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AMU Internship Reporting Format
Geotechnical Engineering (Arba Minch University)
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Arba Minch University
Arba Minch Institute of Technology
Faculty of [your department here]
A Report on Internship Work At
[Full Company Name Here]
By:
[Your Full Name Here] ID: [Your ID Here]
[Month][Date], [year]
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Acknowledgments
Name and thank persons and officials whom you would like to pass your
gratitude to.
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Table of Contents
Acknowledgments.............................................................................................i
List of figures..................................................................................................iv
List of Tables...................................................................................................vi
Chapter I..........................................................................................................1
1. Introduction...............................................................................................1
1.1. Company Background and Overviews..................................................1
1.2. Organizational Structure......................................................................1
1.3. Staff profile (optional)..........................................................................1
Chapter II.........................................................................................................2
2. Work, Responsibilities and Assignments....................................................2
2.1. Task one (Put the name of the process or responsibility).....................2
2.2. Task Two (Put the name of the process or responsibility).....................2
Chapter III........................................................................................................3
3. Technical Aspect of the Internship.............................................................3
3.1. Objectives of the Internship.................................................................3
3.2. Methods and procedures while working...............................................3
3.3. Technical tasks/products......................................................................3
3.4. Knowledge and Acquaintances Acquired..............................................3
3.4.1. Technical Skills Gained...................................................................3
3.4.2. Management Skills Gained.............................................................3
3.4.3. Acquaintances Acquired.................................................................3
3.5. Problems Encountered during the Internship Period (limitation).......4
3.6. Contributions........................................................................................5
Chapter IV........................................................................................................6
4. Project .....................................................................................................6
4.1 Introduction.........................................................................................6
4.2 Statement of the problem .....................................................................6
4.3 Objectives of the project.....................................................................6
ii
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4.3.1 General objective.............................................................................6
4.3.2 Specific objectives............................................................................6
4.4. Literature Review...............................................................................6
4.5. Methodology..........................................................................................6
4.6. Design analysis......................................................................................6
Chapter V.........................................................................................................7
5. Conclusion and Recommendations...........................................................7
5.1 Conclusion...........................................................................................7
5.2 Recommendations................................................................................7
References.......................................................................................................8
Appendix..........................................................................................................8
iii
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List of figures
iv
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List of Tables
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vi
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Chapter I
1. Introduction
1.1. Company Background and Overviews
In this section of your report you are supposed to clearly describe the
background of the company of your internship. Write something about the
historical background and describe how the company has arrived to the
current profile. Discuss the following points.
1.2. Organizational Structure
Describe how the company is set up. Remember that organizational structure
allows allocation of responsibilities for different functions and processes to
different entities such as the branch, department, workgroup and individual.
Organizational structure affects organizational action in two big ways. First, it
provides the foundation on which standard operating procedures and
routines rest. Second, it determines which individuals get to participate in
which decision-making processes, and thus to what extent their views shape
the organization’s actions.
Organizational structure activities are tasks such as task allocation,
coordination and supervision, which are directed towards the achievement of
organizational aims. It can also be considered as the viewing glass or
perspective through which individuals see their organization and its
environment.
Describe both organizational activities and organizational activities (use of
organizational charts is quite relevant) of the company.
1.3. Staff profile (optional)
This is optional point to be discussed. However, if you have the data
describing the staff (workers’) profile of the company, it will be important to
include this information in paragraph, table or graph form.
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Chapter II
2. Work, Responsibilities and Assignments
In this section, you are supposed to clearly state your duties during the
internship stay. If your responsibility was single and was repetitive, you have
to describe how you have been doing things. It is also important that time
broken down of your roles over a day be presented. Describe each activity in
detail and write down the comprehensive report of your duties. If you have
been doing various tasks, describe each as follows.
2.1. Task one (Put the name of the process or responsibility)
Describe task one of your internship here. You can create your own
hierarchical reporting format. Clearly state the objectives and mission of the
task. You also write the methods and procedures you have been following to
carry out the task.
2.2. Task Two (Put the name of the process or responsibility)
The same description procedure as in section 2.1 goes here.
2.3. Task Three
...................................
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Chapter III
3. Technical Aspect of the Internship
This section of the report describes technical things you have been carrying
out in your internship program. Note that the term technical here describes
the engineering tasks that have been executed by you. You should write the
report in technical vocabularies and often reflect the educational concepts in
your writings in this section.
3.1. Objectives of the Internship
Under this heading you are supposed to clearly state the objectives of
technical task of internship.
3.2. Methods and procedures while working
Under this heading you are supposed to clearly state the methods and
procedures of the technical tasks. (In the procedures you can describe the
steps in carrying out the technical tasks or products).
3.3. Technical tasks/products
This section contains the description and evidences of the technical tasks
you have carried out which objective and methods you have described in
subsection 3.1 and 3.2.
You have to provide some evidences of this task. (For example, if you have
been doing some maintenance, it is good if you have some pictures related
to this). If you have manufactured some items, do not hesitate to put these
commodities. If nothing has happened don’t worry, just provide what you
have been doing.
3.4. Knowledge and Acquaintances Acquired
Discuss the general knowledge you have gained from the internship.
Basically, the thinks you get from an internship can be broadly categorized
into technical knowledge, management knowledge and acquaintances you
have made with people and companies. Discuss these as follows.
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3.4.1. Technical Skills Gained
Clearly describe what you have gained technically.
3.4.2. Management Skills Gained
Describe what you have gained form management point of view
3.4.3. Acquaintances Acquired
Describe the links you have made to people (important people in fact) and
important companies during your stay at the internship.
3.5. Problems Encountered during the Internship Period
(limitation)
Under this heading, provide the technical, personal and organizational
problems you have been facing one by one and how you have been working
against these problems. If you have solved some describe how you did it.
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3.6. Contributions
Here describe the contribution of your internship work to the
specific.
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Chapter IV
4. Project [write your project title here]
4.1 Introduction [write a background about your project here]
4.2 Statement of the problem [write a brief explanation about the
problems you want work on it here]
4.3 Objectives of the project
4.3.1 General objective
4.3.2 Specific objectives
4.4. Literature Review [Investigate previous works related to your
project]
4.5. Methodology [write the methods you followed to complete your
project work]
4.6. Design analysis [in this section detail design analysis of your
project work must be included. In your design analysis the force
analysis, material selection, and all necessary calculations can be
included.]
NB. Detail drawing of each component, assembly drawing and
exploded drawing with dimension can be attached under appendix
of your document.
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Chapter V
5. Conclusion and Recommendations
5.1 Conclusion
Provide a comprehensive conclusion and summary of your project in a rich
words and sentences.
5.2 Recommendations
Recommendations are proposed plans of action for the future. They are
suggestions following logically from the report for future work.
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References
References lists all those books and journals, and if necessary web pages, to
which you specifically refer in your report. Materials from other authors and
diagrams that you have not drawn should be acknowledged explicitly when
they are first used in your report. The references should follow a well-
established and consistent style. For example, you can follow the following
format. The [1] shows the one which you used in the paper. Look at the
following example:
Appendix
A. Tables
B. Graphs
C. Part drawing
D. Assembly, section and exploded drawing
(General Consideration)
This part is not part of the report but it is the technique
used while writing the report
Margin of 3 cm on left (for binding), 2.5cm on right, 2.5 cm on top and
bottom is required. Generally a font of 14 points for only the title of the
theses and for the rest 12 points in “Times New Roman” style is to be
followed. All the measurements are in Metric units and money is Birr or
Dollar. Each of the preliminaries and chapters must begin on new page and
headings are in upper case letters centred and bold. No titles or headings of
any division, heading of Table and Figure are under lined, punctuated or italic
font. Each chapter opens with one or two paragraph that discusses general
issue of the chapter so that sub-headings do not occur just below the chapter
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heading. All the sub- headings, sub- division headings, heading of Tables and
Figures are written in bold lower case (except first letter of first word and
proper nouns), flushed to left and should not run with text.
The spacing between the lines in text is 1.5 and between two paragraphs are
always two spaces. A free space between paragraph above and below the
sub-headings and sub-division headings are required in text. In first series
small Roman numerals (i, ii, iii…) are used for all the pages starting from the
beginning of cover page ending at the last page of abstract. In second series
Arabic numerals (1, 2, 3. . .) are used from first page of Introduction and
continued till the end of Appendix section. The first page of both the series
must not have its page number typed on it, thus page numbering start with
“ii” on next page at the bottom and center of pages in case of first series and
with “2” on the second page of INTRODUCTION at the top aligned with right
hand margin. Chapter headings begin with Arabic numerals starting from 1
for INTRODUCTION and end with APPENDIX.
