Learner name: A. N.

Example

Learner number: 12345678

Declaration: by submitting this assessment (Sections 1 – 4) for marking I declare that it is entirely my own work. I understand that falsely claiming that
the work is my own is malpractice and can lead to NEBOSH imposing severe penalties (see the NEBOSH Malpractice Policy for further information).

Section 1 – General information and scope

Section 1a – general information
Name of fire risk John Snow
assessor:
Date of fire risk 18/08/2022
assessment:

Section 1b – organisational and building information

Responsible person (e.g. employer or Storm Software’s
person in charge of the premises)
What is the building used for? The building is used as an office
Maximum occupancy 140
Hours of occupancy 06.30 to 18.30
Number of floors 2 floors
Approximate floor area per floor 2 floors, 500 square metres per floor, 1000 square metres in total
The construction and layout Building built in 1990. This is a purpose-built office building. The building is made of brick, has a steel frame and
a timber frame roof with cement tiles.
On the ground floor the main entrance leads into a large, enclosed reception area. Off the reception area is an
open plan office, two small meeting rooms, a communal kitchen and sitting area for worker breaks. There is also
male and female toilet facilities. A staircase leads up to the second floor which has another open plan office
area, 1 large meeting room and two small meeting rooms. Again, there is male and female toilet facilities. There
is an emergency exit on both floors.

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Section 1c – building occupants

Are there any of the following Yes No Additional comments (only required for types of occupant likely to be present)
occupants
Sleeping occupant(s) No
Person(s) with disabilities (workers and Yes There is one wheelchair user who is in the building Mon – Fri, 09.00 – 17.00. A buddy
others) system in place and the workers workstation is on the ground floor
Lone/isolated workers Yes Cleaner in the building from 06.00am
Young person(s) No
Other(s) – including visitors Yes There are frequent visitors to the building. There is no formal procedure for visitors to
receive fire safety information. It is the responsibility of the person that they are visiting to
inform them of the fire safety arrangements

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Section 2 – Fire safety audit

2a Fire Hazards
Electrical appliances and installations Yes No Additional comments
Does regular inspection and testing take place Yes There is a policy that includes variable testing/inspection depending on type of equipment.
for electrical equipment (portable and fixed)?
Is there suitable management of trailing leads Yes The wiring for all electrical equipment is inspected on a regular basis and replaced if it is
and adaptors? becoming worn.
Attention is paid to ensure that adaptors are evenly distributed and that not too many
appliances are plugged in and in use at once.
Is there a suitable policy in place for use of Yes Workers are not allowed to bring in personal mains electrical equipment from home. Visitors
personal electrical appliances (workers and and contractors can only use equipment provided by the organisation or must provide proof of
visitors)? PAT testing.
Is the area surrounding the main electrical intake Yes The main electrical intake is away from the building in the plant room. This room is concrete
clear of combustible materials? lined and there is nothing combustible there. Fire detection equipment is installed in this
room.

Smoking Yes No Additional comments

Is smoking prohibited in the building? Yes There is a no smoking policy throughout the building (in accordance with current smoke-free
legislation). “No smoking” signs displayed.
Are there designated areas where smoking is Yes There are designated smoking shelters in the car parks.
permitted?

Are there suitable arrangements for the No At the time of the inspection the cigarette bin was full. The weather conditions had been dry
extinguishing and disposal of cigarettes? for several days before the inspection; therefore, the bin and its contents could easily ignite if
a cigarette is not fully extinguished before putting it into the bin. On checking there is no
procedure in place for the emptying of the cigarette bin.

Arson Yes No Additional comments

Are there basic security measures in place to Yes There is perimeter fencing, and mobile security guards patrol the premises when not in use.
protect against arson?
Are there any potential fire load/combustibles No The bins are situated away from the building however the area they are kept in is not secure
near to the premises/boundary that are so the bins can easily be moved closer to the building and set alight.
accessible to outsiders or other persons?

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Heating, ventilation, and lighting Yes No Additional comments

Are there fixed heating and ventilation Yes The gas boiler is located within the plant room. This is a cement lined room that is reinforced
installations within the premises? with a steel frame door that can only be accessed by key holders. Fire detection equipment is
installed in this building.
There are gas safety valves installed, these are tested yearly with the heating system.
There is an air conditioning system that can be used in the office and meeting rooms.
Are the fixed heating and ventilation installations Yes Heating system and ventilation system are serviced yearly as part of a servicing plan.
regularly maintained?
Are there any portable heaters within the No No portable heaters used in the organisation.
premises? If yes, are these adequately
controlled?
Is there periodic inspection and testing in place Yes Emergency lighting is tested once a month. There is no record of the previous months test.
for emergency lighting?

Cooking Yes No Additional comments

Are there measures in place to prevent fires Yes Microwave ovens are the only appliance used for cooking; these are tested as part of the
from cooking? maintenance schedule. There are fire blankets and extinguishers available nearby.
Are there suitable extinguishing appliances Yes There is water, CO2 and AFFF fire extinguishers along with fire blankets located near to the
available? kitchen.
If yes, please list types in additional comments.
Are filters cleaned and changed and ductwork No Not applicable (no cooking filters).
cleaned regularly?

Lightning Yes No Additional comments

Does the building have a lightning protection Yes There is a Faraday cage system in place.
system in place?
Is the lightning protection system regularly Yes The system is checked yearly – next inspection scheduled for February 2021.
tested and maintained?

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Housekeeping Yes No Additional comments

Are combustible materials separated from Yes Combustibles such as paper, boxes are stored well away from plant room (see earlier
ignition sources? electrical appliance section and heating/lighting section).
Are hazardous materials stored appropriately? Yes The only hazardous materials are off-the=shelf cleaning products so do not need any
specialist storage.
Are there appropriate processes in place for the Yes All waste streams are segregated and stored in separate areas of the waste compound.
safe storage and disposal of waste? Specialist waste contractors are employed to dispose of each type of waste.
Are there procedures in place to prevent Yes Combustibles are stored away from ignition sources. All waste from the office is cleared daily
accumulation or inappropriate storage of sorted and put in the outside bin area that is away from the building and locked. The waste is
combustible materials or waste? Please provide collected each week by a licenced waste disposal company.
further information in the ‘additional comments’
box.
Are procedures in place to keep escape routes No Escape routes are checked by the facilities manager on an ad hoc basis.
clear?
Are routine fire safety inspections carried out? Yes Facilities manager carries out regular visual checks throughout the building.

Construction and maintenance work Yes No Additional comments

Are all external contractors made aware of all Yes All external contactors are given an induction by the Facilities Manager. There is a ‘control of
fire safety controls? contractors’ policy in place and contractors working on site are monitored by the facilities
manager.
Are there suitable controls in place for No No procedure in place for hot works – as this is an office building hot work will only be carried
hazardous activities carried out by in-house out if there was work being carried out by an external contractor. No work is currently
workers and external contractors such as a scheduled.
permit-to-work system for 'hot work' involving
cutting, welding, use of blowlamps, etc?

Flammable/explosive substances Yes No Additional comments

Is there appropriate storage and transportation Yes No oils/solvents in the building.
for these substances within the workplace eg, The only chemicals onsite are off-the-shelf cleaning products.
flammable chemicals, liquids, solvents, and Standard mains gas supply to boiler only. The upkeep of the boiler is covered by the
gases (including piped gas supply and in maintenance schedule.
cylinders)? You must list in the additional
comments box all relevant substances.
Are there appropriate controls in place for the Yes Please see above response
safe handling and use and removal/disposal of
these substances in the workplace?
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Combustible materials that could act as a Yes No Additional comments

source of fuel
Are there suitable controls in place for the safe Yes All wastepaper and cardboard is removed from the building at the end of each day.
use, storage, transport (within the workplace), Wiring for all electrical equipment is inspected on a regular basis and replaced if it is
and disposal of fuel sources? Fuel sources becoming worn.
include:

• paper and cardboard

• plastics and rubber
• textiles and soft furnishings
• waste
• furniture
• fixtures and fittings
• electrical insulation; and
• other combustible materials?

Sources of oxygen Yes No Additional comments

Have all potential sources of oxygen been Yes There is no automatic shutdown of the air heating and ventilation system/air conditioning.
identified? There are no other sources of non-natural oxygen.
If yes, please list in additional comments.
Are there suitable controls in place for the safe No Not applicable - see comment above.
use and storage of oxidising materials?

Other significant fire hazards

Hazard Control measures
You should consider other significant fire hazards relevant to your organisation Control measures could include those related to safe handling, use, transport and
such as oil and solvent soaked materials, overheating of machinery and disposal, as well as the use of warning devices and administrative measures.
equipment.
NONE

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2b Fire protection
Measures to prevent fire and smoke spread Yes No Additional comments
Is compartmentation of a reasonable standard No I have reviewed the building plans which show there is compartmentation in place; I have not
e.g., are any holes or gaps in walls, ceilings and been able to gain access to the relevant areas to confirm this. There are also fire rated doors
floors from ventilation ducts, electrical cabling that have self-closers to stop the spread of fire and smoke throughout the building.
appropriately sealed? There is cladding at one end of the building this will need to be checked to ensure that it
conforms to fire resistance standards.
There are no records to show when the building was last inspected.
As far as can be ascertained, are fire dampers Yes These are regularly checked and maintained
provided to ensure effective compartmentation
where ducting penetrates compartment walls
and floors?
Are there any wall linings or coverings that No The wall linings are all fire retardant
would promote fire spread?

Emergency lighting Yes No Additional comments

Is the building used during periods of darkness? Yes An early morning cleaner is in the building from 6am. The building is also occupied during the
winter months when it is darker before the close of business.
Is there enough emergency lighting to safely use Yes There is adequate emergency lighting throughout the building, this is tested weekly by the
escape routes? facilities manager
Is there a backup power supply for emergency Yes Battery backup for emergency lighting designed to last for at least 3 hours
lighting?

Means of escape Yes No Additional comments

Is there an adequate provision of emergency Yes There are 3 fire exits plus the main entrance/exit door. The first floor is open plan and has an
exits? external fire door and staircase leading to ground level at the back of the building which is
accessible to all workers. The ground floor has an emergency exit at the back of the building
and at the bottom of the stairs.
Are the escape routes suitable for the number Yes Escape routes are all at least 1 metre wide and suitable for wheelchair users (see
and types of people that may need to use them section 1).
(e.g., workers, visitors, members of the public,
people with disabilities or those that are at
greater risk)?
Can all occupants escape the building to a place Yes The emergency exits are all less than 60 metres away from workers (but most are a lot less
of safety in a reasonable time? than 60 metres away).

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Means of escape Yes No Additional comments

Is there provision for alternative escape routes Yes See above – there are multiple alternative routes through the building to reach any of the exit
or a refuge if an escape route is inaccessible? doors. There is also a refuge on the first-floor stairwell.
Are escape routes and emergency exits always Yes Yes, that seems to be the case but there is no procedure in place for checking that all
kept clear? emergency routes are clear. The facilities manager is relied on to carry out this task on an ad-
hoc basis.
Do all emergency exit doors open in the Yes All open with the normal direction of travel out of the building.
direction of escape?
Are all final exit doors able to be opened easily Yes Exit doors have quick release ‘push bars’ to open.
and immediately in the event of an emergency?
Do any revolving or sliding doors have suitable No Not applicable – no revolving or sliding doors in the building.
bypass doors?
Are all fire-resisting doors self-closing, kept shut No One of the fire resisting doors is temporarily wedged open during the hours of business.
or only held open by suitable, correctly
functioning automatic door release
mechanisms?
Are people who work in the building aware of the Yes Reasonably so. This is included in induction training for new starters and the worker
importance of maintaining the safety of escape handbook.
routes?
Do escape routes have fire protection that is in a Yes Regularly checked and maintained
good condition?

Fire safety signs and notices Yes No Additional comments

Are escape routes, exits and the location of Yes All fire escape and emergency routes are clearly sign posted.
firefighting equipment all indicated by Fire extinguishers are all mounted on bases with appropriate signage to identify each type.
appropriate signage?
Is all signage maintained so that it is correct, No Fire action notices on the first floor are old and worn, so cannot be easily read.
legible and understood?

Fire detection and warning systems Yes No Additional comments

Are there suitable fire warning systems in place Yes Automatic fire warning systems, linked to the detectors.
eg, manual and automatic systems?
Are there fire/smoke detectors in place? Yes Each floor has mains-powered smoke detectors, and the kitchen has a heat detector.
Is there a zoning system in place? Yes The detection/alarm system is divided into 3 zones to help quickly locate fire. The zone map
is displayed next to the alarm panel.
Can the alarm be heard and understood by No The alarm cannot be heard in the 3 meeting rooms.
everyone throughout the building?
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Fire detection and warning systems Yes No Additional comments

Are there alternatives in place for people that Yes Fire marshals conduct a sweep of the building when the alarm sounds.
cannot hear the alarm or for those in locations in
the building where the alarm cannot be heard?
If the fire detection system is electrically Yes The mains-powered detectors each have backup alkaline batteries (with a low battery
powered, does it have an emergency power warning).
supply?
Have there been any false alarm occurrences in No No recorded false alarms in the last 12 months
the last 12 months?

Portable fire extinguishing appliances Yes No Additional comments

Are there enough extinguishers sited throughout Yes There are two 9 litre water extinguishers, and two CO2 extinguishers on each floor.
the building?
If yes, please confirm the number and types of
extinguishers in additional comments.
Are the extinguishers visible or does their Yes Fire extinguishers are all mounted on bases with appropriate signage to identify each type.
position need indicating?
Are the correct types of extinguishers located Yes The two types of extinguishers (see above) are suitable for low-risk general workplaces with
close to any fire hazard and can users easily get no special fire hazards. They are all next to exits and free from obstructions (like chairs or
to them? cupboards) so users can easily get to them.
Are there controls in place to stop the misuse of No Nothing in place (like anti-tamper ties or seals) to stop the misuse of fire extinguishers.
extinguishers?
Is there regular inspection and testing in place Yes Regular visual inspections of each appliance take place throughout the year by the facilities
for the fire extinguishing equipment? manager. Reporting system and yearly inspection plan are in place.
Are those that test and maintain the equipment Yes Contractor uses trained engineers who do checks according to the British Standard covering
competent to do so? such checks.

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Automatic fire extinguishing systems Yes No Additional comments

Are there are any automatic fire extinguishing Yes There is an automatic fire sprinkler system in place on both floors
systems in place? If yes, please give the types
in the ‘additional comments’ box.
Has someone been assigned specific Yes The sprinkler system is maintained by the same company that maintains the fire detection
responsibility for the maintenance of the system system.
i.e., arranging inspections? (give details in the
additional comments box)
Are the systems regularly inspected and tested? Yes As part of the maintenance contract the sprinkler system is tested twice a year.
Please give inspection and testing frequencies
in the ‘additional comments’ box.
Are there any known faults with the system(s)? No No faults were reported at the last inspection
If yes, please provide details of the fault(s) and
actions to be taken to correct the fault(s) in the
‘additional comments’ box.

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2c Procedures and arrangements

Emergency procedures / arrangements Yes No Additional comments
Have roles and responsibilities in the event of a Yes There is an emergency procedure document in place that explains all key roles and
fire been assigned eg, people trained to use responsibilities.
extinguishing media, fire marshals, people to All fire marshals receive yearly refresher training. After every fire drill the fire marshals attend
assist evacuation of disabled people etc? If yes, a debrief session to discuss any issues that they encountered during the fire drill.
please detail these in the ‘additional comments’ Each fire marshal has been shown how to use each extinguishing media by the specialists
box. that maintain all the fire extinguishing media throughout the building.
Is there an emergency plan in place and where Yes The emergency plan is part of the emergency procedure document.
necessary have all details been recorded?
Is the plan available to the fire department on Yes The plan is provided to the fire department by the incident controller once they have arrived.
request?
Are there suitable arrangements for calling and Yes The alarm is connected to a 24-hour monitoring station which will auto call the fire department
liaising with the fire department? in the event of a fire.
Are there suitable arrangements for ensuring the Yes Fire marshals complete a full sweep of the building and confirm to the emergency controller
building has been evacuated? that all areas have been swept and are clear. The emergency controller will meet the fire
department and relay all information.
Are there adequate procedures in place for the Yes There is a personal emergency evacuation plan (PEEPs) in place for the wheelchair user on
evacuation of people at higher risk? the ground floor.
Are there suitable fire assembly points? Yes One assembly point away from the building on the opposite side of the street.
Are the fire assembly points clearly signposted No There are no permanent signposts as the assembly point is on a public street. The fire
and communicated to workers and visitors? assembly points are communicated to workers when they join the organisation, they also
become familiar with the assembly points during fire drills. Workers are relied on to
communicate fire arrangements and assembly points to visitors.
Are the premises shared with other No Premises are not shared
organisations? If, yes, what arrangements are
in place to ensure cooperation and coordination
of fire arrangements?

Training and drills Yes No Additional comments

Have all workers received fire emergency Yes This is part of the new starter induction process. This is recorded by the HR team once each
training as part of their induction? worker has received their induction.
Is there regular refresher training provided to all No No refresher training provided to workers.
workers?

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Training and drills Yes No Additional comments

Are any workers with additional responsibilities Yes All fire marshals are provided with full training and yearly refresher training.
(eg, fire wardens/marshals) given additional
training?
Is the content of training provided considered Yes All workers are fully aware of what to do in the event of a fire. This is tested with quarterly fire
adequate? drills.
Are fire drills carried out at appropriate intervals? Yes These are carried out quarterly. There are no records of when the previous fire drill and
debrief was carried out.

Inspection, testing and maintenance Yes No Additional comments

Is there regular testing and annual maintenance Yes There is a weekly fire alarm test that is carried out by the facilities manager. An annual test of
of the fire detection and alarm system? the system is carried out by an external company that specialise in fire alarm testing and
maintenance.
Is there regular testing of emergency escape Yes Tested weekly.
lighting?
Is there regular maintenance of fire Yes All fire extinguishers are serviced yearly.
extinguishing equipment?
Is there regular inspection of escape staircases No There are no formal procedures in place for the inspection of the escape staircases and
and walkways? walkways. It is relied upon that the facilities manager will undertake this task.
Is there inspection and testing of rising No Not applicable – the building does not have these.
mains/fire hydrants
Is there regular testing and annual inspection of Yes This is carried out annually at the same time the fire alarm/detection system is checked.
sprinkler systems?
Is there regular testing of firefighting lifts? No Not applicable - no firefighting lift in the building.
Are there routine checks of fire exit doors? Yes Yes, but there is no formal procedure in place for these. The facilities manager does this on
an occasional basis.

Recording and reporting Yes No Additional comments

Are there adequate records made and held for No Whilst records are made for fire training, maintenance and fire alarm tests, the records of the
training and tests such as: previous fire drill and emergency lighting test are missing.

• Fire drills
• Fire training
• Fire alarm tests
• Emergency escape lighting tests

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Recording and reporting Yes No Additional comments

• Maintenance and testing of other fire
protection systems and equipment?
Are all records available for inspection by the fire Yes Where available (see above comment).
department if required?

Additional information: (This box is optional. It can be used for anything that has been found as part of your inspection that hasn’t already been covered by the
checklists)

Section 3 – Summary and action plan

From your fire safety audit, please select at least 10 of the most significant/high risk issues that you have found during your inspection (refer to the FSC2 Guidance
document for further instructions).

Significant Justification for selection Current fire Additional actions/ Responsible Completion
issue − must include moral and financial argument(s) for each issue. prevention and controls required person date(s)
identified − may include legal arguments if applicable legislation can be stated. precaution measures
Visitors - No All visitors should be given the same fire information as workers to Visitors currently sign A formal induction Facilities 1 month
site / building enable an efficient building evacuation if required. Providing fire into the building and process must be put Manager
safety information to all visitors will not only ensure a swift evacuation but it provide the name of in place that informs
induction could also preserve the lives of both visitors and workers as they will the person they are visitors of all
be fully aware of what they need to do in the event of a fire. If fire visiting. All visitors are safety/fire
safety information is not provided, then this could result in serious accompanied around arrangements. Each
injuries or loss of life in the event of a fire. Injuries or loss of life the building by the visitor to sign to
would have serious financial implications to the organisation such as person they are confirm they have
court fees, financial settlements to the injured or families of those visiting. It is the received this
that have lost lives. Insurances would increase, reputation of the responsibility of the induction and that
organisation would be affecting which could result in loss of profit. person they are they understand all
visiting to inform
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Significant Justification for selection Current fire Additional actions/ Responsible Completion
issue − must include moral and financial argument(s) for each issue. prevention and controls required person date(s)
identified − may include legal arguments if applicable legislation can be stated. precaution measures
visitors of the safety emergency
arrangements; this procedures.
includes the
emergency
procedures.
Smoking – Smoking materials are a major cause of fire. A cigarette can There is currently a Emptying of cigarette Facilities 1 month
bins are full. smoulder for several hours in the right conditions, and a fire can designated smoking bins to be added to Manager
No one is easily start when surrounded by other combustible material that area where metal the cleaner’s daily
responsible could be present. Storm Software has a moral responsibility to cigarette bins are tasks. The daily
for emptying ensure appropriate working conditions where risks are minimised. provided. waste should not be
these bins By emptying the cigarette bins regularly and keeping the waste put into waste sacks
on a regular separately outside in the metal bins this could reduce the risk of a with the other building
basis fire starting. The financial outlay of purchasing metal cigarette bins waste, as there may
is far less than having to rebuild the premises. still be the potential of
a fire starting from a
smouldering
cigarette. All contents
should be emptied
into a metal waste bin
that is kept outside
and away from the
building. All waste
can be put together
once the contents of
the metal waste bin is
cold and there is no
risk that a fire can
start.
Arson – Storm Software has a moral responsibility to contribute to the Bins are in a separate Adding a lock to the Facilities 1 month
Waste bins reduction of fire related fatalities, injuries, and environmental area away from the entrance of the bin Manager
can easily be damage. By adding a lock to the door of the bin enclosure this then building. area/enclosure to
moved and adds a basic security measure to prevent malicious ignition by stop unauthorised
used to set outsiders. It will stop the bins from being moved closer to the access.
the building building and lit.
alight

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Significant Justification for selection Current fire Additional actions/ Responsible Completion
issue − must include moral and financial argument(s) for each issue. prevention and controls required person date(s)
identified − may include legal arguments if applicable legislation can be stated. precaution measures
‘The prevention and control of arson. Fire protection association’
https://www.thefpa.co.uk//index.cfm?originalUrl=shop/shop_product
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4C38-
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4A856D518274473

The financial implications of a fire are very significant. If the

business is shut down for a long period after a fire this could lead to
loss of business that the organisation may not recover from. Should
any worker or others be injured in the fire, the organisation would be
responsible for paying them sick pay and could possible find
themselves in court leading to legal costs.

Oxygen - air Storm Software have a moral obligation for maintaining good fire No controls in place. Add the shut-off air Facilities 1 month
conditioning safety standards. It is important to stop the flow of oxygen from the conditioning units to Manager
units not mechanical air conditioning unit so that it doesn’t help the fire to the tasks of the fire
automatically spread. Shutting the air conditioning unit off and closing any doors wardens.
shutting off or windows will reduce the flow of oxygen throughout the building. If
in the event the flow of oxygen is reduced, then this will give extra time for the Link the fire alarm
of a fire building to be evacuated. If the fire can’t spread as quickly then activation system so
there Is a likelihood that the damage to the building could be less that it automatically
meaning that there could be fewer financial implications to the shuts down the air Facilities Within 12
business. conditioning units. Manager months

Fire safety Signs must be used, where necessary, to help people identify Notices are in place to Replace the signage Facilities 1 month
signs and escape routes and inform them of the actions they should take in inform all occupants of so that they are clear Manager
notices – the event of a fire. Employers must minimise risks to life at every the actions to take in and easy to read.
some first- opportunity. All signs and notices should be positioned so that they the event of a fire.
floor fire can be easily seen and understood. Signs are required under the
action Health and Safety (Safety Signs and Signals) Regulations 1996. If
notices are signage is not clear this could delay the evacuation of the building
old and which is a risk to life. Any loss of life or fatality would be a huge
financial and reputational cost to Storm Software.

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Significant Justification for selection Current fire Additional actions/ Responsible Completion
issue − must include moral and financial argument(s) for each issue. prevention and controls required person date(s)
identified − may include legal arguments if applicable legislation can be stated. precaution measures
cannot be
read easily
Fire and Storm Software has a moral responsibility to ensure appropriate No records of the An inspection of the Facilities 2 months
smoke working conditions where risks are minimised. Many people that die building being building to be carried Manager
spread in fires do so because they have been overcome by the smoke and inspected for any out by a competent
gases that are caused by the fire. By having the building checked by holes or gaps in walls, person. Building
a competent person any holes, gaps etc can then be identified and ceilings, and floors. inspections should be
the appropriate action taken to prevent or minimise the spread of scheduled annually or
smoke and fire. Minimising the spread of smoke and fire damage when any building
will reduce rebuild and refurbishment costs for the organisation. The work or alterations
less damage that is done will mean the less downtime for the have taken place.
organisation so therefore revenue may not be as affected as
severely.

Means of The Regulatory Reform (Fire Safety) Order 2005 (RRFSO) charges The current facilities Procedure for weekly Facilities 1 month
escape – no the responsible person(s) in control of non-domestic premises with manager checks the checks of emergency Manager
procedure in the safety of everyone, whether employed in or visiting the building. escape routes on an routes to be put in
place for Under Article 14 of the RRFSO, this duty of care includes ensuring ad hoc basis. place. The checks
checking that “routes to emergency exits from premises and the exits should be recorded in
emergency themselves are kept clear at all times” (14: 1) and that these the safety
routes “emergency routes and exits must lead as directly as possible to a management file.
place of safety” (14: 2: a). The entire escape route up to and
including the final exit from a building must always remain Training for workers
unobstructed, while the distance people have to go to escape (the on why escape routes
travel distance) must be as short as possible. Keeping fire routes must be kept clear.
clear enables workers to be evacuated as quickly and as safely as
possible in order to save lives. These checks should be recorded HR/Facilities Within 3
and included in the safety management file. Manager months

Means of As set out by the Regulatory Reform (Fire Safety) Order 2005 fire First floor kitchen door Ensure that the Facilities 1 month
escape – doors are a legal requirement in all non-domestic properties, such is wedged open during wedge is removed. Manager
one of the as businesses, commercial premises, and public buildings. Fire office hours. The door
fire-resistant resistant doors are designed to stop the spread of smoke, fumes, opens out onto an Check that the door is
doors is and heat. Each door should have 30 minutes fire resistance or open plan office where closed as part of the Facilities 1 month
wedged greater dependant on the situation/location where the door is Manager

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Significant Justification for selection Current fire Additional actions/ Responsible Completion
issue − must include moral and financial argument(s) for each issue. prevention and controls required person date(s)
identified − may include legal arguments if applicable legislation can be stated. precaution measures
open during installed. This provides essential extra time for evacuation and for there are many smoke building lock up
the hours of the fire department to try and get the under control. If the door is left detectors. procedure.
business wedged open it will not be a barrier to the spread of a fire. If the fire
is allowed to spread, then this could cause more damage to the Look into providing
building. This would then mean further financial implications to the sensors for automatic
organisation as this would mean shutting the building and loss of door opening. Facilities Within 6
revenue. Manager months

Training and All workers should receive basic fire safety training and attend Fire and health and Decide on content for Facilities 1 month
drills – there refresher sessions at pre-determined intervals. Refresher training is safety training is training. Manager/HR
is no especially important when changes have been made to the provided to every Team
fire/safety emergency plan, when working practices or workers responsibilities worker when they join
refresher change and also to take account of any changes to circumstances the organisation. Yearly refresher Facilities 3 months
training of workers or any other relevant persons that may put them at training to be rolled Manager
provided to higher risk. Refresher training ensures that all workers are reminded out to all workers.
workers what they must do to safeguard themselves and others in the event Each time refresher
of a fire. Records of refresher training must be kept therefore training is completed
providing evidence that adequate fire training has been given. by workers the date is
to be recorded on
It is a legal requirement to provide workers with information relating their training records.
to fire safety The Regulatory Reform (Fire Safety) Order 2005
(RRFSO 2005) is clear that workers are provided with adequate
safety training when they are first employed, and the training should
be repeated periodically.

If all workers are aware of what they are required to do in the event
of a fire, then this should mean that the fire evacuation process is
organised and efficient so that there are no injuries or loss of life. A
swift evacuation of the building will ensure that the fire services can
extinguish the fire as soon as possible to prevent further spread and
less damage to the building. This would therefore reduce the
financial costs as the damage would not be as severe.

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Learner number: 12345678

Significant Justification for selection Current fire Additional actions/ Responsible Completion
issue − must include moral and financial argument(s) for each issue. prevention and controls required person date(s)
identified − may include legal arguments if applicable legislation can be stated. precaution measures
Fire For a fire warning device to be effective it must be noticed, Fire wardens conduct Investigate the Facilities 3 months
detection recognised, and acted upon by the workers at risk. If the alarm a full sweep of the possibility of installing Manager
and warning cannot be heard by occupants of the 3 meeting rooms, then the building. This includes additional audible or
systems – occupants of the meeting rooms are being put at risk in the event of the meeting rooms. some form of portable
the audible a fire i.e., they can’t evacuate the building quickly enough. This There is also a alarm that is linked to
alarm cannot would be a serious threat to life in the event of a fire. Storm loudspeaker system the alarm system.
be heard in Software owes a common duty of care to all workers and visitors to that can be heard in
the 3 ensure that adequate and sufficient fire safety arrangements are in the meeting rooms.
meeting place. This includes an audible alarm in all areas of the building.
rooms inadequate fire detection systems could mean that people cannot
escape from a fire quick enough as there wasn’t enough warning.

A fire in the workplace is likely to be investigated to determine its

cause. The investigation will consider whether suitable and sufficient
fire safety measures were in place. If the business is shown to have
been neglectful, it may face expensive legal costs, fines and even a
jail sentence for the responsible person.

Recording The Regulatory Reform (Fire Safety) Order 2005 (RRFSO 2005) is Fire drills are carried An audit to be carried Quality 3 months
and very clear that emergency routes and exits which require out quarterly, all times out each quarter by Manager/
reporting – illumination must be provided with emergency lighting. All and information are the quality team to Facilities
the emergency lighting systems should be regularly tested and properly recorded by the ensure that all Manager
information maintained to ensure that they are effective in the event of a fire. Facilities manager and information is
from the stored in the safety recorded correctly. All
previous fire Fire drills help to ensure that workers are aware of what they need management file. information is to be
drill and to do to in the event of a fire and how to evacuate the building Emergency lighting made available
emergency safely. The more familiar workers are with fire drill procedures, the tests are carried out electronically so that
lighting test higher the chance that staff remain safe and well during an monthly, again the records are always
have not emergency. Regular fire drills will help to underpin the correct information is recorded easily accessible.
been procedures, removing panic and uncertainty for all concerned. Fire and stored in the
recorded drills are an important opportunity to analyse how effective the safety management
evacuation procedure is and how effective the exit routes were, so file.
that changes can be made to improve the strategy in the future.

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Significant Justification for selection Current fire Additional actions/ Responsible Completion
issue − must include moral and financial argument(s) for each issue. prevention and controls required person date(s)
identified − may include legal arguments if applicable legislation can be stated. precaution measures
An efficiencent evacuation would mean that the fire service can start
to extinguish the fire quicker reducing the damage to the building.
Less damage would mean fewer financial implications to the
business.

By not recording the results of a fire drill and any problems that
occurred during the fire drill then the organisation would not be in
full compliance with The Regulatory Reform (Fire Safety) Order
2005 (RRFSO 2005) (RRFSO 2005). As an employer, Storm
Software are legally obliged to carry out fire drills at least once a
year, each time they are carried out, the results must be recorded.
Businesses may be asked to provide evidence of fire drills by a Fire
Safety Inspector or enforcement officer.

Section 4 - Review
When will the risk assessment be reviewed? February 2023

Why have you chosen this date? The fire risk assessment and fire safety measures (including procedures) should be
reviewed on a regular basis. The significant issues identified in this report all have a date
of completion of 6 months or less. As significant shortcomings have been found in the fire
safety measures it is important that the fire risk assessment is reviewed within 6 months.

How will you ensure that all actions are completed? Each action is assigned to the relevant manager. There are quarterly health and safety
meetings where health and safety issues, including the fire safety risk assessment are
discussed. There is a documented log that shows all significant issues that have been
identified. Each manager must update the log with evidence that their issue has been
rectified. This log is part of the safety management file which is available for inspection by
authorities if required. The actions will also be checked as part of the risk assessment
review.

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