Mata

Sahib
Kaur
Public
PRACTICAL FILE
School

INFORMATION TECHNOLOGY (CODE – 402)

SUBMITTED TO SUBMITTED BY

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 CERTIFICATE

This is to certify that ______________________

of Class X__ has successfully completed his/her

Practical file under the guidance of

________________

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 Assignment 1
How can we apply any style to a text.
Solution:
For applying any styles, such as Paragraph, Character, Frame, Page, List, Table
follow the given steps.
Step 1.
Select the text to be formatted. The selected text may be a collection of
characters, words, lines, paragraph, page, frame or table.
Step 2.
To format the selected text, choose appropriate style by clicking the button
from the top of the Styles bar.
Step 3.
A list of styles for that category appears. Double click on the desired style to
apply to the selected text.

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 Assignment 2
What is Fill Format Style, how it can be applied.

Solution:
This method is useful when a same style is to be applied at many
placesscattered in the document. Fill Format can be used to style scattered –
pages,frames, tables, lists, paragraphs or characters. Follow the steps given
below touse it.
Step 1.
Open the document to be styled.
Step 2.
Open the Styles window and select the desired style category and then desired
style from drop down list.
Step 3.
Select Fill Format button.
Step 4.
To apply the selected style, take the mouse pointer to desired locationand click.
Do take care to apply style on appropriate type of content.
Step 5.

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 Repeat step 4 until all the changes have been made for that style in theentire
document.
Step 6.
To quit Fill Format option, click the Fill Format button again or pressthe Esc
key

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 Assignment 3

Vipin wants to Insert images in his document help him for Inserting
imageusing Insert Image option.

Solution:
LibreOffice Writer allows to work on images by providing various tools such
asusing Insert Image dialog, using Drag and Drop option, using Cut, Copy
andPaste option and lastly by Linking.

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A general procedure to insert an image using Insert Image dialog box, is
asfollows.
Step 1.
Open the document to insert an image in LibreOffice Writer.
Step 2.
Place the cursor where you want to insert an image.
Step 3.
Select and click on Insert > Image from menu bar.
Step 4.
An Insert Image dialog box will open which will allow to choose the picture
file to be inserted.
Step 5.
Select the file and click on Open button to insert an image in document.

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Assignment 4

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Rohan has created a report on Environmental Pollution in LibreOfficeWriter.
Help him to add table of contents to his document with the headingas
Rohan’s Table of Contents.
Solution:
To add Table of Contents, follow the steps given below.
Step 1.
Open the document in LibreOffice Writer.
Step 2.
Select Insert > Table of Contents and Index > Table of Contents, Indexor
Bibliography. The Table of Contents, Index and Bibliography dialog box
will be displayed.
Step 3.
In the Type the Titles text box, type Rohan’s Table of Contents.
Step 4.
Click OK. The Table of Contents will be inserted in Rohan’s document

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Assignment 5

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Kapil want to create a document with predefined formatting and want to
save that document as Template for future use help him to accomplish his
task.
Solution:
Step 1.
Open the document in LibreOffice Writer whose template is to be created.
Step 2.
From main menu bar, select File > Templates > Save. The Save As Template
dialog box will appear.
Step 3.
Type the name of the new template (T1) in Template Name text box.
Step 4.
Select the category of the template being created. Some of the categories that
can be seen in the dialog box are
My Templates, Business Correspondence, Online Business Documents
and Presentations
.
Step 5.
Click and select Set as default template check box to make the current template
as the default template.
Step 6.
Click Save button to save the template.

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 Assignment 6

What is the use of Data Consolidation? Write steps to perform this action

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 Solution
Consolidate is a function used to combine information from multiple sheets of
the spreadsheet into one place to summarize the information. It is used to view
and compare variety of data in a single spreadsheet for identifying trends and
relationships. Let us create the following sheets in a spreadsheet sales

ABC_ Branch
ITEM JANUARY FEBRUARY
Chocolate 2000 5000
Cookies 5000 2500
Pastries 5000 3000
Cake 6000 3500
Juice 4000 4500 XYZ_Branch
ITEM JANUARY FEBRUARY
Chocolate 5000 2000
Cookies 7000 8000
Pastries 4000 1000
Cake 8000 9000 Step 1.
Juice 7000 2000 Add a new sheet and rename it as
Consolidate
Step 2.
Click on Data > Consolidate or use the keyboard shortcut key ALT+D, the
Consolidate dialog window will open

Step 3.
In the Function box, choose Sum function from the drop down as we want to
add the data from all the sheets.

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Step 4.
Click in the Source data ranges box and then click on the worksheet
ABC_Branch and select the area to be consolidated and then click on the
Add button will add the copy reference in the consolidation ranges.

Step 5.
Click on the sheet XYZ_Branch and select the area to be consolidated and then
click on ADD will add the next consolidation range

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Step 7.
Click on ‘Copy results to’ and then click on any of the cell in the Consolidate
sheet where you want to copy the final result after consolidation.
Step 8.
Click on OK button. It will display the Consolidate sheet with data after
consolidation.

Assignment 7

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What is Goal Seek? Write steps to perform this action.

Goal Seek helps in finding out the input for the specific output. For example, if
you want to know the number of units produced to get the desired output
then use Goal seek analysis tool. Follow the following steps after creating this
data to use Goal seek tool to change marks of S.St. from 30 to desired marks
A B
1 Subject Marks
2 English 54
3 Hindi 56
4 Maths 78
5 Science 80
6 S.St 30
7 Total 268

Step 1.
Enter the values in the worksheet.

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Step 2.
Write the formula in the cell (B7) where the calculation has to be used.
Step 3.
Place the cursor in the formula cell (B7), choose Tools > Goal Seek

Step 4.
The Goal seek dialog window will appear, the Formula cell box will have
the correct formula.
Step 5.
Place the cursor on the Variable cell box and click on the cell (B6) that contains
the value to be changed.

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Step 6.
Enter the desired result in the Target value box.

Step 7.
Click on OK button.

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 Assignment 8

What is Macro? How can we record macro for any operation?

Solution
A macro is a single instruction that executes a set of instructions. These set of
instructions can be a sequence of commands or keystrokes that can be used for
any number of times later. A sequence of actions such as keystrokes and clicks
can be recorded and then run as per the requirement.
Record a macro to apply the following style to the Heading “Data Analysis” in
the cell A1.The font style should be “Times New Roman” The font size should
be “14”The font colour should be “Blue” Cells from A1 to G1 should be
merged and centred.
Step 1.
Create the spreadsheet. Write the heading “Data Analysis” in cell A1.
Step 2.
Choose Tools > Macros > Record Macro. Perform the actions mentioned in
Assignment 7 in the spreadsheet.

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Step 3.
Click Stop Recording to stop the Macro Recorder.
Step 4.
The Basic Macro dialog appears, in which you can save and run the macro.

Step 5.
A Standard library is present by default when a spreadsheet is created and
saved.

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Step 6.
To save the macro, first select the object where you want to save the macro in
the Save macro in list box. You can change the name of the macro

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 Assignment 9

What is use of Hyperlink in LibreOffice Calc? Explain with an example.

Solution:
Sometimes it is required to jump to a document stored at a different location
from within a document. It can be done by creating a hyperlink. It is possible
to jump from a sheet in the same spreadsheet, different spreadsheet or a website
by creating a hyperlink

Step 1.
Open the Result X-B spreadsheet document.
Step 2.
From the main menu, select and click on Insert > Hyperlink. An Hyperlink
dialog box will open.

Step 3.
To insert the spreadsheet document, click on the Document on the
left pan of dialog box, then to select the spreadsheet document, click on the
Button located after the Path. Select the required document. In our case we
select the spreadsheet document “Result-X-A”.

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Step 4.
Then click on the Target button to choose the sheet which is to be hyperlinked.
Target in Document helps to specifically choose a target in the document such
as sheet, tables, frames, images, headings and so on. Here in our case we will
select the sheet Result.
Step 5.
Click on Apply and Close button to exit the Target Document window.

Step 6.
Enter the text in the Text box to assign the hyperlink to that text. In our case we
have entered the text as “Result-X-A”. So the hyperlink will be assigned to the
text “Result-X-A”.
Step 7.
Click on Apply and Close button to confirm the changes and exit the Hyperlink
dialog box.
Step 8.
Observe that the hyperlink is assigned to the word “Result-X-A”.

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Step 9.
To open the hyperlinked sheet, press the Ctrl key and click on the hyperlinked
word “Result X-A”, the sheet will be opened in the new window.

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 Assignment 10

What is the use of sharing of Worksheet? How can we share any worksheet
in Libre Office Calc? Write steps

Solution:
In LibreOffice Calc, one spreadsheet can be used by more than one user at a
time by sharing it. A shared spreadsheet is a same sheet that can be accessed by
more than one user and can allow them to make changes simultaneously on it. It
saves the trouble of keeping track of multiple copies of the same spreadsheet.
Sharing allows working in collaboration so that everyone can contribute, make
changes and view it.

Sharing a spreadsheet is just like teamwork to work in collaboration with other

users. The following are the steps to share the spreadsheet.
Step 1.
Open a new spreadsheet and save it with some name.
Step 2.
Select and click on Tools > Share Spreadsheet from main menu bar. This will
open the Share Document dialog window which can be used to enable or
disable sharing option.

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Step 3.
Click on the checkbox “Share this spreadsheet with other users” to share the
spreadsheet and click on OK button. This will open the confirmation dialog
window to save the spreadsheet to activate the shared mode.

Step 4.
Click on Yes to continue.

Step 5.
Once the spreadsheet is saved, the name of the spreadsheet in the title bar will
display (shared) along with the name of the spreadsheet.

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 Assignment 11
Ruhi has created database name Sports Day, now she wants to create a table
in Design view help her to full fill her task.
To create a table named Events using in the option Create Table in Design view
in the Sports Day database. After clicking on Design view follow the following
steps:

Step 1.
Type the first field name (EventId) in the Field Name column. Press Tab key.
The cursor moves to the second column i.e. Field Type.

Step 2.
The Field Type column contains a list box. As you click on the down arrow, it
appears and we can select the desired data type from the list box. Select the
datatype (Varchar).
Step 3.
Observe that certain properties appear in the Field Properties Pane as the data
type is selected. Some of the properties are Entry required, Length, Default
value, Format example. Set the desired properties for the entered field.
Step 4.
Press Tab key to move to the next column. Add any description if you want in
the third column.

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Step 5.
Once the properties for the field are set, press Tab key to move to next row.
Selecting data type for field Fields entered using Creating Table in Design View
Step 6.
Enter the next field by repeating steps 1, 2 and 3. Repeat the process for adding
all fields in the table.
Steps 7.
After creating the table you need to save it on the disk. To save the table click
on the save button or follow menu option File > Save As. Enter the name of
table and click on OK button

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 Assignment 12

What do understand by Referential Integrity? Explain with a suitable

example.
A relationship can help prevent data redundancy. It helps prevent missing
data by keeping deleted data from getting out of synch. This is called referential
integrity. We will study in detail about referential integrity later in the chapter.
Creating relationships between tables restricts the user from entering invalid
data in the referenced fields. Any updation in the master table is automatically
reflected in the transaction tables. There are two tables in the database – Events
and Event Category with a common field as Category ID.In Event table,
EventID is the primary key and CategoryID is the foreign key. In
EventCategory table, CategoryID is the primary key. To set up
relationship between these tables follow the following steps.
Step 1.
From main menu of Libre Office Base, click on Tools > Relationships…

Step 2.
The Relationship Design screen will appear. In the middle of the screen there is
Add Tables dialog box. Both the tables are listed in the dialog box.

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Step 3.
In the Add Tables dialog box, click Events table and then click Add button.
Similarly add Event Category table to the Relationship Area.

Step 4.
Click Close button to close the Add Tables dialog box. Observe that the tables
Events and Event Category table added to the Relationship Area along with all
its field list.
Step 5.
As discussed before, CategoryID is the common field in the two tables. Hence
it will be used to set a relationship between the two tables. To create a relation
Add Tables dialog box in Relationship Design Screen Events and Event
Category Tables added in Relationship Design window
Relationship between two tables between the two tables, we just have to drag th
e commonfield CategoryID from the Events table and drop it in Event Category
table. Aline connecting both the tables with the common field (CategoryID)
appears.

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 Assignment 13
Explain Form with a suitable example. Write steps using wizard.
Solution:
A form is an object of the database that has a user friendly interface where data
can be entered and seen in an attractive and easy-to-read format. For any
database, it is the front end for data entry and data modification. Creating a
Form Using a Wizard is the simplest way to create a form. To explain how to
create a form using a wizard, we will get back to the Sports Day database
created in the previous chapters. To create a form using wizard, follow the
following steps.
Step 1.
Open the Sports Day database created in Libre Office, and click the Form icon
on the Database Pane. Click the option Use Wizard to Create Form… on the
Tasks Pane.
Step 2.
The step 1 of the wizard is to select the tables or queries for which the form has
to be created. As we are creating a form for Events table, select Events table
from “Tables and queries” list box.
Step 3.
After selecting the Events table, all the fields of the Events table will be listed
in the Available Fields list box.
Step 4.
As we require all the fields to appear in the Form, shift all the fields of Event
table from Available Fields list box to Fields in the Form list box using>>
button. Observe that, all the fields are shifted to Fields in the Form list box.
Click on Next button to move forward.
Step 5.
The second step consists of setting up a sub form, i.e. a form within a form.
You need to check the checkbox “Add Sub form” to add the sub form. Since we
do not want to set up any sub form, click Next button to proceed further.
Step 6.
The wizard skips the next two steps that relate to the sub form and moves on to
step 5. This step arrange controls i.e. to set up the design of the form. Observe
that, by default, all controls will be left aligned.
Four layouts are given in this step of the wizard to choose from:
• Columnar display with Labels on the left of the field value
• Columnar display with Labels on top of the field value
• Display as datasheet
• Block display with labels on top

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Select Columnar Display with labels on the left arrangement.

Step 7.
Click Next button.
Step 8.
The step 6 of the wizard asks whether the form will be used for displaying data,
entering data or both. As we go with the default settings, so we click Next
button.
Step 9.
The next step is to apply styles to the form being created.
Step 10.
Click Next button.
Step 11.
The next step is to set the name of the form. Say Events Form. Click Modify
the form option.
Step 12.
Click Finish button

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 Assignment 14

Write steps for Adding a calendar for the date field.

Solution:
Adding a calendar for the date field While filling up a form on a computer,
mostly a calendar is displayed. This is because it is easy to choose a date rather
than typing it. To add the calendar to the date field in the form, follow the steps
given below:

Step 1.
Place the mouse pointer over the Date text box and press Ctrl+Click to select it.
Step 2.
Right click and select Control Properties…. option.
Step 3.
In the Properties: Date Field dialog box, scroll down for Date Format property.
By default, Standard (short) format will be displayed.
Step 4.
Click to open the list box and select Standard (long) format.
Step 5.
Scroll down further till you find the Drop Down property. By default its value
will be No. Select Yes.

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 Assignment 15

Define Report. Write steps to create a report.

Solution:
A report is another useful feature of a database management system. We have
seen that the records that have been extracted using a query are displayed in a
simple row and column format. Instead, using a report we can present the
retrieved data in an attractive and customized manner. We can create a
report based on a table or a query or both

Step 1.
In the Libre Office Base User Interface, click on the Reports icon in the
Database Pane.
Step 2.
From the Tasks Pane, click Use Wizard to Create Report… option.
Step 3.
The Report wizard along with two other windows will be displayed. One of the
window is Report Builder window and the other is Add Field dialog box .We
will confine our study to the wizard.
Step 4.
The first step of wizard is to select the table and the corresponding fields that
we want to display in our report. From the Tables or Queries list box, select the
table Events.
Step 5.
All the fields of the Events table will be listed in the Available Fields list box.
Click >> button to shift all the fields to Fields in report list box.
Step 6.
Click on the Next button. The next step is to label the fields.
Step 7.
Click on the Next button.
Step 8.
The fourth step is to set the Sort options. If the data to be displayed in the report
has to be sorted in either ascending or descending order of a particular field,
specify the field and sorting order in this step.
Step 9.
Click on the Next button to move on to the next step in which the layout of the
report will be selected.

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Step 10.
Out of various Layout options given, choose the desired layout, say Tabular
and also the layout of headers and footers (Default). You may also choose the
orientation option Landscape or Portrait in this step

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