IU.
ORG
DATA PRIVACY INFORMATION
Course code – course name:
This privacy notice informs you about the processing of personal data in connection with your participation in a
study (hereinafter referred to as "Study") whose results will be evaluated in the mentioned course at IU
International University. If personal data of your child is processed, the information in this privacy notice refers to
data processed about your child. You provide this consent as the legal guardian. Your participation in the study is
voluntary. The same applies to the participation of your child.
1. Responsible person and data protection officer
The student [Name and contact information:]
_____________________________________________________________________________________________
_____________________________________________________________________________________
is responsible for the processing of the personal data collected within the scope of the study.
2. Data Categories
The following data categories will be processed in relation to the study:
- Age and gender
- Audio and/or video recordings (videos and/or photos) during the study
- Observations on behavior and expressions of well-being
- IP address
- Email address, to which the link for participating in the psychological test will be sent. If the link is sent by IU, IU
itself will not have access to your email address; it will only be known to the responsible student who forwarded
the link.
Additional information (to be supplemented by the responsible student if applicable):
_____________________________________________________________________________________________
_____________________________________________________________________________________
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3. Purpose and Legal Basis of the Processing
Within the scope of the above-mentioned course, conducting and evaluating the study is one of the requirements
for successfully completing the course. Your participation in the study is voluntary and based on your consent
under Art. 6(1)(a) of the General Data Protection Regulation ("GDPR"), which you can provide at the end of this
document.
If you submit a video of yourself, it may also capture biometric data, namely moving audiovisual images that
record the features of your face and voice, showcasing your behavior. These video recordings may provide
indications of your ethnic origin, religion, or health (e.g., through images showing your skin color, head coverings,
glasses), and audio recordings may also provide hints about your origin (e.g., through dialects, speech
impairments, accents, educational level). A video recording may also contain biometric data that enables your
clear identification (e.g., through your facial structure).
If you provide information about your health condition or information that allows conclusions to be drawn about
your health, this legally qualifies as health data, known as special categories of personal data. If video recordings
are made, it may capture biometric data, namely moving audiovisual images that record the features of your face
and voice, showcasing your behavior. These video recordings
4. Recipient
The student who requested your consent to participate in this study will have access to the recordings. Based on
the aforementioned audio or video recordings, the student will create a pseudonymized transcript of the
communication (a documentation of what was said), which will serve as the basis for their further analyses.
Additionally, it is possible that the relevant teaching staff of the course may have access to the recordings that
depict you. Furthermore, it is possible that the study is conducted using a technical solution. In exceptional cases,
employees of these service providers may have access to your personal data to fulfill their tasks (e.g., service,
maintenance of the technical solution).
5. Transmission
Your personal data will generally be processed by the student within the country where the student resides or has
their habitual residence. If the student uses a technical solution to conduct and evaluate their study, and if the
evaluation contains personal data, exceptional situations may arise where, for example, technical support from a
service provider is required, and employees of such service providers may have access to the personal data
contained therein. Therefore, it cannot be excluded that your personal data may also be transferred to so-called
third countries outside the EU. In this case, the transfer is covered by your consent. We would like to point out
that some countries outside the EU may have a lower level of data protection than in the EU. Information about
the technical solution chosen by the student, if applicable, and the basis for processing in third countries, if
applicable, will be provided by the student.
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6. Duration of Storage
The evaluation of the study will be stored for the duration of the course and will be deleted afterwards. If you
revoke your consent, your personal data will be promptly deleted upon receipt of your revocation.
7. Automated Decision Making and Profiling
Personal data will not be used for automated decision-making. Similarly, no profiles will be created from your
personal data.
8. Why Is Your Personal Data Collected?
The study enables the student who contacted you to analyze a conversation, reflect on their approach, and
identify opportunities for improvement in future conversations. This is a core competency for potential
professions such as psychologist, coach, or counselor. Conducting the study and subsequently analyzing the
conversation together constitute the academic performance of the student.
9. Your Rights
You can contact the student either in writing or by email at [email address of the student]:
____________________________________________ to exercise the following rights:
• Right to access personal data to control and verify it
• Right to receive a copy of personal data
• Right to rectify, delete, or restrict processing, including the right to supplement incomplete or
inaccurate data by means of a supplementary statement
• Right to object to the processing
• You have the right to receive the provided data in a structured, commonly used, and machine-
readable format and to transmit this data to another controller if you have given your consent to the
processing or if the processing is based on a contract.
• You have the right to revoke the consent provided at any time with effect for the future.
You also have the right to lodge a complaint with a supervisory authority regarding the processing of personal
data. You can exercise this right by contacting the supervisory authority responsible for your place of residence or
the place of residence of the student.
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Declaration of consent
By signing, I consent to the student processing personal data as described in the privacy information. I specifically
consent to the evaluation of data collected in the study and its presentation in the aforementioned course. This
also applies if the data processing concerns my child.
If data regarding ethnic origin, religion, or health condition is collected during the study, or if audio, image, and
video recordings, including voice recordings, are made, my consent also extends to the processing of these special
categories of personal data. This also applies if the data processing concerns my child.
I have been informed that I can revoke this consent at any time, with future effect. This revocation does not affect
any recordings that have already been made. This also applies if the data processing concerns my child. The
revocation should be sent to [email address of the student] _______________________________.
_____________________________
Name
_____________________________ ________________________________
Place, Date Signature
The English version of this Agreement is a translation which shall not have any binding effect and which is provided
for information purposes only. The German version of this Agreement shall be the wording of this Agreement which
is binding upon both Parties.
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