Training of Teachers on the Microsoft

Productivity Tools for DepEd

Computerization Program Adoption

(ELC Package Recipients)

Microsoft
OneDrive

Training of Teachers on the

Microsoft Productivity Tools for
DepEd Computerization Program
Adoption
JULIUS T. VIERNES
Education Program Specialist II
Human Resource Development

• Certified DCP Adoption Trainer

• Attended and Completed the DCP
Adoption Program National Training of
Trainers (NTOT)
 PPST 4. Curriculum and Planning
Domain
Domain
Domain
4.5 1.5.
Teaching Assessment
Content
and Knowledge
learning andandReporting
resources Pedagogy
including ICT
1.3 Positive
5.5
4.5.2Use of use
Select, of ICTorganize
assessment
develop, dataand
to use
enhance teaching
appropriate teaching
1.3.2 Ensure the positive use of ICT to facilitate the teaching
and learning
and learning
and learning practices
resources,
process. and program
including ICT, to address learning
goals.
5.5.3Promote
1.3.3 Work collaboratively
effective strategieswith
in thecolleagues
positive use to
of ICT
PPST 4.5.3 Advisethe
to facilitate
analyze and
organization,
andteaching
guide colleagues
utilize assessment
development and
in the
and learning
use of
data
selection,
process.
to modify
appropriate teaching
Domain 2. Learning Environment
practices
and learning
2.4 Support and programs
resources,
for learner to further
including ICT, to support
participation learner
address specific
progress
2.4.3 Work
learning and
with achievement.
goals. colleagues to share successful strategies that
sustain supportive learning environments that nurture and
inspire learners to participate, cooperate and collaborate in
continued learning.
 At the end of the session the participants will be able to:

• Describe OneDrive’s features, such as

SESSION cloud storage, file synchronization, and
sharing capabilities.
OBJECTIVES • Upload, organize share and files using
OneDrive.
• Reflect on the benefits of using OneDrive
 Microsoft OneDrive Training Outline
❑ Navigating OneDrive
❑ Using OneDrive for Collaboration
❑ Recovering Deleted Files
❑ Synching OneDrive to your Devices
❑ Avoiding Data Tampering in DepEd Files Using
OneDrive File Request
 Let’s Break the Ice

Put a finger
down
 The Rules
Raise your hand, either left or
right. Put a FINGER DOWN, if
the situation is describing you.

At the end, let us see, who has the

most activities done.​
All files are saved in the device,
with no backup.

“Naku, paano na lahat

ng files ko kung
nagkaroon ng virus
'yung laptop ko?”
Mrs. “Nasa Desktop​
Lahat ng Files”​
 Lost old files because of losing a
flash drive.
“Nawala ‘yung USB ko!
Nandoon pa naman
'yung mga old pics sa
documentation.”

Mr. “Wala nang Pics na

Pang-MOV”​
 Shared files using a flash drive and
ended up getting a virus.

“Sure ka bang ​
walang virus ‘yang
USB/laptop mo? Kaka-
reformat ko lang ng
laptop.”​
Ms. “Hindi naman Madamot,
Nag-iingat lang”​
 Use Messenger in sending and
getting files.
“Pahingi naman ulit ng
template, hindi ko na
tanda kung saang GC nai-
send.”

Mr. “Tinatamad nang

Mag-Backread”​
 Keep on downloading and uploading
to update a file.

“Send po ninyo sa chat

'yung MPS ninyo. Ako na
ang maglalagay sa
summary report.”

Ms. “Ikaw nalang kasi

Magaling Ka sa Computer”​
 "There is nothing wrong
with the old ways of doing
things..."
But there is always a
BETTER way."
Microsoft OneDrive
Overview
OneDrive is the Microsoft 365 service
that enables users to access, share, and
collaborate on files from anywhere.
OneDrive lets users view files within a
browser, share and find content, and
sync that content so they can access it
offline. It empowers your organization
to control, secure, and retain that content
when necessary.
 Microsoft OneDrive Training Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Files Synching OneDrive to Avoiding Data Tampering
Collaboration your Devices in DepEd Files Using
OneDrive File Request
Navigating OneDrive

1. Getting to OneDrive
(through office portal)
Go to your browser
and search
portal.office.com.
Sign in using your
DepEd account.
Click this 9-Dot Icon
here to see more
Microsoft apps.
Choose OneDrive.
Yes, the one that
looks like a cloud.
 Now, this is
OneDrive. Easy, eh?
Let’s explore!
 LIVE
DEMO
GETTING TO ONEDRIVE
Navigating OneDrive

2. Creating Files and

Folders
To create a new file or
folder (from scratch)
click this “Add new”
tab.
 To create a new file or
folder (from scratch) click
this “Add new” tab.
Let’s try to create a folder,
shall we? Now, let’s click
Folder.
Now, this is fun!
You can now
assign a color for
your folder.

This is perfect to
better organize
your files based
on specific
classifications or
purposes.
 Type the name
of your folder.

And choose a Then click

folder color. Create.
You may not find your newly
created folder on the home
page right away.

Relax. You will find your folder and

file here in My Files page. All the files
created and uploaded by you will be
placed here.
 It’s important to take note that when
you create or upload a file into
OneDrive by default it is only available
to you.
 Yey! It’s here. In My Files page, you
will see all the files and folder created
and uploaded by YOU.
 You will also see important details
about the files like the FILE NAME.
The date (or time) it was modified.
The author’s name or the name of the
person who modified it last.
 File size differs depending on what is
selected. If it’s a Folder, file size
indicates the number of items or files
inside the folder.

If it’s a File, file size indicates the

byte size or how much space or
storage it consumes.
 Are you worried that you may use
up all the storage or space in your
OneDrive account? Worry no more!
Microsoft 365 A1 gives you 1TB (one
terabyte) of total data storage by
default.
 That means you can store:
•250,000 photos taken with a 12MP
camera OR
•250 movies or 500 hours of HD video
OR
•6.5 million document pages,
commonly stored as Office files, PDFs,
and presentations.
So, what are you waiting for? Take
hundreds of selfies now and store
them all in your OneDrive.

Just kidding. This is strictly for

education purposes only.

Unless.. :D
You can also check if the file has been
shared or not. It shows Private if you
have not shared the file and Shared if
you have sent it to others for sharing or
collaboration.
Now, let’s try creating a File. What
do we click to create a new file or
folder?
 Yes, that’s right! You click on the
Add New tab and choose the type of
file you want to create.

Now, let’s listen to our beautiful

moderator to explore the different
files we can create from scratch.
 LIVE
DEMO
CREATING FILES AND FOLDERS
Navigating OneDrive

3. Uploading Files and

Folders
To upload a folder or file, we need
to click the Add New tab.
 Click Files Upload if you wish to
upload or store one or multiple files.

Click Folder Upload if you intend to

upload or store a whole folder.
Let’s try uploading files.
 Your File
Explorer will
open. Browse
until you find
the file/s you
want to upload.
 Select the file or the files
that you want to upload.

Then click Open.

We have now uploaded 6
files into our OneDrive.
Since we did the
uploading directly on the
My Files page, all the files
are stored here.
If you want your files to be
uploaded into a specific
folder in OneDrive, select
and open the Folder.
 Then follow the same
steps we did a while ago.
Do you remember those
steps?

1 2 3 4 5
Click Add Click Files Select files Click Files are
New. Upload. to upload. Open. uploaded.
The files are now uploaded
into the Class Records
Folder in OneDrive. Easy,
right?

If the files are placed in a

folder in your device, you can
simply upload the whole
folder to save time. That will
be our next topic for our
demo.
 LIVE
DEMO
UPLOADING FILES AND FOLDERS
Navigating OneDrive

4. Searching files easily

through the new features
 On the screen is the Home
view of OneDrive. This is
the first page you’ll see once
you open your OneDrive.
Here you can find the “For
you” section.
 The For You section will display AI-
powered file recommendations at the top
of the home view. This is a collection of
files that OneDrive suggests based on
your history.
 OneDrive also introduces
new easy ways to browse
through your files. The
Browse Files by People and
Browse Files by Meetings.
 Browsing Files by People will let you
easily browse through files sent by specific
people. You will see here a list of people
who shared files with you along with the
files they sent.
 Browsing Files by Meetings will let you
easily browse through files sent during an
MS Teams meeting. Let’s listen to the demo
to learn more about it.
 LIVE
DEMO
SEARCHING FILES THROUGH NEW FEATURES
 Microsoft OneDrive Training Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Files Synching OneDrive to Avoiding Data Tampering
Collaboration your Devices in DepEd Files Using
OneDrive File Request
Using OneDrive for
Collaboration

1. Managing file sharing

and permission
 Collaborating is something that is very
common for educators like us to do. Using
OneDrive, collaboration has been made
possible through File Sharing.
 Let’s say, you need to share a file or a
folder to your colleague. First thing you
need to do is to select the file (or folder)
you intend to share.
Then click Share. You can click
either of the two buttons.
 This popup window will appear. Here you can
manage the people who can access your file and the
type of permission they get.

From this view,

you can now send
your file to specific
people. Just type
their name, group
You can also add or email in this
a message when box.
sending a file.
 Just before sending
the file, let’s modify
We can click Can Edit first the type of
if we want our access we want to
receiver to be a give our receiver.
collaborator, allowing
him to make changes
in our file.

We can click Can View if we want our

receiver to just view the file, and not allow
him to make any edits or changes.
Oops! Don’t click the Send
button just yet. There are
tons of ways to share a file
that you want to explore.
Just click the gear icon
(Setting) here to find out.
 In our next demo,
you will learn the
different ways to
manage file sharing
and permission. So,
all eyes and ears to
our (gorgeous)
moderator.
 LIVE
DEMO
MANAGING FILE SHARING AND PERMISSION
Using OneDrive for
Collaboration

2. Co-authoring files in
office online
First, select and open the file
that you shared for
collaboration. You may check and
manage the access you
have given by clicking
the Shared button.
Here, you see the People who
have access to your file. The
owner and the contributor.
If you click on the Links, you will see the
generated link to your file that you can
share if you wish to grant access to more
people.
 Now I have opened the file. It is
important to take note that this is an
ONLINE VERSION. Some features in
Word Online are not available in the
offline version.
This is called The Collaboration Corner.
Let’s see what these buttons are for.
 When you click on the Comments button,
you will see the comments left by your
contributors.
You can highlight a comment and see which
part of the document is receiving a comment
on.
Let’s take this as an example. My
collaborator wants me to omit the
highlighted part.
I can make a reply to Ken, and he will be
notified on the reply I made.
 Or I can omit that highlighted part and
resolve the problem. You must notice that
that particular comment has been removed
from the comments section since the issue
has been supposedly resolved.
You can click Catch Up in a
document to show activities
made by your collaborators.
It is supposed to allow you
to track the changes or
comments made by your
collaborators.
To get more details on the
changes made in your file,
you may click the Version
History button. Here you
will see the original version
of the file and the different
versions created by the
collaborators.
This is Version History. To
fully comprehend the parts
and importance of this
OneDrive feature, and to
learn more about
collaboration using Folders,
let’s listen to the demo.
 LIVE
DEMO
CO-AUTHORING FILES IN OFFICE ONLINE
Kevin D. Caratiquit
SHS Teacher III
• Kevin D. Caratiquit is a Senior High
School Teacher at Lal-lo National High
School.
• He teaches ICT subjects and research.
Using OneDrive for
Collaboration

3. Exploring the difference

between OneDrive and
SharePoint
Speaking of collaboration,
here is an easy way to
check the files you shared
and shared with you. Just
click the Shared tab.
With You page consists the
files that were shared with
you.
By You page consists the
files that were shared by
you.
Now, what if you want to
check the files that were
shared within your group,
team or organization?
 You can easily find and
select your groups here at
the Quick Access area to
check the files shared
within the group.
I selected the DEPED NCR-1 Team Site, and it led me to
the documents uploaded and modified by different
people in my organization.
In case a certain group or team or
organization is not shown on this
interface, click More Places to see
other groups.
In case a certain group or team or
organization is not shown on this
interface, click More Places to see
other groups.
 In case you want to create a new group from
scratch, you can do it from here. All you have
to do is to click Create Shared Library button.
Creating a Shared Library will
allow you to create a shared
location to store team files.
Let’s not create a Shared Library for now since
we have existing groups to check out. If you
want to see and modify details about your
groups, you can go to SharePoint.
The billion-dollar question is,
WHAT IS SHAREPOINT?
SharePoint
SharePoint is a platform that lets you
share and manage content, knowledge,
and applications across your
organization. SharePoint in Microsoft
365 empowers teamwork with
dynamic and productive team sites for
every project team, department, and
division. You can share files, data,
news, and resources through
SharePoint.
OneDrive Versus SharePoint

ONEDRIVE SHAREPOINT
OneDrive is your own SharePoint is your
personal storage. This is collaborative cloud storage.
where you'll want to put This is where you would
documents and files that store you want the members
you don’t want other people of your group or
in your organization to organization to access.
access.
To walk us through the interface of
SharePoint, let’s give the floor once
again to our moderator.
 LIVE
DEMO
EXPLORING THE DIFFERENCE BETWEEN ONEDRIVE AND SHAREPOINT
 Microsoft OneDrive Training Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Files Synching OneDrive to Avoiding Data Tampering
Collaboration your Devices in DepEd Files Using
OneDrive File Request
Recovering Deleted
Files

1. Restoring a file from the

recycle bin
 For example, you are in the
middle of deleting some old files.
You highlight the files you think
you no longer need and click on
the Delete button.
Yep, you click it. You want
them gone.
The Class Records Folder is now empty.
Suddenly, you remember you need to
keep the template file so you can have a
guide for the next quarter.
 Good thing. Unlike other things in
life, some things we decide on letting
go here in OneDrive can still be
retrieved. Thanks to Recycle Bin.
The Recycle Bin is a feature in
Microsoft 365 that allows you to
recover files that were deleted
from your OneDrive.
To restore a file, select the file
you want to recover then click
Restore.
Once you restore a file, it will be
found on its original location.
 If you wish to permanently
delete a file or files, highlight
them and click Delete. By doing
so, you can never recover these
files. Ever.
Or you can just wait for 93days. Recycle Bin
automatically deletes files from the bin
93days from the time they have been
deleted.
Nothing much to discuss here really.
We can skip the live demo for this.
(Thank God.)
End of Part I

WOW, WE MADE IT
THIS FAR.
EXERCISES
 THE ONE
WHO GETS IT,
GETS IT.
 The first person (or
group) to accomplish the
task will GET the reward.
 In your OneDrive account, create a
BLUE folder entitled Training of
Teachers on the Microsoft Productivity
Tools for DepEd Computerization
Program Adoption.
* Wrong spelling wrong. Use proper
capitalization.
 Into that folder, upload at
least five photos (of people)
in the room. That means 5
files (images).
* The photos must be taken inside the
conference room, and on this day.​
Share the folder to (Email of
assigned trainer)and make
him/her a viewer only.

* The access and permission must be For

Specific People Only.​
 Create a Shared Library
with two other people in the
seminar and name it after
your favorite food.
* It is better if the people you added
belong to the same domain or site.​
 Restore a file from your
Recycle Bin. Take
screenshots or evidences of
recovery.
* Screenshot of file inside the bin and
screenshot of it in its original location.​
 Microsoft OneDrive Training Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Files Synching OneDrive to Avoiding Data Tampering
Collaboration your Devices in DepEd Files Using
OneDrive File Request
Synching OneDrive to your Devices

1. Installing and Setting up OneDrive In

your device​
You might want to
check first if you
have OneDrive
installed in your
device. Go to your
Search bar and
search OneDrive.
 If you do have
OneDrive
already installed,
all you have to
do is to Set Up
OneDrive by
signing in.
 In case you have not installed
OneDrive yet in your device, you
can download the app using your
DepEd Microsoft account.

Just click this 9-Dot icon again.

And go back to the Home page of
your Microsoft 365 portal.

Or simply add a new tab and go

to https://portal.office.com
 On the Home page, click Install
Apps. Then select Microsoft 365
Apps.

Then Office apps will be installed

in your device. For free!
(mind blown)
Now, going back
to Setting Up
OneDrive, let’s
sign in using our
DepEd account.
 There, you have
it. Your OneDrive
Folder is already
in your device.
 You will then be
asked if you want
to Back Up Meaning your
Folders on your files in your
PC. device will be
available in your
OneDrive.
Amazing, huh?
 LIVE
DEMO
INSTALLING ANG SETTING UP ONEDRIVE IN YOUR DEVICE
Synching OneDrive to your Devices

2. Modifying files on-demand

Files on-demand
 Now, I have synched my
OneDrive to my device. Files in
my OneDrive are now accessible in
my device, BUT it does not
necessarily mean that they are
saved in my PC.
Take a look at the Status of the
files. Each icon means different
availability or access of a file.
 This, for example, is an Online-
Only File or Folder. This kind of
files does not take up space on
your device because you can only
access them when you are
connected to Internet.
 This is an On This Device File.
This means that once you open a
file to edit it, it becomes available
on your device. Changes you make
in the file will automatically be
saved in your OneDrive.
This file is Always Available. This
means that you choose to
download the file in your device to
make it available even when you’re
offline. This takes up space on your
PC.
 Wondering how to change
the status of your file? Let’s
listen to the demo to find out.
 LIVE
DEMO
MODIFYING FILES ON-DEMAND
Synching OneDrive to your Devices

3. Managing OneDrive Files for Multiple

Accounts or Devices
 If you wish to synch your
Personal OneDrive to your
device, you can add your
Personal OneDrive to your
PC. Select OneDrive, then
right click.
View Settings.
Click Account then Add an
Account.
a
You can now add
your Personal
Account by
Signing In.
Managing OneDrive Files for Multiple
Devices
Managing OneDrive Files for Multiple
Devices
Download and Install
OneDrive in your
other devices for you
to access your files
anytime and anywhere.
Managing OneDrive Files for Multiple
Devices
Go to App Store > Click
Install/Download >
Allow to Make Changes
or Permit Access (if
needed) > Sign In
 Microsoft OneDrive Training Outline:

Navigating OneDrive Using OneDrive for Recovering Deleted Files Synching OneDrive to Avoiding Data Tampering
Collaboration your Devices in DepEd Files Using
OneDrive File Request
Avoiding Data Tampering Using
File Request

1. Creating a File Request

 Sharing a Folder to other people
to add contributors is a good way
to store and collate files.
However, sometimes the
contributors might intentionally
or accidentally delete or edit files
in our folder.
 To avoid that, let me introduce
to you the File Request feature
of OneDrive. File Request allows
other people to upload files in
your folder without seeing and
accessing its contents.
 To Create a File Request, click
the folder where you want your
request files to be uploaded.
Then click Request Files.
 Then Write a
Description of the
files you are
requesting. You Unfortunately,
can include the you cannot manage
specific files (DLL, what type of files are
IWLP, Minutes, going to be uploaded
etc.) and the file into your folder.
type (.docx, .ppt, That is why a clear
.xlsx, etc. description will
help.
You can now Send
your File Request
via email, group
or link.
 LIVE
DEMO
CREATING A FILE REQUEST
Avoiding Data Tampering Using
File Request

2. Receiving a file request

I received an email
notification that
my colleague Ken
is Requesting Files
from me. Let’s
check it out. I will
Upload Files.
 I will then
cIick Select
Files.
 Select the file or
files to upload then
click Open.
We can Add More
Files if we want.

Then click
Upload.
 Does someone need
And that’s it! We
to have a DepEd
are not allowed to
email before I can
take a peek on
request a file from
Ken’s folder. His
him/her? Good
files are safe from
question! Let our
us. moderator answer
that.
 LIVE
DEMO
RECEIVING A FILE REQUEST
Avoiding Data Tampering Using
File Request

3. Stopping a file request

 Let’s say you have
gathered all the files
you need for your
folder. You don’t
want other files to
be added to it
Select the File Request anymore. You can
Folder you used for Stop Requesting
requesting files. Files.
Click the Ellipsis (3-Dot
Icon) and select Manage
Access.
Go to Links, then click the Trash Bin Icon (Remove
Link Button) to remove or delete the link. This way,
the Request File Link you created will not work
anymore and people can no longer upload files into
your folder.
Awesome? I know, right? Perfect way to safeguard
data and files. OneDrive truly is a powerful storage
tool. No one can tell me otherwise. ☺
End of Part I

WOW, THAT WAS A

LOT!
APPLICATION
(SESSION
REQUIREMENTS)
 • Synch your DepEd OneDrive to your
device. Do the Backing up of PC files later.

• Send a File Request to (email of your

seatmate) with the folder name
“Microsoft”.

* Take 2 screenshots: 1) Synchronized DepEd

OneDrive; and 2) Sent File Request.
End of the Session

YEY! We are done. Thank

you for being a cool
audience.​
QUESTIONS?
Recap

Microsoft OneDrive Training Outline

❑ Navigating OneDrive
❑ Using OneDrive for Collaboration
❑ Recovering Deleted Files
❑ Synching OneDrive to your Devices
❑ Avoiding Data Tampering in DepEd Files Using
OneDrive File Request
 • Microsoft. "Official Home Page." Microsoft. Accessed October
21, 2024. https://www.microsoft.com/en-ph/.
• Microsoft. "Training." Microsoft Learn. Accessed October 21,
2024. https://learn.microsoft.com/en-us/training/.
• Microsoft. "Youtube Channel." YouTube. Accessed October 21,
2024. https://www.youtube.com/@Microsoft.
• Certiport. "Microsoft Certifications." Pearson VUE. Accessed
October 21, 2024.
REFERENCES https://certiport.pearsonvue.com/Certifications/Microsoft.
• Logo.wine. "OneDrive Logo." Accessed October 21, 2024.
https://download.logo.wine/logo/OneDrive/OneDrive-
Logo.wine.png.
• Vexels. "Hand Doing Peace Sign." Accessed October 21, 2024.
https://www.vexels.com/png-svg/preview/265103/hand-doing-
peace-sign.
 Thank You For Listening!
Training of Teachers on the Microsoft
Productivity Tools for DepEd Computerization
Program Adoption
(ELC Package Recipients)