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DAR Conversion Checklist 11062025

The document outlines the requirements and procedures for applying for land use conversion, including necessary documents such as official receipts, certifications, and project feasibility studies. It specifies the process for electronic filing, payment of fees, and the posting of bonds, as well as the penalties for premature conversion. Additionally, it details the obligations of the applicant and the conditions for compliance with the application process.

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Michael Bernil
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0% found this document useful (0 votes)
151 views7 pages

DAR Conversion Checklist 11062025

The document outlines the requirements and procedures for applying for land use conversion, including necessary documents such as official receipts, certifications, and project feasibility studies. It specifies the process for electronic filing, payment of fees, and the posting of bonds, as well as the penalties for premature conversion. Additionally, it details the obligations of the applicant and the conditions for compliance with the application process.

Uploaded by

Michael Bernil
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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 Official receipt showing proof of payment of filing fee and inspection cost.

 Official receipt showing proof of posting bond or an original copy of the GSIS surety bond in
accordance with the terms and conditions set forth in Section 24 of DAR AO No. 1, Series of
2002.
 Sworn application for Land Use Conversion. (Form No.1) - For Fill-up
 Electronic copy of Original or Transfer Certificate of Title except for Negros Occidental which
must be certified True Copy, not earlier than 30 days prior to application filing date.
- OK

In case of untitled land, the following shall require in lieu of a title.

 4.1 Certification from the Department of Environment and Natural Resources-


Community Environment and Natural Resources Officer (DENR-CENRO) that
the landholding has been classified as alienable and disposable; and

 4.2 Certification from the DENR-CENRO (for administrative confirmation of


imperfect title) or the Clerk of Court (for judicial confirmation of imperfect
title) that the tilting process/proceedings has commenced and there are no
adverse claimants

 Electronic copy of the Certificate of Title of the subject land as of 15 June 1988, and all
successor Titles until the present. Title referred to in No. 4 hereof if applicable. – Not
applicable
 True copy of the current Tax declaration covering the subject properly. - OK
 Project feasibility study. - OK
 Joint venture agreement or any other business arrangement on the use of land between
landowner and the developer (if the developer is other than the landowner) or between the
Emancipation Patent/Certification of Landownership Award (EP/CLOA) holders and the
developer (if the land was awarded under the agrarian reform program). - OK
 Narrative description of the development plan describing in detail the activities, program
components, phasing, schedule, work and financial plan, all duly certified by a licensed
engineer, architect or land use planner. - OK
 Proof of financial and organizational capability of the developer to develop land, including the
following information: - OK
a) Statement of project cost and availability of potential funding source(s) for the
development of the proposed project;
b) Profile of the developer;
c) Most recent financial statement, not later than the year before application, duly
authenticated by a certified public accountant; and
d) If the developer is a corporation or partnership, a copy of its Certificate of Registration
and the recent General Information Sheet (GIS) for the immediately preceding year,
certified by the Securities and Exchange Commission (SEC), or in lieu of the latter, a
duly accomplished GIS sworn to before a notary public, provided that if the land is to
be used for socialized housing by the LGU under EO 124-1993, a Sanggunian
Resolution appropriating funds for the project and authorizing the LGU to undertake
the same shall be required. Provided further that if the socialized housing shall be
undertaken by other government agencies such as the National Housing Authority and
the like, a board resolution approving the project and appropriating funds therefore
shall likewise be submitted.
 Socio-Economic Benefit-Cost Study of the proposed project. - OK
 Photographs, size 5R (five [5] inches by seven [7] inches, using color film, and taken on the
land holding under sunlight. The applicant shall attach the pictures to a paper background and
the photographer who took said pictures shall sign on said paper background to certify the
authenticity of the pictures. On each background paper shall be written a short description of
each picture. The pictures shall consist of: - To get
a) At least four (4) photographs taken from the center of the landholding: one (1) facing
north, one (1) facing east, one (1) facing south, and one (1) facing west;
b) At least one (1) photograph per corner, taken from each corner of the landholding’s
orders.
c) At least two (2) photographs of each for all distinct man-made structure existing in on
the land, taken from opposite angles.
d) At least two (2) photographs each of the front view of the billboard(s) required in
Section 11 of DAR A.O No. 1 Series of 2002. Second copy will be used for submission to
e) Sufficient number of photographs of the most conspicuous landmarks from the nearest
barangay center and leading to and from the ingress and egress routes at the subject
landholding, for the purpose of assisting the ocular inspection team in the in the
locating site.
 Affidavit/Undertaking in a single document of the applicant (LUC Form No.2) – To Fill-up
 MARO Certification (LUC Form No.3) and Notice of Land Use Conversion in English language
(LUC Form No.4) and in local dialect (LUC Form No. 4A). – Not applicable
 Housing and Land Use Regulatory Board (HLURB) Certificate, if the landholding is situated in
Highly Urbanized or Independent Component Cities – Not applicable
 If the landholding is situated in Component Cities and Municipalities, a Sangguniang
Bayan/Panglungsod Zoning Ordinance and the Sangguniang Panlalawigan Resolution
Approving said Zoning Ordinance shall be submitted.

 If applicable Special Power of Attorney (SPA) when the applicant is not the registered owner. -
OK
 If applicable, notarized secretary’s certificate of a corporate/cooperative board resolution
authorizing the representative, when the applicant is a corporation or cooperative. - OK
 If applicable, concurrence letter of the mortgage or the individual or entity in whose favor the
encumbrance was constituted when the property is encumbered. – Not applicable
 If applicable, endorsement from the concerned government agency, when the application
involves – OK (From DOE)
a) a priority development areas or project such as:
a) NEDA-NLUC endorsement if under EO 124-1993; or
b) HLURB endorsement if socialized housing (LUC Form No 7); or
c) PEZA Board Resolution approving the project for ecozone project
 If applicable, Land Bank of the Philippines (LBP) Certification attesting that the applicant-
landowner – Not applicable
a) has fully paid his obligations to the LBP, when the applicant-landowner is a beneficiary
of the agrarian
b) reform program. (LUC Form No. 8)
 If applicable, Provincial Agrarian Reform Officer (PARO) Certification attesting that the
applicant- – Not applicable
a) landowner acquired the subject land from a landed-estate or under the Voluntary Land
Transfer
b) Direct Payment Scheme (VLT/ DPS) and he has already fully paid his obligation there
under, when
c) the applicant-landowner is a beneficiary of the agrarian reform program (LUC Form
No.9).
 Vicinity map and a lot plan prepared by a duly-licensed geodetic engineer indicating the lots
being - OK
a) applied for and their technical descriptions, name of owner/s, lot number and area. The
map shall
b) highlight the specific area applied for conversion if the application covers less than the
total lot area.
 Directional sketch map showing the orientation of the subject property in relation to adjoining
lands - OK
a) and nearest provincial and/or national and/or feeder roads, to facilitate and determine
the location
b) of the property for the purpose of ocular inspection. Indicate in the map the existing
infrastructure
c) and/or improvements thereon including any house or tillage thereupon for any
occupant
d) therein, landmarks within a one (1) kilometer radius and owners of adjacent properties.
No need
e) to draw map in scale.
 Map of the development plan. For socialized housing projects, the applicant shall submit the
map of the development plan with marked “reviewed by the HLURB” (Housing and Land Use
Regulatory Board). – Not applicable
 Topographic Map if the subject properly is within upland, hilly or mountainous area. – Not
applicable
 When the Agricultural land which is the subject of Application for Conversion has been
acquired under RA 6657, Conversion shall be allowed only if the applicant is an Agrarian
Reform Beneficiary and the applicant upon Conversion shall fully pay the price of the land. –
Not applicable
 Application must be duly verified by the landowner or the duly authorized representative as to
the truthfulness and correctness of all information contained therein. It must also contain a
certification that all supporting documents have been issued by proper agencies or offices. - OK
 Department of Environment and Natural Resources- Environmental Compliance Certificate
(DENR-ECC) is needed when the subject land is within Environmental Critical Area (ECA) or
will involve the establishment of Environmental Critical Project (ECP). Failure to secure DENR-
ECC shall constitute ground for Revocation of Conversion Grant. - OK
 Certification issued by the National Irrigation Administration (NIA) as to the Irrigation status
of the landholding applied for conversion. - To get
 BIR Zonal Valuation. - To get

The application for conversion may be filed personally or by way of electronic


filing (e-filing)

Where the land applied for conversion is more than five (5) hectares, the applicant
must furnish the Department with soft or electronic copy of the application with the
corresponding annexes if the applicant opted for e-filing , otherwise, the applicant should
furnish the Department with a hard copy, by sending the said application through e-mail to
the DAR thru the Land Use Cases Division (LUCD) -Bureau of Agrarian Legal Assistance
(BALA), or to the concerned Regional Office if the land applied for conversion is five (5)
hectares and below.
The said electronic copy of the said application and its annexes shall be accepted only
Portable Document Format (PDF).

The date and time of receipt of the electronic application as indicated in the time-stamp
of the email server provider shall be considered the date and time of the filing of said
application.

In e-filing, to be considered as officially filed, the e-mail must be sent to the office e-
mail address of the LUCD-BALA or concerned Regional Office.

Only applications and their annexes submitted through the e-mail address provided in
this A.O. shall be considered as filed In case applicant opted for e-filing.

Payment of filing fee, inspection cost, and the posting of bond (Cash), related to
electronic initiation/filing of application or appeal from the denial by the concerned Regional
Director shall be collected through online banking and deposited to the Bureau of Treasury
(BTr) accounts to be provided by the DAR Central Office or concerned Regional Office, After an
issuance of a online assessment by the BALA LUCD(LUCC)/RLUC Secretariat , as the case may
be, which online assessment shall include the amount to be deposited and the specific account
where the amount shall be deposited.

Electronic filing of the bond posted before the LUCC/RLUC Secretariat.

An Affidavit stating the fact the bond (cash, check, or surety) has already been posted
electronically, attaching thereto a scanned copy of the official receipt (OR) of the approved
bond which shall be recognized within five (5) days from filing such affidavit electronically.

No other fees shall be paid except for the aforesaid filing fee, inspection cost, and the
posting of bond related to electronic filing or personal filling of the application for conversion
or appeal thereon.

Proof of Filing. Affidavit of Electronic Filing.

When an applicant files an application for land use Conversion through e-mail, the
applicant shall also submit/file an affidavit stating the fact that the application filed the
application electronically. This affidavit suffices to prove the filling of the aforesaid application.
The file copy of the application that was filed electronically must be attached in the said
affidavit which shall be marked as “Annex A”. This affidavit may also be filed electronically and
will form part of the records of the application.

In electronically transmitting/filling the affidavit, the subject of the e-mail must state
the case title, and the pleading/document title. Whereas in the title of the attached electronic
document, it shall contain sufficient information o ascertain the filing/serving parties, the
nature of the paper, the party or parties against whom relief is sought, and the nature of the
relief, as the case may be.

Parties who change their e-mail addresses while the application is pending must promptly file,
within five (5) calendar days from such change, a Notice of Change of e-mail address with the
LUCC/RLUC Secretariat.

Service through the e-mail address of a party shall be presumed valid unless such party
notifies the committee of any change, as aforementioned.

If the applicant opted for e-filing, the method of servicing and filing of pleadings, motions,
processes of the Department, shall also be done electronically unless the applicant request for the
personal service or filing of pleadings, motions, processes of this Department which must first be
granted.

Thus, if the applicant opted for e-filing but serves or files pleadings, motions, processes to the
Department by registered mail or through other private courier service, it will not be recognized as
valid unless the applicant applies for the manual sending of pleadings, motions, processes of the
Department and is approved.

 Posting of the applicant-landowner in a conspicuous place(s) within the subject property, a


public notice contained in a billboard made of strong weather-resistant materials such as
plywood, galvanized iron, tin, panaflex, or other similar durable material, measuring 1.22
meters by 2.44 meters (4 feet by 8 feet). If the landholding has an area of more than twenty
(20) hectares, the applicant shall erect one (1) strategic and visible points in the landholding,
preferably along the road.

Five (5) hectares and below.

Area Applied Filing Inspection Cost


Fee
Five (5) hectares ₱ ₱ 10,00.00- if the subject landholding is
and below 2,000.00 within the same island as that of the Office of
the Regional Director
₱ 15,000.00- if the subject landholding is not
within the same island as that of the Office of
the Regional Director

Posting of Bond.

Application of Bond to Guarantee Against Premature Conversion and to Ensure


that Applicant Shall Only Submit true an Correct Information in Support of his
Application.

In lieu of a cash bond, the application may post a surely bond, issued by the GSIS,
equivalent to fifteen percent (15%) of the zonal valuation of the landholding after
reclassification per latest issuance of the Department of Finance.

The DAR shall forfeit the application bond in favor of the Bureau of treasury (BTr)
when the applicant, or any person acting on his behalf, carries out any actual conversion
activity on land prior to the application’s approval. Forfeiture shall be without prejudice to the
filing of criminal charges against those responsible for premature conversion.

After faithful compliance with the terms and conditions of the bond, the applicant may
not opt for refund or convert the same into a performance bond after the issuance of the
approved conversion order.

Performance Bond. Within five (5) days from receipt of the copy of the approved
Conversion Order, the applicant shall post a performance bond.

The conversion project shall be covered by a surety bond, callable on demand,


equivalent to fifteen percent (15%) of the zonal valuation of the landholding after
reclassification per latest issuance of the Department of finance.

The applicant shall ensure that the bond is valid at all times. When renewal of bond is
necessary, it must be undertaken by the applicant thirty (30) days prior to its expiration.

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