TIME MANAGEMENT AND SCHEDULING
1-WEEKLY SCHEDULE
Instructions:
When you plan your weekly schedule, first you should create a “master” schedule. A
master schedule is basically a template for a typical week in your term. Here’s what you
should do:
• Make a master schedule once a term
• List all of your weekly fixed activities. These could be activities that are
out of your control, work, errands you have to run on a weekly basis, and
other activities that benefit your physical and mental well-being.
• Activities include:
- Sleep Travel time
- Spiritual Recreation
activities Laundry
- Volunteer Labs
work Jobs
- Exercise Cleaning
- Personal Socializing
Hygiene Clubs
- Class Meals
- Grocery TV/Gaming
shopping Other
• This master schedule helps maintain balance and reveals how much time
is available for study and other flexible activities.
Go ahead and fill out your master schedule at the end of the document.
After you’ve made your master weekly schedule, you should make a weekly schedule
that adds details (things that don’t necessarily happen every week) and especially, allow
you to plan your study time
• Remember:
• How many hours do you need to study per week? ________40_____
Before you add these details to your weekly schedule, think about how to manage your
flexible blocks of time. Consider some general guidelines:
Study Formula:
In UTP Stage 1 expect to invest at least 1 hour homework for every
hour of in-class time you have. Therefore, if you have a 4-hour class,
you should be studying for 4 hours outside of class per week. In UTP
Stage 2 you should expect to spend 2 hours for every hour of class.
This is only an estimation, however, and will depend on each person
(and each class.)
Budget Time:
Budget time according to what assignments and exams are worth. If
an exam is worth 50% and your paper is worth 50%, then you might
want to divide your time evenly between preparing for your exam
and writing your paper.
Deadlines:
Remember that work expands to fill the time available, so estimate
how long the work should take and give yourself a deadline.
Take Breaks:
Optimum efficiency is reached by studying in 1-hour blocks (50
minutes + 10-minute break). Shorter periods are good for reviewing
notes and doing memory work. Longer periods are usually needed for
writing and problem solving.
Peak Times:
Tackle less interesting and more difficult tasks during your high energy
and peak concentration times. Leave the more engaging and easier
work for low times. Save non-academic tasks (i.e. shopping, cleaning)
for times in the day when you are really low on energy and
concentration.
Fill
Gaps:
Always have small tasks (i.e. learning vocabulary for a language or biology course)
on hand so you can fill in the many little windows of time during your day.
Use your time effectively by working on readings or doing small tasks if you have a
long daily commute.
Prioritize by listing the study tasks for the week and each day in order of
importance. Commit to finishing the most important tasks first.
FIC – UNI 101
WEEKLY SCHEDULE
Time Monday Tuesday Wednesday Thursday Friday Saturday Sunday
6:30 am Sleep Sleep Wake up and Sleep Wake up and Sleep Sleep
groom groom
7:00
7:30 Sleep Wake up and Go to University Wake up and Go to Sleep Sleep
groom groom University
8:00
8:30 Wake up and Gym WIS Gym UNI Wake up and Wake up and
groom groom groom
9:00
9:30 Gym Gym WIS Gym UNI Gym Gym
10:00
10:30 Gym Break fast WIS Break fast UNI Gym Gym
11:00
11:30 Breakfast Prepare for class WIS Prepare for class UNI Breakfast Breakfast
12:00 pm
12:30 Do homework Go to university WIS Go to university UNI Do homework Do homework
Go home Go home
1:00
1:30 Homework Math 103 Lunch Econ Lunch Homework Homework
2:00
2:30 Homework Math 103 Lunch Econ Lunch Homework Homework
3:00
3:30 Homework Math 103 Study Econ Study Homework Homework
4:00
4:30 Hang with Math 103 Study Econ Study Hang with Hang with
friends friends friends
5:00
5:30 Diner Math 103 Study Econ Study Diner Diner
GO home GO home
6:00
6:30 Have diner Study Have diner Study
7:00
7:30 Recreational Recreational
time time
8:00
8:30 Recreational Recreational
Time Time
9:00
9:30 Dinner Dinner
10:00
10:30 Party?
11:00
11:30 Party?
12:00 am
FIC – UNI 101
2- SEMESTER SCHEDULE (4-MONTH PLAN)
You are going to make a four-month term schedule. If you have access to a printer, you should
print yourself a copy and put it on the wall in order to see all important term dates
(assignments and exams) at a glance and often.
Instructions:
Next, fill out the 4-month calendar for this term (pages included in this document).
• Use all of your course outlines from your classes to help you do this.
• Focus on the “Big Picture” and don’t clutter your calendar with regular class
times, work shifts, etc. (you can add these to your weekly calendar instead).
Do Include:
Major Assignments:
o record the due date in the calendar
o record a completion date (when do you want it completed by? *Aim for 1 week
before the due date.*)
o record a starting date by estimating how long it will take you to complete it
Exams:
o record the exam date
o record the date you plan to begin studying for it
SMART Goal steps and deadlines: (to be discussed in class in ther Goal Setting
lesson)
o Write down the steps to help you achieve your semester academic goal
o Ex: semester goal – “I want to get an A- in BISC100.”
You might set the following short-term goals to narrow this focus.
I will find a study group and spend 3 hours a week studying with
them.
I will use online tutorials twice a week to review concepts I
don’t understand.
Other:
o Add other important commitments to your term calendar (ex: holidays,
travel, and events)
Review:
o Look for busy periods; this means that you need to start some
assignments earlier to avoid having to do too many things at once
o Remember to revise and your schedule and update as required
2: SEMESTER – AT – A -GLANCE CALENDAR
FIC – UNI 101
SEPTEMBER 2023
SUN MON TUE WED THU FRI SAT
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
Schedule
assignment
24 25 26 27 28 29 30
Econ test 1 Cultural
interview
OCTOBER 2023
FIC – UNI 101
SUN MON TUE WED THU FRI SAT
1 2 3 4 5 6 7
Econ Smart goal /
assignment 2 Midterm
8 9 10 11 12 13 14
Math test 1 Midterm Individual
presentation
15 16 17 18 19 20 21
22 23 24 25 26 27 28
Midterm 2 Midterm 2 UNI
29 30 31
FIC – UNI 101
NOVEMBER 2023
SUN MON TUE WED THU FRI SAT
1 2 3 4
Assignment 3 Resource
assignment
5 6 7 8 9 10 11
Smart goal
12 13 14 15 16 17 18
Math test 2 Group Presentations
presentation
19 20 21 22 23 24 25
Final Final exam Presentations
26 27 28 29 30
FIC – UNI 101
DECEMBER 2023
SUN MON TUE WED THU FRI SAT
1 2
Final
3 4 5 6 7 8 9
Math final test
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
FIC – UNI 101
3: TIME MANAGEMENT
Daily Activity Log (3 days)- add rows as needed
Day 1 Tuesday 19
Start Time End Time Time Used Activity Changes to Make
8am 10am 2 hours Gym Probably add more time
in the gym
10am 10:30am 30 minutes Breakfast
10:30 am 12 pm 2 hours Prepare for going to
class
12 pm 1:30 pm 1:30 -2 hours Arrive to uni
1:30 pm 5:30 pm 4 hours Math
5:30 pm 6:30 pm 1 hour Arrive home
6:30 8 1.5 hours Cook and have dinner
8 pm 11 3 hours Recreational time
Day 2 Wednesday 20
Start Time End Time Time Used Activity Changes to Make
6:30 am 7:30 am 1 hour Wake up and prepare for
uni
7:30 am 8:30 1 hour Go to uni
8:30 am 12:30 pm 4 hours WIS
12:30 pm 3 2.5 hours Go home. Cook and eat
3 pm 7pm 4 hours Study / homework
7pm 10 pm 3 hours Recreational time
10 pm 12 2 hours Dinner and sleep
Day 3 Thursday 21
Start Time End Time Time Used Activity Changes to Make
8am 10am 2 hours Gym Probably add more time
FIC – UNI 101
in the gym
10am 10:30am 30 minutes Breakfast
10:30 am 12 pm 2 hours Prepare for going to
class
12 pm 1:30 pm 1:30 -2 hours Arrive to uni
1:30 pm 5:30 pm 4 hours Math
5:30 pm 6:30 pm 1 hour Arrive home
6:30 8 1.5 hours Cook and have dinner
8 pm 11 3 hours Recreational time
