Class IX
IT-402
Unit 4
Electronic Spreadsheet
1. What do you call the document created in a spreadsheet
application?
o The document created in a spreadsheet application is called
a workbook.
2. What are the steps to create a new spreadsheet?
o The steps to create a new spreadsheet are:
1. Open the spreadsheet application (e.g., Microsoft
Excel, Google Sheets, or LibreOffice Calc).
2. Click on “File” in the menu.
3. Select “New” and then “Blank Workbook” or similar,
depending on the application.
4. A new, blank workbook will be created, and you can
begin entering data.
3. What is the difference between spreadsheet, worksheet, and
sheet?
o Spreadsheet: A file that contains one or more worksheets.
It’s the entire document, which can hold multiple tabs.
o Worksheet: A single page or tab within a spreadsheet that
contains rows and columns of data.
o Sheet: Often used interchangeably with "worksheet," but it
refers to one individual page within the spreadsheet.
4. What is the default name of the worksheet? How can it be
renamed?
o The default name of a worksheet is Sheet1, Sheet2, etc.
(depending on how many worksheets you have).
o To rename it:
1. Right-click on the worksheet tab.
2. Select "Rename" or double-click on the tab name.
3. Type the new name and press Enter.
5. Write the steps to insert and delete the worksheet in Calc.
o Insert a worksheet in Calc:
1. Right-click on a worksheet tab at the bottom.
2. Select "Insert Sheet" from the context menu.
3. A new worksheet will appear.
o Delete a worksheet in Calc:
1. Right-click on the worksheet tab.
2. Select "Delete Sheet" from the context menu.
3. Confirm the deletion when prompted.
6. What is an active cell? How to delete the contents of an active
cell?
o An active cell is the currently selected cell in a spreadsheet,
indicated by a darker border around it.
o To delete the contents of an active cell, simply press the
Delete key on your keyboard.
7. What is relative and absolute cell address in the spreadsheet?
o Relative cell address (e.g., A1) refers to a cell reference
that changes when the formula is copied to another cell.
o Absolute cell address (e.g., $A$1) is a fixed reference that
does not change when the formula is copied to another cell.
8. Explain any two operations performed on data in a
spreadsheet.
o Sorting: You can sort data in ascending or descending
order, like alphabetizing names or arranging numbers from
smallest to largest.
o Filtering: You can filter data to display only rows that meet
certain criteria, like showing only sales over $100.
9. How do formulas work in a spreadsheet?
o A formula in a spreadsheet begins with an equal sign (=),
followed by mathematical expressions or functions. The
formula can reference other cells, and when the data in those
cells changes, the formula automatically updates its result.
10. Can you include more than one mathematical operator
in a formula?
o Yes, you can include multiple mathematical operators in a
formula. For example, you can use addition (+), subtraction
(-), multiplication (*), division (/), and parentheses to
control the order of operations (e.g., =A1 + B1 * C1).
11. How to make visible the desired toolbar in a
spreadsheet?
• To make a desired toolbar visible in a spreadsheet (like in
LibreOffice Calc or Excel):
1. Go to the View menu at the top.
2. Choose Toolbars (or Toolbars in Excel).
3. From the list of available toolbars, select the one you want
to display (e.g., Formula Bar, Standard, Formatting,
etc.).
12. Give the syntax and example of any three mathematical
functions in a spreadsheet.
• SUM: Adds all the numbers in a range of cells.
o Syntax: =SUM(A1:A5)
o Example: =SUM(B1:B3) will sum the values in cells B1,
B2, and B3.
• AVERAGE: Calculates the average of a group of numbers.
o Syntax: =AVERAGE(A1:A5)
o Example: =AVERAGE(C1:C3) will calculate the average of
values in cells C1, C2, and C3.
• ROUND: Rounds a number to a specified number of decimal
places.
o Syntax: =ROUND(A1, 2)
o Example: =ROUND(D1, 1) will round the value in cell D1
to 1 decimal place.
13. Give the syntax and example of any three statistical
functions in a spreadsheet.
• MAX: Returns the largest value in a range.
o Syntax: =MAX(A1:A5)
o Example: =MAX(E1:E4) will return the highest value in the
range E1 to E4.
• MIN: Returns the smallest value in a range.
o Syntax: =MIN(A1:A5)
oExample: =MIN(D1:D5) will return the lowest value in the
range D1 to D5.
• COUNT: Counts the number of cells that contain numbers.
o Syntax: =COUNT(A1:A5)
o Example: =COUNT(B1:B6) will count how many numeric
entries are there in the range B1 to B6.
14. Give the syntax and example of any three decision-
making functions in a spreadsheet.
• IF: Performs a logical test and returns one value if true, another
if false.
o Syntax: =IF(condition, value_if_true, value_if_false)
o Example: =IF(A1 > 10, "Yes", "No") will return "Yes" if A1
is greater than 10, and "No" otherwise.
• AND: Returns TRUE if all conditions are true.
o Syntax: =AND(condition1, condition2, ...)
o Example: =AND(A1 > 10, B1 < 5) will return TRUE if both
conditions are true.
• OR: Returns TRUE if at least one condition is true.
o Syntax: =OR(condition1, condition2, ...)
o Example: =OR(A1 = 5, B1 = 10) will return TRUE if either
A1 equals 5 or B1 equals 10.
15. Give the syntax and example of any three date and time
functions in a spreadsheet.
• TODAY: Returns the current date.
o Syntax: =TODAY()
o Example: =TODAY() will return the current date.
• NOW: Returns the current date and time.
o Syntax: =NOW()
o Example: =NOW() will return the current date and time.
• DATE: Creates a date from year, month, and day.
o Syntax: =DATE(year, month, day)
o Example: =DATE(2025, 1, 27) will return the date January
27, 2025.
16. Give the syntax and example of any three logical
functions in a spreadsheet.
• IF: Returns one value if a condition is true and another if false.
o Syntax: =IF(condition, value_if_true, value_if_false)
o Example: =IF(A1 = "Yes", "Approved", "Denied") will
return "Approved" if A1 is "Yes", otherwise "Denied".
• AND: Returns TRUE if all conditions are true.
o Syntax: =AND(condition1, condition2, ...)
o Example: =AND(A1 > 10, B1 < 5) will return TRUE if both
conditions are true.
• OR: Returns TRUE if at least one condition is true.
o Syntax: =OR(condition1, condition2, ...)
o Example: =OR(A1 = "Red", B1 = "Blue") will return TRUE
if A1 is "Red" or B1 is "Blue".
17. Give the syntax and example of any three string
functions in a spreadsheet.
• CONCATENATE: Combines two or more text strings into one.
o Syntax: =CONCATENATE(text1, text2, ...)
o Example: =CONCATENATE(A1, " ", B1) will combine the
text in A1 and B1 with a space between them.
• LEN: Returns the number of characters in a text string.
o Syntax: =LEN(text)
o Example: =LEN(A1) will return the number of characters in
the text of cell A1.
• MID: Extracts a specific number of characters from a text string.
o Syntax: =MID(text, start_position, number_of_characters)
o Example: =MID(A1, 2, 3) will extract 3 characters from cell
A1, starting from the 2nd character.
18. Explain the advantages of drawing a chart in Calc.
• Drawing a chart in Calc helps to visually represent data, making
it easier to identify trends, compare values, and communicate
information clearly. It also simplifies complex data analysis by
turning numbers into visual patterns.
19. Explain in one line each the various types of charts.
• Column Chart: Displays data as vertical bars to compare values.
• Bar Chart: Displays data as horizontal bars for comparison.
• Line Chart: Shows trends over time or categories using lines.
• Pie Chart: Represents parts of a whole with segments.
• Scatter Chart: Displays individual data points to show
relationships between variables.
• Area Chart: Similar to a line chart, but filled with color to show
volume.
• Doughnut Chart: Similar to a pie chart but with a hole in the
center, displaying parts of a whole.
20. Write the steps to insert a chart in Calc.
•
1. Select the range of data you want to chart.
•
2. Go to the Insert menu.
•
3. Click on Chart.
•
4. Choose the chart type you prefer (Column, Line, Pie, etc.).
•
5. Click Finish to insert the chart.
21. Name and explain any five components of a chart in a
spreadsheet package.
• Chart Title: Describes the content or purpose of the chart.
• Axes: The horizontal (X-axis) and vertical (Y-axis) lines that
represent data categories or values.
• Data Series: The collection of related data points that the chart
displays.
• Legend: A key that explains what each color, line, or bar
represents in the chart.
• Data Labels: Text placed on the chart to show individual data
values or percentages.
