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02 Spreadsheets

A spreadsheet is a productivity tool used for calculations and reporting, organized in rows and columns with unique cell references. It allows users to enter formulas for various arithmetic and counting functions, such as Sum, Average, Max, Min, Count, Counta, and Countif. The document provides examples of how to use these functions effectively in spreadsheet software.

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12 views2 pages

02 Spreadsheets

A spreadsheet is a productivity tool used for calculations and reporting, organized in rows and columns with unique cell references. It allows users to enter formulas for various arithmetic and counting functions, such as Sum, Average, Max, Min, Count, Counta, and Countif. The document provides examples of how to use these functions effectively in spreadsheet software.

Uploaded by

aryanragbir
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Topic 2 – SPREADSHEETS

 A spreadsheet is a Productivity Tool that is used to help us work with


numbers and perform calculations.
 Used to prepare reports like financial statements, invoices, draw graphs etc.
 A spreadsheet is a collection of cells arranged in rows and columns
 Columns are labelled by letters and rows by numbers, so each cell has a
unique cell reference e.g. A9 – means go down column A until row 9.

Spreadsheet software to help improve productivity by allowing us to work quickly


with large volumes of numbers.
We can enter formula in cells. These formulas carry out simple or complex
calculations e.g. sum, multiply, average, count etc.

To enter a formula in a cell first type = in the cell, this tells the cell it has perform
a calculation.
The data range is the cells that will be included in the formula.
e.g. I want to add from cell A6 to A21, then the range is A6:A21

FUNCTIONS / FORMULA:
Arithmetic Functions
 Sum Function – Total of the numbers in a range
=Sum(1stcell :last cell)

 Average Function – to find the mean value of a range of numbers


=Average(1stcell :last cell)

 Maximum Function – to find the highest value in a range


=Max(1stcell :last cell)

 Minimum Function – to find the lowest value in a range


=Min(1stcell :last cell)

Counting Functions – to count the number of cells have values


Count Function – Counts the number of cells that have number values , in the
range
=Count(1stcell :last cell)

Counta Function - Counts the number of cells with values can be numbers or
text, in a range
=Counta(1stcell :last cell)
Countif Function - Counts the number of cells within a range that meet a
specific criterion. E.g. more than 20 or between 5 and 10 etc.
How to enter this formula:
=Countif(Range of cells,“criteria”)

=Countif(1stcell :last cell,“=22”)


You want to know how many cells in the range has a value equal to 22

=Countif(1stcell :last cell,“>70”)


You want to know how many cells in the range has a values greater than
70

 Review your spreadsheet assignment

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