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Cafe Management System Documentation

The Cafe Management System is a web-based application that streamlines cafe operations, including order management, inventory, and billing. It features an admin panel for managing menu items and user roles, a staff panel for order processing, and a customer view for menu browsing and order placement. The system is built using PHP and MySQL, with a focus on security and future enhancements like online ordering and mobile app integration.

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78 views4 pages

Cafe Management System Documentation

The Cafe Management System is a web-based application that streamlines cafe operations, including order management, inventory, and billing. It features an admin panel for managing menu items and user roles, a staff panel for order processing, and a customer view for menu browsing and order placement. The system is built using PHP and MySQL, with a focus on security and future enhancements like online ordering and mobile app integration.

Uploaded by

hp778008
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Cafe Management System Documentation

1. Introduction

The Cafe Management System is a web-based application designed to manage the daily operations

of a cafe efficiently.

This system allows cafe owners and staff to manage orders, menu items, inventory, billing, and

generate reports.

2. Tools & Technologies

- Front-End Tool: PHP (HTML, CSS, JavaScript integrated)

- Back-End Tool: MySQL

- Web Server: Apache (XAMPP/WAMP)

- Browser: Google Chrome / Mozilla Firefox

- IDE/Editor: VS Code / Sublime Text / Notepad++

3. System Modules

A. Admin Panel

- Add, Edit, Delete menu items

- Manage categories (Beverages, Snacks, etc.)

- Manage inventory

- View orders and generate reports

- Add users/staff

B. Staff/Waiter Panel

- Take customer orders

- View current menu

- Generate bills
- View order history

C. Customer View

- View menu

- Place order (optional, if self-service portal included)

- Check order status

4. Features

- Login and Authentication (Admin/Staff)

- Menu Management

- Order Placement and Tracking

- Bill Generation

- Sales and Inventory Reports

- User Management

5. Database Design (MySQL)

Tables:

1. users

- user_id (INT, PK)

- username (VARCHAR)

- password (VARCHAR)

- role (ENUM: admin, staff)

2. menu_items

- item_id (INT, PK)

- item_name (VARCHAR)
- price (DECIMAL)

- category (VARCHAR)

- availability (BOOLEAN)

3. orders

- order_id (INT, PK)

- order_date (DATETIME)

- total_amount (DECIMAL)

- status (ENUM: pending, completed)

4. order_items

- order_item_id (INT, PK)

- order_id (FK)

- item_id (FK)

- quantity (INT)

5. inventory

- inventory_id (INT, PK)

- item_name (VARCHAR)

- quantity_available (INT)

6. Front-End Design (PHP)

- login.php - User login interface

- dashboard.php - Admin/Staff dashboard

- add_item.php - Add/edit menu items

- order.php - Take new orders

- bill.php - Generate and print bills


- report.php - View sales/inventory reports

7. Security Features

- Password hashing with password_hash()

- Session management

- Input validation and SQL injection prevention using prepared statements

8. Future Enhancements

- Online ordering for customers

- Mobile app integration

- Payment gateway integration

- Real-time inventory update system

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