I) Structure of a Job Application Letter

1. Header: Include your contact information, the date, and the employer’s
contact information.
2. Salutation: Address the letter to a specific person if possible (e.g., "Dear
Mr. Smith").
3. Introduction: State the position you are applying for and where you found
the job listing. Briefly introduce yourself.
4. Body Paragraphs:
- First Paragraph: Explain why you are interested in the job and
the company.
- Second Paragraph: Highlight your relevant skills, experiences,
and achievements. Provide specific examples.
- Third Paragraph: Explain how your skills and experiences
make you a good fit for the job. Mention any additional
qualifications or certifications.
5. Conclusion: Thank the employer for considering your application. Express
your enthusiasm for the opportunity to discuss your application further.
Provide your contact information.
6. Closing: Use a professional closing (e.g., "Sincerely," "Best regards,")
followed by your name and signature.

Example Job Application Letter

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Employer's Name]
[Company's Name]
[Company's Address]
[City, State, ZIP Code]

Dear Mr. Smith,

I am writing to express my interest in the Marketing Coordinator position at XYZ

Company, as advertised on your website. With a Bachelor’s degree in Marketing
and over three years of experience in digital marketing, I am confident in my
ability to contribute effectively to your team.

In my previous role at ABC Corporation, I successfully managed multiple

marketing campaigns, resulting in a 20% increase in customer engagement. My
experience with social media marketing, content creation, and data analysis has
equipped me with the skills necessary to excel in this position. Additionally, my
strong communication and teamwork abilities have consistently been recognized
by my peers and supervisors.

I am particularly drawn to XYZ Company because of its innovative approach to

marketing and commitment to sustainability. I am excited about the opportunity to
bring my unique skills and experiences to your team and contribute to your
ongoing success.

Thank you for considering my application. I look forward to the opportunity to

discuss how my background, skills, and certifications align with the needs of your
team. Please feel free to contact me at [Your Phone Number] or [Your Email
Address] to schedule an interview.

Sincerely,
[Your Name]

II) Invitation Letter

Tips for Writing an Invitation Letter

1. Be Clear and Concise: Clearly state the purpose of the invitation and
provide all necessary details.
2. Use a Formal Tone: Maintain a polite and respectful tone throughout the
letter.
3. Include Important Information: Mention the date, time, location, and any
other relevant details.
4. RSVP Request: Ask for a response to confirm attendance.

Structure of an Invitation Letter

1. Header: Include your contact information, the date, and the recipient’s
contact information.
2. Salutation: Address the letter to the recipient (e.g., "Dear Mr. Nguyen").
3. Introduction: State the purpose of the letter and briefly introduce the event.
 4. Body Paragraphs:

- First Paragraph: Provide details about the event (date, time,

location).
- Second Paragraph: Explain the significance of the event and
why the recipient’s presence is important.

5. Conclusion: Thank the recipient and request an RSVP.

6. Closing: Use a professional closing (e.g., "Sincerely," "Best regards,")
followed by your name and signature.

Example Invitation Letter

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient's Name]
[Recipient's Address]
[City, State, ZIP Code]

Dear Mr. Nguyen,

I am writing to invite you to the annual company gala hosted by ABC Corporation.
The event will take place on [Date] at [Time] at [Location].

This year’s gala will celebrate our company’s achievements and recognize the hard
work of our employees. Your presence would be greatly appreciated as we value
your contributions to our success.

Please let us know if you will be able to attend by responding to this invitation by
[RSVP Date]. We look forward to celebrating with you.

Sincerely,
[Your Name]

III) Inquiry Letter

Tips for Writing an Inquiry Letter

1. Be Specific: Clearly state the purpose of your inquiry and what information
you are seeking.
2. Use a Formal Tone: Maintain a polite and respectful tone throughout the
letter.
3. Provide Context: Give any necessary background information to help the
recipient understand your request.
4. Be Polite and Professional: Thank the recipient in advance for their
assistance.

Structure of an Inquiry Letter

1. Header: Include your contact information, the date, and the recipient’s
contact information.
2. Salutation: Address the letter to the recipient (e.g., "Dear Ms. Tran").
3. Introduction: State the purpose of the letter and briefly introduce yourself.
4. Body Paragraphs:

- First Paragraph: Provide context for your inquiry and explain

why you are seeking the information.
- Second Paragraph: Clearly state the specific information or
assistance you need.

5. Conclusion: Thank the recipient for their time and assistance.

6. Closing: Use a professional closing (e.g., "Sincerely," "Best regards,")
followed by your name and signature.

Example Inquiry Letter

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Recipient's Name]
[Recipient's Address]
[City, State, ZIP Code]
Dear Ms. Tran,

I am writing to inquire about the availability of your conference room for a

business meeting. My name is [Your Name], and I am the project manager at XYZ
Company.

We are planning a meeting for our team on [Date] and would like to know if the
conference room is available for use from [Start Time] to [End Time].
Additionally, we would appreciate information on the room’s capacity and any
available amenities.

Thank you in advance for your assistance. I look forward to your response.

Sincerely,
[Your Name]