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End User Training Documents: Cash Journal

The document outlines the configuration and usage of the Cash Journal in financial accounting, detailing steps for creating cash accounts, defining document types, and setting up cash journal transactions. It includes instructions for managing cash transfers, sales, purchases, and vendor payments, along with specific transaction codes and menu paths. Additionally, it covers the process for handling cheque receipts and presenting them to the bank for printing receipts.

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doaasamirm88
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13 views12 pages

End User Training Documents: Cash Journal

The document outlines the configuration and usage of the Cash Journal in financial accounting, detailing steps for creating cash accounts, defining document types, and setting up cash journal transactions. It includes instructions for managing cash transfers, sales, purchases, and vendor payments, along with specific transaction codes and menu paths. Additionally, it covers the process for handling cheque receipts and presenting them to the bank for printing receipts.

Uploaded by

doaasamirm88
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Cash Journal

End User Training Documents

Cash Journal Configuration

Menu Path SPRO → Financial Accounting → Bank Accounting→ Business


transactions → Cash Journal→ Create G/L Account for Cash Journal
Transaction Code FS00

2) First, we need Cash accounts to be created in our COA


1- Cash Account. 1950000000 2-
Cash transfer.
3- General Expense.
4- Other Revenues.
5- Customer and vendors.

2) Define Amount Limit (Optional)The amount limits are defined with time restrictions ("Valid From").

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3) Define Document Types for Cash Journal Documents: Here you define the document types that
you can use in cash journal posting such as (DZ, KZ, SA….) an We use the standard document
types.

4) Define Number Range Intervals for Cash Journal Documents: Here you define the internal
number range for cash journal.

Press on change intervals

Save

5) Define Numbering Groups for Cash Journal: Here you define CJ grouping as the following:

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6) Define Number Ranges for Numbering Groups
1- R0010 Cash Receipt

- Change intervals

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- P0010

Change intervals

Save

7) Set Up Cash Journal


Update the following then save

8) Maintain Business Transactions

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We will create 8 CJ transactions as the following:
1- Cash transfer from Bank
2- Cash transfer to Bank
3- Cash Sales
4- Cash Purchase
5- Payment to Vendor
6- Downpayment to Vendor
7- Cash from Customer 8- Downpayment from Customer.

Configuration related co cheque receipt:

1- Company Code.
2- Transaction: is a serial number.
3- Business transaction type:
- C: CASH TRANSFER FROM BANK
- B: CASH TRANSFER TO BANK
- R: Revenue
- E: Expenses
- D: Customer
- K: Vendor

4- Special G/L
5- G/L Account
6- Tax Code
7- Cash Journal Business transaction: Description 8- Business Transaction Block.

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9- Acct Mod. If you fixed a G/L Account and you want to modify it in posting. 10-
TAX Mod. If you want to modify it in posting

Menu Path Accounting → Financial Accounting → Banks → Input → FBCJ -


Kassenbuch
Transaction Code FBCJ
1. Cash receipt

Press on the search help to choose the cash journal transaction

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Select down payment from customer
And update the following; add the amount and the customer code then press save to park
the transaction or post it.

Press on post and to display the fi entry press on Follow on document

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2. Cash Payment
In the same way choose the business transaction PAYMENT TO VENDOR, the amount and
the supplier code then post

To display the FI document press on follow on document.

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3. Cheque receipt:
- Choose business transaction CHEQUE FROM CUSTOMER and update the amount,
cheque number, cheque issuer, Bank key, Bank account and the customer then post

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Follow on doc. To display the entry

Back and select the line then press on present checks.

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Choose the business transaction PRESENT TO BANK then post.

Update the output device then press on print preview to print the receipt.

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Back and select the present to bank line then press on follow on doc. To display the fi entry

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