Project Overview
This SaaS solution will provide comprehensive HR management features, allowing businesses to track
and manage employees, assign security roles, configure time-tracking policies, and process accruals with
effective dating. The system will support a multi-tenant architecture with mobile and web applications
for employees and managers.
Core Features & Requirements
1. HR & Employee Management
• Centralized employee tracking and management system.
• Ability to create and assign security roles and permissions per employee.
• Effective dating for employee data changes, new hires, termination.
• Integration with time tracking and scheduling modules.
• Ability to archive inactive and terminated employees.
• Design and functionality and data elements to be finalized.
2. Employee Time Tracking & Accruals
• Employees can punch in and out via mobile app, kiosk app or record time via web application.
• Backend configuration for calculating time based on rules and geographical locations
o Ability to create/modify/duplicate new pay policy configuration from the UI for different
pay working groups.
o Includes items such as Regular Time, Overtime, Double Time, Break Rules, Premiums
etc.
• Geo-fencing support to track punch-in locations via mobile app. Feature should be configured as
optional but managed by administrator.
• Time-off request management with configurable accrual policies (create, assign/unassign via
effective dating).
• Work schedules so employees know when and where they are working.
• Timecard and Time off workflows needs to be built to be configured for different workflows
based on the event type.
• Approved time off request must appear on timecard and schedules.
3. Role-Based Access & Security
• Ability to create and modify security roles on demand and assign them to employees/groups.
• Clients can create their own roles within defined system constraints and based on user
permissions.
• Backend configuration and system settings are only accessible to administrators.
• Role delegation
• Multi-Factor Authentications
4. Reports, Audits & Approvals
• On-demand report generation based on various criteria.
• Audit tracking to log changes systemwide.
• Approval workflows for time-off requests, timecards, and other system workflows.
5. Integrations & File Handling
• Ability to send and receive data files for integration with third-party systems (e.g., payroll, HR
software).
o Ability to create multiple payroll exports via UI
• APIs for secure data exchange with external systems.
6. Multi-Tenant Architecture & Client Management
• Each client will either have their own database or share partitioned storage, depending on the
configuration.
• Administrators should be able to add new clients via the user interface, allowing seamless
onboarding without manual backend changes.
• Client management should include configurable roles, permissions, and settings to allow
customization per client based on features purchased.
7. Mobile & Kiosk Applications for Android and iOS
• Mobile App:
o Employees can request time off and punch in/out with optional geo-fencing.
o View Schedules.
o Accrual Balances
o Notifications (Approvals, New schedule etc.)
o Apps to be deployed to app store
• Kiosk App:
o Dedicated app for on-site punching in/out, used by employees at a workplace terminal.
o View Schedules
o Administrator Login and Setup Page
o Apps to be deployed to app store
8. Notifications & Workflow
• System alerts and notifications for approvals, timecard changes, and important updates.
• Workflow automation for common HR and management tasks.
9. Website for Marketing & SEO Optimization
• A dedicated website will be built to showcase the SaaS product, features, and benefits.
• The website will be SEO-optimized to ensure it ranks highly when businesses search for HR and
time management solutions.
• It will include landing pages, blog support, and call-to-action elements to maximize
conversions.
10. Job Aid, Documentation to be delivered in every milestone completed.
Project Timeline
To ensure cost-effectiveness and mitigate risk, we propose a milestone-based billing structure for the
project.
Technology Options
Frontend Options
A modern UI framework is needed for the web and mobile applications.
Option Description Pros Cons
React (Next.js) Modern JavaScript framework Fast, scalable, strong Requires backend API
for web apps ecosystem
Vue.js (Nuxt.js) Lightweight alternative to React Simple and flexible Smaller community
than React
Flutter Cross-platform UI for mobile & Single codebase for Heavier than native
web mobile & web options
Native (Swift & Dedicated mobile development Best performance Higher development
Kotlin) for iOS & Android cost
Backend Options
A secure and scalable backend with a multi-tenant architecture is required.
Option Description Pros Cons
Node.js (NestJS, JavaScript-based Scalable, real-time Requires optimization for
Express) backend support heavy loads
Django (Python) High-security Strong ORM, built-in Slower than Node.js
framework admin panel
Spring Boot (Java) Enterprise-level Secure, stable, scalable More complex setup
backend
Database Options:
• PostgreSQL (recommended for multi-tenancy, supports partitioning)
• MySQL (widely used, strong transactional support)
• MongoDB (for document-based storage, but not ideal for structured HR data)
Hosting & Cloud Services:
• AWS (RDS, Lambda, S3, EC2)
• Google Cloud (Cloud SQL, Firebase, App Engine)
• Azure (SQL Database, Functions, Blob Storage)
Code Version Management, Deployment Tools, Hosting
• To be determined
Milestone-Based Payment Approach
To ensure cost-effectiveness and mitigate risk, we propose a milestone-based billing structure for the
project.
Milestone Deliverable Payment % Notes
Additional Considerations
• Up to 5 revisions per feature or function in every phase.
• Hypercare Support (3 Months): Post-launch monitoring and issue resolution at no additional
cost.
• Code Ownership: Access to the codebase at each milestone to prevent dependency risks.
• Acceptance Criteria: Success criteria for each milestone will be defined during project planning
to avoid delays.
• Testing Involvement: Active participation in testing phases to ensure the system meets
expectations.
• Requirements: This document is not a full representation of the requirements. Final
requirements will be done during the project planning and design sessions.
Next Steps
We are seeking a development partner who can:
• Propose the best architecture and technology stack for our needs.
• Develop both web and mobile applications.
• Ensure scalability, security, and multi-tenancy support.
• Provide UI/UX design and prototyping before development.
• Follow a milestone-based payment structure with hyperare support.
If your company is interested, please provide a proposal outlining your recommended tech stack,
timeline, cost estimates, and development approach.
