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SAP S/4HANA 2023 FPS02 Fully-Activated Appliance

November 2024

Demo Guide:
Basic Credit Management

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Table of Contents

1 Introduction 3
1.0 Where Can This Script Be Used? 3
1.1 Passwords for the pre-configured demo users 3

2 Demo Story: Basic Credit Management 4

2.1 Set credit limit 4
2.2 Display Credit Accounts 7
2.3 Management of blocked orders 8
2.3.1 Review and Release or Reject a Sales Order 8
2.3.2 Review Sales Order 8
2.3.3 Release Sales Order 9
2.3.4 Reject Sales Order 10
2.4 Reporting 12
2.4.1 Display Credit Account Data 12
2.4.2 Display Credit Exposure 14
2.4.3 Analyze Credit Exposure 14
2.4.4 Display Credit Log 15
2.4.5 Credit Limit Utilization 16
2.5 Conclusion 17

Document History

Revision Date Change

1.0 <2021-06-11> New release for customer based on S/4HANA 2020 FPS02

1.1 <2021-12> New release for customer based on S/4HANA 2021 FPS00

1.2 <2022-03> New release for customer based on S/4HANA 2021 FPS01

1.3 <2022-06> New release for customer based on S/4HANA 2021 FPS02

1.4 <2022-12> New release for customer based on S/4HANA 2022 FPS00

1.5 <2023-03> New release for customer based on S/4HANA 2022 FPS01

1.6 <2023-06> New release for customer based on S/4HANA 2022 FPS02

1.7 <2023-11> New release for customer based on S/4HANA 2023 SP00

1.8 <2024-03> New release for customer based on S/4HANA 2023 FPS01

1.9 <2024-11> New release for customer based on S/4HANA 2023 FPS02

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1 Introduction

1.0 Where Can This Script Be Used?

This demo script has been written for usage with the SAP S/4HANA 2023 FPS02 Fully-Activated Appliances (in short “appliance”
in this script), hence you will need such an appliance to make use of this guide. Depending on your exact release, minor differences
between software and guide might occur.

The appliance can be brought up in two ways, and the demo scenario in this script is largely the same for both:

1. Via SAP Cloud Appliance Library (hosted on cloud providers)

You need a cloud provider account at AWS, MS Azure, or GCP. With this, you can deploy the appliance within 1-2 hours from
https://cal.sap.com > Solutions > SAP S/4HANA (your preferred release) Fully-Activated Appliance.
2. Via installing it on your own on-premise hardware.
You need to provide your own hardware, and order & install the appliance as explained in SAP Note 2041140.

If you are new to the SAP S/4HANA Fully-Activated Appliance, introductory information can be found here:
https://blogs.sap.com/2018/12/12/sap-s4hana-fully-activated-appliance-create-your-sap-s4hana-1809-system-in-a-fraction-of-
the-usual-setup-time/

Important:
Before you start your demo, please read SAP S/4HANA Fully-Activated Appliance: Demo Scripts for information about necessary
preparations, especially any post-deployment steps to ensure the full functionality of your appliance. These steps are covered in
sections;
B) General Remarks
C) Post-deployment Steps
D) Log-on to the system
Besides this, you will also find links to all demo scripts on this page.

1.1 Passwords for the pre-configured demo users

Please contact your company’s system administrator for your company-specific demo user passwords. Demo users provided in
the appliance which are used for the Demo Scripts were delivered with the password “Welcome1”, however SAP recommends
changing these.

If you experience user/logon issues, please contact your team’s SAP S/4HANA Appliance system administrator.

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2 Demo Story: Basic Credit Management

The credit worthiness and payment behavior of your business partners has an immediate effect on the business
results of your company. Efficient receivables and credit management reduces the risk of financial losses and helps
you to optimize business relationships with your business partners. Basic Credit Management supports your
company in the early determination of the risk of losses on receivables from your business partners and supports you
in making credit decisions. Basic Credit Management checks the exposure against the current credit limit for the
business partner. In addition, you can also perform other checks, such as oldest open item, maximum dunning level,
or last payment. If the new order is blocked, the blocked order can be released or rejected by authorized staff.

This document provides a detailed procedure for testing this scope item, reflecting the predefined scope of the
solution which is based on the activation of the SAP Best Practices configuration settings contained for each scope
item. Each process step, report, or item is covered in its own section, providing the system interactions (test steps) in
a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-
specific steps must be added.
Note –
• This demo story is based on the SAP Best Practices Scope Item BD6_US Basic Credit Management.
• Depending on the release / feature package stack (FPS) that you are using, the screens might look a bit
different due to different Fiori themes used. You can toggle the Fiori themes under User profile Settings.

2.1 Set credit limit

In this activity, you set a credit limit for the customer. The credit limit currency in all company codes is set to use the
group currency, which is defined when the solution is activated.
To execute this activity, go step by step through the steps in the table below.

What to Do What You Will See

Open the Fiori

Launchpad. Log on to
the SAP Fiori
launchpad as a General
Ledger Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1

Open Manage Credit

Accounts app

Make the following

entries and choose Go:
Business Partner:
17100005

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 What to Do What You Will See
Check the additional
details for the business
partner.

Edit Credit Segments:

Choose Edit and

enter the following
information in the
Scoring section:
Rules: Standard
Rule Without
Automatic
Calculation
Risk Class: Medium
Default Risk
Check Rule: 01
Default - All
Checks Active

For the credit limit

choose the arrow for
additional details of the
credit segment

In the Limit tab make

the following entries:
Credit Limit
Limit: 5000.00
Valid To: <End of
Year>
Choose Apply.

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 What to Do What You Will See
Choose Save.

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2.2 Display Credit Accounts
In this activity, you review the credit accounts.
To execute this activity, go step by step through the table below.

What You Will See

What to Do
Log onto the SAP Fiori
launchpad as a General
Ledger Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1

Open Manage Credit

Accounts.

Make the following

entry and choose Go:
Business Partner:
17100005

The views available

include:
- Scoring
- Credit Segment
- External Ratings
- Documents with
Credit Block
- Credit limit requests
- Financial statement
Data
- Credit Insurances
- Collateral
- Negative Credit
Events
- Check Exceptions
- Score Evaluation Log
- Notes
- Attachments
- Change Documents

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2.3 Management of blocked orders

2.3.1 Review and Release or Reject a Sales Order

2.3.2 Review Sales Order

The sales order failed the credit check. In this activity, you review blocked sales orders.

What to Do What You Will See

Open the Fiori
Launchpad as a
General Ledger
Accountant:
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1
Navigate to the
Manage Documented
Credit Decisions app.

Make the following entries

and choose Go:
Business Partner:
17100005
Credit Segment: 1000

Select the row of the

documented credit
decision you generated in
the previous step.
Review to ensure that the
credit case has:
1. In Processing status
2. The Credit Analyst and
the Person Responsible
are assigned (can be
assigned manually).
If these require updating,
proceed to the following
steps.

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 What to Do What You Will See
Choose Display <->
Change to enter
change mode.
Update the case fields.
Status: In
Processing
Credit Analyst: <Your
User>
Person Responsible:
<Your User>

Select Save.

2.3.3 Release Sales Order

The sales order failed the credit check. In this activity, you release sales orders.
To execute this activity, go step by step through the table below.

What to Do What You Will See

Open the Fiori
Launchpad as a
General Ledger
Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1
Navigate to the
Manage Documented
Credit Decisions
(F5587) app.

Make the following entries

and choose Go:
Business Partner:
17100005
Credit Segment: 1000

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 What to Do What You Will See
Select the row of the
documented credit
decision you generated in
the previous step.
Choose Release and
choose OK in the
Confirmation Prompt view
(Additional notes are
possible)

2.3.4 Reject Sales Order

The sales order failed the credit check. In this activity, you reject sales orders.
To execute this activity, go step by step through the table.

What to Do What You Will See

Open the Fiori
Launchpad as a
General Ledger
Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1
Navigate to the
Manage Documented
Credit Decisions app.

Make the following entries

and choose Go:
Business Partner:
17100011
Credit Segment: 1000

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 What to Do What You Will See

Select the row of the

documented credit
decision you generated in
the previous step.
Choose Reject. On the Do
you really want to reject
the documented credit
decision(s)? dialog box,
choose OK.

Make the following entry

in the pop up displayed:
Rejection reason:
Select one
rejection reason
from the list
e.g., Customer
rejects open
Quantity /
Service
Rejection Reason: <any
note> and press Reject.
Go on the Notes tab, to
display the information
linked to notes.

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 What to Do What You Will See

2.4 Reporting

2.4.1 Display Credit Account Data

In this activity, you generate credit data by business partner.

To execute this activity, go step by step through the table below.

What to Do What You Will See

Open the Fiori as a
General Ledger
Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1

Open Display Credit

Account Data.

Make the following

entries and choose Go:
Business Partner:
17100005

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 What to Do What You Will See
Review the credit data
of the credit segment.
The information
available includes:
● Documents with
credit block
Credit limit requests

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 2.4.2 Display Credit Exposure
In this activity, you generate the credit exposure by business partner. To execute this activity, go step by step through the table
below.

What to Do What You Will See

Open the Fiori as a
General Ledger
Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1
Open the Display
Credit Exposure app.

Make the following

entries and choose Go:
Business Partner:
17100005

For the business

partner, choose the
arrow button at the
right of the row.
Review the credit
exposure items.
To see more details,
choose the arrow
button at the right of
an item row.

2.4.3 Analyze Credit Exposure

In this activity, you analyze credit exposure to execute this activity, go step by step through the table below.

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 What to Do What You Will See
Open the Fiori
launchpad as a General
Ledger Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1
Open the Analyze
Credit Exposure - By
Country app.

Use the dropdown

menu to review and
analyze credit
exposure:
By Country
By Risk Class
By Business Partner
By Credit Segment.

2.4.4 Display Credit Log

In this activity, you display the credit application logs.
To execute this activity, go step by step through the table.

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 What to Do What You Will See
Open the Fiori as a
General Ledger
Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1
Open the Display
Credit Management
Log app.

Make the following

entries and choose Go:
Severity: <select
all available
options>
*Date From To:
<enter date range

Choose any log to

display details.

2.4.5 Credit Limit Utilization

In this activity, you display the Key Performance Indicator (KPI) Credit Limit Utilization, that is, the utilization of the credit limit for a
business partner.

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 What to Do What You Will See
Open the Fiori as a
General Ledger
Accountant.
User: S4H_FIN_DEM
Password: Welcome1
or see section
1.1

Open the Credit Limit

Utilization – Business
Partner > 80% Today
app.

To change the view,

choose the dropdown
list By Business Partner
(Top 10 Credit Limit
Exceeded) or By
Business Partner (Top
10 Credit Exposure)
and then use the
different icon buttons
to filter or change
visualized results.
For example, you can
change the chart type
in which the data
displays or change
from chart to table.

2.5 Conclusion
Congratulations, you have completed the demo introduction to Basic Credit Management.

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