MS POWERPOINT 2016 INTRODUCTION Microsoft PowerPoint 2016 is a part of the Microsoft Office 2016 suite of applications, which is widely used for creating and delivering presentations. It provides a range of tools and n professional and visually appealing slideshows. A presentation software application allows users to create slide-based presentations that can include text, s, and other multimedia elements. It is commonly used in business, onal settings for various types of presentations. images, charts, vide MS POWERPOINT 2016 APPLICATION WINDOW Click to add title’ MS POWERPOINT 2016 INTERFACE IVeaer SeoCONCEPT AND USES OF PRES! ION PACKAGE Concepts of PowerPoint 2016 1, Slides: The individual pages in a PowerPoint presentation. Each slide can contain text, images, charts, videos, and other multimedia. le Master: A template slide that controls the overall design and layout of the presentation. Changes to the Slide Master affect all slides using that master. 3. Themes: Pre-designed sets of colors, fonts, effects, and backgrounds that can be applied to a presentation for a consistent and professional look 4. Transitions: Animations that occur when moving from one slide to the next. These can be customized for timing, speed, and effect. 5. Animations: Visual effects applied to individual elements on a slide (such as text, images, and shapes) to make them move or change in some way. 6. Notes: An area where the presenter can add comments or reminders.that are not visible to the audience. 7. Outline View: A text-based view of the presentation that shows slide titles and main content, making it easy to organize and edit the presentation structure. Uses of PowerPoint 2016 1. Business Presentations: © Creating professional reports, pitches, and briefings. © Presenting financial data, project plans, and marketing strategies. 2. Educational Purposes: © Teaching and lecturing with vistal aids. © Developing training materials and e-learning modules. 3. Conferences and Seminars: © Delivering keynote speeches and presentations. ©. Sharing research findings and case studies. 4, Marketing and Sales: © Developing product demos and promotional materials. © Creating engaging sales pitches and client presentations. 5. Personal Use: © Crafting photo slideshows and event presentations (e.g., weddings, anniversaries). © Sharing travel experiences and personal projects. CREATING, OPENING AND SAVING PRESENTATION Creating a Presentation To create a new presentation: 1, Select the File tab to go to Backstage view. 22. Select New on the left side of the window, then click Blank Presentation. New 3. A new presentation will appear. To create a new presentation from a template: A template is a predesigned presentation you can use tlereaté a riew slide show quickly 1. Click the File tab to access Backstage view, then select New. 2 You can click a suggested search to find templates or use the search bar to find something more specific. 3. Select a template to review it. Click Create New lviome | car a 4 A new presentation will appear with the selected template. Opening a Presentation 1. Open an Existing Presentation: © Click “File” on the Ribbon, then select “Open.” 3© Choose the location where your file is saved (e.g., Recent, OneDrive, This PC, Browse), © Navigate to your file, select it, and click “Open.” Saving a Presentation 1. Save a New Presentation: © Click “File” on the Ribbon, then select “Save As.” © Choose the location where you want to save your file (e.g., OneDrive, This PC, Browse), © Enter a name for your presentation in the “File name” box. © Select the file format (default is .pptx) and click “Save.” 2. Save an Existing Presentation: © Click the “Save” button (a floppy disk icon) on the Quick Access Toolbar, or press Ctrl+S on your keyboard. © If you want to save a copy or save it in a different format, use “Save As” from the “File” menu. WORKING IN DIFFERENT VIEWS Microsoft PowerPoint 2016 offers several different views to help users create, edit, and present their slides more effectively. Each view serves a specific purpose and offers different tools and perspectives for working on a presentation. fz] Qe ve File Home 3 (B) 6 LS Design SB Here are the main views and how to use them: Normal View Purpose: The default view for creating and editing slides. Features: + Slide Pane: Displays the currently selected slide. Here you can add and edit content. + Thumbnails Pane: Shows thumbnails of all the slides in the presentation for easy navigation. + Notes Pane: Located at the bottom, allowing you to add speaker notes for each slide.How to Access: + Click the “Normal” button on the “View” tab. + Or, click the “Normal” button at the bottom right of the PowerPoint window. Outline View Purpose: Provides a text-based outline of the presentation, focusing on titles and main content. Features: + Displays only the text from slides, which makes it easier to organize and edit the structure of the presentation. + Useful for quickly reviewing the flow and content of your slides. How to Access: + Click the “Outline View” button on the “View” tab. Slide Sorter View Purpose: Allows you to see an overview of all slides and easily rearrange them. Features: + Displays thumbnails of all slides ina grid layout. + Ideal for reordering, duplicating, or deleting slides. + Provides an easy way to aidd transitions between slides. How to Access: + Click the “Slide Sorter” button on the “View” tab. + Or, click the “Slide Sorter” button at the bottom right of the PowerPoint window. Notes Page View Purpose: Focuses on individual slides along with their ass iated speaker notes Features: + Displays a single slide along with its notes. + Useful for preparing and editing detailed speaker notes for each slide. How to Access: + Click the “Notes Page” button on the “View” tab.Reading View Purpose: Provides a full- Slide Show mode. creen view of the presentation for reading without switching to Features: + Displays slides in full screen but retains the PowerPoint interface for easy navigation. + Suitable for reviewing the presentation as it would appear to the audience. How to Access: + Click the “Reading View” button on the “View” tab. + Or, click the “Reading View” button at the bottom right of the PowerPoint window. Slide Show View Purpose: Used to deliver the presentation to an audience Features + Displays slides full-screen without any PowerPoint interface elements. + Allows for navigation through slides, starting from the current slide or from the beginning How to Ac + Click the “Slide Show” button on the “View” tab. + Or, press FS to start the presentation from the beginning, or Shift+F5 to start from the current slide. Master Views Purpose: Used to'make universal changes to the presentation’s design and layout. Types: le Master View: Edit the Slide Master to change the overall design and layout of the iides. Changes here affect all slides using that master. + Handout Master View: Customize the layout and design of handouts. + Notes Master View: Edit the layout and design of notes pages. How to Access: + Click “Slide Master,” “Handout Master,” or “Notes Master” on the “View” tab.ANIMATION Animation in Microsoft PowerPoint 2016 allows you to add movement and effects to the elements on your slides, making your presentations more dynamic and engaging. The four types of animations There are several animation effects you can choose from, and they are organized into four types + Entrance: These control how the object enters the slide. For example, with the Bounce animation the object will "fall" onto the slide and then bounce several times. «A ek ke kw a ok Mt Om These animations occur while the object ison the slide, often triggered by a mouse click. For example, you Gan Set an object to spin when you click the mouse. + Exit: These control how the object exits the slide. For example, with the Fade ariimation the object will simply fade away. * + Motion Paths: These are similar to Emphasis effects, except the object moves within the slide along a predetermined path, like a cirele. I a 1 oO ©0 ETo apply an animation to an object: 1. Select the object you want to animate. . On the Animations tab, click the More drop-down arrow in the Animation group. XE: EE mn «kK ‘== Freee Dope Fale yh Flo Spt 3. A drop-down menu of animation effects will appear. Select the desired effect. 4, The effect will apply to the object. The object, will have a small number next to it to show that it has an animation. In the Slide pane, a star symbol also will appear next to the slide. SLIDE SHOW The Slide Show feature in Microsoft PowerPoint 2016 is designed for presenting your slides to an audience. It provides various tools and settings to help you deliver a smooth and professional presentation. Bo | te Lal Here's a detailed guide on how to use Slide Show features in PowerPoint 2016: Starting a Slide Show 1, From the Beginning: © Click the "Slide Show" tab on the Ribbon. © Click "From Beginning" or press FS on your keyboard. 2. From the Current Slide: © Click the "Slide Show" tab on the Ribbon. © Click "From Current Slide" or press Shift+F5 on your keyboard. 8Navigating Through the Slide Show 1. Advance to the Next Slide: © Press the Right Arrow key, Down Arrow key, or Page Down key. © Press the Spacebar. 2. Return to the Previous Slide: © Press the Left Arrow key, Up Arrow key, or Page Up key. Slide: screen, select "See Alll Slides," and click the slide you want to jump to. Or, type the slide number and press Enter. Slide Show Tools and Features 1. Presenter View: © Provides additional tools for the presenter, including a preview of the next slide, speaker notes, and a timer. © To enable Presenter View, go to the "Slide Show" tab and:check."Use Presenter View." © Presenter View is automatically enabled when a second monitor is connected. 2. Pen and Laser Pointer Tools: © Right-click on the screen during the slide show, select "Pointer Options," and choose Pen" or "Laser Pointer." © You can draw on the slide with the pen or highlight areas with the laser pointer. 3. Ink Annotations: © Use the pen tool to draw or write on the slide during the presentation. 4. Zoom into a Slide: © In Presenter View, click the magnifying glass icon to zoom into a specific part of the slide. Setting Up a Slide Show 1. Set Up Slide Show: > Go to the "Slide Show" tab. > Click "Set Up Slide Show." > Choose the type of show (e.g., Presented by a speaker, Browsed by an individual, Browsed at a kiosk). Select other options such as looping, narration, and timing. 2. Custom Slide Shows: o Create different versions of your presentation for different audiences. © Go to the "Slide Show" tab. © Click "Custom Slide Show" and select "Custom Shows." © Click "New," choose the slides to include, and save the custom show. Recording a Slide Show 1. Record Slide Show:© Go to the "Slide Show" tab. © Click "Record Slide Show" and choose to start recording from the beginning or the current slide. © Narrate your presentation, and PowerPoint will record your voice along with slide timings and animations. 2. Rehearse Timings: © Click "Rehearse Timings" on the "Slide Show" tab. © Practice your presentation, and PowerPoint will record the time spent on each side. Ending a Slide Show 1, Exit the Slide Show: © Press the Esc key. © Or, right-click on the screen and select "End Show." MASTER SLIDES Master slides in Microsoft PowerPoint 2016 are used to control the overall design and layout of your presentation, They allow you to make universal changes to all.slides in your presentation, by editing a single master slide, ensuring a consistent look and feel. Understanding Slide Masters 1. Slide Master: The main slide that controls the layout, background, color scheme, fonts, and positioning of placeholders for all slides that use that master. 2. Layout Masters: Subordinate to the Slide Master, each layout master defines the layout for a specific type of slide (¢.g., title slide, content slide). Accessing Slide Master View 101. Open Slide Master View: © Go to the “View” tab on the Ribbon. © Click “Slide Master” in the Master Views group. Working with the Slide Master 1. Editing the Slide Master: © In Slide Master View, the left pane shows the Slide Master at the top, followed by the layout masters. © Click on the Slide Master (the top slide) to edit the overall design. © You can change the background, apply a theme, adjust fonts, and modify placeholders. 2. Editing Layout Masters: © Click on any of the layout masters below the Slide Master to customize specific slide layouts. © Modify placeholders, adjust positions, and apply specific formatting to suit the layout type. Customizing the Slide Master 1, Themes and Backgrounds: © Apply a theme to the Slide Master to ensure a consistent design throughout your presentation, © Change the background by selecting “Background Styles” or “Format Background” on the Slide Master tab, 2. Placeholders: © Add, move, or resize placeholders for titles, content, text, images, charts, and more. © Click “Insert Placeholder” on the Slide Master tab to add new placeholders. 3. Fonts and Colors: © Change the font style and size by selecting text and using the formatting options. © Adjust the color scheme by clicking “Colors” on the Slide Master tab and selecting a color set. CREATING A PHOTO ALBUM PowerPoint allows you to import a set of pictures into a photo album presentation. With the photo album feature you can select, rearrange, adjust, and add text to your pictures. To create a photo album: 1. Select the Insert tab. nu2. Click the Photo Album command in the Images group, then select New Photo Album. 4, Select the desired image file(s). Click Insert, © To select all images in your folder, click the first image, then press and hold the Shift key and select the last image. o To select multiple nonadjaceiit iidges, press and hold the Control key while clicking the desired images. 5. The Photo Album dialog box provides several options for moving, adjusting, and changing the layout of pictures. Edit as needed, then click Create to insert pictures into the photo album. 6. A separate présentation will be created for the photo album, By default, it will include a title page and one picture per slide REHEARSE TIMING AND RECORD NARRATION (2 Start Recording from Bapinning.- [S RRehearse Timings Rehearsing timings helps you determine how long each slide will be displayed during the presentation. Here’s how to do it: 1. Navigate to the Rehearse Timings Featurt © Go to the Slide Show tab in the ribbon. 2. Start Rehearsing: © Click on Rehearse Timings in the Set Up group. © Your presentation will start in full-screen mode, and a timer will appear at the top left comer of the slide. Advance through Slides: © As you progress through each slide, PowerPoint will record the amount of time you spend on each slide. Record Timings: © Click Next to move to the next slide when you're ready. © Continue until you've rehearsed timings for all slides, Save Timings (Optional © If you're satisfied with the timings, click Yes to Save the timings to your slides. © Click No if you want to discard the timings and try again. » Record N: ion Recording narration allows you to add spoken commentary to your slides, which can enhance understanding and engagement. Here’s how to record narration in PowerPoint 2007: 1. Navigate to the Record Narration Feature: © Go to the Slide Show tab in the ribbon. Start Recording: © Click on Record Narration in the Set Up group. © The Record Narration dialog box will appear. 3. Set Microphone and Slide Options: © Choose your microphone from the list of available microphones. 4. Begin Recording: © Click OK to start recording. © PowerPoint will start recording your narration from the current slide. 5. Advance through Slides: © Speak into your microphone as you advance through each slide. ©. The narration will be recorded slide by slide. 6. Stop Recording: © To stop recording, press ESC on your keyboard or right-click on the slide and select End Show. 7. Save Narrations: © After recording, PowerPoint will prompt you to save the timings and narrations. Click Yes to save them or No to discard. 3