1. VLOOKUP ### 9.
Differences Between Summarize and Analyze in
Explanation: Pivot Table
VLOOKUP (Vertical Lookup) is a function in Excel that - **Summarize**: Typically refers to aggregate data (e.g.,
searches for a value in the first column of a range and returns sum, average).
a value in the same row from a specified column. - **Analyze**: Involves examining the summarized data to
**Syntax:** derive insights (e.g., filtering, drilling down).
VLOOKUP(lookup_value, table_array, col_index_num,
[range_lookup]) **Example:**
- `lookup_value`: The value you want to search for. Summarizing could give total sales by product, while
- `table_array`: The range of cells that contains the data. analyzing would involve examining trends or patterns.
- `col_index_num`: The column number in the table from
which to retrieve the value. ### 10. Group By in Pivot Table
- `range_lookup`: TRUE for approximate match, FALSE for Grouping allows you to organize data into categories.
exact match.
**Example:** **Example:**
Assume you have a table: To group sales data by month:
| ID | Name | Salary | 1. Create a Pivot Table with your data.
|1 | John | 50000 | 2. Drag the date field to Rows.
|2 | Mary | 60000 | 3. Right-click on a date and select "Group."
|3 | Sam | 55000 | 4. Choose to group by months.
To find the salary of employee with ID 2:
=VLOOKUP(2, A2:C4, 3, FALSE) This allows you to see total sales by month.
This will return **60000**
### 2. XLOOKUP Feel free to ask if you need further clarification on any topic!
**Explanation:**
XLOOKUP is a more flexible and powerful function than
VLOOKUP. It can search both vertically and horizontally.
**Syntax:**
XLOOKUP(lookup_value, lookup_array, return_array,
[if_not_found], [match_mode], [search_mode])
```
- `lookup_value`: The value to search for.
- `lookup_array`: The array to search in.
- `return_array`: The array from which to return the value.
- `if_not_found`: Value to return if not found.
- `match_mode`: 0 for exact match, -1 for exact match or
next smaller.
- `search_mode`: 1 for first-to-last, -1 for last-to-first.
**Example:**
Using the same table as above:
```
=XLOOKUP(2, A2:A4, C2:C4, "Not Found")
```
This will return **60000**.
### 3. Fetch Entire Data
To fetch an entire row or data using a formula, you can use
INDEX or MATCH functions, or simply select the data
range.
**Example:**
If you want to fetch all data for ID 2:
```
=INDEX(A2:C4, MATCH(2, A2:A4, 0), 0)
```
This will return all values (ID 2, Name Mary, Salary 60000).
### 4. Employee Target Check Program
**Example:**
You can use a simple IF statement to check if an employee
meets their target.
=IF(B2 >= Target, "Target Met", "Target Not Met")
```
Assuming B2 contains the employee's sales and Target is the
target value.
### 5. Nested IF Example
Nested IFs can be used to evaluate multiple conditions.
**Example:**
```
=IF(A2 >= 90, "Excellent", IF(A2 >= 75, "Good", IF(A2 >=
50, "Average", "Poor")))
```
This checks a score in A2 and categorizes it.
### 6. INDEX and MATCH
**Explanation:**
INDEX returns the value of a cell in a specific row and
column, while MATCH returns the position of a value in a
range.
**Example:**
```
=INDEX(C2:C4, MATCH(2, A2:A4, 0))
```
This fetches the salary for ID 2, which returns **60000**.
### 7. Conditional Formatting New Rule
Conditional Formatting allows you to format cells based on
certain conditions.
**Steps:**
1. Select the range you want to format.
2. Go to Home > Conditional Formatting > New Rule.
3. Choose a rule type (e.g., "Format cells that contain").
4. Set the condition and formatting options.
5. Click OK.
### 8. Differences Between COUNTIF and COUNTIFS
- **COUNTIF**: Counts cells that meet a single criterion.
- **COUNTIFS**: Counts cells that meet multiple criteria.
**Example:**
```
=COUNTIF(A2:A10, ">50") // Counts cells greater than 50
=COUNTIFS(A2:A10, ">50", B2:B10, "<100") // Counts
cells in A greater than 50 and in B less than 100
```
