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Excel Basics

The document provides an overview of essential Excel skills, including navigation, basic formulas, data formatting, sorting and filtering, and working with multiple sheets. It also covers data validation, keyboard shortcuts for efficiency, chart creation, and the use of pivot tables for data analysis. These foundational concepts are crucial for effectively using Excel in various tasks.

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21 views2 pages

Excel Basics

The document provides an overview of essential Excel skills, including navigation, basic formulas, data formatting, sorting and filtering, and working with multiple sheets. It also covers data validation, keyboard shortcuts for efficiency, chart creation, and the use of pivot tables for data analysis. These foundational concepts are crucial for effectively using Excel in various tasks.

Uploaded by

richards.nikita24
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Excel Basics Everyone Should Know

1. Navigating Excel
 Cells, Rows, and Columns: Excel is made up of cells (A1, B2, etc.), rows (horizontal), and
columns (vertical).
 Selecting Multiple Cells: Click and drag, or use Shift + Arrow keys.
 Quick Navigation:
 - Ctrl + Arrow Keys – Jump to the edge of data.
 - Ctrl + Home – Go to cell A1.
 - Ctrl + End – Jump to the last used cell.

2. Basic Formulas and Functions


 Addition: =A1 + B1
 Subtraction: =A1 - B1
 Multiplication: =A1 * B1
 Division: =A1 / B1
 SUM: =SUM(A1:A10) – Adds a range of numbers.
 AVERAGE: =AVERAGE(A1:A10) – Finds the average.
 IF: =IF(A1>10, "Yes", "No") – Returns "Yes" if A1 is greater than 10, else "No".
 VLOOKUP: =VLOOKUP(lookup_value, table_array, col_index, [range_lookup]) – Searches
for a value.
 HLOOKUP: Works like VLOOKUP but searches in rows.
 INDEX & MATCH: More advanced alternative to VLOOKUP.

3. Formatting Data
 Bold, Italics, Underline: Use Ctrl + B, Ctrl + I, Ctrl + U.
 Cell Color & Font Color: Found in the toolbar.
 Conditional Formatting: Highlights cells based on conditions (e.g., values greater than
50 turn red).
 Merge & Center: Combines multiple cells into one.

4. Sorting & Filtering Data


 Sorting: Arrange data in ascending or descending order (Data → Sort).
 Filtering: Show only specific data using the Filter option.

5. Freezing Panes
 View → Freeze Panes to lock rows/columns while scrolling.

6. Working with Multiple Sheets


 Renaming Sheets: Double-click the sheet name at the bottom.
 Adding/Deleting Sheets: Right-click on the sheet tab → Insert or Delete.
 Linking Sheets: Use =Sheet2!A1 to reference a cell from another sheet.
7. Data Validation
 Restrict input (e.g., only allow numbers or dates) using Data → Data Validation.

8. Shortcuts for Efficiency


 Ctrl + C / Ctrl + V – Copy/Paste
 Ctrl + Z – Undo
 Ctrl + Y – Redo
 Ctrl + X – Cut
 Ctrl + A – Select all
 Ctrl + P – Print
 F2 – Edit a cell
 Alt + = – AutoSum

9. Charts and Graphs


 Insert charts using Insert → Charts (Bar, Line, Pie, etc.).

10. Pivot Tables


 Summarize and analyze large data quickly (Insert → PivotTable).

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