Dr. M.G.R.

Educational and Research Institute

EXAMINATION PROCEDURE AND RE EVALUATION PROCEDURE

1. FACULTY OF HUMANITIES AND SCIENCES

I. PREPARATION OF EXAMINATION APPLICATION FORM:

Examination application forms/ Hall Tickets of each candidate are digitally generated
with photo and subjects with subject codes. The students can pay the prescribed
Examination fees through online exam fee payment portal. The students will receive the
Hall ticket and Time table of the Examinations will be available in the University portal.

II. QUESTION PAPER PREPARATION:

Question Paper Setters:

Educational attainment of the faculty members is the main criteria for the
selection of Examiners as question paper setters and valuing answer booklets.
Experience and the expertise in subjects shall be desirable qualification for the selection
of Examiners.
The panel of Examiners consisting for each Course is called from the Heads of
various Departments and a data base of the examiners is maintained by the Controller
of Examinations. The Controller of Examinations shall add qualified examiners from the
University departments to the panel based on the academic records obtained through
Heads of the Department. The Controller is empowered to select and appoint the
examiners as question paper setter or valuation of answer papers.

Receipt of Question Papers:

With a view to ensure confidentiality of the questions, the question paper setting
orders are sent to the examiners working in the Colleges and Universities outside
Chennai area. Along with the question paper setting order, the syllabus copy of the
subject containing the reference books, the pattern of the question paper to be set, a
model copy of the question paper and a form of bill for claiming remuneration for the
work done are also being sent.

Two different examiners are engaged for setting of question papers. For each
subject two different sets of question papers are received for each semester. The extra
question paper shall be used in cases of exigencies. The unused question paper shall
be used for the subsequent semester examinations. The practice of drafting two sets of
question papers for each subject shall be continued for four consequent semesters.
When all the unused question papers are used and exhausted, action will be initiated to
call for the fresh question papers.

All the question papers are received, opened and documented in the Register
maintained for the purpose. The question paper setting remuneration claim bills shall be
cleared with reference to the entry in this Register.
Each question paper in subjected to review by an expert in the relevant subject
and ensure that the question papers are set within the syllabus prescribed and in
accordance with the pattern.
Confidential Room:

The process of opening of the question papers received from the paper setters,
entry of the question papers in the Register, review of the questions, process (retrieval
from CDs / typing) of the question papers, copying and packing of the question papers
are all carried out in the confidential room under the direct vigil and supervision of the
Controller of Examinations. The confidential room has three personal computers,
without any LAN, WAN or net connectivity. There are also three copier machines for
taking required copies of the final approved question papers. As the University offers
different Courses, about 650 question papers are being processed per semester. As an
additional security feature a CCTV surveillance camera is fixed in the examination cell
to monitor the activities of the staff engaged in the cell.

With a view to avoid any possible malpractice, the answer booklets are collected
from the examination centers at the end of each session of the examination.

Dispatch of Question Papers:

All the question papers required for all the centers are neatly packed with a list
pasted on the packet to be sent to each centre in session wise. The list contains the
subject code, title and number of copies required for each examination session. The
question papers are dispatched separately for each session of the examination to the
Chief Superintendent of each centre through a responsible person from the office of the
Controller of Examinations by 30 minutes before the commencement of the
examinations. The Chief Superintendent after ensuring the receipt of the question
papers intact acknowledges the receipts, which is being maintained by the office of the
Controller of Examinations.

III. TIME TABLE:

The approximate date of commencement of examinations will be announced two

months earlier. The digitally generated exact schedule will be announced and published
in the website one month before the commencement of the examination. Sufficient time
(days) is to be given between two subjects for the students of the same semester.

IV. CONDUCT OF EXAMINATION

Appointment of Chief Superintendents:

The Controller of examinations will appoint Chief Superintendents with the

consultation of the Vice – Chancellor. The appointment of Chief Superintendent shall be
made on rotation basis among the Heads of Departments of the University.
There shall be an Additional Chief Superintendent for each Examination centre.
The appointment of Additional Chief Superintendent is made by the Controller of
Examinations among the Head of Departments of the University on rotation basis. The
Additional Chief Superintendent will assist the Chief Superintendent in the
administrative works and carry out the instruction of the Chief Superintendent from time
to time. In cases of exigencies the Additional Chief Superintendent shall act as the Chief
Superintendent.

The examination timings will be from 10 am to 1 pm and from 2pm to 5 pm.

Invigilators and Invigilation:

The Hall Superintendents required for each session are appointed by the
respective Chief Superintendents based on the strength of the students registered for
the respective session. One Hall Superintendent is appointed for every 25 candidates
registered or part thereof.

Duties of hall superintendents:

He / she shall report to the Chief Superintendent concerned 30 minutes before

the commencement of the examinations. He / she shall receive the question paper
packets, answer booklets and the candidates’ attendance sheet for the room allotted to
him / her. He / she shall issue the answer booklets to the candidates 10 minutes before
the commencement of the examinations. The question papers should be issued to the
candidates at the exact time of commencement of the examinations. He / she shall get
the signature of the candidates in the attendance sheets before 40 minutes from the
time of commencement of the examinations. He / she shall handover the attendance
sheet to the Chief Superintendent within 45 minutes from the commencement of the
examinations. Statistical tables required if any may be issued to the candidates under
acknowledgement. He / she shall instruct the students to stop writing the examinations
at the exact time of conclusion of the examinations. He / she shall collect the answer
booklets and handover to the Chief Superintendent in accordance with the attendance
sheet. He / she should also return the unused answer booklets and ensure that the
unused answer booklets and the used answer booklets tally with the total number of
answer booklets received for the examination session. He / she should assist the Chief
Superintendent in the packing of the answer booklets as may be instructed by the Chief
Superintendent.

Discipline and control at the examination hall:

The candidates should bring the Hall Ticket and identity card for all the
examinations they appear. The candidates should identify their room and seat number
and occupy their seats 15 minutes before the commencement of the examinations.
They should leave the bags, notes or books outside the examination hall. Use of cell
phones and programmable calculators are prohibited in the examination hall. Even the
possession of any such incriminating material inside the examination hall is a
punishable offence. They should maintain dignity and should not indulge in any kind of
malpractice. Once they occupy their seat, they should not move out without the
permission of the Hall Superintendent. Answer booklets shall be supplied 10 minutes
before the commencement of the examinations. All the details required such as
Register Number, Degree, Branch, Subject code, Subject name, Semester, Question
Booklet number, Number of pages used, Date and session should be clearly written in
the space provided in the answer booklet. They can use blue or black ink fountain pen
or ball-point pen to write the examinations. Question paper shall be issued at the exact
time of commencement of the examinations.

No candidate will be permitted to leave the examination hall prior to the expiry of
30 minutes from the commencement of the examinations and no candidate will be
permitted to attend the examination 30 minutes after the commencement of the
examination. Candidates shall invariably sign the attendance sheet of each examination
session. Statistical Tables received if any should be invariably returned to the Hall
Superintendent concerned. Candidates should stop writing the examination at the exact
point of conclusion of the examination period. Candidates should handover the answer
booklets in person to the Hall Superintendent concerned and should not leave the
answer booklets on the tables.

Seating Arrangement
The seating arrangement is so made that no two neighboring students of the same
subject of examination are put together in the same row to write their examinations.
With a view to instantaneously locate the seat allotted to the examinees, the
details regarding the Room numbers and the Register numbers of the examinees
allotted in each room are displayed on a Black Board in the precincts of the examination
centers.

Additional Control: Flying Squad

There is Flying Squad that has additional control over the conduct of the
examinations. The Flying Squad is appointed by the Controller of Examinations with the
approval of the Vice - Chancellor. The Flying squad consists of two members, viz. Any
one of the department’s Head and a senior faculty member. The Squad members shall
be selected on rotation basis. The Flying Squad makes surprise visits to the
examination centers during the examinations. The Flying Squad is empowered to report
the cases of malpractice noticed by them to the Controller of Examinations through the
Invigilator of the session and the Chief Superintendent concerned.

Collection of Answer Papers:

Within 30 minutes after the conclusion of each examination session, the answer
scripts are sent by the Chief Superintendent of the examination centers to the Controller
of Examinations together with the details on the number of answer book packets for
each subject, Register Number of candidates present for the examinations and the
register number of absentees for the examinations.

Eligibility for Writing the Examination:

Every candidate shall secure 75% attendance during each academic year. However
students with 50% attendance are permitted on condonation.

V. PRACTICAL EXAMINATIONS:

Each practical examination will be conducted by the concerned department by

one external examiner, one internal examiner and a skilled assistant. Project viva –
voce will be conducted by one external and one internal examiner. Marks will be
awarded based on his practical skills.

VI. INTERNAL ASSESSMENT:

Three common internal tests will be conducted and the marks of the average of
the best two together with performance in seminars, assignments and group discussion
will be considered for internal mark.
 The Consolidated Internal Assessment marks shall be provided to the Controller
of Examinations by the Heads of each University department, before the
commencement of each semester examination.

VII. EVALUATION:

The answer book bundles are received from the Chief Superintendents of the
centers fixed for the examination at the end of each session of the examination.

Preparation for Evaluation

After receipt of the Answer Booklet bundles from the examination centers course
wise and subject wise, the Answer Booklet covers are opened in the presence of the
Controller of Examinations and the top portion containing the Register Number of the
candidates is separated and given for scanning of Bar code Number with the Register
Number. Then the Answer Booklets having only dummy number are repacked with the
details of course, subject code, subject name, bundle number and number of Answer
Booklets contained in the bundle.

Evaluation Centres

Depending on the number of answer scripts available for valuation, Examiners

are appointed for valuation at any particular spell of time. The rooms attached to the
university Circuit Departments are used as centers for evaluation of Answer Booklets.

Evaluation of Answer Booklets is conducted on Saturdays and Sundays.

Evaluation of Answer Booklets is carried out in two or three centers depending on the
number of Answer Booklets received. To carry out the administrative works connected
with the valuation process, one Camp Officer, one Additional Camp Officer, five
Tabulation Assistants, two or three Attenders are appointed to each camp by the
Controller of Examinations. The Camp Officer has the responsibility of assigning
Answer Booklet bundles to the examiners, receipt of Answer Booklets after valuation
and the foil cards containing the marks offered by the examiners. The Additional Camp
Officer shall assist the Camp Officer in all these tasks. In cases of exigencies, the
Additional Camp Officer shall be required to act as the Camp Officer. The Tabulation
Assistants shall check the addition of question wise and total marks offered by the
examiners. They shall also check whether the shading of marks by the examiners is
properly carried out. The Attenders shall repack the Answer Booklets.

Evaluation Process

The evaluation is carried out by the external examiners. The valuation starts at
09.30 a.m. and shall continue up to 4.30 p.m. with a lunch break of 30 minutes.
Examiners are allotted 25 Answer Booklets during forenoon session and 25 Answer
Booklets during afternoon session. Only on completion and collecting the 25 scripts
given during forenoon session the examiners will be allotted the scripts for the afternoon
session. However a marginal difference of up to 15 answer booklets will be allotted to
the examiners by allowing extra time for valuation in cases of exigencies.
 For P.G. Courses there are two valuations, one by internal examiner and another
by external examiner. In the case of P.G. evaluation, if the difference between the two
valuation is more than 15%, the paper is evaluated by a third external examiner and the
average of the nearest two marks will be taken as the final mark. If the marks of all the
three valuations are of equal differences, then the marks of highest two scores shall be
considered to arrive at the final mark. The Bar code sheets containing the marks of the
students are scanned, by which process, the marks obtained go to the students
concerned.

VIII. MALPRACTICE:

The university has a set of rules for punishing those students who indulge in
unfair practices in the examinations. Action against those indulge in malpractices is
being taken on the report received from the Chief Superintendents of the examinations.
Malpractices are identified into the following categories and punishment are awarded as
detailed below:

Category Example Punishment

Attempting to copy from another
Inadequate materials Oral warning
person’s Answer Book
Possession of bit / incriminating
Withholding of result in
Materials less in quantity material / programmable
the particular paper
calculators / cell phones
With holding of result for
Possession of Books / Guides / the whole semester
Material huge in quantity
Notes including arrear subjects
if any

Review Committee:

All the cases of malpractice shall be referred to a Review Committee for

awarding the punishment to the offenders. The Committee shall go through the nature
of malpractice committed in each case before awarding the punishment. The members
of the Result Passing Board of each Course shall be the members of the Review
Committee.

IX. RESULT PASSING BOARD AND PASSING OF RESULTS:

The Continuous Internal Assessment marks received from the Departments /

Colleges, the Practical Examination marks and the Theory paper evaluation marks are
entered in the system and a Consolidated Tabulation Sheet of results is prepared. The
Tabulation sheet is placed before the Result Passing Board for analyzing the trend of
the results.

A result passing board will be constituted by the Vice – Chancellor. The Passing Board
at its discretion may consider any addition of marks for the advantage of the students or
pass the result as such. The moderated results are published in the University website
after the approval of the Vice – Chancellor.

X. REVALUATION PROCEDURE
UG Courses:

There is a provision for revaluation of answer scripts for UG Courses. Candidates

aggrieved by the marks they received, may apply for revaluation of their answer scripts.
For these purpose, the student has to submit a request in the prescribed form to the
Controller of Examinations, through the HoD concerned, within ten days from the
publication of results along with prescribed revaluation fees. Even the candidates who
have got pass marks can apply for revaluation for getting higher grades. Revaluation
are being done by external examiners from neighboring Institutions. The results of
revaluation will be published within 15 days from the last date of application for
revaluation. In either case the higher score of the two marks shall be taken as the final
marks.

PG Courses:

No provision for revaluation of answer scripts for P.G. Courses since double
valuation system is followed for all PG Courses as described under evaluation process.

Challenge / Access to Answer Script

After the announcement of the revaluation results, if a student has the grievances
about the valuation of his/her answer scripts; the student can apply for a personal
scrutiny / verification of the paper as per the following procedure within a week from the
announcement of Revaluation Results. In a semester, any student can request for
scrutiny/ verification for a maximum of three papers only to be reviewed. Upon applying
with the requisite fees, the Office of the Controller of Examinations will inform the date
on which the student along with the University Experts, so selected by the Vice
Chancellor of the University would assess the contents of the answer-script. The
duration of this exercise will be limited to one hour only per paper with only one chance
per paper. The Controller of Examinations will counter check the assessment made by
the University Expert and take appropriate decision. In the process, if the assessment is
in favor of the student, Rs. 2,500/- will be refunded to the student. This is applicable for
all the UG and PG programme.

2. FACULTY OF ARCHITECTURE

In addition to the procedure given for Faculty of Humanities and Sciences, following are
additional points to be considered as mandated by the Council of Architecture for
practical examinations.

PRACTICAL EXAMINATIONS:
• A candidate shall not be permitted to enroll for the Architectural Design course in
a semester unless he has completed the Architectural Design course of the
previous semester.
• A candidate shall not be permitted to enroll for the tenth semester Architectural
Design Thesis or dissertation or project course unless he has successfully
completed Practical Training or Internship.
• The Architecture Course shall be completed in a maximum period of 8 years.
However, in special circumstances a candidate may be granted an extra 1 year
 by the University or Institution to complete the course. This shall be given only
once to the candidate and treated as zero year.
• In case a candidate is not able to complete the course in the prescribed duration,
the University or Institution may provide an exit option for the candidate if he has
completed and earned all credits for the first three years of study.
.

Practical Training

(1) Practical Training shall be undergone during 8 th/ 9th semester of the Architecture
Degree course for a period of six months or one semester in the office of an architect or
an organization operating in an allied field of practice or research, duly approved by the
institution, under mentorship of an architect having experience of at least 5 years.
(2) The practical training shall be supervised and evaluated through periodic
assessment by the mentoring architect and end semester examination (viva voice) as
part of curricular studies.
(3) Training in Foreign Country shall be done under the Registered Architect of that
Country and to be approved and monitored by the Head of the University or Institution.

Architectural Design Thesis & Viva Voce

End Semester University Viva Voce for Architectural Design is conducted for those
students who have passed in the Internal Examination for every Design Studio subject.
The Architectural Design Thesis shall be prepared under the guidance of a core Faculty
member. A jury comprising of an internal and external examiner and the guide shall
conduct the final examination (Viva-voice) of the Architectural Design Thesis. External
Examiners shall have minimum 5 years of experience.

3. FACULTY OF LAW

In addition to the procedure given for Faculty of Humanities and Sciences, following are
additional points to be considered as mandated by Bar Council of India.

I. PRACTICAL EXAMINATIONS

• Students of each year need to attend the internships in various permitted

institutions according to Bar Council of India norms and should submit internship
report along with internship certificates after their completion of the internships
and all internship reports will be treated as practical experience of the students
and will be assessed by the external examiners.

• All the students of final year, final semester should attend court visits and write
court diaries and should prepare records. Viva voce for the student will be
conducted by the external examiners/panel to assess the practical experience
and knowledge gained.

• The marks for the practical Examination for the final year students will be allotted
on the basis of Internship, which carries 30marks, Court Visit for 20 Marks,
internship and court visit Record for 20 Marks and Viva-voce for 30 Marks
II. INTERNAL ASSESSMENT

• Two Continuous Assessment Test (CAT) and one Model Exams will be
conducted for 20% of marks. Students should write internal exams throughout
the semester at regular intervals compulsorily.
• Students are continuously assessed with case presentations at Moot Court and
5% of marks are allotted for Moot Court assessment.
• At the end of the semester Viva- Voce is conducted for all the subjects and 5% of
marks are allotted for Viva-voce.
• In total 30% of marks are allotted for internal assessment in each subject.

4. FACULTY OF NURSING

In addition to the procedure given for Faculty of Humanities and Sciences, following are
additional points to be considered as mandated by Nursing Council of India

Practical Examination

Practical Examinations are conducted both for B.Sc (Nursing) and M.Sc
(Nursing) program. Faculty with M.Sc (Nursing) qualification in concerned subject and
minimum of three years of experience in collegiate program are eligible to conduct the
Practical examination. Every candidate has to submit a log book duly completed during
the Practical examination. The Log books are verified by the examiners and signed
during the examination. One internal and One external examiner should jointly conduct
practical examination. A Candidate has to pass the theory and practical examinations
separately. The candidate failing in either theory or practical has to appear for both
theory and Practical during arrear examination. The Practical Examination is conducted
in the respective clinical areas. Students are assigned one patient. Students have to
prepare a care plan based on the health problem and nursing diagnosis identified and
performs the procedure on the patient which will be evaluated by the examiners.
Following the practical examination the candidate will have to attend ORAL
examination. In oral examination questions on the following aspects will be covered:
drugs, instruments, path physiology, knowledge related to patient, subject knowledge,
critical thinking.
The marks obtained are entered in the TMR sheet duly signed by the examiners,
sealed in confidential covers .and submitted on the same day to the Controller of
Examination along with attendance sheet and minutes of the meeting duly signed by the
examiners.

M.Sc (Nursing) Students submit a dissertation three months before the second
year examination to the Controller of Examination Office and it is sent for evaluation to
the specialty experts. The candidate appears for a separate viva (oral) for Dissertation
along with the II year Clinical Specialty Practical Examination. The candidate has to
present the dissertation with PowerPoint slides following which the candidate has to
answer Oral Examination

The candidate is allowed to carry over the failed subject to the next year. However the
candidate had to clear all previous examination before appearing forthe final year
examination. No institution shall submit average internal marks more than 75%.On
completion of Internship internal assessment of 100 marks sent by the college to the
University is included in the mark sheet.

Minimum pass marks shall be 50% in each of theory and practical papers separately.
Minimum pass marks for English will be 40% only. A candidate must have full
attendance in each of the practical areas before the award of the degree. A candidate
must have 80% attendance (irrespective of the kind of absence) in theory and practical
in each subject for appearing for examination

Internship

The Course content of BSc (N)includes 8 weeks of integrated clinical duties in which 2
weeks of evening and night shift duties. No internship for M.Sc (Nursing)

5. FACULTY OF PHYSIOTHERAPY

In addition to the procedure given for Faculty of Humanities and Sciences, following are
additional points to be considered for Faculty of Physiotherapy.

For M.P.T. Course, a candidate is required to put in a minimum of 80% attendance in

theory and 80% attendance in clinical separately in each subject to appear in the
university examination.

Internship
Candidates admitted to B.P.T. Course shall undergo six months Physiotherapy
internship after successful completion of the final examination.

6. FACULTY OF ALLIED HEALTH SCIENCES

In addition to the procedure given for Faculty of Humanities and Sciences, following are
the additional points to be considered for Faculty of Allied Health Sciences.

Internship

The student shall start the Internship training for the period of two semesters only after
he/she clears all the papers from Semester I to Semester VI.

7. FACULTY OF PHARMACY

In addition to the procedure given for Faculty of Humanities and Sciences, following are
the additional points to be considered for Faculty of Pharmacy.

• The examination for the subjects Remedial Mathematics and Remedial Biology
shall be conducted only by internal examiners.

8. FACULTY OF EDUCATION
The Examination procedure is same as Faculty of Humanities and science except that
Faculty of Education is Annual pattern.
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