Sage X3 People

A powerful, simple and

flexible human resource
management software
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Looking for more efficiency

and cost control when it comes
to managing your people?
A common problem in mid- and enterprise-size Our modern, future-proof technology helps increase
businesses like yours is that Human Resource visibility and collaboration within your organisation.
departments spend too much time on administrative Thanks to Sage X3 People's user-centered design
tasks and managing compliance at the expense of and self-service capabilities your managers and
supporting managers to develop employee potential. employees will enjoy easy access to the right
information anytime they need it and on any device.
Outdated HR systems with loose or no integration
with accounting and ERP systems add to the Sage X3 People also integrates seamlessly with
complexity of managing human capital in companies Sage X3, the Business Management System of
and create inefficiencies across the organisation. choice for growing companies in the midmarket.
Lack of visibility into employee productivity and cost A perfect combination for a growing company like
leads to misestimating workforce costs, and this yours.
eventually erode profits and competitiveness in your
organisation.
Ready to bring your
How can you master all these challenges, while Human Resources
remaining compliant with new and ever changing
social regulations? The answer is clear. You need forward?
a Human Resources solution that supports best
practices and integrated HR data in to your finance
systems helping to keep your costs under control.

Sage X3 People empowers your HR managers in

achieving more efficiency and control over the cost
of your workforce by automating processes such as
payroll, hiring, onboarding and retaining talents. They
have access to a global and accurate view of the
HR budget at anytime and in real time. With Sage
X3 People, you are able to accurately estimate
workforce costs and performance which enables you
to base personnel decisions on actual data.
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Ways to grow with Sage X3 People

Efficiency and cost control Engage your employees

Empower your managers to improve Ensure higher employee retention
business performance with unified HR and engagement with HR self-service
and financial data, forecasting present delivery, and manage employee
and future costs whilst streamlining development with faster and simpler
operations with automated workflows. access to payroll and core HR
information.

Gain compliance and visibility

Ensure compliance and provide real-time, Serve your mobile workforce
secure HR data for your internal and Go where your business takes you, with
external stakeholders, with document anytime access to HR services and key
management, dashboards, self-service performance indicators through mobile
intelligence and reporting tools. access on any device.
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"Sage X3 People is an extensive, future-proof solution
and a perfect match for our specific requirements. We
process close to 10 000 payslips every month, and this
application will help improve our efficiency."
Globalis, France
Sage X3 People 5

Efficiency and cost control

Empower your managers to improve business performance with
unified HR and financial data, forecasting present and future costs
while streamlining operations with automated workflows.

Does your HR department spend most of its time processing employee Benefits from integrating
information? Does your company have several HR systems in place? HR and finance:
Integration is the answer to gain efficiency.
• Payroll process errors are
reduced by more than 20%
Sage X3 People integrates seamlessly with accounting, helping you take
control over your workforce costs in a more efficient way, without having • Tracking actual time worked
to transfer information manually or between different systems. error rate is reduced by more
than 24%
With Sage X3 People you are able to store full records of your employees,
• Manual transactions decrease
manage their contracts, forecast and efficiently track working hours,
dramatically, from 5,9% to 0,1%
absenteeism and bonuses, giving you a complete view of your workforce
costs. • Collaboration across
departments and divisions is
Manage payroll processes, expenses, track your employees’ bonus more than 3 times higher
history, hire new employees and make forecasts by company, subsidiary Aberdeen, "Total Workforce management 2013:
or branch. All this in one single software solution. The state of time and attendance", July 2013

Sage X3 People helps you to save time on HR administration processes Best-in-Class organisations
and lets you plan personnel and financial decisions strategically. are 53% more likely to have
unified HR and financial data.
Aberdeen, "Unified Finance and HR in the cloud",
November 2014

Profit from Sage X3 People integration possibilities, by integrating payroll to Time and Management.
Sage X3 People 6
"Our company processes the salaries of about 100
employees in Sage X3 People. Using Sage solutions -
Sage X3 and Sage X3 People - simultaneously helps
us optimising our existing processes, ensuring the
centralisation and integration of information."
ERT, Portugal
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Seamless integration with Sage X3

Unlike other solutions that require complex It's a perfect combination for mid- and enterprise-
integration, Sage X3 People supports all core size companies looking to control employee cost and
HR processes within one single solution, which gain efficiency and visibility.
is seamlessly integrated to Sage X3.

SAGE X3

Accounting Chart of Cost Dimension

Models Accounts Centers Analysis

SAGE X3 PEOPLE

Payroll Expenses

Payments Profits Sharing

"Uniself currently has about 5 000 employees between staff

and temporary workers. Sage X3 together with Sage X3 People
allowed us to secure recurring information exchanges as well as
the integration between the different services."
UNISELF, Portugal
"What have we achieved with Sage X3 People so far?
Sage X3 People 8

Primarily an increased efficiency and a strong working

relationship between our HR, payroll and finance teams
who previously operated in silos. This really is a simplified
process in terms of engaging with our employees,
because they're engaging directly with the system.
In summary we have a happier workforce and a more
efficient employee base."
Ashley Regenass, CEO Synergy group, Johannesburg, South Africa
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Gain compliance and visibility

Ensure compliance and provide real-time, secure HR data for your
internal and external stakeholders, with document management,
dashboards, self-service intelligence and reporting tools.

Your organisation is required to maintain compliance on an ongoing Sage X3 People helps your
basis. You need a solution to support the management of your internal organisation become more
HR processes and that helps you to track, report and demonstrate that responsive and make faster
policies are applied in line with changing regulations, and kept safe with decisions:
critical documentation storage.
• Analyse data in your HR
system, from any module or
While compliance and standardisation of your business processes are
over any period
top of your list, giving visibility of HR services to your managers and
employees is a growing challenge, especially in the enterprise space. • Access the main Key
Recent studies show that providing employees with access to HR Performance Indicators
services through a self-service system increases efficiency and accuracy you need to assess your
in an organisation. 1 company’s situation like
workforce information,
contracts, attendance, leave or
compensation

• Benefit from an extensive

library of reports and build
queries on demand

Dashboards and analytic tools

play an important role: 33% of
Best-in-Class organisations are
able to provide HCM dashboards
to senior business executives,
50% more than the industry
average.
Aberdeen, "Workforce analytics in Retail: Using data to
drive decisions", February 2013

With powerful business intelligence and dashboard tools, Sage X3 People

makes business insights accessible to all employees.

1
Aberdeen: "Engagement through self-service?", June 2014
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Engage your employees

Ensure higher employee retention and engagement with HR service
delivery, and manage employee development with faster and simpler
access to payroll and core HR information.

With a self-service access, managers benefit from

a global vision of their team and are able to easily
track employee requests, accelerating the exchange
processes from payroll preparation to reviews, and
further HR processes in a more efficient way.

Mapping and assessing employees and teams, skills

and competencies are essential to help you execute
on your company’s business strategy. Thanks to Sage
X3 People you can assess, map and compare your
workforce skills and assign dedicated training
courses.
With so many administrative tasks, it is a major
challenge to find ways to engage and retain your
employees. A recent global survey by Deloitte
showed that executives rate retention and
engagement their number two priority, with 79%
of companies indicating that they are experiencing
shortages of critical skills in their labour force.1

Attracting and retaining talented employees,

mapping and subsequently developing their skills
is crucial for mid- and enterprise size organisations.

Equip your employees with access to self-service HR Match strategy, budget and execution by supporting
tools, allowing them to interact with their data like the development of your employees. You cannot take
leave balances or expenses claims. the risk of leaving things to chance. Sage X3 People
helps you focus on your most important asset - your
people.

According to Aberdeen studies, self-service improves

engagement among employees and managers.
Aberdeen, "Payroll gains momentum in the SMB market", April 2013

1
Deloitte, "Human Capital Trands 2014: Engaging the 21st centruy workforce", 2014
Sage X3 People 11
"It was time to move to a modern and powerful
solution. This is a new solution, based on market
technical standards, ergonomic, easy to learn and
to use every day."
Medica, France
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Serve your mobile workforce

Go where your business takes you, with anytime access to
HR services and key performance indicators through mobile
access on any device and dedicated mobile applications.

Have you thought about providing your employees Introducing new web service technology at its core,
with anytime access to real-time information? Sage X3 People runs securely in any web browser
Providing web access to core HR data to your and on mobile devices, always delivering the best
managers, on any device and on any browser, gives performance wherever your business takes you.
them the freedom to take decisions, wherever they
are. Sage X3 People trumps the competition with a new
web-, user-centered design and responsive screens
In a retail or manufacturing company, for instance, which can be customised for the end user.
a manager with mobile access to information is able
to handle HR tasks and have visibility on employee
data trends without leaving core tasks unattended.
This has a positive impact on business performance
and revenue.

Deployments of human capital management

processes on mobile devices will more than
double in the upcoming years.
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The best combination of functionality,

technology and value for mid- and
enterprise size businesses
Sage X3 People, as a simple and flexible payroll HR self-service, native built-in reporting, KPIs and
software complemented by a smart, modular social networking are part of the DNA of this intuitive
HR cloud suite, guarantees more efficiency and responsive web designed and consumer centric
control over the cost of your workforce unifying offer.
payroll, HR and financial data, and forecasting
present and future costs. Technology
The latest version of Sage X3 People introduces
Sage X3 People helps organisations access more a range of new technology components that are
accurate and exhaustive data over different business recognised as the best, forward-looking solutions
units and locations and provides real-time payroll in the industry for multi-browser and mobile usage,
and HR data for internal and external stakeholders. speed search, web service development, cloud
Promoted as the integrated payroll solution for Sage database integration and document management.
X3, Sage X3 People can also be deployed as a flexible, Its robust N-tier architecture can support hundreds
standalone solution. Additionally Sage X3 People of concurrent users while maintaining excellent
offers the best-in-class workforce management performance. The system runs equally well on
and strategic talent set of modular features for Windows, Unix (AIX) or Linux (Red Hat) with either
companies from 100 to 2000+ employees. Oracle or Microsoft SQL Server databases.

Payroll Workforce management Strategic talent

Payroll Leave & absenteeism Training management
Benefit administration Time & attendance Performance appraisals
Gross pay & back pay Tasks & activity Career development
Budget & forecast

SERVICE DELIVERY

Employee Work Electronic Leave Expenses Payroll

record contracts payslips demands claims preparation

TECHNOLOGY

Multi Multi Multi User Responsive Modular

company legislation language centric design deployment
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Personnel administration Appraisals & interviews

Functional structure adapted to multiple entities • Appraisal of goals and achievements
and decentralised organisations: • Performance assessment tools
• Full detailed employee record with complete history • Skills review and training requests collection
• Pre-onboarding file and data review • Provides a framework trough the self-service portal for an
• Dedicated mobile app for pre-onboarding interactive dialogue
• Contract and legal documents generation
Training management
• Management of concurrent contracts, multiple occupations
Training budgets:
(part time, seasonal activity, entertainment contract)
• Budget wizard to define training plans and budget
• Health check-up, work permit and regulatory authorisations
• Multi periods budgets
tracking, monitoring and relevant alerts
• Training needs, requests and auto detection
• Loan management
• Gross training costs calculation, budget control
• Disciplinary tracking features
Training programs:
Payroll • Training path, organisation and tracking of training actions
• Payroll preparation, payroll, statutory declarations • Live training catalogue within self-service portal
and annual reports
• Accounting, payment management Profit sharing
• Back-pay, regularisations • Involve and reward employees in the company successes
• Adherence with training, expenses tracking, and performance
time and activity management • Calculate the distribution of incentives and profit-sharing
between employees
Total payroll and budget forecasting • Publish automated letters to rewarded employees
• Budget planning, portfolios definition, segmentation through
companies, subsidiaries, branches etc. Expense management
• Scenario definition, comparison, revision and reforecast • Expense life cycle management
• Definition of detailed assumptions and global assumptions • On-line fill-in form and refund procedure
• Variance analysis, operational indicators and KPI analysis, drill • Promote, check and control travels and expenses policy
down from figures to detailed commitments • Full process of approval workflow, payment and accounting

Time and activity management Analytics, reporting, social balance sheet

• Forecasting and tracking of work hours and costs • Built-in decision making tools with ability to query from any level:
• Attendance monitoring: leave, illness, accidents etc. company, subsidiary, branch and any module
• Management of work hours, shifts and cycles, hours, bonuses, • User dashboards and intelligence with standard KPIs covering
absenteeism totals and leave entitlement calculation and workforce, contracts, attendance, leave, compensations etc.
valuation • Library of predefined reports that centralise data and delivers on
• Predictive calendars or attendance history demand
reports generation • Social balance sheet summary in a single document to assess
the company situation
Skills & competencies management • Extensive library of business oriented statistical reports
• Skills and competencies tracking and mapping among • SQL query builder and Sage graphical query builder in addition
employees • Employment Equity (where applicable according to legislation)
• Strengths and improvements analysis by company, subsidiary, • Skills Development (where applicable according to legislation)
branch
• Jobs, roles and missions definition with skills requirements and Self-service portal for employees and management
compensation package • Allows employees to interact with their data: employee record,
• Performance management: skills assessment, training programs leave, balances, IBAN, schedules, expense claims, training
and skills transfers planning request, individual training programs, interviews etc.
• Define scarce and critical skills at position level • Electronic data management capabilities including payslip
• Skills extract for skills reporting (information can be used for viewing / printing
SETA reporting in South Africa) • Real-time access to key monitoring functions: absenteeism,
contact details, skills, etc.
Employment Equity (where applicable according to legislation) • Accelerates dialogue between back office and subsidiaries
• Print of statutory equity reports in the Department of Labour’s • Managers benefit from a global view of team and workforce
format. • Simple tracking of requests
• Management of Equity goals and targets. • Ease of exchange processes from payroll preparation to
• User can monitor the achievement of Equity goals and targets. performance reviews
• Define designated equity positions
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Sage X3 People gives you the tools you need to

achieve more efficiency, visibility and cost control
over your HR processes.

With improved data usability and intelligence and

advanced mobile access to your software, you can
achieve the benefits that many of our customers
are already experiencing.

Efficiency and Gain compliance Engage your Serve your mobile

cost control and visibility employees workforce
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Sage X3 People is customised for African countries by Sage HR &

Payroll, a division of Sage South Africa. Sage HR & Payroll is a
leading supplied of payroll and human resource management
solutions on the African continent.

Sage is the market leader for integrated accounting, payroll and

payment systems, supporting the ambition of the world’s
entrepreneurs.

Sage began as a small business in the UK 35 years ago and over

13000 colleagues now support millions of entrepreneurs across
23 countries as they power the global economy.

We reinvent and simplify business accounting through brilliant

technology, working with a thriving community of entrepreneurs,
business owners, tradespeople, accountants, partners and
developers.

And as a FTSE 100 business, we are active in supporting our local

communities and invest in making a real difference through the
philanthropy of the Sage Foundation.

Sage HR & Payroll

South Africa: International:

[email protected] [email protected]
www.sage.com/za www.sage.com/africa