OHANGWENA REGIONAL COUNCIL DIRECTORATE OF EDUCATION, ARTS AND CULTURE EPEMBE CIRCUIT wRITTEN TEST FOR ADMINISTRATIVE OFFICER POST FOR OSHAMONO C.S, OMULUNGA C.S AND NO HAITEMBU C.S venue: OMULUNGA COMBINED SCHOOL G ore 25™ OCTOBER 2018 TIME: o3H00 MARKS: 50 CANDIDATE NAME. eee CELLPHONENUMBER_ QUESTION 1 1. Whatisa computer. (2) 2. Differentiate between hardware and software a (a) Hardware (b) Software (2) 3. What is the following abbreviations stand for? (1) cpu _ (2) RAM_ (3) ROM _ (4) ups (5) USB _ein everyday routine ysed mor 4, Ment _— Oe eee i OT 1 —_—— the picture below a sw pered showing a 5, Identity the fo oo Decrease inden | Increase Indent Format Paintgy Phonetic Guide ] { center Text Highlight Color [pane] [vndertne (1) al (2), ( (4) yo 6. What should be done if an answer is displayed as WHS iti#H.? (2) 2. What are the following shortcut means? 1. CTRL + Home. 2. CTRL+D wh15) 10, Mention § types of Leave that can be taken by a public servant in workplace (1), go go @ )_ 11, What are the portfolio (Job ttle) of the following people in our Government? (1) Mr Isak Hamatwi, a (2) Mes Katrina Hanse Hirmaew9 a aw (3) Mrs Sanet Steenkamp__. ations and the machine got jarmmed/ broken, plicating December Examin 12. You are busy dul what will you do?INTERVIEW QUESTIONS FoR ay \TIVE OFFICER POST: ADMINISTRATIVE OFFI POSTS FOR: OMULUNGA C.s, OSHAM CS AND EINO HAITEMBU CS DATE: 31 ocTosER 2018 . KNOWL = KNoy NREDGE AND UNDERSTANDING ai Siecnatnaeas es hove ware duties of an administrative officer. Can you briefly explain siythe se Proper filling system and how you will build and maintain be eon a tON AND LEADERSHIP vpoleate staple Ree in charge ofa group of 3 colleagues working a the schoo to * jece ‘inati i P o snaure that everything is corrects ‘ember examination question papers. What will you do to 3. DECISION MAKING AND INITIATIVE A ee a eacl Ps always against your inputs and ideas in meetings and sometimes that teacher does not want you to get involved in school activities like sport, what would you do in this regard? 4, PROBLEM SOLVING While you are busy typing and duplicating examination question papers to be written the next day the copy machine breaks down. Explain what you will do? 5. INTERPERSONAL RELATIONS How would you boost the moral and atmosphere of peace, harmony and tolerance at school? 6. CAREER GOALS .¢ the successful candidate for this post, what are your plans to improve service deliver at your school? 6.2 After your appointment you realize the school has enough technology machines e.g computer and printers, but not functioning, what is your intake on this matter? 6.1 If you happen to b (VERBAL COMMUNICATION Here you access the candidate, how self confidence, energetic, how the answers are being answered, and points given.)OHANGWENA REGIONAL COUNCIL DIRECTORATE OF EDUCATION EPEMBE CIRCUIT/ AMWIMBI COMBINED SCHOOL. PO BOX 13526, Eenhana Candidate number Cell phone number Instructions 1. Write your candidate number and cell phone number only on this sheet 2. When answering the questions, you should be led by the allocation of marks: do not give too few or too many facts in your answer 3. Only use a pen not a pencil and no any additional aids are allowed 4, There are 6 printed pages in this paper including the cover page. Examination Scores Section Score Grade ‘remarks, Section A i Section B 7 Section C ES Total Scoredection A: multiple choices (10 marks) Tick the box corresponding to the correct answer 1, What is the location of the start button on the desktop of a commute a. Task bar b. Menu bar c. Standard toolbar d. Drawing toolbar 2. Which of the following is not an example of memory storage? a Mouse b. Hard disk © CD-Rom d. USB/Memory stick onooo ooo 3. How do we call the utility used to identify and correct wron rey a. Grammar Checker b. Enter Key c. Spell Checker d. Word Wrap 4. Which of the following is used to begin a new paragraph or insert blank I a. Enter Key b. Spelling Checker ¢. Grammar Checker d. Word Wrap 5. What feature, once clicked on, a. Justify b. Align right c. Align left d. Center Which of the following is an example of an input device? a. Mouse b. Printer c. Speaker d. Digital Camera is another name for Microsoft Access. Database management Spreadsheet Word processing Publishing application Bese aligns paragraphs left and right? ooo line? CI L)fg. A program that is first installed into the computer and runs other programs is called” a, Operating System b. Application Software c. Technical Software oa d. Hardware o 9. One of the following is not an example of hardware, which one is it? a. Application programs b, Keyboard c. Mouse d. Screen 10. Which one of the following programs uses ‘Mail Merge? Microsoft Word Microsoft Access Microsoft Excel Microsoft goon ooo sore Section B: True or False (10 Marks) Tre [Fase] | =p used fo Start formulas in excel ‘reated from data typed on “Graphs can be ¢! rer penu presents commands and OPtOnS te re-opened and worked on again. Gace a word document has been saved itean Truto-number is the primary key by “Jefault I Microsoft Office Access @ Word specifying the primary key _ Gnce can create a database table. jn Microsoft Offic: ‘You can apply a fer toa document in Microsoft Office word 4 Microsoft Office spreadsheet That one can use to perform different tasks header and a foot Je ow 7 is an Example of an Operating System iron date Is selected as the data type Only number can be typed into the data type column wi = Tone can create Bar graphs from data using Mierosoft Excel 2o|a)apajaolection ¢ 1. Give five (5) qualities ofa good administrative officer 2. What are the advantages of filing system BI 3. Study the excel window above to name the label marked A-E. (5) Poap>sao se . Shortcut can be used t used to perform the foll Saving: . Cutting: Bolding: |. Highlighting all: T_T © Perform some tasks using the keyboard. Which keys can be lowing? (5) Underlining: — oT Confidentiality is the key aspect of a school administrator for the school to run ii smoothly without the information being revealed to the third party. State why is it important to keep confidential information without passing it to the third party, a6, Drafia letter inviting all Cluster Principal to the Circuit Management meeting. [9]04/02/2019 Interview questions of administration officer 4. What qualities do you possess that qualifies you as a secretary? Planning © Organizing * Communication skills, initiative, confidentially reliably 2 Menton any four main series of filing system and describe what disposal guideline of the filing, system. © Accommodation © Finance © Legislation © Services © Artsete hlight your strengths and weakness. Explain how you will overcome weakness if 3. Asa secretary any. * Strength refers to job requirements, potentials examples such problem solving multi- tasking, priotizing and good communication. ‘+ Weaknesses. Candidate to mention a weakness and state how to overcome those weaknesses. 4. Suppose you over-heard a learner talking with other leaners bad things about you. Tell the panel how you will handle this case. * Iwill try calm down and listen properly Call a witness to listen with me. ‘© Identify the leaners present © Write their names Call them and try to solve a problem © Report to the supervisor 5. Your co- workers accused you of favoring your friends in terms of completing their work even if they submitted their work after others. * Find a platform discuss the allegation with the teacher. * Inform the supervisor ‘© Priotizing my work by dra ‘+ Evaluate the allegation. ga schedule0}. Tell the panel which group will you join and why? + {willevaluate groups, if they educational groups twill join them and _ *_ ifthey not twill not join any try to be neutral \we OHANGWENA REGIONAL COUNCIL DIRECTORATE OF EDUCATION, ARTS AND CULTURE EPEMBE CIRCUIT PRIVATE BAG 88005, EENHANA, TELIFAX 065 288838/268625 INTERVIEW QUESTIONS FOR THE ADMINISTRATIVE POST OF EPEMBE COMBINED SCHOOL 207" AUGUST 2018 08H30 50x2 7 EPEMBE CIRCUIT HALL TEST DURATION: — 01H00 PART 1 MICROSOFT WORD 1. Read the document and edit for possible answers as asked. MEMORANDUM TO H Hausiku Personnel Clerk FROM B M Black Manager Human Resources DATE 26 November 2013 aD SUBJECT REQUIREMENTS FOR WORD PROCESSING PERSONALL’ With word processing printer producing output, people talking and explaining work flow, all this will be happening while one person is trying to keyboard. The word processing employee must have a keen sense of concentration. Concentration needless to say, has to be foremost in an employee. When questioning the applicant, listen for grammatical errors and sentence content. English language are important. Flexibility is probably the key to a successful employee. Word processing operators need to be able to jump from a keyboarding job of copy type to revision, then to machine dictation, and probably deciphering longhand. Remember, word Processing employees have to be willing to accept change andchallenge in new environment. A professional and cooperative attitude is extremely important. There must also be loyalty to the company and to the word processing concept. Self-motivation is also an important quality. PROCEDURES MACHINE CAPABILITIES: Enjoying typing is just as important as accuracy. Explain to all new applicants that 80% of their job will be involved in keyboarding. If an applicant is afraid of new technological equipment and advanced knowledge, then word processing is not for them. QUESTION Applicants concerning learning the equipment. A quick demonstration on the equipment will give you insight - look at reactions during these demonstrations. Mungungu Epafras Pombili Private Bag 501 Ohangwena NAMIBIA a, a? +b? b. QUESTIONS 1: MICROSOFT WORD 4. Change the font type of all texts to Courier New and size to 12.5 (2) 2. Change the last paragraph from bold to italic (2) 3. Change the subject to center, and double underline it (2) 4. Remove double strike on second last paragraph (2) 5. Change the font colour of the word “Memorandum” to red (2) 6. Atthe end of your word document insert the following (3) 7, Remove the blue colour in the passage (2)QUESTION 2. MICROSOFT EXCEL . Calculate the total amount for each month using ‘auto fil” but not manually fe Calculate the average payment for each month using process auto fill not manually Show minimum and maximum payments for each Grade by autofil Create a graph for the data values above using the information on your file “SCHOOL DEVELOPMENT" (a) graph type: Bar Graph (b) Graph title: SDF (6) 5. Save your work in question 1, 2 and 3 in the subfolder (specifying Question 1, 2 and 3 on the desktop under the folder and name it your name and cellphone number. () Rens QUESTION 3. TYPE IN THE FOLLOWING PASSAGE (SPEED AND ACCURACY) 20 MINUTES (20)January February March — April May Total Average Min Max 63 QJ 34 88 339 678 54 43 ee oy 56 99 321 64.2 43 76 a 82 7 7 ~~ 409 818 76 45 a 56 34 66 248 49.6 34 23 aa oa 56 55 255 51 23 76 a 87 47 440 324 64.2 44 56 86 56 56 3300-28757. 33 SDF 50 00 = 350 - : 300 ‘ 250 200 = eee 150 © felt Ad allt haa ita January February March April = May Total Average mGrade1 mGrade2 sGrade3 SGrade4 mGradeS mGrade6 mGrade7 88 99 97 66 87 87 86Interview lew Questions for the a Combined School © advertised past of an administrative officer for Epembe 20August 2018 Venue: Epembe combined school 1. Wh e hat are the duties and responsibilities of a school secretary? 2. Filliny e 6 Is one of the important duties of the school secretary. Can you briefly explain why the school needs to have a proper filling system and how you will build and maintain such a system? 3. The principal delegates you to be in charge of 2 cleaners working at the school to duplicate and staple August examination question papers. What will you do to ensure that everything Is correct? 4. One of the school board members approaches your office, alleging that she received the complaints from her child who is a learner at your schoo! that one of the teachers repeatedly uses to beat and say bad things about him/her. Now the child demands transfer to another school or simply quit the school. What would your interventions be_as a school secretary? 5, While duplicating examination question papers to be written the next day, the copy machine breaks down. Explain what will you do? 6. How will you boost the morale and atmosphere of peace, harmony and tolerance in the school? 7, If you happen to be the successful candidate for this post, what are your plans to improve service delivery at your school?