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Section 1 Objective 14

The document outlines methods for validation and verification checks in data entry. Validation methods include range checks, reasonableness checks, data type checks, consistency checks, presence checks, format checks, and length checks, ensuring data conforms to specific rules. Verification methods, primarily double entry and proofreading, help detect typographical and transposition errors, with double entry being more reliable than proofreading.

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22 views4 pages

Section 1 Objective 14

The document outlines methods for validation and verification checks in data entry. Validation methods include range checks, reasonableness checks, data type checks, consistency checks, presence checks, format checks, and length checks, ensuring data conforms to specific rules. Verification methods, primarily double entry and proofreading, help detect typographical and transposition errors, with double entry being more reliable than proofreading.

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Rhanika
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Objective 14: Identify appropriate validation and verification checks;

Methods of validation: range check, reasonableness checks, data type checks,


consistency checks, presence, format and length.
Methods of verification: double entry and proofreading (to identify and correct
typographical and transpositional errors).

Methods of verification: double entry and proofreading

The two main methods of verification for detecting typographical and

transposition errors are double entry and proofreading.

Double entry is a data verification method that requires that the data is entered

twice; this should be done by two different data entry clerks and both entries are

checked against each other to ensure that they are identical.

If the two copies are the same we can be sure the data has been input without

any errors.

Some online forms utilise double entry to verify data items such as passwords and

email addresses, although this is not as reliable as when two independent persons

enter data.
Proofreading is a manual method of verification during which a data entry clerk

visually checks the source document against data that has already been input by

another data entry clerk.

Proofreading is less reliable than double entry verification but it is significantly

quicker.

Methods of validation

We have seen that validation is a process that ensures that data entered into a

computer system conforms to a set of validation rules.

Validation checks include:

• Range check: is the data value within the expected range? (Example: number of

passenger seats in a vehicle must be in the range 4–68.)

• Reasonableness check: is the data reasonable within the context? (Example: it is

unreasonable for an employee without a driving licenses to be allocated the role

of driver.)

• Data type check: is the data of the intended data type? (Examples: ‘colour’ must

be text; ‘length’ must be a number.)


• Consistency check: does the data relate correctly to other data? (Example: if

type is minibus then number of seats must be less than 20.)

• Presence check: is data present? (Example: all fields that are marked ‘required’

must have data entered.)

• Format check: does the data conform to the format required? (Example: date

must be in the format dd/mm/yyyy.)

• Length check: is the data of the correct length? (Example: year of birth must be

four digits, e.g. 2004.)


Reference. Howard Campbell and Alan Wood, Information Technology for CSEC

Examination 3rd Edition, Page 57

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