RAPID Matrix - FEL 1-3 IPT Members Functions

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Power
System
P&SCM Power System

Projects Procurement Coord.

Financial Acctg Dept. (FAD)

Projects Procurement Dept.

Strategy & Market Analysis

Information Security Dept.

Information Security Dept.

Construction Agency*
Engineering (P&CSD)

Engineering (P&CSD)
Sr. Project Engineer*

Contracting Coord.

Sr. Operations Rep

IPT Leader (PMT)*
Engineering (CSD)

Engineering (CSD)
Inspection Coord.

Industrial Security
Renewables Dept.

Engineering Dept.

Renewables Dept.
IPT Leader (FPD)

Loss Prevention

Loss Prevention
Project Sponsor
Decision Maker

Planning Dept.

Chief Engineer

Planning Dept.
Environment

Environment

Contracting
Inspection

IT S&TPD
PMOD

PMOD
FPD
Phase Deliverable

Proposed Integrated Staffing Assignment D I I I I I I I I I I I I I I I I I

Project Charter (Initial) D R I I
Process Design D I R I I I I A
Site Selection Assessment D R I I I A A I
Environmental Screening & Scoping Statement D A
Business Case Assessment (Initial) D R A I I I I
Contracting Strategy (Initial)
FEL 1

R I D I I
Project Execution Plan (Initial) A R I I D I I I I
VIP - Applicable VIPs Report D I A I
VIP Outcome Implementation Reports D I A I I
Schedule Level I D R I A I
Business Case Cost Estimate (±50%) D R I A I I
Stakeholder Management Plan D I A A A
Business Case Brief and Presentation D R I I I I I
Gate Outcome Report D
Project Charter (Updated) D R A A
Business Case Assessment (Updated) D R I I I I A I I I
Stakeholder Management Plan D I A I A A
Site Selection Assessment D R I I I I I I A A
Land Use Permit D I I I I
Flare and Relief Study - (Alternatives - initial) D I I I I A
Process Design (update) D I R I I I I A
Technology Selection Report A D I I I I I A I I I I I I
FEL 2 (Study)

Flow Assurance D I A
Energy Optimization & Green Energy Report (initial) D I I I I I A I I I
Electrical System Design & Analysis D I I A I
Schedule Level I (Update) D R I I A I
Study Cost Estimate (±40%) D R I A I I I
Contracting Strategy (Updated) R I I D I I
Project Execution Plan (Updated) A R I I D I I I I I
Study Brief and Presentation D R I I
Utility Power Supply Plan (Initial) D I I A I A
Proposed Integrated Staffing Assignment D A I I I I I I I I I I I I I I I I I
VIP - Applicable VIPs Report D I A I
VIP Outcome Implementation Report D I I I I A I I I I I I I I
Gate Outcome Report D
Project Charter (Updated) D R I A A
Land Use Permit D I I I I I I
Process Design (update) D I I I I I I A
Technology Selection Report (update) A D I I I I I A I I I I I I
Flow Assurance (updated) D I I I A
Design Basis Scoping Paper (DBSP) D R I I I I I I I A A I I I I I I
Environmental Impact Assessment Study D R A
Business Case Assessment (Updated) D R I I A I I I I
Procurement strategy & material procurement I R I I D A I
Target Setting D R A I I A A
Flare and Relief Study D I I I I A
Site Selection Assessment D I A
Plot Plans D R I I I A I I I I
Stakeholder Management Plan D I A I A A
Energy Optimization & Green Energy Report (main) D I I I I I A I I I
FEL 2 (DBSP)

Electrical System Design & Analysis D I I A A

Customizing Standards and Specifications D I I A I
Reliability, Availability and Maintainability (RAM) D A I
Design for Maintainability Report D I
Preliminary Hazards Analysis (Workshop) D I I I I I A
Building Risk Assessment (Initial) D I I A
Facilities Security Assessment (Final) D I A
IT/ICS Security Architecture Assessment (Initial) D I I A I A I
Contracting Strategy (Updated) I R I D I I I
Project Interface Management Plan I D R I I A I I
Operational Readiness Plan (ORP) Level I R I D
Schedule Level II D R I I A I
Budget Estimate (±30%) D I R I A A I I
Project Execution Plan (Final) A R I I D I I I I I
DBSP Brief and Presentation D R I I I
Proposed Integrated Staffing Assignment I D A I I I I I I I I I I I I I I I
Utility Power Supply Plan (Updated) D I I A I A
VIP Outcome Implementation Report D A I I I I A I I I I I I I I
Project Closeout Report R I
Gate Outcome Report D
Project Proposal Review Reports D I I R I I I I I I I I I I
Process Design (updated) D I I I I I I A
Flow Assurance (updated) D I A
Energy Optimization & Green Energy Report (final) D I I I I I A I I A
Technology Selection Report (updated) A D I I I I I A I I I I I I
Project Proposal Package I D I I I R I A I A A A A I A A I I A I A
Flare and Relief Study - (System Report - final) D I I I I A
Electrical System Design & Analysis D I I I A
(Project Proposal)

Environmental Impact Assessment (Final) I D I R I A

Building Risk Assessment (Final) I D I I I I I I A
IT/ICS Security Architecture Assessment (Final) D I I A I A I
Project Quality Plan D I R I A
FEL 3

Plot Plans I D I I R I A I I I I
Reliability, Availability and Maintainability (RAM) D A I
Hazard and Operability (HAZOP) Study D I I I I I A
Pre-Commissioning & Mechanical Completion I D I I R I A A I I I
Schedule Level III D I R I A I
Contracting Strategy (Final) I R I I D I I I
Contracts Procurement R I I I D I I A
Project Interface Plan (Final) I D R I I A I I
Stakeholder Management Plan D R A I A
Project Execution Plan - Full (Final) A I R I I D I I I I
Procurement strategy & material procurement R I I I I D I A I
Operational Readiness Plan (ORP) Level II I I D A
Utility Power Supply Plan (Final) I D I I A I I I I
VIP Outcome Implementation Report I D I I I A I I I I I I I I
Project Charter (Final) D I R A A
(Finalize/ER

Target Setting D A R I I I A A
Approval)

ER Estimate (±10%) D I R I I A A I I I
FEL 3

Business Case Assessment (Final) D I R I I I I A I I I I

Proposed Integrated Staffing Assignment D I A I I I I I I I I I I I I I I I
Finalize FEL (ER) Brief and Presentation D I R I I
Project Closeout Report A I R
Gate Outcome Report D Saudi Aramco: Company General Use
* PM for A, B, C projects; Proponent organization for C1 projects
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RAPID role definitions:

• “R” stands for “Recommend”.

• “R” is responsible for making the proposal or submitting a decision for approval.

R • Recommenders are the “engine” of the decision-making process.

• They create decision criteria, gather Input and data, analyze alternatives and develop a
proposal for a course of action that is compelling and defendable.
• There is only one Recommender in each decision-making process.

• “A” stands for “Agree”.

A
• The "Agree" role is for Saudi Aramco Functional Organizations that must have their
agreements secured before proceeding further in the process. If the Function vetoes the
proposal, they must work with the Recommender to develop an alternative proposal.
• If an alternative proposal cannot be agreed on, the issue must be elevated to Decide.

• “P” stands for “Perform”.

• This is the individual or group that will execute the Decision and is responsible for doing so

P promptly and effectively.

• Depending on the Decision, there can be one or more Performers in each process.
• In the RAPID® matrix, the IPT “Perform” roles are not indicated since it is only the decision
making roles and responsibilities that are of concern, and not the execution of the decision.

• “I” stands for “Input”.

I
• Those with Input responsibility provide the data that is the basis of any good decision.
• When there is an Input it means that the Input is necessary to make an upcoming
recommendation.
• There can be multiple Inputs for each decision-making process

• “D” stands for “Decide”.

• This is the single point of accountability within the IPT who must bring the decision to closure

D
and commit the organization to act on it.
• The Decide is the person who will break any deadlock in the case of disagreement between
the Recommend and the Agree.
• There is only one Decide for each decision-making process, to ensure clear and visible
accountability.

Saudi Aramco: Company General Use