Senior Secondary Course

Learner’s Guide: Data Entry Operations(336)

FORMATTING WORKSHEETS

 Alignment Tab: These options

 Formatting tools allow you to change the position and
 In the Home tab alignment of the data in the cell.
 In the mini toolbar (It appears when
 Font Tab: All Font attributes
you right click on a cell)
present here.
 In the Format cell dialog box
 Border & Fill Tab: You can
 Home Tab: Select Home tab, here
provide border to the sheet and fill
you can do formatting of text, cells or
different colours in background.
worksheet.
 Protect Tab: You can provide
 Mini Toolbar: Using mini toolbar you
password to protect your worksheet.
can do common formatting as
 Font Type  To clear a cell format:
 Font Size  Click in the Cell that contains
 Accounting Number Format formatting
 Comma Format  Select the Arrow on the Clear
 Font Colour button on the Home Ribbon
 Format Painter  Select Clear Formats
 Borders  To Apply the Currency
 Fill Colours & many more Format:
 Format cell dialog box:  Highlight Cells
Press Ctrl+1. Format Cell dialog  Click on Currency Style on the
box appears. Home Ribbon
Or
Select Home tabSelect Number  To Apply the Comma Format:
section to open Format Cell  Highlight Cells
dialog box  Click on Comma Style on the Home
Ribbon
 There are 6 tabs in Format Cell dialog  If necessary, click on the Increase
box: Number, Alignment, Font, or Decrease Decimal button
Border, Fill and Protection
 Format Painter:
 Number Tab: The data type can be Highlight Cells
selected from the options.  Format the cells to the desired
 General: If the cell contains text format
and number. It does not have  Select the formatted cells
any specific value.

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 Senior Secondary Course
Learner’s Guide: Data Entry Operations(336)

 Click Format Painter from the

Clipboard Section CHECK YOURSELF
 Highlight the cells you wish to
format 1. Which of the following methods cannot
 To AutoFit Columns: be used to enter data in a cell?
 Click on Column Header or any
other cell in the Column to change A. Pressing an arrow key
width
 Go to Home tab Select Format B. Pressing the Tab key
from the Cells Group  Select
AutoFit Column width C. Pressing the Esc key

 To AutoFit Rows: D. Clicking on the formula bar

 Click on Row Header or any other
cell in the Row to change height 2. To change the font of your entire
 Go to Home tab Select Format spreadsheet, to make it bold, italic or
from the Cells Group on the underline it, you must first:
Ribbon  Select AutoFit Row
Height A. Select the font you wish to use

 Columns and Rows in best fit: B. Go to Insert and select “Insert Font
options”
 Place your pointer on or near the right
edge of a column header of the C. Select all the cells to which you wish
column you wish to adjust. to apply the formatting changes
 The pointer changes to a double-
headed arrow D. Click the bold, underline or italic
buttons in the home tab.
 Double-Click your pointer

3. You can activate a cell by

 To Hide/Unhide Columns &
Rows: a. Pressing the Tab key
 Select Columns/RowsRight
ClickHide/Unhide options b. Clicking the cell

 AutoFormat: Select CellsHome c. Pressing an arrow key

TabStyle GroupFormat as Table
d. All of the above
 Hide/Unhide Worksheet: Select
sheet  Right Click select
Hide/Unhide option

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 Senior Secondary Course
Learner’s Guide: Data Entry Operations(336)
4. How can you remove borders
applied in cells?
I. Create a new workbook as shown
A. Choose None on Border tab of below and save the file with the name
Format cell
“Payroll”.
B. Open the list on the Border tool
C. Both of the above II. Enter the labels and values in the
D. None of the above exact cells locations as desired.

5. The Software which contains rows III. Use AutoFill to put the Employee
and columns is called ______ Numbers into cells A6:A8.

A. Database B. Drawing IV. Set the columns width and rows

C. Spreadsheet D. Word processing
height appropriately.

V. Set labels alignment appropriately.

STRETCH YOURSELF
VI. Format cell B2 to Short Date
format.
1. What is Format Painter? When do
you think format painter is useful VII. Format cells E4:G8 to include Rs
in MS-Excel? sign with two decimal places.
2. Write down the steps to hide
column and row. IX. Save your work
3. How to copy styles from an open
workbook to another?
4. How to insert new sheet and
rename it? ANSWERS
5. How to do auto fit for rows and
columns? Check Yourself:
6.
1. C
2. C
3. D
4. C
5. C