Project Title
Planned Actual Planned Actual Required Owner/ Remar
Depende Complet
Activities Person Person Person Responsi ks/Not Risk level
ncy e (%)
Start Date End Date Start Date End Date Hrs Hrs Efforts ble es
Phase 1 - Project Preparation
Conduct a requirement gathering
1.1
workshop during project preparation.
Align with stakeholders by setting up the
1.2
PMO and assessing the current state.
Organize an SAP EWM overview session
1.3 and hold workshops to analyze the As-Is
and To-Be processes.
Define the project scope, timelines, and
1.4
deliverables with the stakeholders.
Identify and document key risks,
1.5
dependencies, and mitigation strategies.
Finalize the project team roles and
1.6
responsibilities.
Prepare and share the high-level project
1.7
plan and milestones.
Ensure alignment on communication
1.8
protocols and governance structures.
Review and confirm the technical
1.9 landscape and system readiness for SAP
EWM.
Kick-off the project with a formal meeting
1.10
to align all stakeholders.
Phase 2 - Solution Design
Conduct workshops to gather detailed
2.1 requirements for all warehouse
processes.
Design and document business
2.2 processes, mapping them to SAP EWM
features.
Review the proposed solution with
2.3 business experts to ensure it meets their
needs.
Identify and address any gaps between
2.4 the standard SAP EWM system and
business requirements.
Finalize the solution design and get
2.5
approval from all key stakeholders.
2.6 Business BluePrint Sign - Off
Confirm system architecture and plan for
2.7 interfaces with other systems like ERP or
TMS.
Define reporting needs and key
2.8 performance indicators (KPIs) for
warehouse operations.
Start preparing for user training and
2.9
change management activities.
Phase 3 - Realization
Prepare the system landscape and set up
3.1
the development environment.
Configure the SAP EWM system
3.2
according to the business requirements.
Demonstrate the configured SAP EWM
3.3
system to stakeholders for feedback.
Ensure readiness of master data objects
3.4
required for testing and operations.
Develop WRICEF (Workflow, Reports,
Interfaces, Conversions, Enhancements,
3.5
Forms) objects as per the solution
design.
Create test scripts to validate all
3.6 configured processes and custom
developments.
Perform unit testing to verify individual
3.7
components of the solution.
Conduct integration testing to ensure
3.8 seamless interaction between SAP EWM
and other systems (e.g., ERP, TMS).
Address and resolve issues identified
3.9
during testing phases.
Obtain sign-off for the finalized solution
3.10
design after validation.
Prepare a data migration plan for
3.11
transitioning legacy data to SAP EWM.
Conduct end-to-end testing to validate
3.12
complete workflows.
Begin initial planning for end-user training
3.13
and documentation.
Phase 4 - UAT Preparation & Execution
Move configuration and development
4.1 objects (transport requests) to the quality
system.
Set up master data in the quality system
4.2
for testing.
Conduct sanity testing to ensure all
4.3
scenarios work as expected.
Train end-users through the core team on
4.4
SAP EWM processes and functionality.
Create test scripts for User Acceptance
4.5
Testing (UAT).
Execute UAT with end-users to validate
4.6 the system against business
requirements.
Identify and resolve any issues raised
4.7
during UAT.
Obtain sign-off from stakeholders after
4.8
successful completion of UAT.
Finalize and agree on a development
4.9
freeze to prevent changes before go-live.
Document all UAT feedback and track
4.10
resolution progress.
Perform regression testing if updates or
4.11
fixes are made during UAT.
Prepare detailed go-live plans and
4.12
contingency measures.
Review and finalize the cutover strategy
4.13 for transitioning to the production
environment.
Phase 5 - Deploy and Go-Live
Prepare the cutover plan detailing all
5.1 activities required for transitioning to the
production system.
Get approval for the cutover plan from
5.2
key stakeholders.
Review and obtain the sponsor's sign-off
5.3
for Go-Live readiness.
Execute the cutover plan, including final
5.4
data migration and system setup.
Perform a pilot Go-Live to validate the
5.5
system in a controlled environment.
Communicate Go-Live readiness and key
5.6
milestones to all stakeholders.
Monitor system performance during the
5.7
pilot phase and address any issues.
Provide hypercare support to resolve post-
5.8
Go-Live issues quickly.
Finalize and document lessons learned
5.9
from the Go-Live process.
Transition ownership of the system to the
5.10
operations and support teams.
Phase 6 - Hypercare Support
Provide hypercare support during the
6.1 pilot Go-Live to address immediate
issues.
Monitor system performance closely and
6.2
ensure all processes run smoothly.
Resolve any user-reported issues or
6.3
system bugs promptly.
Provide on-site or remote support to end-
6.4
users during the stabilization period.
Track and document issues, resolutions,
6.5
and potential system improvements.
Conduct regular reviews with key
6.6 stakeholders to assess system
performance and user adoption.
Transition from hypercare to steady-state
6.7
support after system stabilization.
Finalize and archive hypercare reports for
6.8
future reference.
Gather feedback from users to plan for
6.9
continuous improvement in the system.
