When writing a job application, it's essential to structure it clearly and effectively to make a
great impression. Here's an outline you can follow to help guide you:
1. Header/Contact Information
● Your Name
● Your Address (optional, or city and state if preferred)
● Phone Number
● Email Address
● LinkedIn Profile (optional, if relevant)
● Date
Example:
Jane Doe
123 Main Street, Anytown, USA
(123) 456-7890
[email protected]
March 5, 2025
2. Employer’s Contact Information
● Hiring Manager’s Name (if available)
● Company Name
● Company Address
Example:
Mr. John Smith
XYZ Corporation
456 Business Rd., Cityville, USA
3. Salutation
● Dear [Hiring Manager’s Name] (if known)
● If you don't know the name, use "Dear Hiring Manager" or "To Whom It May
Concern."
4. Introduction
● State the position you are applying for.
● Mention how you found out about the job (e.g., through a job board, employee
referral, etc.).
● Briefly introduce yourself, including your current role or recent background.
Example:
I am writing to express my interest in the Marketing Coordinator position at XYZ Corporation,
as advertised on LinkedIn. With my experience in digital marketing and project management,
I am confident that I can contribute effectively to your team.
5. Body Paragraph– Why You’re a Good Fit
● Your qualifications: Highlight your relevant experience, skills, and achievements
that match the job description.
● Key skills: Focus on specific skills the employer is looking for (e.g., technical skills,
leadership, communication, etc.).
● Your achievements: Include any quantifiable results (e.g., improved sales by 20%,
reduced costs, etc.).
● How you align with the company: Show your enthusiasm for the company and why
you want to work there, referencing any research you've done about them.
Example:
With over 5 years of experience in content marketing, I have successfully managed
campaigns that increased brand awareness and generated leads. At my current job at ABC
Company, I spearheaded a campaign that resulted in a 30% increase in online engagement.
I’m excited about XYZ Corporation’s commitment to innovation and would love to contribute
to your growth.
6. Conclusion
● Restate interest: Reaffirm your enthusiasm for the role and the company.
● Call to action: Mention that you'd appreciate the opportunity to discuss how your
skills and experience align with the job in an interview.
● Availability: Optionally, indicate your availability for an interview.
● Thank you: Show gratitude for the opportunity to apply.
Example:
I am truly excited about the opportunity to work with such a forward-thinking team at XYZ
Corporation. I would welcome the chance to further discuss how my background and skills
align with your needs. Thank you for considering my application, and I look forward to the
opportunity to speak with you.
7. Closing
● Sincerely,
● Your Name
8. Attachment
● If applicable, mention any attachments (e.g., resume, portfolio).
Example:
Please find my resume attached for your review.
Final Tips:
● Customize your application for each job you apply for to show how your experience
directly fits the role.
● Proofread for any spelling or grammar errors.
● Keep it concise: Aim for one page, especially for an initial application letter.
USEFUL LANGUAGE FOR WRITING THIS:
