Unit 2.

Electronic Spreadsheet (Advance) using

LibreOffice Calc

Analyse Data using Scenarios and Goal Seek

A. Multiple choice questions

1. Which of the following feature is not used for data analysis in spreadsheet?

(b) Consolidating data

(c) Goal Seek

(d) Subtotal

(e) Page layout

2. Which of the following office tool is known for data analysis?

(a) Writer

(b) Calc

(c) Impress

(d) Draw

3. Which of the following operations cannot be performed using LibreOffice Calc?

(a) Store and manipulate data

(b) Create graphical representation of data

(c) Analysis of data

(d) Mail merge

4. What is the extension of spreadsheet file in Calc?

(a) .odb

(b) .odt

(c) .odg

(d) .ods

5. The default function while using Consolidate is ____________.

(a) Average
(b) Sum

(c) Max

(d) Count

6. Group by is used in _____________ tool to apply summary functions on columns.

(a) Consolidate function

(b) Group and Outline

(c) What-if scenario

(d) Subtotal tool

7. Which tool is used to predict the output while changing the input?
(a) Consolidate function
(b) What-if scenario
(c) Goal seek
(d) Find and Replace
8. Which of the following is an example for absolute cell referencing?
(a) C5
(b) $C$5
(c) $C
(d) #C
9. _____________ analysis tool works in reverse order, finding input based on the output.
(a) Consolidate function
(b) Goal seek
(c) What-if analysis
(d) Scenario

B. State whether the following statements are True or False

1. Consolidate function is used to combine information from two or more sheets into one. T

2. Consolidate function cannot be used to view and compare data. F

3. Link to source data is checked updates the target sheet if any changes made in the source data. T

4. Using subtotal in Calc needs to use filter data for sorting. F

5. Subtotal tool can use only one type of summary function for all columns. F
6. Only one scenario can be created for one sheet. F

7. What-if analysis tool uses one array of cells. F

8. Goal seek analysis tool is used while calculating the output depending on the input. F

9. The output of What-if tool is displayed in the same cell F

C. Fill in the blanks

1. Consolidate function is used to combine information from multiple sheets to

_______________________ the information.

Summarize

2. Data can be viewed and compared in a single sheet for identifying trends and relationships using
______________ function.

Consolidate

3. ________________ under Data menu can be used to combine information from multiple sheets
into one sheet to compare data.

Subtotal

4. The _________________ tool in Calc creates the group automatically and applies functions on the
grouped data.

Subtotal

5. _______________ scenario is used to explore and compare various alternatives depending on

changing conditions.

What-if

6. ______________ is a planning tool for what-if questions.

What-if tool

7. What-if analysis tool uses ____________ array of cells, one array contains input values and the
second uses the _____________.

two, formula and display output

8. _____________ helps in finding out the input for the specific output

Goal seek

D. Answer the following questions

1. Define the terms

(a) Consolidate function

Ans. Consolidate is a function used to combine information from multiple sheets of the spreadsheet
into one place to summarize the information. It is used to view and compare variety of data in a
single spreadsheet for identifying trends and relationships.

(b) What-if analysis

Ans. What-if scenario is a set of values that can be used within the calculations in the spreadsheet. It
can be used in the beginning of any project to optimise the output. This tool is used to predict the
output while changing the inputs which reflects the output and thus one can choose the best plan of
action based on it.

(c) Goal seek

Ans. Goal seek helps in finding out the input for the specific output. It general we fill in the values in
the cells and then create formula on these values to get the required result. To predict the output,
we keep on changing all the input values to obtain the desired output.

2. Give one point of difference between

(a) Subtotal and What-if

What-if Analysis -This refers to a set of values used to explore and compare various outcomes based
on changing conditions. It is particularly useful for financial modelling and forecasting.

Subtotal – A tool in Calc creates the group automatically and applies common functions like sum,
average on the grouped data.

(b) What-if scenario and What-if tool

What-if scenario -This refers to a set of values used to explore and compare various alternatives
based on changing conditions. It allows you to create different scenarios on the same sheet each with
some different values .

What-if tool – This tool is planning tool for what-if questions. In this the output is not shown in the
same cells, whereas it uses a drop-down list to display the output depending upon the input.

3. Give any two advantages of data analysis tools.

Analysing data is the process to extract useful information for making effective decisions. The
spreadsheet is one of the best software used for data analysis. It used to manipulate the data and
interpret the results from it.

4. Name any two tools for data analysis.

Goal seek and scenarios.

5. What are the criteria for consolidating sheets?

•Open each sheet in the spreadsheet and check that the data types must match which you want to
consolidate.

• Match the labels from all the sheets which are used for consolidating.

• Enter the first column as the primary column on the basis of which the data is to be consolidated.

6. Which tool is used to create an outline for the selected data?

Group and outline in Calc is used to create an outline for the selected data.

Use Macros in Spreadsheet

A. Multiple choice questions
1. Macro Recordings can be enabled from the ________ option in the menu bar.
(a) Sheet
(b) Data
(c) Tools
(d) Window.
2. Which of the following is an invalid Macro Name?
(a) 1formatword
(b) format word
(c) format*word
(d) Format_word.
3. Which of the following Libraries contains modules with pre-recorded macros and should not be changed?
(a) My Macros
(b) LibreOffice Macros
(c) Untitled1
(d) Test.
4. Identify which of the following is a programming Language?
(a) Calc
(b) BASIC
(c) Writer
(d) Macro.
5. The Module can be executed from the IDE by pressing _________________.
(a) F3
(b) F4
(c) F5
(d) F6
5. Which of the following is the default name of the Macro _______________.
(a) Default
(b) Main
(c) Macro1
(d) Main_Macro

B. Fill in the blanks

1. ________ library is automatically loaded when the document is opened.

Ans. Standard

2. IDE stands for _______________________________.

Ans. Integrated Development Environment

3. Macro as a function is capable of accepting ___________ and returning a ____________.

Ans. arguments/values, result/value

4. Macro ________________ allows us to add, delete a module.

Ans. Organizer

5. The code of macro begins with __________ followed by the name of the macro and ends with
__________.

Ans. Sub, End Sub

6. By default a macro is saved in the _____________ .

Standard Library

C. State whether the following statements are True or False

1. Macro is a group of instructions executing a single instruction. F

2. Once created, Macro can be used any number of times. T

3. By default, the Macro recording feature is turned on. F

4. It is not possible to stop recording of a Macro. F

5. Every Macro should be given a unique name. T

6. A macro once created can be edited later. T

D. Answer the following questions

1. What is a Macro? List any two real life situations where they can be used.
Many times, we have to perform repeated tasks such as typing school name, address, contact
numbers with a specific formatting or apply the same formula at a particular cell for different sheets
in a workbook. Macros are used to automate repeated tasks that are always performed in the same
way over and over again.

2. List the actions that are not recorded by a macro.

The Macro records all the keyboard and mouse actions but the following actions are not recorded.

• Opening of windows

• Actions carried out in another window than where the recording was started.

• Window switching

• Actions that are not related to the spreadsheet contents. For example, changes made in the
Options dialog, macro organizer, customizing.

• Selections are recorded only if they are done by using the keyboard (cursor traveling), but not when
the mouse is used.

• The macro recorder works only in Calc and Writer

3. How is LibreOffice Macros Library different from my Macros?

LibreOffice Macros Library : This library is inbuilt in Libreoffice. It contains inbuilt macros which
cannot be changed.

My Macros: This is your defined library. It contains macros recorded by user.

4. Differentiate between predefined function in Calc and Macros as a function

Predefined Macros : They are built in functions. No need of programming. It cannot be customised.

Macro as function: These are user defined functions. It involves programming. It can be customised.

5. List the rules that should be kept in mind while naming a macro.

• Begin with a letter

• Not contain spaces

• Not contain special characters except for _(underscore)

6. Give any one advantage of macros.

A macro can be used to automate repeated tasks that are always performed in the same way over
and over again. It saves time and increases efficiency and consistency.
Link Spreadsheet data
A. Multiple choice questions

1. Insert Sheet dialog can be invoked from _______________.

(a) sheet

(b) insert

(c) tools

(d) Windows

2. ______________ refers to cell G5 of sheet named My Sheet.

(a) $My Sheet.’G5’

(b) $My Sheet_’G5’

(c) $ ‘MySheet’.G5

(d) $ ‘MySheet’_G5

3. The path of a file has ____________ forward slashes.

(a) four

(b) three

(c) two

(d) one

4. Which of the following feature is used to jump to a different spreadsheet from the current
spreadsheet in LibreOffice

Calc?

(a) Macro

(b) Hyperlink

(c) connect

(d) Copy
B. Fill in the blanks

1. A relative hyperlink stores the location with respect to the ___________ location.

Current

2. While inserting tables from a webpage _____________ selects the entire HTML document.

HTML_all

3. The extension of LibreOffice base is ______________.

.odb

4. __________ are used to enclose sheet names as there might be a space within sheet names.

Single quotes (‘ ’)

5. The From file option of ___________ Dialog box allows to insert sheet from another file.

Insert Sheet

C. State whether the following statements are True or False

1. A sheet can only be added before the current sheet. F

2. If ‘sales’ sheet has a reference to ‘cost’ sheet then any changes made to ‘cost’ sheet will be
reflected in the sales sheet as well. T

3. It is not possible to link a sheet as a reference in another sheet. F

4. We can insert data from a table created on a web page into a spreadsheet. T

5. A hyperlink once created on a sheet cannot be deleted. F

D. Answer the following questions

1. Name the two ways to link the sheets in a LibreOffice Calc.

by Using Keyboard and Mouse

2 .. Differentiate between Relative and Absolute Hyperlink.

A hyperlink can be either absolute or relative.

Absolute hyperlink : stores the complete location where the file is stored. So, if the file is removed
from the location, absolute hyperlink will not work.
A relative hyperlink : stores the location with respect to the current location. If the complete folder
containing the active spreadsheet is moved the relative link will still be accessible as it is bound to the
source folder where the active spreadsheet is stored.

3. Write steps to extract a table from a web page in a spreadsheet.

To insert the tables from a HTML document, we can use the External Data Dialog box. The steps for
the same are given below.

Step 1. Open the spreadsheet where external data is to be inserted.

Step 2. Select the cell to store the first cell of the table in the external data.

Step 3. Select Sheet > Link to External Data.

Step 4. The External Data dialog box is displayed .Type the URL of the source
Document.

4. Write steps to register a data source that is in *.odb format.

Step 1. Select Tools > Options > LibreOffice Base > Databases.

The Options – LibreOffice Base-Databases dialog box appears.

Step 2. Click the New button to open the Create Database Link dialog box

5. State advantages of extracting data from a web page into spreadsheet.

1. Accuracy : Information is up to date and accurate.

2. Efficiency

3. facilitates organisation and collaboration of data.

Share and Review a Spreadsheet

A. Multiple choice questions

1. Sharing allows to edit the spredshheet by

(a) single user

(b) different users simultaneously

(c) one by one users

(d) one after other users

2. Sharing spredsheet feature allows to save the changes in

(a) multiple sheets

(b) user’s sheet

(c) in a same sheet

(d) in different sheet

3. The Recording Changes feature of LibreOffice Calc provides different ways to record the changes
made by ____________

in the spreadsheet.

(a) one user

(b) other user

(c) the user

(d) one or other users

4. In Calc, the comments are added

(a) automatically

(b) by author

(c) by reviewer

(d) all of above

5. The changes by team members in the spreadsheet can be accepted or rejected by

(a) the team members

(b) any of the user

(c) owner

(d) other users

B. State whether the following statements are True or False

1. Spreadsheet cannot be shared to work with more than one user? F

2. Some of the features becomes unavailable when the spreadsheet is in shared mode. T

3. You can record changes in the spreadsheet when the spreadsheet is opened in shared mode. F

4. File menu is used to Record changes for the spreadsheet. F

5. You can add a note or suggestion in the spreadsheet using Insert Comment. F

6. Formatting comment can be used to change the font colour of the comment T

C. Fill in the blanks

1. The title bar of the document shows __________________ along with the filename for the shared
mode of the spreadsheet.

Shared

2. The shared mode spreadsheet allows __________ users to access and edit the spreadsheet at the
same time.

Many

3. Recording changes automatically ____________ the shared mode of a spreadsheet.

Turn off

4. Click on Edit menu, Track Changes and then select ____________ to record the changes in the
spreadsheet.

Record

5. The border color of the changed cell will be ______________.

Red

6. ____________ is used to add notes or suggestions to a cell in a spreadsheet.

Comment

7. The comment box can be formatted just like formatting the __________ (cell contents).

Cell contents

D. Answer the following questions

1. Define the terms

(a) Sharing Spreadsheet

Sharing a spreadsheet is just like a teamwork to work in collaboration with other users.

(b) Record changes

This feature of LibreOffice Calc provides different ways to record the changes made by one or
other users in the spreadsheet. While recording the changes, the spreadsheet will turn off its
shared feature.
2. Write the commands to perform

(a) Sharing Spreadsheet : Tools >Share Spreadsheet

(b) Record changes : Edit > Track Changes > Record

3. Which menu is used to perform the functions

(a) Track Changes : Edit

(b) Saving Spreadsheet : File menu

4. What do you understand by reviewing the changes in the spreadsheet?

Once the spreadsheet is edited by all the members of the team. It is the final stage before submitting
the spreadsheet. In this stage, we will go through the changes to accept or reject to prepare the final
spreadsheet after looking at all the changes made by the team members.

5. Differentiate between Merging and Comparing Spreadsheet.

Merging : If the same spreadsheet is reviewed by different team members and you have two
different versions of the same spreadsheet file. It may be faster to review all the changes at once
rather than one review at a time. For this purpose we can merge documents in Calc.

Comparing: Instead of merging two spreadsheets, one can compare the two spreadsheets by
comparing the documents. Sometimes reviewers may not record the changes they make. In this case
Calc can find the changes by comparing the documents.