Name Create Contract Request
Updated: 11/18/2023
PURPOSE
This Quick Reference Guide (QRG) is designed to show the steps needed to request a Contract
Request in SAP Ariba.
HELPFUL HINTS
• Assemble all supporting documentation prior to beginning work in SAP Ariba.
• For the best experience, please use the following browsers:
Google Chrome (64-bit) Apple Safari (64-bit)
Microsoft Edge (32-bit) Microsoft Edge Chromium (32-bit and 64-bit)
Mozilla Firefox (64-bit)
PROCEDURE
1. Access SAP Ariba by clicking the “SAP Ariba – Procure to Pay” tile in Firefly.
2. From the Homepage, click “Create” and select “Contract Request (Procurement)” from the drop-
down menu.
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Name Create Contract Request
Updated: 11/18/2023
PROCEDURE (CONTINUED)
3. The “Create Contract Request (Procurement)” screen displays. Complete the screen as noted
below. Required fields are denoted by “ * “. Click “Create” when finished.
A. Enter a descriptive title for the request.
B. (required) Enter a detailed description.
C. Search for and select the Supplier covered by this contract.
D. Enter the
i. Name and email address of the Supplier contact who will sign the contract. and,
ii. Name and email address of the Department signer, as well as any notification
recipients (if applicable).
E. Enter the current contracted amount.
F. Search for and select the Commodity(ies) included under this Contract.
G. Search for and select the Region(s) to be covered by this contract.
H. Search for and select the campus(es) to be covered by this contract.
I. Indicate the termination type of the contract.
J. Enter the commencement and expiration dates of the contract.
K. Indicate if funding is in place for this contract. NOTE: Contracting should not be initiated
unless funding is approved.
L. Select “Nebraska Contract Request Template”.
M. Select whether this is a new request or an amendment to an existing request.
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Name Create Contract Request
Updated: 11/18/2023
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4. The “Overview” tab of the Contract Request displays. Review and validate the “Overview”
information. IMPORTANT: Changes to the Contract Request can only be made by clicking the
”Actions” drop-down and selecting “Edit Overview” from the drop-down menu.
Click the “Tasks” tab.
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Name Create Contract Request
Updated: 11/18/2023
PROCEDURE (CONTINUED)
5. The “Tasks” tab displays. Click the “Provide Requirements, Supporting Documentation” drop-down
and select “Mark Started” from the drop-down menu.
Click the “Documents” tab.
6. The “Documents” tab displays. Click the “Actions” drop-down and select ”Document” from the
“Upload” section.
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Name Create Contract Request
Updated: 11/18/2023
PROCEDURE (CONTINUED)
7. The “Create Document” screen displays. Search for and select the file(s) to be uploaded as
supporting documentation for the Contract Request. Click ”Create” when complete.
Click the “Tasks” tab.
8. The “Tasks” screen displays. Click the “Provide Requirement, Supporting Documentation” drop-
down and select “Mark Complete” from the drop-down menu.
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Name Create Contract Request
Updated: 11/18/2023
PROCEDURE (CONTINUED)
9. Click the “Approve Contract Request” drop-down and select “View Task Details” from the drop-down
menu.
10. Review the screen and add details as noted below. Click “Submit” to submit the Contract Request
for review/approval.
A. (optional) Indicate a due date for approval of the
Request.
B. (optional) Enter a message to the Approver(s).
C. (optional) View the Approval workflow and add additional
Approvers, if needed.
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Name Create Contract Request
Updated: 11/18/2023
PROCEDURE (CONTINUED)
11. The “Tasks” tab displays. Note the status of “In Approval”.
Your request will be reviewed by a Contract Agent.
To check the status of your request:
12. From the “Home” tab, locate the “My Documents” panel. Click the “View All” drop-down and select
“Contract Request (Procurement)” from the drop-down menu.
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Name Create Contract Request
Updated: 11/18/2023
PROCEDURE (CONTINUED)
13. The available Contract Requests display. Click the drop-down next to the desired Request and
select “Open” from the drop-down menu.
14. The Contract Request displays. Note the status of the Request.
A sample email to the supplier is below.
