Digital documentation

Chapter 1 Introduction to Styles

A. Multiple choice questions
1. Which of the following features in LibreOffice Writer is/are used to create the given document?
(a) Page borders (b) Envelope (c) Picture from File (d) Indexes and Tables Answer: (b) Envelope
2. Styles menu (from sidebar) in Writer provide options to work on
(a) Paragraph Styles (b) Frame Styles (c) Page Styles (d) All of the above
Answer: (d) All of the above
3. What is style template in LibreOffice Writer?
(a) Pre-determined form and mode of document file (b) One kind of model style
(c) One type of document (d) Cluster of documents in Writer
Answer:(b) One kind of model style
4. Which of the following gives the status of your document like page numbers, number of pages?
(a) Status bar (b) Standard toolbar (c) Formatting (d) Title bar Answer:(a) Status bar
5. Which of the following can be used to access a style menu?
(a) F11 function key (b) Sidebar Menu (c) Formatting toolbar (d) All of these Answer:(d) All of these
B. Fill in the blanks
1. A __________ is a collection of different formats. style
2. Styles are especially handy in __________. LibreOffice
3. Proper use of styles improves __________ in a document. consistency
4. The first five buttons at the top of the Styles window select the category of ______. styles
5. Using predefined __________ creates Bookmark in the document. Heading Style
6. On opening a new file _________ Style is used for formatting the document. Default
7. In page layout documents, you can arrange __________ like text boxes and graphics. objects
8. Character styles are often integrated in __________ Style. Paragraph
9. __________ allows to apply style at different places in the document. Fill format
10. Predefined Style __________ be updated by Drag and Drop method. cannot
C. Short answer questions
1. What do you understand by styles in LibreOffice writer document?
Answer: A style is a set of formats that you can apply to selected elements such as pages, text, frames, cells, and
others in a document to quickly set or change their appearance.
2. Write advantages of using Style over manual formatting, for designing a document.
Answer: Some advantages of using Style are consistent formatting, easy formatting changes, and simple major
changes.
3. What are the different categories of style in LibreOffice writer document?
Answer: LibreOffice Writer has six style categories:
1. Paragraph styles: affect entire paragraphs and are also used for purposes such as compiling a table of contents.
2. Character styles: affect a block of text inside a paragraph; they provide exceptions to paragraph styles.
3. Page styles: affect page formatting (page size, margin, and the like).
4. Frame styles: affect frames and images.
5. List styles: affect outlines, numbered lists, and bulleted lists.
6. Table styles: affect the appearance of tables of data.
4. Write down the steps to update a style.
Answer: Step 1: Open LibreOffice, access the Styles and Formatting panel (Format > Styles and Formatting /F11).
Step 2: Right-click on the style you want to update and select “Modify.”
Step 3: Make your changes in the modification dialog box.
Step 4: Click “OK” to apply the updates.
Step 5: Verify the changes and save your document.
5. What do you understand by custom styles in LibreOffice writer?
Answer: Custom styles in LibreOffice Writer are user-defined formatting presets that can be applied to text,
paragraphs, or other elements within a document. These styles allow users to easily apply consistent formatting
across their document, saving time and ensuring visual consistency.
7. Give two examples, where instead of Style, using manual formatting will be beneficial.
Answer:Using manual formatting over styles might be beneficial in certain cases:
One-time Formatting: For small, isolated portions of text unlikely to be repeated, manual formatting is quicker
than creating a new style.
Quick Tweaks: When making ad-hoc formatting changes without affecting existing styles, manual formatting is
more efficient.
8. Give one situation, in which you will prefer to use Fill Format for styling your document.
Answer: Fill Format is useful when you want to copy the style from one element and quickly apply it to others,
saving time and ensuring consistency across your document.
9. Write steps to load style(s) from a template.
Answer: Step 1: Open your document in LibreOffice.
Step 2:Go to “Styles and Formatting” (Format > Styles and Formatting or press F11).
Step 3:Right-click within the Styles and Formatting window.
Step 4:Select “Load Styles” from the context menu.
Step 5:Choose the template file containing the styles you want to load.
Step 6:Click “OK” to import the styles into your document.

Chapter Working With Images

A. Multiple choice questions
1. The text or image which appears faintly in the background of a page is called ________
(a) Water mark (b) Trade mark (c) Copyright (d) Embossing Answer:(a) Water mark
2. JPG or JPEG in image format stands for _________________.
(a) Joint Photographic Experts Group (b) Joint Picture Experts Group
(c) Joint Photographic Experts Graph (d) Joint Photographic Experts General
Answer:(a) Joint Photographic Experts Group
3. In Drawing Object Properties toolbar, Grouping options provided are _____________.
(a) Exit Group (b) Ungroup (c) Enter Group (d) All of these Answer:(d) All of these
4. Which of the following is not the correct file extension for an image file?
(a) GIF (b) JPEG (c) Odt (d) PNG Answer:(c) Odt
5. Image toolbar does not provide a tool for _________________.
(a) filtering (b) cropping (c) copying (d) flipping Answer:(c) copying
B. Fill in the blanks
1. _________ tool cuts off non-desirable part of the image. Crop
2. To change both brightness and contrast of the image _______ tool can be used. gamma correction
3. To simulate the effect of time on picture _____________ tool is used. ageing
4. _________ place image at the bottom of all objects. Send Back
5. An image can be deleted by ____________ it and pressing DELETE key. selecting
6. In drawing tools, basic shapes list provide ____________ shapes 25
7. Anchor act as _____________ point for a drawing. Reference
8. There are ________________ options for aligning an image horizontally. three
9. The ___________ handles of image are used for rotating it. corner
10. Changing properties of an object __________ creation, retain them throughout the session before its
C. Short answer type questions
1. What is a digital image? How can you create one?
Answer: A digital image is an electronic representation of visual information.
You can create a digital image capturing an image with a digital camera or creating it digitally using software like
Photoshop, Coral Draw, MSPaint or Illustrator.
 2. Write steps to insert an image from the gallery using Drag and Drop method.
Answer: Step 1: Open your document in LibreOffice.
Step 2: Open the folder containing the image you want to insert.
Step 3: Arrange the LibreOffice window and the folder window side by side for easy drag-and-drop.
Step 4: Click and hold the image you want to insert with your mouse cursor.
Step 5: Drag the image from the folder window into the LibreOffice document.
Step 6: Release the mouse button to drop the image into the document.
Step 7: The image will be inserted at the location where you dropped it.
3. How is resizing of image different from cropping it?
Answer: Resizing an image involves changing its dimensions, either by making it larger or smaller, while maintaining
the same aspect ratio. Cropping, on the other hand, involves removing parts of the image to focus on a specific area,
which changes the composition but maintains the image’s size.
4. What are the tools available in drawing toolbar? Describe any five tools.
Answer: The drawing toolbar in LibreOffice typically includes various tools for creating and editing graphical
elements. Here are descriptions of five common tools:
1. Line Tool: Allows you to draw straight lines of different lengths and angles. You can customize the line’s color,
thickness, and style.
2. Rectangle Tool: Enables you to draw rectangles or squares. You can adjust properties such as fill color, outline
color, and line thickness.
3. Ellipse Tool: Lets you create circles or ellipses. Similar to the rectangle tool, you can customize fill color, outline
color, and line thickness.
4. Text Tool: Allows you to insert text boxes into your document. You can type and format text within the text box,
adjusting font size, style, alignment, and other properties.
5. Select Tool: Used for selecting and manipulating objects on the canvas. You can move, resize, rotate, and modify
various attributes of selected objects using this tool.
5. How is linking of an image different from embedding? Give a situation in which you would prefer to link an
image.
Answer: Linking an image refers to inserting an image into a document by creating a reference to the image file’s
location, while embedding involves physically including the image file within the document itself.
For example, in a presentation where you display live data charts from an external source, linking allows you to
update the charts dynamically without manually replacing them in the document each time the data changes.
6. Write steps to change properties for drawing objects.
Answer: The steps to change properties for drawing objects in LibreOffice:
Step 1:Select the drawing object you want to modify by clicking on it.
Step 2: Right-click on the selected drawing object. A context menu will appear.
Step 3:From the context menu, choose “Properties” or “Format Object” .
Step 4:The “Properties” or “Format Object” dialog box will open, allowing you to adjust various properties such as
line color, fill color, line style, size, rotation, and other options depending on the type of drawing object.
Step 5:Make the desired changes to the properties of the drawing object using the options available in the dialog box.
Step 6:Once you have made the desired changes, click “OK” or “Apply” to apply the changes and close the dialog box.
Step 7:The properties of the drawing object will be updated according to the modifications you made.
7. What are the benefits and drawbacks of grouping drawing objects?
Answer: Benefits:
1. Organization: Grouping allows you to organize related objects together, making it easier to manage and
manipulate them as a single unit.
2. Simplicity: When working with complex diagrams or designs, grouping objects reduces clutter and simplifies the
editing process.
3. Efficiency: Manipulating multiple objects as a single group saves time and effort compared to adjusting each object
individually.
4. Alignment: Grouping ensures that objects maintain their relative positions and alignments when moved or resized
together.
Drawbacks: 1. Limited Editing: Once objects are grouped, you cannot edit them individually unless you ungroup
them, which can be cumbersome if you need to make specific changes to one object within the group.
2. Complexity: Grouping too many objects together can lead to overly complex designs, making it difficult to manage
and understand the layout.
3. Precision: Grouping may limit your ability to precisely position or align objects, especially if they have different
shapes or sizes.
4. Compatibility: Grouped objects may not always behave as expected when exported or opened in other software
applications, leading to compatibility issues.
8. Describe any two tools from Drawing Object Properties toolbar.
Answer: Two tools from the Drawing Object Properties toolbar are:
i) Rotate: Allows you to rotate the selected drawing object clockwise or counterclockwise.
ii) Flip: Lets you flip the selected drawing object horizontally or vertically.
9. Write steps to insert an image in a basic drawing shape.
Answer: Steps to insert an image in a basic drawing shape:
Step 1:Select the basic drawing shape (e.g., rectangle, ellipse) where you want to insert the image.
Step 2:Right-click on the selected shape and choose “Area” or “Format Shape” from the context menu.
Step 3:In the “Area” or “Format Shape” dialog box, go to the “Fill” tab.
Step 4:Under the “Fill” tab, select “Bitmap” or “Picture” fill option.
Step 5:Click on “Import” or “Select Picture” button to choose the image file you want to insert.
Step 6:Once the image is selected, adjust the placement and size options as desired.
Step 7:Click “OK” to apply the changes and insert the image into the basic drawing shape.
10. Write factors controlling positioning of an image in a document.
Answer: Factors controlling positioning of an image in a document:
i) Alignment: Determines how the image is aligned relative to the surrounding text or other elements in the
document.
ii) Text Wrapping: Specifies how text flows around the image, including options such as “In Front of Text,” “Behind
Text,” “Square,” “Tight,” etc.
iii) Size: Controls the dimensions of the image, including width, height, and aspect ratio.
iv) Margins: Defines the distance between the image and the edges of the document or other elements, affecting its
placement within the layout.
Chapter 3 Advanced Features of Writer
A. Multiple choice questions
1. Which of the following is NOT true about Table of Contents, Index or Bibliography dialog box?
(a) It has four tabs
(b) On the Type tab, by default, the checkbox for Protected against Manual Changes option will be selected.
(c) The Styles tab contains options to change the background colour. (d) None of the above
Answer:(a) It has four tabs
2. Which of the following tabs is by default active when the Table of Contents, Entries or Bibliography dialog
box is opened?
(a) Entries (b) Background (c) Styles (d) Type Answer:(d) Type
3. Which of the following tabs contains options to set styles for various entries in the ToC?
(a) Entries (b) Background (c) Styles (d) Type Answer:(c) Styles
4. Which of the following can be added in the background of Table of Contents in LibreOffice Writer?
(a) Color (b) Graphic (c) Both a and b (d) Neither a nor b Answer:(c) Both a and b
5. Which of the following is NOT true about templates?
(a) The styles and formatting features can be reused. (b) LibreOffice provides online templates
(c) We cannot create our own templates. (d) None of the above.
Answer:(c) We cannot create our own templates.
6. Which of the following is the shortcut key to open the Templates dialog box?
(a) Ctrl+Alt+N (b) Shift+Ctrl+N (c) Ctrl+Alt+T (d) Shift+Alt+T Answer:(b) Shift+Ctrl+N
7. Which of the following buttons, in the Templates dialog box, will be clicked to save a template displayed in
the list of templates?
(a) Export (b) Import (c) Move (d) None of the above Answer:(b) Import
8. Which of the following is the shortcut key to select he entire document?
(a) Ctrl+S (b) Ctrl+A (c) Ctrl+D (d) Ctrl+B Answer:(b) Ctrl+A
9. Which of the following is the correct sequence of options to open the Templates dialog box?
(a) File > Manage Templates > Templates (b) File > Templates > Manage Templates
(c) Insert > Templates >Manage Templates (d) Insert > Manage Templates > Templates
Answer:(b) File > Templates > Manage Templates
10. Which of the following is true about Track Changes feature of Writer?
(a) You cannot record a change made in the document. (b) A comment of a particular author only can be deleted
(c) Any change made to the document is permanent. (d) None of the above Answer:(d) None of the above
11. Which of the following menus contains the Track Changes option?
(a) File (b) Edit (c) View (d) Insert Answer:(b) Edit
12. Which of the following is the shortcut key to start recording the changes being made in the document?
(a) Ctrl+Shift+C (b) Alt+Shift+C (c) Ctrl+Alt+C (d) Shift+C+F2 Answer:(a) Ctrl+Shift+C
B. Fill in the blanks
1. To navigate to the topic from the ToC, press ___________ key while clicking the mouse button on that topic.Ctrl
2. To remove the applied paragraph styling in the ToC, select the outline level in the Levels list box, and then click the
_______ button. Default
3. If the checkbox for_____________ option is selected, the ToC is protected from any accidental change. Protected
Against Manual Changes
4. To update the ToC manually, right click and select ___ option from the pop-up menu. Update Index
5. The ___________ tab contains options to set the number of columns that we want to have in our ToC. Columns
6. A ___________ is a preset layout that helps us to create professional and formal documents easily.
Template
7. The default template in Writer is ______________. Blank Document template
8. To find the template that is being used in the current document, select _____option from the File menu. Properties
9. The ______ button is clicked in Templates dialog box to view online templates. Browse Online Templates
10. The _______________ feature of Writer offers us an alternative method to keep a record of all the changes made
in the original document. Track Changes
11. The shortcut key to start recording the changes is _________. Ctrl+Shift+C
12. After the Track Changes feature is ON, the added characters are shown as ____________ text.coloured
C. State whether the given statements are True or False
1. The topics in Table of Contents are hyperlinked. [True]
2. The Table of Contents in LibreOffice Writer can be updated automatically.[False]
3. TABLE of Contents can be inserted even if the section headings are not styled.[False]
4. Once a ToC is created, it cannot be edited.[False]
5. We cannot add a graphic as a background of ToC.[False]
6. A single template can be used for multiple documents.[True]
7. A template cannot contain graphics.[False]
8. All documents in Writer are based upon templates.[True]
9. The online templates cannot be added to the list of templates in the templates dialog box.[False]
10. A template once created can be edited again and again.[True]
11. The changes recorded have to be accepted by the original author.[False]
12. We can delete the comments added in a document by the user.[False]
D. Answer the following questions
1. What is the need of table of contents?
Answer: A table of contents (ToC) provides an organized overview of the document’s structure, allowing readers
to quickly locate specific sections or topics within the document.
2. What will happen if the ‘Protected Against Manual Changes’ option is not selected in the Type tab of Table
of Contents, Index or Bibliography dialog box?
Answer: If this option is not selected, users can manually edit the contents of the ToC, index, or bibliography. This
can lead to inconsistencies if the document is updated and the ToC is not regenerated.
3. Name the five tabs present in the Table of Contents, Index or Bibliography dialog box.
Answer: The five tabs are: i) Type ii) Entries iii) Styles iv) Columns v) Background
4. What do you mean by customization of ToC?
Answer: Customization of ToC refers to modifying the appearance and structure of the table of contents, such as
changing the style of entries, specifying the levels of headings to include, adjusting formatting, and setting up
hyperlinks for easier navigation.
5. How headings and sub-headings of a document differentiated in ToC?
Answer: Headings and sub-headings are differentiated in a ToC by their hierarchical levels. Main headings (higher
levels) typically appear more prominently, while sub-headings (lower levels) are indented or styled differently to
indicate their position in the hierarchy.
6. Define a template.
Answer: A template is a pre-designed document that serves as a starting point for a new document, containing
predefined styles, formatting, and sometimes content, to ensure consistency and save time.
7. Give any one advantage of using a template for your document.
Answer: One advantage of using a template is that it ensures consistency in formatting and style throughout the
document, which enhances professionalism and readability.
8. What is the difference between importing and exporting a template?
Answer: Importing a template means bringing a template into your application from an external source, while
exporting a template means saving and sharing a template from your application so it can be used in other
documents or by other users.
9. Name any two categories of templates.
Answer: Two categories of templates are:
(i) Business (e.g., letters, invoices, reports)
(ii) Personal (e.g., resumes, greeting cards, personal letters)
10. When is exporting of templates useful? Give any one reason.
Answer: Exporting templates is useful when you need to share consistent document formats with colleagues or
across different devices, ensuring that everyone uses the same design and formatting guidelines.
11. What is the difference between Accept Track Change and Accept All Tracked Changes buttons?Answer: The
“Accept Track Change” button approves the currently selected change in the document, while the “Accept All
Tracked Changes” button approves all changes throughout the entire document at once.
12. How do we prepare a document for review?
Answer: To prepare a document for review, you can enable the Track Changes feature, which allows reviewers to
make edits and comments that are clearly marked. This helps in managing and reviewing changes efficiently.
Additionally, you may set permissions and protect the document to control how others can edit it.