FORM 1A
NATIONAL CONSTRUCTION INDUSTRY ACT
(CAP. 53:05)
APPLICATION FORM FOR PERMANENT REGISTRATION OF
BUILDING, CIVIL, ELECTRICAL AND SPECIALIST CONTRACTORS
To: The Chief Executive Officer
National Construction Industry Council (NCIC)
Private Bag A 146
LILONGWE
Tel: (+265)887829505
Email:
[email protected] Website: www.ncic.mw
Category of the construction industry for which this application is submitted (please
tick):
Class 1 2 3 4 5 6 7 8
50M 100M 200M 500M 1Bn 5Bn 10Bn Unlimited
Building Category
Civil Category
Electrical Category
Note: M = Million; Bn = Billion
Specialized Category Micro Small Medium Large
50M 100M 500M Unlimited
Area of specialization e.g. Borehole
drilling, Painting, Mechanical Services,
Structural Steel Fabrication, etc)
SECTION I: DETAILS OF APPLICANT
1. Registered name of Business Entity ................................................................................
………………………………………………………………………………………….
2. Postal Contact Address
...................................................................................................………………………
....................................................................................................………………………
3. Physical Contact Address (i.e Location of Main Offices: House/Plot No./Block
No./Street and Village/Town/City)
………………………………………………………………………………………….
………………………………………………………………………………………….
4. (a) Telephone................................................................................................................
(b) Cell Phone..……………………………………………………….………………
(c) E mail address.……………………………………………....................................
(d) Website……………………………………………………………………..
5. MRA Registration Certificate Number for the firm…………………………………
(Attach copy of certificate)
6. Permit Number from MERA (for Electrical category only) …………………………
(Attach copy of MERA permit. Without a MERA permit, registration cannot be processed.)
7. Names, qualifications/experience and nationality of shareholders or partners or sole
proprietor. The Owner (in case of sole trading) or any one of the directors (in case of
limited liability) must have minimum technical qualifications and skills as stipulated in
registration procedures. (Attach copy of National ID or passport and academic certificates).
Name Qualifications
Nationality
SECTION II: FINANCIAL STATUS OF APPLICANT
8. Lines of Credit (State the maximum amount of credit available. Please attach the Bank
Reference Form 1B)…………………………………………..
9. Company’s Fixed (Immovable) Assets (Certified copies of documents proving ownership i.e.
Letters of offer or Title Deeds should be attached). NB: Plant and Equipment are not Fixed
Assets for the purpose of Registration.
No Name of Asset Value Type of Document
. Attached
1.
2.
3.
4.
5.
6.
NNote: Should the place provided prove in sufficient, details may be provided on separate sheet of
paper
SECTION III: OFFICE AND SERVICE FACILITIES
10. A. Type of Office Building (please tick):
Permanent
Residential
Makeshift/Freelance
B. Ownership status (please tick)
Owned
Rented
SECTION IV: STAFF QUALIFICATIONS
11. Give particulars of personnel (Including Technical, administrative and Finance). Please
attach copies of detailed CVs and authenticated Certificates or Testimonials.
Name of Personnel Nationality Academic / Position in the Working Basic Terms
Professional Company experience of
Qualification (No. of Employmen
years) t (Permanent
or Contract)
Note: 1. Attach copy of National ID for all staff and Work Permit, in case of foreign nationals
2. Should the place provided prove in sufficient, details may be provided on separate sheet of paper
SECTION V: PLANT AND EQUIPMENT
12. Particulars of Construction Equipment owned by Company. (Should the place provided prove
in sufficient, details may be provided on separate sheet of paper).
Name Type/Make/Model Age Reg No./Serial Condition
in No./other (Operational/No
years identification t operationa/)
marks
*Attach copies of Registration License and/or any other document as proof of ownership
13. Transport including Lorries, Vans, Tippers etc owned (attach copies of blue books)
TYPE OF VEHICLE REG. NUMBER CONDITION
(Runner/Non Runner
Note: Should the place provided prove in sufficient, details may be provided on separate sheet of paper.
SECTION VI: FIRM’S EXPERIENCE
14. Particulars of Contracts in hand or executed by the firm outside the country. Please give
names of Main Contractors for works carried out as Sub-Contractor. (Works carried out
within the country shall not be considered for purposes of registration)
Project & Client/Main Consultant Contract Date Completio
Location Contractor and and his Sum started n Status
his address address
Attach award letters and certificates of completion
SECTION VII: PROFESSIONAL REFERENCES
15. Give names and full addresses of two registered Professionals (Architects/Engineers/
Surveyors) who know and can comment on the prospective performance of the firm.
Attach reference letters on authentic letter heads from the Referees provided.
NAME OF REFEREE FIRM POSITION IN PHONE
REPRESENTED FIRM NUMBER
16. Are you familiar with the Laws of Malawi relating to your trade? …………………….
If not, do you endeavor to familiarize yourself with the relevant legislation?.................
17. A Council appointed official may be required to make a physical verification /inspection
of the information given herein. Do you have any objections? (if yes, please explain)
.........................................................................................................................................
18. The Council may be required to make enquiries with any person or institution in regards to
the application. Do you have any objections? (if yes, please explain)
.........................................................................................................................................
SECTION VIII: DECLARATION
19. I/We the undersigned hereby solemnly and sincerely declare as follows:-
i. that the information I have given above is true in every respect to the best of my
knowledge and belief and understand that, if registered, I shall be bound by the NCI
Act and the Regulations made thereunder including any amendments thereto, for as
long as my name shall remain on the register;
ii. that I/we know that NCIC Registration Certificate remains the property of the
Council and that the Council has the right to withdraw it at any time I/we am/are
found to abuse it;
iii. that I/we shall be responsible for any form of abuse of the NCIC Registration
Certificate and also be responsible for disciplinary measures that can be imposed as
per disciplinary procedures;
iv. that I/we shall at all times adhere to the Laws of Malawi and Codes of Ethics for
Contractors in the construction industry whose copies I/we am/are in custody of;
v. my/our signing of this application form implies acceptance of responsibility for the
veracity and accuracy of all information submitted therein or therewith;
vi. failure to complete any part of this application form may result in not being
registered
------------------------------------
Signature of Applicant.
Declared before me on this ……………………..day of…………………….., 20..………
………………………………………………
Commissioner for Oaths
This Declaration must be signed, in the case of an application by a company, by the
Managing Director or Secretary, and in the case of a partnership, by the principal partner
or where none is resident in Malawi, by the local representative.
SECTION IX: COMMITMENT TO UPHOLD CODE OF ETHICS
M/s…………………………………………………………………………………..(Name of
applicant – firm), as registered contractors by the NCIC, understand that we are expected to
exhibit the highest standards of professionalism. Construction services have a direct and
vital impact on the quality of life for all people. Accordingly, the services provided require
honesty, impartiality, fairness and equity, and must be dedicated to the protection of the
public health, safety and welfare. We therefore pledge to perform under a standard of
behavior that requires adherence to the highest principles of ethical conduct.
We also recognize that corruption has a devastating impact on the social and economic
development of any country. We share in the growing global consensus that action is needed
to strengthen transparency and accountability, particularly in international development,
trade and investment.
We therefore pledge to support the efforts of the Government of the Republic of Malawi to
participate, along with the NCIC and other members of the business community and
financing institutions, in forming a coalition against corruption and all unethical conduct.
We welcome the action taken by the Council to strengthen transparency and accountability.
In this context we will:-
i. abide by the Code of Ethics for Contractors engaged in the Construction
Industry; and
ii. formally undertake to issue instructions to all our employees, agents or
other representatives in Malawi to at all times comply with the laws of
Malawi and in particular to the laws governing the Construction Industry and
to the Codes of Ethics for the Construction Industry.
..................................................................................
………………………………………..
(to be signed by Managing Director of the firm) Date
SECTION X: CHECKLIST OF ATTACHMENTS
i. Certificate of Business Registration or Certificate of Incorporation
ii. Proof of registration in country of origin (foreign firms only)
iii. MRA Tax Registration or Tax Clearance Certificates
iv. Memorandum & Articles of Association (Companies Incorporated and
Partnerships)
v. National IDs or passports, Certificates and CV’s of Shareholders/Partners
vi. CV’s and certificates of Key Personnel
vii. Proof of ownership of fixed assets
viii. Proof of ownership of plant and equipment
ix. Bank reference form
x. Professional Reference Letters
For Official Use Only.
(a) Application received by:………………………………… Date: .............................
(b) Application assessed by…………………………………. Date:…………………..
(c) Decision result:………………………………………….. Date:…………………..
(d) Registration Number .............................................................................................
