Introduction to Microsoft Word

Processing and Google Docs Week 2

MICROSOFT WORD

What is Microsoft Word?

A microsoft word is a widely-used word processing

program developed by microsoft.
It’s part of the Microsoft office suite, but can also be
purchased separately. Word is available for windows,
mac0s, i0s and andriod devices.
Used in various fields including: education, business,
personal use and publishing.

Your https://byjus.com/govt-exams/microsoft-word/?need_sec_link=1&sec_link_scene=im text

ACOSTA
 Key benefits of using a cloud-based word processing tool like
Microsoft Word over traditional desktop sostware

Cloud-based word processing tools like MIcrosoft word online offer several
advantage over traditional desktop software.

Accessibility Anytime, Anywhere

You can access your documents from any device with an

internetconnectionwhether it’s laptop, tablet or smartphone.

Real-Time Collaboration

Multiple users can work on a document simultaneously

with changes made by one person instantly visible to others.
 Seamless Integration with Other Apps

Cloud-based word processors often integrate with other apps

within the same suite like Excel ad Powerpoint.

Automatic Updates and Enhanced Security

It automatically receives updates in the background, ensuring you

always have access to the latest features and security patches.

https://www.ask.com/news/exploring-features-benefits-online-version-microsoft-word?need_sec_link=1&sec_link_scene=im
https://www.linkedin.com/pulse/benefits-using-microsoft-word-fareed?need_sec_link=1&sec_link_scene=im
Importance of formatting and editing features in Microsoft Word enhance document creation and presentation

Microsoft Word’s formatting and editing features are crucial for creating professional, visually appealing and
impactful documents. These features go beyond simply making text look nice; they help strucure, organize
and clarify information making it easier for readers to understand and engage with the content.

Formatting Features for Structure and Clarity

Paragraph Formatting Aligning text, adjusting indentation and controlling line spacing enhance
readability and visual flow.
Predefined styles and themes ensure consistency in formatting, creating
Styles and Themes
a professional and cohesive work.

Headers and Footers These elements provide structure, navigation and consistent branding
across a document.
Effective use of tables and lists organizes information logically making
Tables and Lists
it easier to digest.
The Importance of Editing features in Microsoft Word

Editing Features for Accuracy and Impact

These tools ensure accuracy and professionalism by identifying and

Spell Check and Grammar Check
correcting errors.

Thesaurus
This feature helps writers find more precise and impactful words
to enhance their writing.
Track Changes This collaborative tool allows multiple users to edit a document and
track changes made, facilitating efficient review and feedback

Comments Users can add comments to specific sections of a document,

providing targeted feedback and suggestions.
https://www.nobledesktop.com/learn/microsoft-word/exploring-the-features-of-microsoft-word-for-enhanced-document-presentation?need_sec_link=1&sec_link_scene=im
https://www.communicationsquare.com/news/effective-essay-editing-with-microsoft-word/?need_sec_link=1&sec_link_scene=im
https://softwareg.com.au/blogs/microsoft-office/what-is-the-importance-of-microsoft-word?need_sec_link=1&sec_link_scene=im
Avelino Jose G. Alorro

GETTING
STARTED WITH
MICROSOFT
WORD
 Objective:
To gain proficiency in using the basic
functions of Microsoft Word, including
creating, formatting, and editing
documents, using tools such as text
alignment, fonts, styles, lists, tables,
and inserting images. By the end of
this learning, users will be able to
efficiently navigate the interface,
utilize essential features, and create
well-formatted documents.
 Installation and Login

Step 1: Visit the Microsoft Website Step 2: Navigate to Microsoft 365 or Office Step 3: Purchase or Subscribe to Microsoft
Office
Open your web browser and go to the official On the homepage, look for Microsoft 365 or
Microsoft website: https://www.microsoft.com Office at the top menu, or you can directly You can either purchase a standalone version of
The user must sign their account search for Microsoft 365 in the search bar. Microsoft Word or subscribe to Microsoft 365 to
linked with Microsoft 365. If they do not have a Click on Microsoft 365 or Office. get Word and other Office applications.
Microsoft account, all they have to do is to sign
in to www.office.com
 Installation and Login

Step 4: Download the Microsoft Office Installer Step 5: Install Office Step 6: Start Using Microsoft Word

choose the language and version, and click Once installation is complete, you'll see a After activation, you’re all set! You can now
"Install.". notification confirming that Microsoft Office has begin creating, editing, and saving
This will start downloading the Office installer been installed successfully. documents in Microsoft Word.
 Basic Document
Creation and Editing
MS Word is known as a tool for making
different types of documents- either for
personal or work use. The following
procedure must be observed if the user
wants to start creating a new document
using the MS Word application.
 Documentation Creation

Step 1: After successfully opening the application Step 2: Start Typing Your Document Step 3: Save the Document
of MS word, click the “Blank Document” file that To enter text click inside the document (the
can be seen at the top left corner of the screen. cursor will blink) and begin typing your content. To save the document click File in the top-left
if Word is already open, select File > New > corner.
Blank document
 Documentation Creation

Step 4: Select Save As if this is the first time you Step 5: Choose the location where you want to
are saving the document. save your document (e.g., Desktop, Documents).
Give your document a name and click Save.
 Basic tools in
Microsoft Word
 Ribbon Tabs
tabs refer to the
The top section of the different categories or
screen where all tools sections in the Ribbon
and features are that organize related
organized into tabs such tools and features. Each
as Home, Insert, Layout, tab contains a set of
References, etc. Each commands and options
tab contains groups of designed to perform
related tools. specific tasks.
Home tab contains essential tools
for text formatting, such as font
style, size, bold, italic, underline,
alignment, and paragraph
settings.
Font Group
Paragraph Group
 Insert tab allows you to insert
various elements into your document,
such as images, tables, charts,
shapes, text boxes, headers, footers,
and page numbers.
 Step 1: Click "Insert," then "Table,"
and a grid will appear

Step 2: Choose the number of columns

and rows needed.
Inserting Tables
tep 3: To add columns or rows, click
adjacent to where you want them, then
select "Insert row above/below" or
"Insert
column left/right.".
Insert Table
 Step 1: Place the insertion point where
you want the image.

Inserting Image Step 2: Select the "Insert" tab, then

"Image," and choose "Search the web."

Step 3: Search for the image and press

enter to insert it.
Insert Image
Collaborating with
Microsoft Word

Business and legal documents require precision and clarity, as they serve as legal
records and document important decisions. Writing these documents often
involves multiple contributors and tools, where small changes can have significant
impacts. Tracking document changes is essential to understand their evolution and
ensure the document remains aligned with its goals.

Microsoft Word's Track Changes feature is a valuable tool for monitoring edits,
providing an organized record and helping with self-review and collaboration,
making it indispensable for individual writers, teams, and collaborative efforts.
 To use Track Changes in Word:

Step 1: Turn on Track Changes from the Review tab. Step 2: All edits will show as colored markups.
 To use Track Changes in Word:

Step 4: Customize markup views using Display

Step 3: Accept or reject changes via the Review tab.
for review options.
 To use Track Changes in Word:

5: Add comments using the New Comment

Step 6: Compare two documents to see changes.
command on the Review tab.
 Reference:

https://www.google.com/url?sa=t&source=web&rct=j&opi=89978449&url=https://support.microsoft.com/en-
us/office/collaborate-in-word-b3d7f2af-c6e9-46e7-96a7-
dabda4423dd7&ved=2ahUKEwia5d38tOqLAxWKsVYBHUMCEQ8QFnoECB4QAQ&usg=AOvVaw0OHiL6-
eVXpanuI_EGqAaC

https://www.google.com/url?sa=t&source=web&rct=j&opi=89978449&url=https://edu.gcfglobal.org/en/word/getting-
started-with-
word/1/&ved=2ahUKEwikqPW8yOqLAxXps1YBHWVFFTEQFnoECBgQAQ&usg=AOvVaw2qcZWKKACG6_wMZuQz__eg

Youtube tutorials:
- https://youtu.be/m7tmsWN6uH0?si=TuT2Hwtamq2kwvv0
- https://youtu.be/0Y5ai_u5etI?si=5O4iCrroyNrxmwJH
- https://youtu.be/Uriqg5T8Uzo?si=9TJo61EXPQkTc5Ou
THANK YOU!!
 INTRODUCTION TO

GOOGLE DOCS
Presented by:
Janine Chae O. Aguilar
Table of Contents
Overview

Advantages of Google
Docs

Importance of formatting
and editing features in
Google Docs
OVERVIEW
What do you
know about Google Docs?
According to Hanna (2022), Google Docs is a free, cloud-based
word processing tool provided by the American technology
company called Google. Google Docs allows users to import,
create, edit, and update online documents in different fonts and
file formats.

These documents can be accessed from any computer with an

internet connection and a web browser. Documents are
automatically saved to Google Drive, making them easily
accessible from any device with an internet connection (Shibley,
2025).
ADVANTAGES OF
GOOGLE DOCS
Advantages of Google
Docs
1. Free to Use – Google Docs is completely free, making it an accessible
word processing tool for everyone.

2. Cloud Storage Access – Documents are stored in Google Drive, allowing

users to access them from any device with an internet connection.

3. Real-Time Collaboration – Multiple users can edit, comment, and

collaborate on a document simultaneously.
Advantages of Google
Docs
3. Edit History & Version Control – Automatically tracks document
changes, allowing users to revert to previous versions if needed.

4. Auto-Saving – Changes are saved instantly, preventing data loss.

5. Offline Mode – Users can edit documents without an internet

connection, and change sync once back online.

6. Advanced Editing Tools – Offers a range of formatting and editing

features for professional document creation.
Advantages of Google
Docs
7. Extensive Font Styles – Provides more font options than Microsoft
Word, enhancing document customization.

8. Tagging in Comments – Users can mention others in comments, making

collaboration and feedback tracking easier.

9. Strong Security & Access Control – Only authorized users can view or
edit documents, ensuring privacy and data protection.
IMPORTANCE OF FORMATTING
AND EDITING FEATURES IN
GOOGLE DOCS
Key Features of Google Docs
1. Formatting
Provides multiple formatting
options for enhancing document
appearance. Some of these
formatting options are:

Text Formatting
Paragraph Styling
Alignment and Indentation
Line and Paragraph Spacing
Bullet and Numbering
Key Features of Google Docs
2. Spelling and Grammar Feature
Google docs automatically identifies
and suggest corrections for spelling
and grammar mistakes.
Key Features of Google Docs
3. Inserting Images
Google docs enable users to insert
images from multiple sources, such
as their computer, Google Drive,
web search, URL, and camera,
streamlining the process for greater
convenience.
Key Features of Google Docs
4. Inserting Tables
The table insertion tool in Google
Docs improves document
organization by allowing users to
create structured layouts for data. It
offers easy customization, enabling
users to resize, merge cells, adjust
borders, and apply formatting for a
more polished look.
Key Features of Google Docs
5. File Feature
Creating & Opening Documents – Allows users to create a new
document or open existing files.
Saving & Downloading – Saves documents automatically and
enables downloading in formats like PDF, DOCX, TXT, and EPUB.
Sharing & Permissions – Lets users share documents and set
access levels (Viewer, Commenter, Editor).
Printing & Page Setup – Configures print settings, margins,
paper size, and page orientation.
Importance of the
Key Features of Google Docs
Enhances Document Presentation – Ensures a polished and
professional look with various formatting tools.

Improves Readability – Allows users to adjust font styles, sizes,

colors, and spacing for clearer content.

Organizes Content Efficiently – Supports headings, bullet

points, and numbered lists for structured documents.

Facilitates Collaboration – Real-time editing, commenting, and

suggestion mode improve teamwork.
Importance of the
Key Features of Google Docs
Supports Multimedia Integration – Allows insertion of images,
drawings, tables, and charts for better visualization.

Provides Consistency – Features like styles, templates, and

alignment tools maintain a uniform look.

Simplifies Editing – Undo/redo, find and replace, and spelling &

grammar check enhance workflow.

Accessibility Features – Includes voice typing, screen reader

support, and alt text for inclusivity.
References
Hanna, K. T. (2022, September 19). Google Docs. WhatIs.
https://www.techtarget.com/whatis/definition/Google-Docs
Shibley, & K, E. (2025, February 13). Google Docs | History, Features, & Facts.
Encyclopedia Britannica.
https://www.britannica.com/topic/Google-Docs
Bourdages, G. (2023, December 5). The advantages of using Google
Documents - Graphem Solutions. Graphem Solutions.
https://graphem.com/the-advantages-of-using-google-documents/
Judith, E. (2024, April 21). Mastering Google Docs essential features and
functions. Judy. https://judy.hashnode.dev/mastering-google-docs-
essential-features-and-functions
 Google Docs
Things you need to know
starting Google Docs on Desktop

Getting it all started

Basic Document Creation

and Editing.

Basic tools in Google Docs.

How to Collaborate
Getting Started
Things you need to know
starting Google Docs on desktop Step 1: Enter the link
and go to the site.
www.docs.google.com
Enter the link

Signing in

Proceed to Create New

Documents and Projects

Step 2: Sign in your

gmail.com account in the
bar and confirm everything.
 Step 1 :
Basic Document Creation Make a new Document using one of the new templates or a blank.
and Editing.
Starting A New Project

Making a new
Document/Project

Naming it Step 2:
Name your document with any names you want.

Choosing fonts, Font size, and

different formatting options

Step 3:
Choose from the fonts, font size, and different formatting options

Adding your Contents

Step 4:
Add your Contents.
Basic Tools in Step 1:
Exploration or
Google Docs Familiarization of the
Toolbar/Menu
What IS the
Toolbar/Menu?

Familiarization of the
Toolbar/Menu
Step 2:
Utilize the Font options
Apply the font styles, Bold, and colors among many
Italics, Underline, and colors other to Customize your
As needed. Document/Work.

Inserting Image/Tables

Step 3:
Click the Image Tab, then
Upload from your device.
Click the Table Tab, then
adjust the number of rows
and column.
 Step 1:

Collaboration Click the edit button in the

toolbar/menu and
select Share to others.
There is no “I” in team work

Sharing the Documents

Step 2:
Input the name, groups, or any
Co-operate with others detail on where you’ll send it.

Step 3:
Click the Lock icon and
Communicate with them
choose between “Restricted”
or “anyone with a link” to limit
or allow them.
References
Step 4 (Optional) :
If you selected Restricted, you
will have to allow access by
selecting allow.
Collaboration
There is no “I” in team work

Sharing the Documents

Real-Time Editing and the Organized Dated Editing,

ability to leave comments Faster, and more efficient.
Co-operate with others

Step 1:
Communicate with them Leave a comment by
highlighting over the text and
clicking the button above the
Emoji icon as shown.
References

Step 2: To edit the text, simply

replace the word that you have
selected and it will reflect.
Collaboration
There is no “I” in team work

Step 1: Click the email button from the toolbar/menu then

select email this file
Sharing the Documents

Co-operate with others Step 2: fill out the recipient,

The subject, and the message
for the Email that is being sent

Communicate with them

Step 3: Choose your file type

References

step 4: Click send

 References
List of the References Link 1:
https://support.google.com/a/
users/answer/9300311?
For the guide hl=en&ref_topic=9296546&sjid=
on using google docs 8752615780016165062-NC

Th
Link 2:
For the violet/blue wallpaper https://www.peakpx.com/en/hd-
wallpaper-desktop-vsycc

For the Google docs Image Link 3:

https://www.flaticon.com/free-
icons/google-docs

References
Thank you