Opened With The Same

Content, Appearance And Formatting Effects As The

Saved Template.

Step 4. Make The Desired Changes And Save The File.

Using Online Templates

Libreoffice Provides A Wide Range Of Online Templates,

Which Can Be Downloaded From Internet. Once These

Templates Are Installed On The Computer, They Will

Appear In Templates Window. To View And Select

Online Templates Provided By Writer, Follow The Steps

Given Below.

Step 1. From Main Menu Bar Of Libreoffice Writer,

Select File > Templates > Manage Templates.

Notes

Unit 1.indd 61 7/22/2022 2:58:30 Pm

2023-24

Domestic Data Entry Operator – Class X62

Step 2. Templates Dialog Box Will Be Displayed As Shown

In Fig. 3.18. Observe The Small Circular Icon

Browse Online Templates In The Lower Left Corner

Above The Help Button.

Step 3. Click On Browse Online Templates Button On The

Bottom Left Of The Templates Window (fig 3.19).

The Official Templates Page Of Openoffice Writer

(https://extensions.libreoffice.org/templates)

Will Open In The Browser As Shown In Fig. 3.20.

Fig. 3.19: Browse Online Templates Option In Templates Dialog Box

Fig. 3.20: The Official Templates Page Of Libreoffice.org

Unit 1.indd 62 7/22/2022 2:58:30 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 63

Step 1. If You Click On Any Of The Templates, You Will See

The Detailed Information About That Template.

Step 2. Download The Desired Template, Say Calendar

Creator And Save It On Your Computer.

Step 3. Open Libreoffice Writer.

Step 4. Click File > Templates > Open Template...

Step 5. From The Open Dialog Box, Browse For The

Template Company Letter, That Is To Be Opened,

And Click On Open Button.

Step 6. The Template File Company Letter.ott Will Open.

Step 7. Make The Desired Changes In The Content

Or Appearance.

Step 8. Save The File As Text File Company Letter.odt

Libreoffice.org Also Provides Extensions On Https://

Extensions.libreoffice.org/extensions. These Are

Independent Programs That Can Be Added Or Removed

From The Main Existing Application. Some Templates

Are Available In The Form Of Extensions Which Can Be

Downloaded And Installed On The Computer.

Importing A Template

Once A Template Is Downloaded And Saved In Any File Or

Folder, It Is Possible To Import It So That It Is Visible In The

List Of Templates In The Templates Dialog Box. Use The

Following Steps To Import The Template.

Step 1. Open The Templates Dialog Box.

Step 2. Click Import Templates Button Located In

The Bottom Right Corner Of The Dialog Box. The

Select Category Dialog Box Will Open As Shown

In Fig. 3.21.

Step 3. To Add The New Template Into Any Existing

Category, Click And Choose That Category From

The List Box. Otherwise Click And Select Create

A New Category Check Box.

Step 4. Type The Name Of New Category In The Text Box.

Step 5. Click Ok Button. The Open Dialog Box Will

Appear.

Step 6. Browse For The Folder Where The Downloaded

Template File Company Letter Was Saved.

Notes

Unit 1.indd 63 7/22/2022 2:58:30 Pm

2023-24

Domestic Data Entry Operator – Class X64

Step 7. Select The File And Click Open Button. The

Selected File Will Be Added To The List Of Templates

As Shown In Fig. 3.22.

Fig. 3.22: Templates Dialog Box Showing The Imported Template

Fig. 3.21: Select Category Dialog Box

Unit 1.indd 64 7/22/2022 2:58:30 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 65

Niaz’s Colleague, Balwinder Has To Create Employee Ids For All The

Employees Of Her Company, But There Is No Pre-defined Template

For The Same. She Searched Some Templates On The Internet

That Suit Her Requirement. Although, She Has Learned To Create

And Use A Template But Does Not Know How To Download And

Use An Online Template From The Internet. How Will She Resolve
This Issue?

Follow The Steps Given Below To Solve This Problem.

Step 1. Open The New Document In Libreoffice Writer.

Step 2. Open The Templates Dialog Box By Using The Keyboard

Shortcut Ctrl+shift+n.

Step 3. Click On The Online Templates Button.

Step 4. From The Templates Page In The Browser Click And

Select The Desired Template, Employee Id Badge, As

Shown In Fig. 3.23. The Description Of The Template Will

Be Displayed.

Practical Activity 3.5

Fig. 3.23: Online Template Employee Id Badge

Notes

Unit 1.indd 65 7/22/2022 2:58:30 Pm

2023-24

Domestic Data Entry Operator – Class X66

Step 5. Download The Template Employee Id Badge And Close The

Browser. By Default The Template Gets Downloaded And

Saved In Download

Folder.

Step 6. Open Templates

Dialog Box Again

And Click On Import

Button, As Shown

In Fig. 3.24.

Step 7. Then Select The Category In The Select Category Dialog

Box And Click On Ok Button As Shown In Fig. 3.25.

Step 8. Browse The Download Folder To Select The Template

Employee Id Badge, As Shown In Fig. 3.26.

Fig. 3.25: Selecting Category While Importing Template.jpg

Fig. 3.26: Select The Template Employee Id Badge To Import

Fig. 3.24: Clicking On Import Template

Notes

Unit 1.indd 66 7/22/2022 2:58:31 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 67

Step 9. Click On Open Button To Add The Employee Id Badge

Template. The Template Imported Appears In The List Of

Templates As Shown In Fig. 3.27.

Step 10. Double Click On Employee Id Badge Template. A New

File In A New Window With The Selected Template Will Be

Opened As Shown In Fig. 3.28.

Step 11. Make The Desired Changes And Save It As A

Document File.

Fig. 3.27: Updated List Of Templates In Template Dialog Window

Fig. 3.28: New Document Created With Selected Template

Notes

Unit 1.indd 67 7/22/2022 2:58:31 Pm

2023-24

Domestic Data Entry Operator – Class X68

Editing A Template

Once A Template Is Created, Desired Changes Can Be

Made In It By Following The Steps Given Below.

Step 1. Click File > Templates > Manage Templates.

The Templates Dialog Box Will Be Displayed.

Step 2. Right Click On The Template File (say T1) That Has

To Be Edited.

Step 3. Select The Edit Option From The Popup Menu.

The Template File Will Be Opened. Make The

Desired Changes And Save The File. Now If We

Apply This Template For Any Document, The

Edited File Will Be Used.

Setting Up A Custom Default Template

Any Template Can Be Set As A Default Template. Writer

Gives A Blank Document As A Default Template. At The

Same Time, Any Template File Can Be Set As A Default

Template By Following The Steps Given Below.

Step 1. Open The Templates Dialog Box By Pressing

Ctrl+shift+n.

Step 2. Right Click On The Template That You Wish To Set

As The Default Template.

Step 3. From The Popup Menu, Select Option Set As

Default As Shown In Fig. 3.29.

The Default Icon Will

Appear On The Top Left

Of The Template File. The

Next Time You Create

A New Document By
Selecting File > New >

Text Document, The

New Document Will Use

The Last Edited Template.

Moving A Template

When You Place A

Mouse Pointer On Any

Of The Templates In

The Templates Dialog

Box, A Tool Tip Appears

Displaying The Name Of Fig. 3.29: Setting Up A Default Template

Unit 1.indd 68 7/22/2022 2:58:31 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 69

The Template And Its Respective Category. You Can Move

A Template From One Category To Another By Following The

Steps Given Below.

Step 1. Open The Templates Dialog Box.

Step 2. Click And Select The Template To Be Moved.

Step 3. Click Move Button.

Step 4. Select The New Category Where The Template Has

To Be Moved.

Step 5. Click Ok Button.

Exporting A Template

Export Template Feature

Allows To Store The

Template File In The

Desired Folder On Your

Computer. It Is Different

From Moving A Template

From One Category

Folder To Another. When

A Template Is Exported,

It Is Saved As A Template

File At Any Desired

Location. Exporting The

Template Is A Useful

Feature For Sharing The Templates With Multiple Users.

Follow The Steps Given Below To Export A Template:

Step 1. In The Templates Dialog Box, Select The Template

To Be Exported.

Step 2. Click On

Export Button

Located In The

Bottom Right Of

The Dialog Box

As Shown In

Fig. 3.30.

Step 3. Then The

Select Path

Dialog Box

Appears As
Shown In Fig.

3.31 To Select The Folder Where You Want To

Export The Template.

Fig. 3.30: Selecting Export Template Button

Fig. 3.31: Select Path Dialog Box

Unit 1.indd 69 7/22/2022 2:58:31 Pm

2023-24

Domestic Data Entry Operator – Class X70

Step 5. Select The Folder And

Press On Ok Button.

The Selected Template

Will Be Exported In

That Folder And A

Confirmation Dialog

Box, As Shown In

Fig. 3.32 Will Be

Displayed.

Applying Templates To A

Blank Document

You Can Apply The Template

From The Available Template List

To Any Blank Document. Follow

The Steps Given Below To Apply

The Template.

Fig. 3.32: Confirmation After Exporting A Template

Step 1. Open A New Document In Libreoffice Writer By

Selecting File > New > Text Document.

Step 2. Select File > New > Templates To Display The

Templates Dialog Box.

Step 3. Select The Desired Template. The Template Will Be

Opened In A New Window.

Step 4. Copy The Entire Content Of The Template By Using

Keyboard Shortcut Key Ctrl+a For Selection And

Ctrl+c To Copy.

Step 6. Open The Blank Document And Paste The Copied

Content Of The Template By Using Keyboard

Shortcut Key Ctrl+v.

Step 7. Add Or Delete The Content As Desired And Save It

As A Text File.

Once A Template Is Created, It Can Be Applied To An

Existing Document By Selecting Insert >text From

File Option. Browse And Select The Template File

That Has Been Saved On The Computer. The Selected

Template Will Be Inserted In The Document.

Unit 1.indd 70 7/22/2022 2:58:31 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 71

Niaz Wants To Store The Template Created By Him And Another One

That Was Imported By Balwinder In A Folder Named Company_

Templates On The Desktop.

Follow The Steps Given Below To Complete This Task.

Step 1. Create A New Document In Libreoffice Writer And Press

Ctrl+shift+n To Open The Templates Dialog Box.

Step 2. Select The Template (niaz_template) To Be Exported.

Step 3. Click Export Button In The Bottom Right Of The Dialog

Box. The Save As Dialog Box Appears.

Step 4. Browse For The Folder Named Company_templates Stored

On The Desktop.

Step 5. Click Select Folder Button To Export The Selected

Template.

Step 6. Repeat The Steps 1 To 5 To Import The Template Employee

Id Badge In The Company_templates Folder.

Practical Activity 3.6

Track Changes Feature

Track Changes Is A Powerful Tool That Makes The

Process Of Commenting, Editing And Reviewing Of A

Document Easy Between Multiple Users. A Document

Created By One User Need To Be Reviewed And Edited

By Self Or Other Users. If Any Modifications Are Made

In The Document Directly, The Original Document Might

Get Lost. Instead, The Track Changes Feature Of Writer

Offers An Alternative Method To Keep A Record Of All The

Changes Made In The Original Document. All The Changes

That Are Recorded Can Be Either Accepted Or Rejected By

The Original Author. Furthermore, The Track Changes

Feature Also Gives Us The Option To Add Comments While

Reviewing A Document.

The Track Changes Toolbar Contains Various Tools

That Help To Track The Changes Made By Different Users.

To View The Track Changes Toolbar, From Main Menu

Bar, Select View > Toolbars > Track Changes. The

Track Changes Toolbar Will Appear In The Bottom Left

Corner Of The Writer Window As Shown In Fig. 3.33.

Fig. 3.33: Track Changes Toolbar

Unit 1.indd 71 7/22/2022 2:58:31 Pm

2023-24

Domestic Data Entry Operator – Class X72

The Various Buttons Present On The Track

Changes Toolbar Shown In The Fig. 3.33 Are Briefly

Explained Below.

(a) View Track Changes – Clicking On This Button

Displays All The Changes Made In The Document

By Different Users.

(b) Record Track Changes – Clicking On This

Button, Turns On The Track Changes Feature.

After This, Any Sort Of Editing Done Will Be Marked.

Any Character Added To The Document Will Be

Displayed In A Different Color And Any Deletion

Done Will Be Seen In Strike-through Style.

(c) Previous Track Changes/next Track Changes

– Click On These Buttons To Navigate Between

The Changes Made.

(d) Accept/accept All Track Changes – Once The

Editing Is Done, The Original Author May Accept

The Change Made To The Document By Clicking

Accept All Track Changes Button Will Accept

All The Changes Made To The Document.

(e) Reject/reject All Track Changes – The Original

Author Of The Document May Reject A Single

Change Or All Changes Made To The Document By

Clicking Reject Track Changes Or Reject All

Track Changes Button, Respectively.

(f) Manage Track Changes – By Clicking On

This Button The Manage Changes Dialog Box

Is Displayed, Which Contains A Detailed List

Of All Changes Made To The Document Along

With The Author’s Name And Date And Time Of

Modification.

(g) Insert Comment – This Button Is Used To Add A

Comment In A Document.

Preparing A Document For Review

Track Changes Feature Is Used When A Document Is

Shared With One Or More Users For Review Or Editing

Purposes. So, Before The Document Is Shared, One Should

Make Sure That The Changes Made Should Be Recorded.

This Will Ensure That After The Review Is Done, The Original

Author Of The Document Has The Option To Accept Or

Reject The Changes Made. Hence, Before The Document Is

Notes

Unit 1.indd 72 7/22/2022 2:58:31 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 73

Sent For Review, The Original Author Should Prepare The

Document For Review And Start Recording The Changes

Being Made. For That, Select Edit > Track Changes

>record Option. Alternatively, Select The Record Button

From The Track Changes Toolbar. To Make Sure That No

User Is Able To Disable The Track Changes Option, We Can

Protect The Document With Password. Follow The

Following Steps For The Same.

Step 1. Create A New Document In Libreoffice Writer.

From The Main Menu, Select Edit > Track

Changes > Protect Option. The

Enter Password Dialog Box Will

Appear As Shown In Fig. 3.34.

Alternately, You Can Click On Protect

Track Changes Button Located On The

Track Changes Toolbar To Protect

The Document.

Step 2. Enter The Same Password In

Password And Confirm Text Box And

Click On Ok Button. After Protecting

The Document With Password, If

Any User Tries To Disable The Track

Changes Feature, Writer Will Prompt

To Enter The Password.

Recording Changes

Once The Track

Changes Features Is

On, The Reviewers

Can Begin Recording

The Changes In The

Document. For That,

Click Edit > Track

Changes > Record

Option. Alternatively

Select Record Button

From The Toolbar. The

Shortcut Key To Start

Recording The Changes

Is Ctrl+shift+c.

Once The Record

Option Is Selected,

The Track Changes

Fig. 3.34: Enter Password Dialog Box Allowing

To Enter Password After Clicking On Protect

Track Changes Button

Fig. 3.35: Recording The Changes

Unit 1.indd 73 7/22/2022 2:58:32 Pm

2023-24

Domestic Data Entry Operator – Class X74

Feature Is On. Now, Any

Character Being Deleted Will Be

Shown As Strike Through Text

And Any Character Added Will

Be Shown In Different Colour As

Shown In Fig. 3.35. Also When

You Place The Mouse Pointer

Over Any Of The Changes, A Tool

Tip Is Displayed Giving Details Of

The Author, Change Made, Date

And Time Of Change Done As

Shown In Fig. 3.36.

To Stop Recording, Deselect The Record Option By

Selecting Edit > Track Changes > Record Or Click The

Record Button On The Toolbar.

Accepting And Rejecting Changes

Once The Changes Are Made By All The Reviewers, The

Original Author May Accept Or Reject Them. Open The

Document And Follow The Steps Given Below.

Step 1. To Accept Or Reject A Change, Click On The Change

Made And Then Select Accept Track Change /

Reject Track Change Button.

Fig. 3.37: Manage Changes Dialog Box

Fig. 3.36: Tool Tip Showing The Details Of Changes Made

Step 2. To Navigate Between The

Changes Made To The

Document Click Previous

Track Changes And Next

Track Changes Buttons.

Step 3. To Accept Or Reject All The

Changes Made, Select

Accept All Tracked

Changes / Reject All

Tracked Changes Button

Respectively.

Step 4. If Manage Track Changes

Button Is Clicked, A Manage

Changes Dialog Box Appears

As Shown In Fig. 3.37. It

Contains The Details Of All

The Changes Made In The

Document. The Dialog Box

Contains Buttons To Accept

And Reject Changes As Well.

Unit 1.indd 74 7/22/2022 2:58:32 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 75

Adding Comments

To Add Comments While Reviewing, We Can Use The

Track Changes Toolbar As Well. Click At The Place In

The Document Where The Comment Is To Be Placed.

Thereafter, Follow The Steps Given Below To Add Comments

In A Document.
Step 1. Click Insert Comment Button On The Track

Changes Toolbar. A Comment Box Will Be Inserted

On The Right Side Of The Window. It Will Have The

Name Of The Author Or Reviewer And Date And

Time Of The Comment Being Made, As Shown In

Fig. 3.38.

Step 2. Type The Comment.

Step 3. Once Done Click Anywhere On The Document To

Activate It.

If More Than One Or Two Of Users Add Comments Then

The Comments By Different Users Will Be Shown In

Different Coloured Comment Boxes In Fig. 3.38.

Fig. 3.38: Inserting Comments Using The Option Under Track Changes Toolbar

Unit 1.indd 75 7/22/2022 2:58:32 Pm

2023-24

Domestic Data Entry Operator – Class X76

Deleting Comments

To Delete Any Comment, Click On The Down Arrow On The

Bottom Right Of The Comment Box. A Popup Menu Will Be

Displayed As Shown In Fig. 3.39. It Gives The Option To

Delete Only The Current Comment, All Comments By A

Particular Author And To Delete All Comments. Select The

Desired Option.

Comparing Documents

Once The Reviewers Have Made The Changes And Given

Their Comments, Writer Allows To Compare The Original

Document With The Reviewed Document And Then Choose

The Option(s) That Suits The Best. Follow The Steps Given

Below To Compare The Documents.

Step 1. Open The Edited Document.

Step 2. Select Edit > Track Changes > Compare

Documents Option. Alternatively, Click

Compare Non-tracked Changed Document

From The Toolbar.

Fig. 3.39: Deleting Comments From Pop-up Menu

Unit 1.indd 76 7/22/2022 2:58:32 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 77

Step 3. The Compare To Dialog Box Will Appear. Browse

And Select The Original File To Be Compared As

Shown In Fig. 3.40.

Step 4. The Manage Changes Dialog Box Is Displayed As

Shown In Fig. 3.37. Accept Or Reject The Desired

Changes.

Step 5. Close The Dialog Box When Done.

Step 6. Save The Edited File.

Fig. 3.40: Selecting Original File

Practical Activity 3.7

Pradeep Has Created A Document On ‘humans And Nature’.

He Wants His Friends To Review The Document And Give Their

Comments Wherever Required. The Following Process Will

Demonstrate How His Friends Add Comments In The Document.

Step 1. Open The Document Created By Pradeep To Review.

Step 2. Click On Insert Comment Button On The Toolbar.

Step 3. Type The Comment In The Comment Box.

Step 4. Once Done Click Anywhere On The Document To Activate

It.

Step 5. Repeat The Steps Given Above To Add More Comments In

The Document.

Unit 1.indd 77 7/22/2022 2:58:32 Pm

2023-24

Domestic Data Entry Operator – Class X78

After Incorporating The Reviews, Pradeep Mailed The Document To

His Editor With The Track Changes On. He Made Certain Changes

In The Document. Pradeep Wants To Compare His Original

Document With The Reviewed Document. The Following Process

Will Demonstrate How Pradeep Will Compare The Edited Document

With The Original Document.

Step 1. Open The Edited Document.

Step 2. Select Edit > Track Changes > Compare Documents

Option.

Step 3. The Compare To Dialog Box Will Appear. Browse And Select

The Original File To Be Compared As Shown In Fig. 3.40.

Step 4. The Manage Changes Dialog Box Is Displayed As Shown

In Fig. 3.37.

Step 5. Accept Or Reject The Desired Changes.

Step 6. Close The Dialog Box When Done.

Step 7. Save The Edited File.

Practical Activity 3.8

Summary

• A Table Of Contents (toc) Contains A List Of Topics

And Subtopics That Have Been Covered In The Book

Along With Page Numbers.

• A Toc In Writer Allows To Insert An Automated

Table Of Contents In A Document.

• The Contents In The Toc Are Hyperlinked In The

Table.

• Libreoffice Writer Supports Up To 10 Levels Of

Headings H1 To H10.

• To Insert A Toc, Select Insert > Table Of Contents

And Index > Table Of Contents, Index Or

Bibliography.

• To Add A Graphic As A Background Of The Toc,

Select The Bitmap Button In The Background Tab

Of The Table Of Contents, Index Or Bibliography

Dialog Box.

• Once Inserted, A Toc Can Be Edited Or Deleted

From The Document.

• A Template Is A Preset Layout That Helps To Create

Professional And/or Formal Documents Easily.

• In A Template We Can Create And Save Defined

Headings, Text Formats, Styles, Page Numbers,

Headers And Footers.

Notes
Unit 1.indd 78 7/22/2022 2:58:32 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 79

• The New Documents Created From These Templates

Have The Same Content Segregation, Formatting

Features And Appearance As That Of The Applied

Templates.

• To Create A New Document With A Template, Select

File > New > Templates …

• To Create And Save Your Own Template, Select File

> Templates > Save.

• Libreoffice Provides A Wide Range Of Online

Templates Which Can Be Downloaded From Then

Internet.

• Once These Templates Are Installed On Your

Computer, They Will Appear In Templates Window

From Where They Can Be Viewed And Selected.

• Any Template Can Be Set As A Default Template.

• Export Template Option Allows To Store The Template

File In The Desired Folder On Your Computer.

• Exporting A Template Is A Very Useful Feature To

Share The Templates With Multiple Users.

• Track Changes Feature Of Writer Makes The

Process Of Commenting, Editing And Reviewing Of

A Document Easy Between Multiple Users.

• The Track Changes Feature Of Writer Helps To

Record All The Changes Made In The Original

Document. All The Changes That Are Recorded Can Be

Either Accepted Or Rejected By The Original Author.

• The Track Changes Feature Also Gives Us The Option

To Add Comments While Reviewing A Document.

• The Track Changes Toolbar Contains Various Tools

That Help To Track The Changes Made By Different

Users.

• To View The Track Changes Toolbar, From Main Menu

Bar, Select View > Toolbars > Track Changes.

1. Rajnikant Has Created A Detailed Report On Education In

India Using The Libreoffice Writer Tool. He Has Styled The

Document Well By Inserting Proper Paragraph And Section

Headings. His Colleague Murugan Advised Him To Insert

A Table Of Contents That Will Give A Complete Glimpse Of

His Report. Help Rajnikant To Insert A Toc With A Green

Background.

Practical Exercises

Notes

Unit 1.indd 79 7/22/2022 2:58:32 Pm

2023-24

Domestic Data Entry Operator – Class X80

2. After The Toc Was Inserted, Rajnikant Made Some Changes

In The Report But The Changes Were Not Reflected In The

Toc. Will He Have To Again Insert A New Toc? Suggest Him

A Better Way To Update The Toc.

3. Rukhsat Has Just Downloaded A Template From

Libreoffice.org. Now She Wants To Import It In My Templates

Category Of The Templates Folder. How Can She Complete

Her Task?

4. Rimit Loves To Create Cards On His Computer. This Time He

Decided To Make His Own Christmas Cards And Send Them

To His Friends. He Wants To Do The Task Using The Templates

Feature Of Writer. He Has Already Saved And Imported The

Desired Template(card.ott). Help Him To Create Cards For At

Least Five Of His Friends.

5. Teena Is A Member Of The Editorial Team Of Her School.

She Wants To Set The Newspaper Template As Her Default

Template. Write The Steps To Help Teena Complete

The Task.

6. Venkat Has Created A Document On India’s Trade Review.

He Wants Two Of His Friends, Rinky And Sujoy To Review

His Document And If Required, Add Comments To It. But

None Of Them Know How To Use The Track Changes Feature

Of Writer. Help Them To Complete The Task.

7. Venkat Has Received The Reviewed File With Modifications

And Comments. What Steps Will He Follow Now To Accept

Or Reject The Changes Done By His Friends.

8. Write Steps To Compare The Original Document Created

By Venkat And The Edited Document Sent By Rinky And

Sujoy.

Check Your Progress

A. Multiple Choice Questions

1. Which Of The Following Is Not True About Table Of Contents,

Index Or Bibliography Dialog Box?

(a) It Has Four Tabs

(b) On The Type Tab, By Default, The Checkbox For Protected

Against Manual Changes Option Will Be Selected.

(c) The Styles Tab Contains Options To Change The

Background Colour.

(d) None Of The Above

2. Which Of The Following Tabs Is By Default Active When The

Table Of Contents, Entries Or Bibliography Dialog Box Is

Opened?

(a) Entries (b) Background

(c) Styles (d) Type

Notes

Unit 1.indd 80 7/22/2022 2:58:32 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 81

3. Which Of The Following Tabs Contains Options To Set Styles

For Various Entries In The Toc?

(a) Entries (b) Background

(c) Styles (d) Type

4. Which Of The Following Can Be Added In The Background Of

Table Of Contents In Libreoffice Writer?

(a) Color (b) Graphic

(c) Both A And B (d) Neither A Nor B

5. Which Of The Following Is Not True About Templates?

(a) The Styles And Formatting Features Can Be Reused.

(b) Libreoffice Provides Online Templates

(c) We Cannot Create Our Own Templates.

(d) None Of The Above.

6. Which Of The Following Is The Shortcut Key To Open The

Templates Dialog Box?

(a) Ctrl+alt+n (b) Shift+ctrl+n

(c) Ctrl+alt+t (d) Shift+alt+t

7. Which Of The Following Buttons, In The Templates Dialog

Box, Will Be Clicked To Save A Template Displayed In The List

Of Templates?

(a) Export (b) Import

(c) Move (d) None Of The Above

8. Which Of The Following Is The Shortcut Key To Select He

Entire Document?

(a) Ctrl+s (b) Ctrl+a

(c) Ctrl+d (d) Ctrl+b

9. Which Of The Following Is The Correct Sequence Of Options To

Open The Templates Dialog Box?

(a) File > Manage Templates > Templates

(b) File > Templates > Manage Templates

(c) Insert > Templates >manage Templates

(d) Insert > Manage Templates > Templates

10. Which Of The Following Is True About Track Changes Feature

Of Writer?
(a) You Cannot Record A Change Made In The Document.

(b) A Comment Of A Particular Author Only Can Be Deleted

(c) Any Change Made To The Document Is Permanent.

(d) None Of The Above

11. Which Of The Following Menus Contains The Track Changes

Option?

(a) File (b) Edit

(c) View (d) Insert

12. Which Of The Following Is The Shortcut Key To Start Recording

The Changes Being Made In The Document?

(a) Ctrl+shift+c. (b) Alt+shift+c

(c) Ctrl+alt+c (d) Shift+c+f2

Notes

Unit 1.indd 81 7/22/2022 2:58:32 Pm

2023-24

Domestic Data Entry Operator – Class X82

B. Fill In The Blanks

1. To Navigate To The Topic From The Toc, Press ___________

Key While Clicking The Mouse Button On That Topic.

2. To Remove The Applied Paragraph Styling In The Toc, Select

The Outline Level In The Levels List Box, And Then Click The

_______ Button.

3. If The Checkbox For___________________ Option Is Selected,

The Toc Is Protected From Any Accidental Change.

4. To Update The Toc Manually, Right Click And Select

___________ Option From The Pop Up Menu.

5. The ___________ Tab Contains Options To Set The Number Of

Columns That We Want To Have In Our Toc.

6. A ________________________ Is A Preset Layout That Helps Us

To Create Professional And Formal Documents Easily.

7. The Default Template In Writer Is ____________________.

8. To Find The Template That Is Being Used In The Current

Document, Select ___________ Option From The File Menu.

9. The ____________________ Button Is Clicked In Templates

Dialog Box To View Online Templates.

10. The __________________ Feature Of Writer Offers Us An

Alternative Method To Keep A Record Of All The Changes

Made In The Original Document.

11. The Shortcut Key To Start Recording The Changes Is

_________.

12. After The Track Changes Feature Is On, The Added

Characters Are Shown As ____________ Text.

C. State Whether The Given Statements Are True Or False

1. The Topics In Table Of Contents Are Hyperlinked.

2. The Table Of Contents In Libreoffice Writer Can Be Updated

Automatically.

3. Table Of Contents Can Be Inserted Even If The Section

Headings Are Not Styled.

4. Once A Toc Is Created, It Cannot Be Edited.

5. We Cannot Add A Graphic As A Background Of Toc.

6. A Single Template Can Be Used For Multiple Documents.

7. A Template Cannot Contain Graphics.

8. All Documents In Writer Are Based Upon Templates.

9. The Online Templates Cannot Be Added To The List Of

Templates In The Templates Dialog Box.

10. A Template Once Created Can Be Edited Again And Again.

11. The Changes Recorded Have To Be Accepted By The Original

Author.

12. We Can Delete The Comments Added In A Document By The

User.

Notes

Unit 1.indd 82 7/22/2022 2:58:32 Pm

2023-24

Digital Documentation (advanced) Using Libreoffice Writer 83

D. Answer The Following Questions

1. What Is The Need Of Table Of Contents?

2. What Will Happen If The ‘protected Against Manual

Changes’ Option Is Not Selected In The Type Tab Of Table Of

Contents, Index Or Bibliography Dialog Box?

3. Name The Five Tabs Present In The Table Of Contents, Index

Or Bibliography Dialog Box.

4. What Do You Mean By Customization Of Toc?

5. How Headings And Sub-headings Of A Document

Differentiated In Toc?

6. Define A Template.

7. Give Any One Advantage Of Using A Template For Your

Document.

8. What Is The Difference Between Importing And Exporting A

Template?

9. Name Any Two Categories Of Templates.

10. When Is Exporting Of Templates Useful? Give Any One

Reason.

11. What Is The Difference Between Accept Track Change And

Accept All Tracked Changes Buttons?

12. How Do We Prepare A Document For Review?

13. Identify And Label The Record Button, Insert Comments

Button, Accept All Tracked Changes, Reject Track Change

Buttons In The Following Figures Of Track Changes Toolbar

(shown In Fig 3.41).

14. Identify And Label “browse Online Templates Button,

Export Button, Import Button” In The Following Templates

Dialog Box.

Fig. 3.41: Track Changes Toolbar

Notes

Unit 1.indd 83 7/22/2022 2:58:33 Pm

2023-24