Standard Operating Procedure (SOP): School Maintenance and

Sanitation
1. Purpose
The purpose of this SOP is to establish detailed guidelines for proper maintenance and
sanitation procedures in schools to ensure a safe, clean, and well-functioning environment
for students, staff, and visitors. These procedures are designed to maintain facility efficiency,
comply with health and safety regulations, and promote a hygienic learning environment.
2. Scope
This SOP applies to all personnel responsible for school maintenance and sanitation,
including janitorial staff, maintenance teams, administrators, and faculty members. It covers
classrooms, restrooms, hallways, offices, cafeterias, playgrounds, and other school facilities.
3. Responsibilities
 Maintenance Personnel: Ensure all school infrastructure, including classrooms, HVAC systems,
plumbing, and electrical systems, is in proper working order and conduct routine maintenance
tasks.
 Sanitation Personnel: Perform cleaning and sanitation tasks according to the established
schedule and maintain records of cleaning activities.
 School Administrators: Monitor compliance with this SOP, provide training, and address any
issues related to maintenance and sanitation.
 Teachers & Staff: Maintain classroom cleanliness, report maintenance concerns, and reinforce
hygiene practices among students.
 Students: Follow hygiene guidelines, properly dispose of waste, and respect school facilities.
4. Maintenance Procedures
4.1 Routine Inspections
 Conduct daily inspections of classrooms, restrooms, hallways, and other facilities.
 Identify and report any damages, leaks, electrical issues, or safety hazards.
 Keep detailed records of inspections and corrective actions taken.
 Verify fire safety equipment, emergency exits, and alarms are in working condition.
4.2 Preventive Maintenance
 Follow a scheduled maintenance plan for school infrastructure, including HVAC, plumbing,
lighting, and electrical systems.
 Lubricate, tighten, and replace parts as necessary to prevent breakdowns.
 Maintain an inventory of essential spare parts and tools.
 Inspect and maintain playground equipment and outdoor facilities regularly.
4.3 Repairs and Emergency Maintenance
 Address reported maintenance issues immediately, prioritizing safety-related concerns.
 Utilize qualified personnel for repairs and document all work performed.
 Shut down malfunctioning equipment if it poses a safety risk and tag it as “Out of Service.”
 Implement emergency response procedures for leaks, electrical failures, or hazardous
situations.
5. Sanitation Procedures
5.1 General Cleaning Guidelines
 Use approved cleaning agents and follow proper dilution and application methods.
 Always wear appropriate Personal Protective Equipment (PPE) such as gloves and masks.
  Store cleaning supplies in designated areas away from food and student access.
 Ensure proper waste segregation and disposal of hazardous materials.
5.2 Daily Cleaning Tasks
 Clean and disinfect desks, chairs, door handles, and high-touch surfaces in classrooms.
 Sweep and mop hallways, classrooms, and common areas.
 Empty trash bins, replace liners as needed, and dispose of waste properly.
 Sanitize restrooms, including sinks, toilets, urinals, and soap dispensers.
 Refill hand sanitizers, soap dispensers, and paper towel holders.
 Clean cafeteria tables, trays, and food preparation areas after each meal service.
5.3 Weekly/Monthly Cleaning Tasks
 Deep clean classrooms, library, gymnasiums, and laboratories.
 Perform high-dust cleaning on shelves, vents, lighting fixtures, and hard-to-reach areas.
 Check and sanitize drains, pipes, and waste disposal units.
 Conduct a full inspection of pest control measures and deep clean storage areas.
5.4 Pest Control Measures
 Remove waste promptly and store food securely to deter pests.
 Regularly inspect for signs of pest activity, including droppings, nests, or damage.
 Maintain proper waste disposal practices and seal all potential entry points.
 Coordinate with licensed pest control services for scheduled treatments and emergency
infestations.
6. Record Keeping
 Maintain logs for cleaning and maintenance activities, including dates and personnel
responsible.
 Document any maintenance issues, corrective actions, and completion dates.
 Keep sanitation checklists up to date and available for review by school administrators and
health inspectors.
 Ensure all pest control reports and sanitation records are stored properly for compliance audits.
7. Compliance and Training
 All school personnel must receive initial and ongoing training on maintenance and sanitation
procedures.
 Regular audits and inspections will be conducted to ensure adherence to this SOP.
 Non-compliance may result in corrective actions, retraining, or disciplinary measures as
required.
 Compliance with local, state, and federal health regulations is mandatory.
8. Review and Updates
 This SOP shall be reviewed annually and updated as necessary to meet regulatory requirements
and operational improvements.
 Any modifications must be approved by school administration before implementation.
 All relevant personnel must read, understand, and adhere to these procedures.

Prepared by: Approved by:

Frances Ann S. Casipe, RN Sr. Marivic P. Cordero, SPC