Constitution
Suitable for small organisations with an annual income under £5,000 that don’t own a building or employ
people and do not intend to register with the Charity Commission.
1: NAME
The Group's name is The People’s Community Group
2: THE PURPOSES OF THE GROUP ARE
To bring local people together to participate in projects, share skills and resources, build
relationships and improve community life.
To promote activities and projects which benefit the wider community, residents and visitors.
To inspire, engage and empower local people to create a better place for living by seeking to
address local concerns with relevant local solutions.
The Purposes of the Group are to be focused in Bolton.
3: MANAGEMENT COMMITTEE
The group shall be managed by a Management Committee of members who are appointed at the
Annual General Meeting (AGM) of The People’s Community Group
4: CARRYING OUT THE PURPOSES
In order to carry out the purposes of The People’s Community Group, the members of the
Management Committee have the power to:
(1) raise funds, receive grants and donations
(2) apply funds to carry out the work of the Group
(3) co-operate with and support other groups with similar purposes
(4) do anything which is lawful and necessary to achieve the purposes
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5: MEMBERSHIP
The Group shall have a membership. People who support the work and are 18 or over, can apply to
the Management Committee to become a member. Once accepted by the Management
Committee, membership lasts for 3 years and may be renewed. The Management Committee will
keep an up-to-date membership list.
The Management Committee may remove a person's membership if they believe it is in the best
interests of the Group. The member has the right to be heard by the Management Committee
before the decision is made and can be accompanied by a friend.
6: ANNUAL GENERAL MEETING – AGM
(1) The AGM must be held every year with 14 days notice given to all members telling them what is
on the agenda. Minutes must be kept of the AGM.
(2) There must be at least 3 members present at the AGM.
(3) Every member has one vote.
(4) The Management Committee shall present the annual reports and accounts.
(5) Any member may stand for election to become a member of the Management Committee.
(6) Members shall elect between 3 and 10 members of the Management Committee to serve for the
next year. They will retire at the next AGM but may stand for re-election.
7: MANAGEMENT COMMITTEE MEETINGS
(1) The Management Committee must hold at least 3 meetings each year. At their first meeting
after the AGM they will elect a chair, treasurer and secretary. Members of the Management
Committee may act by majority decision.
(2) At least 3 members of the Management Committee must be present at the meeting to be able to
take decisions. Minutes shall be kept for every meeting.
(3) If members of the Management Committee have a conflict of interest they must declare it and
leave the meeting while this matter is being discussed and decided.
(4) During the year the members of the Management Committee may appoint up to 2 additional
members of the Management Committee. They will stand down at the next AGM.
(5) The Management Committee may make reasonable additional rules to help run the group. These
rules must not conflict with this constitution or the law.
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8: MONEY AND PROPERTY
(1) Money and property must only be used for the Group's purposes.
(2) The Management Committee must keep accounts. The most recent annual accounts can be seen
by anybody on request.
(3) Members of the Management Committee cannot receive any money from the Group, except to
refund reasonable out of pocket expenses.
(4) Money must be held in the Group's bank account. All cheques must be signed by 2 members of
the Management Committee.
9: GENERAL MEETINGS
If the members of the Management Committee consider it necessary to change the constitution, or
wind up the Group, they must call a General Meeting so that the membership can make the
decision. The Management Committee must also call a General Meeting if they receive a written
request from the majority of the members. All members must be given 14 days notice and told the
reason for the meeting. All decisions require a two thirds majority. Minutes must be kept.
(1) Winding up – any money or property remaining after payment of debts must be given to a similar
group or charity with similar purposes to this one.
(2) Changes to the constitution – can be made at the AGMs or General Meetings. No change can be
made that would make the Group no longer a charity.
(3) General Meeting can be called on written request from a majority of members.
(4) The Management Committee may call a general meeting to consult the membership.
10: SETTING UP THE GROUP
This constitution was adopted on 18th August 2022 by the people whose signatures appear below.
They are the first members of the Group and will be the Management Committee until the AGM,
which must be held within one year of this date.
Signed Name and address
Chairperson
Treasurer
Secretary
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