25th aug 2023

RE: Application for logistic Assistant intern

Dear, Sir/Madam,
Upon logistics management, I believe that my services can contribute to the success of the company’s
objectives.
I have four years of progressive professional experience logistics, administration and related fields in different
Organization. To begin with, I am currently working with African Educational Trust as Admin and Finance
Assistant for one year, whereby I prepared all voucher payments for the office, made payments on time and also
updated the books on daily basis to reflect the actual cash balances. Besides, I have been devotedly handling office
petty cash and conduct bank reconciliation as well as preparing cash analysis on daily basis. Furthermore, I ensured
maintenance of accurate records and Preservation of the financial filling. I did not only confirm that copies are
retained at the end of each project and but also processes invoices and credit notes. More importantly, preparation of
monthly and quarterly financial reports. My duties of admin included I made travel arrangements including
processing of travel authorizations, security clearances travel booking. As knowledgeable and experienced candidate, I
have performed all of the duties acquired for the ever-lasting success. I also worked with Mercy Crops as Logistics
Assistant, My primary responsibility was to ensure that all logistical activities are implemented as planned and
warehouse is stocked as planned and is properly maintained. I ensured that asset register is updated regularly and
database is up to date, Assist in maintaining the asset records for the field office, I have also been ensuring a smooth
flow of fleet activities and all assets in and out of the office. Furthermore, my duties included to ensure that all
logistical support including fleet management, warehousing and logistical field budget is maintained properly. I have
also been assisting the logistics officer in the preparation of procurement tracking reports as well as fleet reports.
Furthermore, I have also enthusiastically worked for PSI for One year acting as Procurement and Logistics
assistant. My primary responsibility was to ensure that all logistical activities are implemented as planned and
warehouse is stocked as planned and is properly maintained. I ensured that asset register is updated regularly and
database is up to date, ensure the smooth and effective procurement activitieskeeping and maintaining accurate
inventory management records, including inventory labeling and tracking in accordance with PSI Country Purchase
and Procurement Policies. I have also been ensuring a smooth flow of fleet activities and all assets in and out of the
office. Furthermore, my duties included, Maintain and cultivate relationships between the organization and suppliers,
to ensure that all logistical support including fleet management, warehousing and logistical field budget is maintained
properly, Preparations of all relevant documentation required for order to be placed, safeguard good archiving system
with procurement documents, Ensure that all the procurement transactions are auditable and are ready all the time
for audit.

I have a bachelor’s degree in Business Administration from ADMAS UNIVERSTIY, and years experience working in
NGOs. I have taken professional trainings and education, about Logistics, asset Management and administration. I
have experience performing clerical duties that includes using office equipment, filing, record keeping and I am well-
skilled in use of MS programs such as Word, Excel, and PowerPoint.that will make me the ideal candidate for this
post. I have highly developed skills n problem identification of effective solutions. I am highly organized and self-
motivated, have excellent inter- personal communication skills, and work fast while maintaining a professional
friendly mind-set. I always use my time wisely, keep things organized and I can work efficiently even when under lot of
pressure to meet tight deadlines.
I am available for interview at any time and should you require any further information please do not hesitate to
contact me.

Yours faithfully
hamze
 CURRICULUM VITAE

CAREER OBJECTIVES:
Desiring the position of a logistic Assistant where extensive experience will be further developed and utilized. Now
am looking for a new and challenging position at your organization.

PERSONAL ATTRIBUTE:
I am honest, resourceful, creative, solution-oriented, and hardworking self-starter person who understanding of
warehouse and distribution procedures which enable me to create practical policies for logistical activities. And who
invariably understands exactly what an office work is all about from the outset and how to get it done quickly and
effectively. I can come up with new and innovative approaches to my assigned work using working experience with
the local and international NGOs together with my natural talents. I am always ready to learn new techniques and
procedures. I also like to work with people who have different nationalities, backgrounds, personalities and religions.

EMPLOYMENT HISTORY:

African Educational Trust Finance and Administration Assistant

Feb 2017 --- April 2018 Hargeisa
Responsibilities:

Administration

 Perform data-entry, documentation, printing and filling duties

 Maintain a proper and user-friendly filling and document control system for recording and tracking of all
document
 Support the officers in daily admin roles and to keep stock of stationary supplies for the department.
 Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the
raised purchases upon delivery of goods and services.
 Create and maintain useful databases for the department
 Provide advice and assistance when conducting staff performance evaluations
 Identify training and development opportunities
 Organize staff training sessions, workshops and activities.
 Provide advice and assistance in developing human resource plans
 Provide staff orientations
 Access funding for training and write proposals  Monitor daily attendance.
 Investigate and understand causes for staff absences.
 Provide advice and recommendations on disciplinary actions.
 Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has
been adequately covered off to ensure continuity of services.
 Arrangements of travel and hotel reservations, preparation of travel authorizations, processing requests for
visas
Finance

 Update all financial documents and ensure that they are complete and safeguarded
 Prepare monthly bank reconciliation statements for all bank accounts
 Record all payments and transactions on daily bases and ensure that they are fully documented
 To develop and maintain a good knowledge of the processes and procedures and the accounting system
relating to the activities of a section of the Finance Department.
  To be aware of the application of relevant national accounting standards and AET Finance Initiatives  To
ensure that all the finance files are accessible and arranged in proper way.
 Record all cash transactions on daily basis
 To attend finance meetings and document key information and decisions as required.
 Maintain, update and keep a record of all payments  Keep a record of all monthly utility payments
 To apply basic accounting knowledge and techniques to all areas of work, including the production of journals,
routine costing and variance analysis.
 To perform financial calculations to support financial transactions relating to a section of the finance
directorate.
 Ensure all cash is deposited in to the bank
 Collect bank statements each month and record it
 To input accounting data into the accounting system with speed and accuracy.
 To be responsible for the above national AET Accounting guidelines and relevant legislation as incorporated in
the established internal policies and procedures of the organization.

 Full compliance of procurement activities with PSI rules, regulations, policies and strategies;
 Implement procurement procedures in line with PSI policies and guidelines while executing duties.
 Ensure competitive bidding prevail in all procurements and maintain integrity and all times while sourcing.
 To negotiate the procurement five right (right price, right quality, right source, right place and the most
economic delivery time.)
 Check deliveries follow-up of each procurement contracts;
 Recognition of the procurement policy ensure that all procurements within the contract thresholds are
accompanied by fully approved and legally binding contracts
 Preparations of all relevant documentation required for orders to be placed.
 Monitor Supplier performance record against orders/contracts issued.
 Maintain and cultivate relationships between the organization and suppliers and always ensure sound
relationship prevails with other procurement and logistics offices of PSI for clustering purposes so as to
enhance NO performance.
 Ensure that all the procurement transactions are auditable and are ready all the time for audit.
 Keep procurement records and tracker, as well as the inventory
 Communicate with suppliers and contractors regarding the document flow  Assist in project’s asset
management and asset tracking.
 Conduct bid analyses and prepare procurement documentation for review
 Presentation of reports on procurement in the Country Office;
 reparation of inventory reports;
 Assist with office and project administration.
 Carry out any other duties assigned by the Procurement Officer and attend to weekly devotions and attend

PROFESSIONAL LANGUAGES:

LANGUAGE READING WRITING SPEAKING LISTENING

SOMALI Fluent Fluent Native Fluent

ENGLISH Fluent Fluent Fluent Fluent

ARABIC Good Good Very Good Very Good

COMPTENECIES AND SKILLS:

 Excellent IT skills and computer skills especially MS Office applications (Word, Excel, PowerPoint).
 Excellent oral and written communication skills.
 Good interpersonal skills.
 Commitment to participatory approaches when working with communities.
 Excellent analytical and planning skills, focusing on results and attention to details.
 Having academically strong background.
 Ability to absorb detail and learn new skills and processes quickly.
 Flexibility and good sense humour and team player.
 Good communication and social skills and the ability to work in a multicultural setting.
 Accurate, structured and precise.
 Fluent command of the Somali and English languages is a prerequisite for selection.
 Strong writing and reporting skills.
 Ability to priorities, use own initiative, take and implement decisions to achieve agreed.

COMPTENECIES AND SKILLS: