UPDATED S / P - LICENSE APPLICATION PROCEDURE

(for Community Quarantine period)

Strictly NO WALK-IN APPLICANTS
Submit Application through EMAIL
REQUIREMENTS
S- LICENSE P-LICENSE
(NEW APPLICATION) (NEW APPLICATION)

- Mayor’s Permit / PEZA Certificate (n/a for Govt. - Mayor’s Permit/PEZA Certificate (n/a for Govt.
entities) entities)
- SEC / CDA / DTI Certificate, as applicable (cover sheet - SEC / CDA / DTI Certificate, as applicable (cover sheet
only, n/a for Govt. entities) only, n/a for Govt. entities)
- SEC Articles of Incorporation (coversheet only, n/a for - SEC Articles of Incorporation (coversheet only, n/a for
Govt. entities) Govt. entities)
- Updated GIS (coversheet and incorporators page only, - Updated GIS (coversheet and incorporators page only,
n/a for Govt. entities) n/a for Govt. entities)
- TIN/ITR of company - TIN/ITR of company
- TIN/ITR of head of company - TIN/ITR of head of company
- TIN/ITR of authorized pharmacist - TIN/ITR of authorized signatory
- DOH / FDA LTO, as applicable - -
- NBI clearance of head of the company - NBI clearance of head of the company
- NBI clearance of authorized pharmacist - NBI clearance of authorized signatory
- Letter of Authorization/Designation for DD- - Letter of Authorization/Designation for CPECs-
Responsible Officer Responsible Officer
https://pdea.gov.ph/index.php?option=com_phocadownl https://pdea.gov.ph/index.php?option=com_phocadown
oad&view=file&id=11:dd-authorization&Itemid=192 load&view=file&id=1:authorization-letter&Itemid=192
- Notarized Joint affidavit - Notarized Joint affidavit
https://pdea.gov.ph/index.php?option=com_phocadownl https://pdea.gov.ph/index.php?option=com_phocadown
oad&view=file&id=59:j-o-i-n-t-a-f-f-i-d-a-v-i- load&view=file&id=61:joint-affidavit&Itemid=192
t&Itemid=192
- PRC ID Card of pharmacist - -
- PTR of pharmacist (or Certificate of employment if - -
connected with government)
- Company Profile - Company Profile
- Picture of establishment signage shown (façade) - Picture of establishment signage shown (façade)
- Proof of ownership / Lease Contract - Proof of ownership / Lease Contract
- Organizational Structure with picture, noted by your HR - Organizational Structure with picture, noted by your
/Admin Head HR /Admin Head
- Location/Vicinity Map - Location/Vicinity Map
- Floor Plan/Layout of site, to highlight storage area for - Floor Plan/Layout of site, to highlight storage area for
Dangerous Drugs or it preparations Controlled Precursors and Essential Chemicals
- Picture of controlled substance storage area, double- - Picture of controlled substance storage area, double-
lock, indicate area dimensions. Said enclosed storage lock, indicate area dimensions. Said enclosed storage
should not be mixed with other non-controlled should not be mixed with other non-controlled
substance/s substance/s
- BOC Accreditation Certificate (applicable if importer) - BOC Accreditation Certificate (applicable if importer)
- Certificate of Product Registration (CPR) with picture of - MSDS of controlled substance handled (applicable if
products as packaged and corresponding drug literature importer/manufacturer)
(applicable if importer/manufacturer)
- Photo / Picture of the product with label (applicable if - Photo / Picture of the product with label (applicable if
importer) importer)
 REQUIREMENTS
S- LICENSE P-LICENSE
(RENEWAL APPLICATION) (RENEWAL APPLICATION)
- Mayor’s Permit / PEZA Certificate (not applicable for - Mayor’s Permit / PEZA Certificate (not applicable for
Govt. entities) Govt. entities)
- DOH / FDA LTO, as applicable - -
- Updated GIS (for corporations only, not applicable for - Updated GIS (for corporations only, not applicable for
Govt. entities) Govt. entities)
- Notarized Joint affidavit - Notarized Joint affidavit
https://pdea.gov.ph/index.php?option=com_phocadownl https://pdea.gov.ph/index.php?option=com_phocadown
oad&view=file&id=59:j-o-i-n-t-a-f-f-i-d-a-v-i- load&view=file&id=61:joint-affidavit&Itemid=192
t&Itemid=192
- NBI clearance of authorized pharmacist - NBI clearance of authorized signatory
- PRC ID Card of pharmacist -
- PTR of pharmacist (not applicable for government -
entities)
- BOC Accreditation Certificate (applicable if importer) - BOC Accreditation Certificate (applicable if importer)
- Copy of Latest Semi-Annual Report (SAR), as noted by - Copy of Latest Semi-Annual Report (SAR), as noted by
PDEA. PDEA.
If none, submit SAR + affidavit explaining the late If none, submit SAR + affidavit explaining the late
submission with assurance that such shall not recur. submission with assurance that such shall not recur.
- Previously issued S-License Certificate - Previously issued P-License Certificate
- Letter of Authorization (applicable if a new pharmacist - Letter of Authorization (applicable if a new signatory
&/or head is designated/ sworn into office) &/or head is designated/ sworn into office)
https://pdea.gov.ph/index.php?option=com_phocadownl https://pdea.gov.ph/index.php?option=com_phocadown
oad&view=file&id=11:dd-authorization&Itemid=192 load&view=file&id=1:authorization-letter&Itemid=192
- NBI clearance of head of the company (applicable if a - NBI clearance of head of the company (applicable if a
new head is sworn into office) new head is sworn into office)
- TIN/ITR of head of company (applicable if a new head is - TIN/ITR of head of company (applicable if a new head
sworn to office) is sworn to office)
- TIN/ITR of authorized pharmacist (applicable if a new - TIN/ITR of authorized signatory (applicable if a new
pharmacist is designated) signatory is designated)
 CLIENT STEPS AGENCY ACTION PERSON
RESPONSIBLE
1. Download S/P applications Supervising
S-license Application form : received through S/P DDRO
https://pdea.gov.ph/index.php?option=com_phocadownload&view=file&id=12:s- email, log, monitor in (wfh)
license&Itemid=192 S/P NCR google
monitoring sheet,
P-license Application form : route and email
https://pdea.gov.ph/index.php?option=com_phocadownload&view=file&id=3:p- assigned DDRO (wfh)
license&Itemid=192 for evaluation of
subject application
Email duly accomplished application form with complete and valid requirements
at [email protected] using the authorized signatory’s Endorse to DDRO (wfh)
own/entity’s official email address. Supervising DDRO
evaluated
Recommended email format: applications if
requirements are
Subject: New S / P License application or
lacking or complied
Renewal S / P License application, as applicable
with.
Dear Sir/Madam:

Attached herewith is the application with complete Email applicant on Supervising

requirements for S / P license. noted lacking S/P DDRO
requirement/s (wfh)
Very truly yours, and/or clarification/s
Name of Authorized Pharmacist / Signatory
otherwise-schedule
Designation appointment
Name of Establishment
For new applicants:
Once initial stage is
NOTE: IF ENTITY IS LOCATED OUTSIDE NCR PLEASE COORDINATE AND SUBMIT YOUR passed,
APPLICATION DIRECTLY TO THE PDEA REGIONAL OFFICE CONCERNED. Endorse to C, LRD for
HTTPS://PDEA.GOV.PH/REGIONAL-OFFICES assignment/schedule
of inspection

FOR NEW APPLICANTS: Assign Inspector C, LRD

 Wait for notification if application passed initial stage and Physical Security
Inspection (PSI) date is set. Inspection is attended via Virtual Inspection or Review emailed Assigned
On-site Inspection. (case to case basis) requirements inspector

 Submit to PDEA Main Office, Quezon City via any courier service or you may drop Coordinate / notify
at the PDEA Guardhouse the applicable duly-accomplished application form/s client on scheduled
and complete requirements (hard copy) in one (1) color-coded long folder, i.e: inspection

 Green Folder - application for S-License only Notify C, LRD on

 Red Folder - application for P-License only preferred date of
 Yellow Folder - application for both S and P-Licenses inspection

Prepare and print CS C, LRD

Letter Order
 Orient /provide Assigned
corresponding Inspector
summary guidelines

Submit After Activity

Report with
recommendation
w/in 3 working days
from date of PSI

Evaluation &
Approval of PSI C, CID &
Report D, CS

FOR NEW / RENEWAL APPLICANTS: Notify Supervising Assigned

S/P DDRO (wfh) to inspector
 Wait for notification if application passed the inspection / assessment stage schedule for an
appointment

Log, email / notify Supervising

applicant re assessed S/P DDRO
fee and schedule (wfh)
date of appointment

Summarize at the
end of the week
appointments and
forward copy re
appointment to C,
LRD and Duty DDRO
(Office Duty)

Provide copy to DDRO (Office

PDEA Guard and DDB Duty)
Cashier

Print application Respective

form, Affidavit and DDRO upon
previous LTH return to
Certificate. Entry duty
data in PPLS.

2. Report to PDEA Main Office, Quezon City on the scheduled date and time of Check letter PDEA Guard
appointment. notification and on duty
health declaration
Bring the following documents: form and allow
- Two (2) copies of the notification (email) indicating assessed fee and entry to qualified
appointment date applicant with
appointment.
Completely fill up the Health Declaration Form.

REMINDERS:
 STRICTLY NO APPOINTMENT, NO ENTRY
 WEAR APPROPRIATE OFFICE ATTIRE AND FACE MASK AND FACE SHIELD.
3. Proceed to the DDB Cashier and pay the corresponding S and/or P-license fee Check documents DDB Cashier
and issue Official
S1 ₱500/yr P1 ₱500/yr Receipt to qualified
S3 ₱1,000/yr P3 ₱2,500/yr applicant with
S4 ₱3,000/yr P4 ₱3,000/yr appointment.
S5-C ₱5,000/yr P5-C ₱5,000/yr
S5-D ₱5,000/yr P5-D ₱5,000/yr Indicate
S5-E ₱5,000/yr P5-E ₱5,000/yr corresponding
S5-I ₱5,000/yr P5-I ₱5,000/yr information in the
assessment /
- P5-IM ₱5,000/yr
appointment
S6 ₱500/yr P6 ₱500/yr
document.
Surcharge for late renewal = 50% of the required annual
fee, cumulative by year not paid
Return One (1) copy
NOTE: FOR GOVERNMENT APPLICANTS, NO LICENSE FEE REQUIRED
to client
NO NEED TO REPORT TO PDEA. APPLICANTS SHALL BE NOTIFIED OF THE
PROCESSING DATE AND ELECTRONIC COPY OF S/ P CERTIFICATE
WILL BE EMAILED WITHIN SEVEN (7) WORKING DAYS AND SEND THE
CLIENT FEEDBACK FORM LINK.

4. FOR NEW / RENEWAL APPLICANTS (Private Entities) Print and DDRO (Office
Once license fee is paid, upload/ email picture/ scanned copy of the Official acknowledge receipt Duty)
Receipt on same date and email thread at of the emailed
[email protected] Official Receipt (O.R)
Send Client Feedbak
Form Link

Entry O.R. in PPLS

Consolidate all
processed
applications within
the day

Daily/ Weekly
Transmittal
for all S & P License
issued

System approval of C, LRD/

processed Duty
applications per Supervisor
batch DDRO IV

Print S and/or P Admin

License Certificates Assistant
per batch

Initial on the printed Director, CS

S/ P-License
Certificates
 5. Acknowledge receipt copy of emailed S/P Certificate. Send Electronic copy Duty
of LTH Certificates to Supervisor
Clients within seven DDRO IV
(7) working days
after uploading of
Official Receipt.

File printed S/P- Records

license Certificates Officer

Reminders once license is issued:

 .

PDEA S/P

 (Affidavit & Police blotter) the PDEA -

C S Office-Compliance Section. Re-issuance may be applied subject to existing fees.

 Visit the following for reference / guidelines / advisories:

Website Fb page
pdea.gov.ph PDEA Compliance Service
ddb.gov.ph Dangerous Drugs Board

 For other related inquiries and concerns, email us at: [email protected]

Thank you for your cooperation and support. Keep safe.

PDEA-CS / 29 September 2020